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2018-06-11 Meeting Minutes

Click here for a printable version of the June 11, 2018 Commissioner's Meeting Minutes.

June 11, 2018
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, June 11, 2018 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Newt Stephens Jr. led the Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the meeting minutes of June 04, 2018. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve May Monthly Report from Assessor; OSU Extension Service; Health Department; County Clerk; District Attorney; May Appropriations; Blanket Purchase Orders #6584 - 6626; Purchase Orders #2017-2018CASH VOUCHER 571, TM CONSULTING INC, 65.00, SERVICE; 572, MAILFINANCE INC, 801.72, LEASE; 573, FIU-0 WATER COMPANY, 46.80, WATER; 574, SCENTS PLUS LLC, 72.00, AIR FRESHENERS; 575, LEXISNEXIS RISK SOLUTIONS, 105.00, SEARCH ENGINE; 576, FUELMAN/FLEETCOR TECHNOLGIES, 73.58, FUEL; 577, CREEK COUNTY SHERIFF, 100.00, TAX WARRANTS SERVICE; 578, TM CONSULTING INC, 1457.00, SERVICE; 579, Merrifield Office Supplies, 340.67, Supplies; 580, Blue Knight Energy Partners, 9623.44, TAX CORRECTION; 581, BLUE KNIGHT ENERGY PARTNERS, 18536.56, TAX CORRECTION; 582, BLUE KNIGHT ENERGY PARTNERS, 6274.32, TAX CORRECTION; 583, BLUE KNIGHT ENERGY PARTNERS, 27822.00, TAX CORRECTION; 584, BLUE KNIGHT ENERGY PARTNERS, 6869.04, TAX CORRECTION; 585, ROBBY OR SHELLY STORS, 65.00, TAX CORRECTION; CO BRIDGE & ROAD IMPROV FUND 47, Greenhill Materials, 1564.56, ASPHALT; 48, DUNHAM ASPHALT SERVICE INC, 4977.77, ROAD MATERIAL; 49, Greenhill Materials, 1270.83, ASPHALT; SO, DUNHAM ASPHALT SERVICE INC, 4877.72, ASPHALT; CO CLERK LIEN FEES 95, Standley Systems, 49.31, SERVICE; CO JAIL MAINTENANCE 670, 0 REILLY AUTO PARTS, 16.58, PARTS; 671, SAPULPA RURAL WATER CO, 2207.50, Utilities; 672, Allied/Headrick Plumbing, 436.00, Service Call; 673, COMDATA INC, 2070.30, FUEL; 674, TIGER CORRECTIONAL, 7069.28, MEALS; 675, TIGER CORRECTIONAL, 108.07, SERVICE; 676, ESW CORRECTIONAL HEALTHCARE, 26991.40, Medical; 677, Hagar Restaurant Service, 4499.50, Repairs; COURT CLERK REV FUND 189, Merrifield Office Supplies, 115.19, Supplies; 190, Merrifield Office Supplies, 563.03, Supplies; 191, MIDWEST PRINTING, 1375.00, Supplies; DRUG COURT GRANT 14, HUMAN SKILLS & RESOURCES INC, 15937.50, ADMINISTRATIVE SERVICES; FREE FAIR RENTAL 25, THE TAMIS CORP, 3000.00, EQUIPMENT; GENERAL 2811, DLSS Systems LLC, 293.50, KEYS; 2812, J & A CASTROL LUBE EXPRESS, 271.39, Oil CHANGES; 2813, 0 REILLY AUTO PARTS, 163.59, Supplies; 2814, Midtown Auto & Diesel Repair Inc, 97.35, Repairs; 2815, Merrifield Office Supplies, 130.18, Supplies; 2816, 0 G & E, 915.63, Utilities; 2817, Midtown Auto & Diesel Repair Inc, 552.50, Repairs; 2818, Midtown Auto & Diesel Repair Inc, 403.97, Repairs; 2819, CITY OF SAPULPA, 108.36, Utilities; 2820, OSU-CTP, 125.00, Training; 2821, DOCUMENT IMAGING SOLUTIONS LLC, 27.18, SERVICE; 2822, Merrifield Office Supplies, 64.99, Supplies; 2823, 0 G & E, 164.65, Utilities; 2824, SAMS CLUB DIRECT PAYMENT PROCESSING, 2489.73, Supplies; 2825, COX COMMUNICATIONS, 157.50, SERVICE; 2826, COX COMMUNICATIONS, 150.69, SERVICE; 2827, GREEN Hill FUNERAL HOME, 185.00, CREMATION; 2828, EMCO TERMITE/PEST CONTROL INC, 55.00, PEST CONTROL; 2829, THE POOL STORE, 72.95, Materials; 2830, A & M ELECTRIC CO INC, 137.05, Labor & Materials; 2831, FIZZ-0 WATER COMPANY, 9.00, WATER; 2832, SAPULPA DAILY HERALD, 471.60, BOCC MINUTES; 2833, Merrifield Office Supplies, 20.99, Supplies; 2834, OTA PIKEPASS CENTER, 4.05, PIKE PASS FEE; 2835, 0 N G, 4295.02, Utilities; 2836, SUNSET CHEMICAL COMPANY, 200.00, SERVICE; 2837, ONE NET, 640.00, SERVICE; 2838, ONE NET, 470.00, SERVICE; 2839, COMMUNITY CARE INSURANCE, 172.70, EMP ASSIST PROGRAM FEES; 2840, OK Dept Of Environmental Quality, 748.11, ANNUAL FEE; 2841, CITY OF BRISTOW, 65.39, Utilities; 2842, American T, 154.92, UNIFORMS; 2843, WESTLAKE ACE HARDWARE, 28.06, Supplies; 2844, THE TAMIS CORP, 2450.00, EQUIPMENT; 2845, COX COMMUNICATIONS, 34.88, SERVICE; 2846, CREEK CO RURAL WATER 0#3, 192.80, Utilities; 2847, EMCO TERMITE/PEST CONTROL INC, 15.00, PEST CONTROL; 2848, 0 G & E, 761.05, Utilities; 2849, A-1 Refuse, 150.00, TRASH SERVICE; 2850, SMITH, JUDY A., 25.00, CLERICAL SERVICES; 2851, U S POSTMASTER, 182.00, ANNUAL FEE; 2852, INCOG, 5000.00, ADMINISTRATIVE SERVICES; HEALTH 585, SMITH, BETH, 41.36, TRAVEL; 586, WOZENCRAFT, GEORGINA, 407.96, TRAVEL; 587, Givings, Samantha, 93.22, TRAVEL; 588, STRINGFELLOW, ANNA, 121.26, TRAVEL; 589, CITY OF DRUMRIGHT, 106.55, Utilities; 590, WOZENCRAFT, GEORGINA, 2262.00, TRANSLATION SERVICES; 591, LOGIX COMMUNICATIONS, 401.94, SERVICE; 592, OKLA STATE HEALTH DEPT, 1636.02, SERVICE; 593, ROBINSON, SHANNON, 1296.00, CLERICAL SERVICES; 594, A T & T, 111.36, SERVICE; 595, CITY OF BRISTOW, 103.40, Utilities; 596, FORREST SHOEMAKER INC, 323.00, EQUIPMENT; 597, Merrifield Office Supplies, 218.87, Supplies; 598, Raby Plumbing, 155.00, Repairs; HIGHWAY 1572, FENSCO INC, 262.22, Pipe; 1573, CROWN PRODUCTS INC, 37.16, PARTS; 1574, T & T POWERSPORTS, 45.42, PARTS; 1575, FUELMAN/FLEETCOR TECHNOLOGIES, 359.16, FUEL; 1576, OCCUPATIONAL HEALTH CENTERS, 54.00, DRUG TESTING; 1577, HI-LINE ELECTRICAL SUPPLY, 295.24, Supplies; 1578, T H ROGERS LUMBER CO, 18.99, Supplies & Materials; 1579, D & D OFFICE SUPPLY, 198.89, Supplies; 1580, SECRETARY OF STATE, 10.00, NOTARY BOND; 1581, AMERICAN WASTE CONTROL INC, 62.00, SERVICE; 1582, JOHN DEERE FINANCIAL, 113.77, PARTS & SUPPLIES; 1583, LOCKE SUPPLY, 201.85, Supplies; 1584, Tri-Fab Trash Service, 80.00, TRASH SERVICE; 1585, TRACTOR SUPPLY CREDIT PLAN, 186.84, PARTS & SUPPLIES; 1586, Lampton Welding Supply, 115.46, Supplies; 1587, HARBOR FREIGHT TOOLS, 391.96, Supplies; 1588, Fastenal, 8.84, Supplies; 1589, CINTAS CORPORATION NO 2, 119.02, First Aid Supplies; 1590, B & R LUBE, 240.17, Oil CHANGES; 1591, A+ Truck Rental, 350.00, Equip Rental; 1592, AMERICAN WASTE CONTROL INC, 325.00, TRASH SERVICE; 1593, SCOVIL & SIDES HOWE CO, 312.50, PARTS; 1594, WELDON PARTS-TULSA, 635.43, PARTS; 1595, SCOVIL & SIDES HOWE CO, 30.00, PARTS; 1596, COMMUNITY CARE INSURANCE, 60.50, EMPLOYEE ASSISTANCE PROG; 1597, WELCH STATE BANK, 4204.78, BANK PAYMENT; 1598, SNB BANK, 1476.23, BANK PAYMENT; 1599, OKLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT; 1600, OKLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT; HIGHWAY TAX 602, BRISTOW TIRE & AUTO SERV. INC, 52.00, Repairs; 603, OCT EQUIPMENT INC, 110.85, Parts & Service; 604, 0 REILLY AUTO PARTS, 392.24, PARTS & SUPPLIES; 605, HARRIS OIL CO, 30.00, PARTS & SUPPLIES; 606, 0 REILLY AUTO PARTS, 465.38, PARTS & SUPPLIES; 607, FLEET PRIDE, 149.23, PARTS & SUPPLIES; 608, INLAND TRUCK PARTS, 168.03, PARTS & SUPPLIES; 609, 0 REILLY AUTO PARTS, 585.49, PARTS & SUPPLIES; 610, STANDARD AUTO PARTS, 174.97, PARTS & SUPPLIES; 611, WARREN CAT, 252.68, Parts & Service; 612, WRIGHT ASPHALT PRODUCTS, 1048.50, EMULSIONS; 613, WELDON PARTS-TULSA, 381.43, PARTS & SUPPLIES; 614, YELLOWHOUSE MACHINERY, 240.46, PARTS & SUPPLIES; 615, YELLOWHOUSE MACHINERY CO, 853.25, PARTS; 616, Sellers Tire Inc, 295.00, Repairs; 617, 0 REILLY AUTO PARTS, 645.36, PARTS & SUPPLIES; 618, CROWBURLINGAME CO, 492.59, PARTS & SUPPLIES; 619, SOUTHERN TIRE MART LLC, 1348.91, TIRES; 620, NAPA AUTO PARTS, 399.86, PARTS & SUPPLIES; 621, DRUMRIGHT UTILITIES, 102.32, Utilities; 622, DRUMRIGHT AUTO SUPPLY, 129.79, PARTS & SUPPLIES; 623, CHEROKEE HOSE & SUPPLY INC, 215.59, PARTS & SUPPLIES; 624, A T & T, 207.35, SERVICE; 625, QUAPAW COMPANY, THE, 7554.54, ROAD MATERIAL; 626, WRIGHT ASPHALT PRODUCTS, 238.50, EMULSIONS; 627, Industrial Welding & Tools Supply, 93.56, RENTAL; 628, SOUTHERN TIRE MART LLC, 1032.50, TIRES; 629, CHEROKEE HOSE & SUPPLY INC, 1295.00, PARTS & SUPPLIES; 630, INLAND TRUCK PARTS, 100.38, PARTS & SUPPLIES; 631, STANDARD AUTO PARTS, 291.78, PARTS; 632, STANDARD AUTO PARTS, 227.34, PARTS & SUPPLIES; 633, WESTLAKE ACE HARDWARE, 49.41, Supplies; 634, UniFirst Holdings Inc, 171.40, SERVICE & SUPPLIES; 635, DUNHAM ASPHALT SERVICE INC, 7377.20, ASPHALT; JUVENILE JUSTICE CENTER 611, HILAND DAIRY FOODS, 307.50, GROCERIES; 612, Merrifield Office Supplies, 492.96, Supplies; 613, SYSCO FOODS, 774.55, FOOD; 614, ADVANCED COPIER SYSTEMS LLC, 225.00, SERVICE; 615, DISH NETWORK, 97.90, SERVICE; 616, COMDATA INC, 32.05, FUEL; 617, CITY OF BRISTOW, 310.18, Utilities; PLANNING & URBAN DEVELOPMENT 47, DOCUMENT IMAGING SOLUTIONS LLC, 81.00, SERVICE; 48, Merrifield Office Supplies, 64.99, Supplies; SHERIFF BOARD OF PRISONERS 330, J & A CASTROL LUBE EXPRESS, 186.76, OIL CHANGES; 331, Merrifield Office Supplies, 307.86, Supplies; 332, Merrifield Office Supplies, 509.89, Supplies; 333, Allied/Headrick Plumbing, 170.00, Parts & Labor; SHERIFF SERVICE FEES 596, COM DATA INC, 8176.25, FUEL; WR 911 65, Cimarron Telephone Co, 182.40, SERVICE. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 3ll(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to accept Bid#l8-16 Ballot Printing for Election Board and pass for one week until June 18, 2018 for review. Bids submitted by Midwest Printing Company for, Royal Printing Co. Inc. and a no bid from Tulsa County. Joy Naifeh asked that they Board pass for one week to review. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to approve the 8-year Transportation Plan. Warner stated that we had a CED Representative from District 1 here two weeks ago sharing some financial difficulties with the loss of CIRB funds and asked us to review not only our district but the counties as a whole. Warner and Whitehouse stated they had no changes. Stephens stated we are hanging tight; we are waiting to see if we can get STP Funds for some of 49th W. Ave from Kiefer to HWY 117. We have to rework it to make it more attractive. This doesn't affect anything other than funding we are just keeping it active. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to pass for one week until June 18, 2018 discussion and possible action to accept written quote for Safe Rooms for the Bristow and Sapulpa Health Department Offices per recommendation of Larry Bergner. Bergner stated he now has quotes from Tornado Alley Armor; Family Safe; Ground Zero and Hausner's Safe Rooms for $16,250.00. There was discussion of Bergner being uncomfortable with ground zero, Jana Thomas stated she doesn't believe that they are a qualified bid due to payment due upon delivery and credit card information needed. I am comfortable with Family Safe since we have used them at five other locations. Tornado Alley does have a complete bid. Stephens stated that you have to go with the lowest or best bid, if you do not go with the lowest you have to give a written explanation as to why you aren't going with the lowest. I don't think you not being comfortable would qualify. There was discussion that Bergner would get references from the companies and call then come back to the Board next week with a recommendation. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-55 for the formation of Law Enforcement Memorial Review Board. The Board will consist of District #1 Commissioner or his/her representative, the District Attorney or his/her representative, the Sheriff or his/her  representative, and the chief of any municipal or tribal police department sitting in Creek County or his/her representative. Stephens stated that it would make more sense if District #1 Commissioner was the member since the memorial sits in District #1. This would be chairing the Board merely being a part of the committee and forming it. We will sit down and create a set of bylaws and have the D.A. review then we will bring this back to this Board. Stephens stated he will get with Bret and come up with some dates to get together. Vote as follows: Warner - Aye, Stephens - Aye,
Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to award Bid#18-17 Inmate Telephone Proposal to NCIC per recommendation of Bret Bowling, Sheriff. Bowling stated our staff has examined the bids and there are some with higher numbers, but we are going with NCIC. Although they are 3% lower on revenue, they are providing some services free of charge to the inmates like the Law Library and a local service technician. These services are normally what we have to pay for. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by to sign contract with State of Oklahoma, Office of Juvenile Affairs for detention transportation. Warner stated this is just a renewal. Warner asked if Bret Bowling had seen contract, Bowling stated he had not. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to sign juvenile detention contract between Cleveland County Regional Detention Center (Carter Hall) and/or Pottawatomie County Juvenile Detention Center (Couch Center) and the Creek County Board of Commissioners for $35.00 per day per child. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to sign juvenile detention contract between Texas County Juvenile Detention Center and Creek County Board of County Commissioners for $41. 00 per day per child. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Whitehouse to sign services agreement between ROCMND Area Youth Services, Inc. and the Board of County Commissioners of Creek County for $25. 00 per day per child. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #16: Motion was made by Stephens and seconded by Whitehouse to sign Cooperative Agreement between the Oklahoma Department of Agriculture, Food and Forestry Wildlife Services Division and the Creek County Board of Commissioners, beginning July l, 2018 and ending June 30, 2019 for $2,400.00. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Whitehouse to accept and award Bid#lS-18 3 Month Bridge/HWY Materials as designated per district and to let for Bid#l-21 Highway Materials for asphaltic oils at plant price for AC 7.5, MC-30, MC-250,MC-800, MC-3000 and MC-400 to open June 25, 2018. Jana Thomas Purchasing Agent spoke to the Board stating that we did not receive any bids for plant price; we normally have one bidder that
submits this bid. I contacted the vendor and he stated he inadvertently left it off. Thomas stated she has spoken to Emily Mueller, Assistant District Attorney and she stated we would be fine to let under this item. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #18: A motion was made by Stephens and seconded by Whitehouse to let for Bid#lB-21 Highway Materials for concrete to open June 25 , 2018. Jana Thomas, Purchasing Agent stated she would like to combine this bid with the asphaltic oils from 3 month due to no bid on concrete for 6 month bid. We received at late bid on Monday, June 4 and another on Wednesday, June 6, 2018. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #19: Motion was made by Stephens and seconded by Whitehouse to accept updated service and repair order from Otis United Technologies for maintenance and repair of elevators located in the courthouse, the Collins Building, and the Sheriff's Office. Stephens stated we have a contract with Otis for our elevators as stated and we have on going inspections of all elevators from the state inspections. The recent inspection that was performed at the Sheriff's Office had a write up for a non-functional light. We are required to repair it or shut down the elevator. We have got a quote to fix it at $3,885. 00 being $615.00 per hour. Warner asked Dana Logsdon what account we are going to pay this out of. Logsdon stated the general account; Warner asked if it was okay to pay from general instead of the building maintenance. Logsdon stated she doesn't know exactly how much is in the building maintenance since we are at the end of the year. Vote as follows:
Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #20: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-56 designating county depository banks for fiscal year 2018-2019 as being American Heritage Bank, Arvest Bank, First United Bank, Spirit Bank, RCB Bank Oilton, Community Bank Bristow. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #21: Motion was made by Stephens and seconded by Whitehouse to sign the Treasurer's Investment Policy for fiscal year 2018-2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #22: Motion was made by Stephens and seconded by Whitehouse to pass for one week until June 18, 2018 discussion and possible action to consider signing resolution for workers' compensation insurance renewal with AACO for 2018-2019 fiscal year. There was discussion of what account that we could make a one-time payment from. Dana Logsdon, Deputy Commissioner prepared a spreadsheet of account balances. We can do the option 1, one-time payment from RS and 􀈤2-All and T2 M&O. Loqsdon stated the cash accounts pay back the general account quarterly in the amount of $15-$17,000.00. Stephens stated we need to work on our budget so we have money to pay it and not using some other money to pay it. There was discussion and Warner asked that Logsdon receive a breakdown of how much the Highway should be paying, I'm not sure it should be half. And then we will discuss again next week. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #23: Motion was made by Stephens and seconded by Whitehouse to pass for one week until June 18, 2018 discussion and possible action to consider signing resolution for property and liability renewal with AACO for 2018-2019 fiscal year. Again there was discussion of what account could pay the one-time amount. There was discussion and Warner asked that Logsdon receive a breakdown of how much the Highway should be paying, I'm not sure it
should be half. And then we will discuss again next week. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #24: Motion was made by Warner and seconded by Stephens to approve Utility Permit from Oakland Petroleum per County Spec's for saltwater pipeline by boring, size of line 3" poly to cross E720 Road approximately 4/10 miles W. of Stunner and Lou Allard Dr. further described as 1550' S.W. of Section 6, Tl7N, R7E in District #2. There was discussion and Warner asked that Logsdon receive a breakdown of how much the Highway should be paying, I'm not sure it should be half. And then we will discuss again next week. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #25: Motion was made by Warner and seconded by Whitehouse to sign Amended Resolution#2018-15, approved February 20, 2018, Board of County Commissioners Meeting, to correct language to reflect Grant Street Rural Road Improvement District. Jennifer Mortazavi, County Clerk stated that the original resolution had S. 299th W. Avenue Rural Road Improvement District
which had been copied from previous resolution Andrew Goforth prepared and was approved with the same language. We are correcting to show correct RRID for publication of election on June 26, 2018 Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #26: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-57 directing the Creek County Treasurer to credit the Creek County District Attorney's Office Law Books Fund (A6) with funds from Thomson Reuters to refund the cost of a returned law book in the amount of $242. 00, as per 62 O.S. § 335, and procedures implemented by State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made by Warner and seconded by Stephens at 10: 22 to adjourn and meet again 6-18-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.