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2018-04-02 Meeting Minutes

Click here for a printable version of the April 02, 2018 Commissioner's Meeting Minutes.

April 02, 2018
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, April 2, 2018 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Newt Stephens Jr. led the Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the meeting minutes of March 26, 2018. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve January and February Monthly Report from Assessor; Blanket Purchase Orders #5293 - 5397; Purchase Orders #2017-2018 CASH VOUCHER: 479, WESTLAKE ACE HARDWARE, 149.52, SUPPLIES; 480, COX COMMUNICATIONS, 52.44, SERVICE; 481, DYNAMIC RECRUITING SPECIALIST, 826.40, TEMPORARY EMPLOYEE; 482, OSU-CTP, 150.00, Training; 483, FUELMAN /FLEETCOR TECHNOLGIES, 57.48, FUEL; 484, Merrifield Office Supplies, 17.99, Supplies; 485, Engle, Don, 6.46, REIMBURSEMENT; 486, Bret Barnhart Excavating, 5807.00, TAX CORRECTION; 487, Cain, Sylvia, 741.50, TAX CORRECTION;CO BRIDGE & ROAD IMPROV FUND: 36, FENSCO INC, 1590.00, Pipe;CO CLERK LIEN FEES: 79, FIZZ-O WATER COMPANY, 50.40, WATER; 80, COX COMMUNICATIONS, 43.16, SERVICE;CO JAIL MAINTENANCE: 528, Panco Inc, 210.00, Maintenance; 529, DASH GLOVES, 455.20, Supplies; 530, DISTRICT ATTORNEYS COUNCIL#24, 25000.00, Salary/Benefits; COURT CLERK REV FUND: 151, Merrifield Office Supplies, 291.16, Supplies; 152, Merrifield Office Supplies, 68.24, Supplies; 153. MIDWEST PRINTING, 295.00, Supplies; 154, MIDWEST PRINTING, 60.00, Supplies; COURTHOUSE REMODEL: 15, CenterPoint Energy Services Inc, 320.10, Utilities;E-911 PHASE II: 133, OK COMMUNICATIONS SYSTEMS, 221.44, ACCESS FEES; 134, Merrifield Office Supplies, 450.00, EQUIPMENT; 135, A T & T, 230.67, SERVICE; 136, AT & T, 230.80, SERVICE;GENERAL: 2235, OKLAHOMA PRESS SERVICE, 20.00, Books; 2236, Merrifield Office Supplies, 6.99, Supplies; 2237, KPS, 1740.00, STRIPING/DECALS; 2238, Rodann Electronics Mfg Co, 144.95, EQUIPMENT; 2239, LAW ENFORCEMENT SYSTEMS INC, 304.00, Supplies; 2240, Standley Systems, 252.63, MAINTENANCE AGREEMENT; 2241, OSU-CTP, 125.00, Training; 2242, OSU-CTP, 125.00, Training; 2243, DOCUMENT IMAGING SOLUTIONS LLC, 34.90, Copies/Supplies; 2244, COX COMMUNICATIONS, 43.16, SERVICE; 2245, 0 G & E, 327.86, Utilities; 2246, BETTIS, SHANNON, 300.00, JANITORIAL; 2247, COX COMMUNICATIONS, 346.81, SERVICE; 2248, QUILL CORP, 203.12, Supplies; 2249, COX COMMUNICATIONS, 157.50, SERVICE; 2250, COX COMMUNICATIONS, 150.09, SERVICE; 2251, SMITH FUNERAL HOME, 180.00, CREMATION; 2252, SMITH FUNERAL HOME, 180.00, CREMATION; 2253, DISTRICT ATTORNEYS COUNCIL #24, 16500.00, Salary/Benefits; 2254, GREEN GUARD FIRST AID & SAFETY, 166.35, MEDICAL SUPPLIES; 2255, FIZZ-O WATER COMPANY, 12.60, WATER; 2256, SAPULPA DAILY HERALD, 588.90, BOCC MINUTES; 2257, CREEK CO HOME FINANCE AUTH, 1500.00, LEASE; 2258, Pendergraph Systems Inc, 60.00, SERVICE; 2259, EMCO TERMITE/PEST CONTROL INC, 300.00, PEST CONTROL; 2260, COX COMMUNICATIONS, 106.66, SERVICE; 2261, 0 N G, 79.21, Utilities; 2262, 0 G & E, 317.90, Utilities; 2263, SAMS CLUB DIRECT PAYMENT PROCESSING, 82.14, Supplies; 2264, SHOW INC., 30.00, RECYCLE SERVICE; 2265, Carrot-Top lndustires Inc, 213.11, Supplies; 2266, CARZOR CORP, 70.00, Rent; 2267, OFFICE DEPOT, 231.61, Supplies; HEALTH: 466, Givings, Samantha, 69.91, TRAVEL; 467, SMITH, BETH, 20.68, TRAVEL; 468, ODENWALD, HEATHER, 49.24, TRAVEL; 469, PITNEY BOWES, 71.25, LEASE; 470, Okla Partnership For School Readiness Foundation, 65.00, Training; 471, OKLA STATE HEALTH DEPT, 51376.00, Salary/Benefits; 472, OKLA STATE HEALTH DEPT, 51376.00, Salary/Benefits; 473, Standley Systems, 367.60, SERVICE AGREEMENT; 474, 0 N G, 81.19, Utilities; 475, MARK CROMWELL, 400.00, HANDYMAN SERVICES; 476, MARK CROMWELL, 400.00, LAWN CARE; 477, Guardian Security, 102.20, SECURITY SERVICE; 478, CITY WIDE JANITORIAL SERVICES LLC. 1380.00, JANITORIAL; 479, CITY OF DRUMRIGHT, 170.95, Utilities; 480, A T & T, 332.57, SERVICE; 481, A T & T, 119.40, SERVICE; 482, Merrifield Office Supplies, 71.55, Supplies; 483, ALL MAINTENANCE SUPPLY, 130.50, Supplies; 484, D & D OFFICE SUPPLY, 159.78, Supplies; 485, 0 G & E, 742.57, Utilities;HIGHWAY: 1254, APAC CENTRAL INC, 5594.49, ROAD MATERIAL; 1255, A T & T, 258.80, SERVICE; 1256, ATLINK SERVICES LLC, 324.95, SERVICE; 1257, SAMS CLUB DIRECT PAYMENT PROCESSING, 3999.00, EQUIPMENT; 1258, CREEK CO RURAL WATER 0#2, 50.05, Utilities; 1259, 0 G & E, 510.05, Utilities; 1260, WALMART CREDIT SERVICES, 65.90, Supplies; 1261, 0 N G, 203.80, Utilities; 1262, A T & T, 237.33, SERVICE; 1263, A TLINK SERVICES LLC, 324.95, SERVICE; 1264, WESTLAKE ACE HARDWARE, 63.98, PARTS & SUPPLIES; 1265, CINTAS CORPORATION NO 2, 62.89, First Aid Supplies; 1266, CINTAS CORPORATION NO 2, 476.71, First Aid Supplies; 1267, SNB BANK, 1845.59, PAYMENT; 1268, DEERE CREDIT INC, 4351.86, PAYMENT; 1269, BOWERS OIL CO, 1129.49, FUEL; 1270, MHC Kenworth-Tulsa, 92.72, EQUIPMENT; 1271, MILLER, RONALD, 80.00, REIMBURSEMENT; 1272, KRENZ, JUSTIN M, 75.00, REIMBURSEMENT; 1273, RICHISON, DARNELL CAMERON, 75.00, REIMBURSEMENT; 1274, PILGRIM, JACOB, 75.00, REIMBURSEMENT; 1275, ANCHOR STONE, 86.10, ROCK; 1276, WELCH STATE BANK, 2102.39, PAYMENT; 1277, WELCH STATE BANK, 4204.78, PAYMENT; HIGHWAY TAX: 461, TOTALSIR, 30.00, TESTING; 462, SIGNALTEK INC, 30.00, Maintenance; 463, DRUMRIGHT UTILITIES, 670.75, Utilities; 464, PETES UPHOLSTERY, 55.00, Repairs; 465, ADVANCED ELECTRICAL REBUILDERS, 230.00, Parts & Labor; 466, Greenhill Materials, 518.45, ASPHALT; 467, UniFirst Holdings Inc, 209.60, SERVICE & SUPPLIES;JUVENILE JUSTICE CENTER: 491, XPRESS WELLNESS LLC, 75.00, Screenings; 492, XPRESS WELLNESS LLC, 75.00, Screenings; 493, ICS Jail Supplies Inc, 129.67, Supplies; 494, Supplyworks, 328.12, Supplies; 495, 0 N G, 716.99, Utilities;PLANNING & URBAN DEVELOPMENT: 32, DOCUMENT IMAGING SOLUTIONS LLC, 81.00, Copies/Supplies;SHERIFF BOARD OF PRISONERS: 272, Council On Law Enforcement Educ & Training, 600.00, REGISTRATION; 273, XPRESS WELLNESS, 75.00, DRUG TESTING; 274, WESTLAKE ACE HARDWARE, 230.30, Supplies; 275, Standley Systems, 480.81, Copies/Supplies; 276, TEXAS PRISIONER TRANSPORTATION SERVICES, 612.25, Transport; 277, CECIL & SONS, 601.40, TIRES; 278, CenterPoint Energy Services Inc, 625.65, Utilities; SHERIFF SERVICE FEES: 483, SPECIAL-OPS UNIFORMS, 206.15, UNIFORM & ACCESSORIES; 484, SPECIAL-OPS UNIFORMS, 18.00, UNIFORM & ACCESSORIES; 485, SPECIAL-OPS UNIFORMS, 103.01, UNIFORM & ACCESSORIES; 486, SPECIAL-OPS UNIFORMS, 138.72, UNIFORM & ACCESSORIES; 487, SPECIAL-OPS UNIFORMS, 138.72, UNIFORM & ACCESSORIES; 488, SPECIAL-OPS UNIFORMS, 92.48, UNIFORM & ACCESSORIES; 489, SPECIAL-OPS UNIFORMS, 150.99, UNIFORM & ACCESSORIES; 490, SPECIAL-OPS UNIFORMS, 184.96, UNIFORM & ACCESSORIES;WR 911: 50, A T & T, 43.27, SERVICE; 51, A T & T, 781.56, SERVICE. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.)
Item #8: Motion was made by Stephens and seconded by Whitehouse to approve the County Courthouse Complex to use by Sapulpa FOP Lodge #94 and Four Kings LE/MC for a Poker Run to be held on April 21, 2018, beginning at the Creek County Courthouse from 9 a.m. to 7 p.m.-Jim Madden. Mr. Madden spoke to the Board stating this is a fundraiser for Special Olympics, we will have 70-150 participates. We will be using the Southside of the complex along with the gazebo. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to approve Resolution#2018-43 rezoning request CCZ-1972 and lot split CCLS-2545- Ricky Merton per recommendations of SMAPC. Rezoning Tract 2 and Tract 3 from A-1 General Agricultural District to R-1 Single Family Dwelling District containing 2.17 acres. Tract 1 will remain A-1 General Agricultural District. Property located at 16961 Ruthie Lane, Kiefer. Wendy Murray, Planner stated this is to allow two new residents. The property is not designated on the future land use map and not located in a flood zone. Murray stated it also meets all requirements. There was no opposition. Applicants mother present. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to approve Resolution#2018-44 rezoning request CCZ-1973-Gina Green per recommendations of SMAPC. Rezoning from A-1 General Agricultural District to an RMH-1 Single Family Manufactured Home District. Property located at 6506 W. 63rd St. S., Tulsa. Wendy Murray, Planner stated there is similar rezones in the area and is designated on the future land use map and not located in a flood zone. Murray stated property has 75' for frontage and meets all other requirements. There was no opposition. This is just bringing property into compliance. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to approve Resolution#2018-45 rezoning request CCZ-1974-David and Peggy Etter per recommendations of SMAPC. Rezoning from A-1 General Agricultural District to RMH-1 Single Family Manufactured Home District. Property located at 6415 S. 63r0 W. Ave, Tulsa. Wendy Murray, Planner stated there is similar rezones in the area and is designated on the future land use map and not located in a flood zone. Murray stated there is 130' for frontage and meets all other requirements. There was no opposition. This is bringing property into compliance. Applicant Peggy Etter was present. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: NOTIFICATION to the Board that the County Clerk has received the 2017 Mineral Interest Report prepared by the State Treasurer. The report is available for public inspection in the County Clerk's Office pursuant to Title 60 O.S. § 658.1.
Item #13: Motion was made by Stephens and seconded by Whitehouse to approve addendum to contract #W912BV16P0094 between Board of County Commissioners and Corp. of Engineers to allow incremental funding of existing services provided under the original contract. Andrew Goforth, Assistant District Attorney stated this is just allowing another method for payments on a monthly basis. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse Aye.
Item #14: Motion was made by Stephen and seconded by Whitehouse to award Bid#18-12 Sewage Grinder to Beytco Inc. per recommendations of Bret Bowling and pay for it out of the GA2 account in the amount of $52,470.00. Bret Bowling, Sheriff stated they have reviewed the information individually and together as well with Paul Farris, Project Manager. Bowling stated Beytco has an amazing amount of references and this is what they do. Stephens stated that they have met with the City Engineer and it meets all their requirements. Don Engle, Treasurer asked if the jail would have to be shut down for installation, Bowling stated no that was a stipulation in the bid. Stephens stated since this was an error from the beginning and it is definitely needed. I would like the Board to consider the payment of it through the Ose Tax money. It either comes to us or to the Trust for payment. It will save the county cost, if the City starts hammering us for the cost of repairs. Warner asked why the Ose Tax money? Stephens stated the Trust money is there for that but its dwindling down quickly. I would just like it to be saved for other things that could happen or is needed. Don Engle, Treasurer stated he didn't care either way, but when we have a Trust Authority overseeing the money that is set aside for maintenance. There was discussion of having a special meeting to discuss the funding. Warner asked what is depleting the Trust money. Bowling stated we just had replaced the geothermal, doors and a lot of the equipment is sole source and is relatively high to replace or fix. Stephens stated that this is a lOyr old facility and a lot of things haven't been upgraded and are working behind the times. There are updates that need to be done. Janice DeRamus asked how much money is in the Ose Tax account, more than $400,000.00, Board replied yes more than that. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #7: Motion was made by Stephens and seconded by Whitehouse to pass one week until April 9, 2018 Discussion and possible action to hire law firm to represent the county in opioid litigation. Mike Loeffler stated he has spoken to both firms. Tulsa Group is okay with adding clause and Bristow Group waiting to hear back from Orlando firm they didn't think it would be a problem. Loeffler stated he didn't get to call until Friday, so the delay is his fault. Warner stated he would like to know a definite answer before proceeding. Loeffler stated he didn' t think it was a deal killer. Warner stated he didn't want to sign the contract without the clause added. Stephens stated my thought process was keeping it with a local firm but not a local suit. I would like to see that go to Cleveland and go forward. Warner if you make a motion today you aren't going to see if share on lower percentage if another county is able to negotiate a lower percentage. Loeffler stated I think you have a really good percentage and if you take action today you cannot expect it to be in there. Warner stated it may or may not matter but it would mean more money for our county. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: DISCUSSION ONLY/NO ACTION on considering vacating part of S. 89th W. Avenue-Bob Getchell, Tulsa Attorney. Stephens stated we haven' t received any information on this yet. 
Item #16: Motion was made by Stephens and seconded by Whitehouse to strike item on discussion and possible action to consider awarding new bid for repair of precast stones on cement ledge of the courthouse from bids submitted and opened at the January 29, 2018, Board of County Commissioners Meeting-Paul Farris, Project Manager. Stephens stated me and Paul have discussed this. We had an issue with bidder holding up project. We spoke to the second bidder and they would honor the bid. We just want to get it done before more damage is done. Then Paul got a call from original bidder and they will be here this week to do the job. They should be here today with scaffolding. Paul's objective was to get the job done. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye. 
Item #17: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-46 directing the Creek County Treasurer to credit the Creek County Commissioners Office Highway Maintenance and Operations Fund (SA2) with funds from the Creek County Election Board to refund a portion of the cost of the election to establish the Edgewater Estates Rural Road Improvement District in the amount of $331.00, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor' s Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: #1: Stephens stated there are City and School Board elections going on the week get out and vote. #2: Don, Engle Treasurer stated that First Baptist Sapulpa opened its facility to help with childcare while schools are out. Hours are 7:15 - 5:30. Sapulpa cafeteria workers are helping with food for the children at the church.
Adjournment: Motion was made by Warner and seconded by Whitehouse at 9: 50 a.m. to adjourn and meet again 4-9-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.