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2018-03-19 Meeting Minutes

Click here for a printable version of the March 19, 2018 Commissioner's Meeting Minutes.

March 19, 2018
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, March 19, 2018 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and  Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Newt Stephens Jr. led the Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the meeting minutes of March 1 2, 2018. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Stephens to approve Transfers $1 21,000.00 from MD3 Capital Outlay Health Department FY 2017-2018 to M DlA Salaries Health Department FY2018; $1,851. 3 2 from T2-ALL M&O HWY FY2017-2018 to T2-1 Salary HWY-Dist#l $606.41, T2-2 Salary HWY-Dist#2 $ 310.52 and T2-3 Salaries HWY-Dist#3 $934.39 FY 2018; $119,093.86 from HTX2-1 M&O HWY-Dist#l FY2017-2018 to HTX2-2 Salary HWY-Dist#2 $56,957.93 and HTX2-3 Salary HWY-Dist#3 $62,135.93 FY2018; $40.01 from T2-ALL M&O HWY-ALL FY2017- 2018 to T2-2 M&O HWY-Dist#2 FY 2018; $ 2 3,044.77 from CB l-ALL Co Bridge & Road Irnprov M&O HWY-ALL FY2017-2018 to CBl-1 Co Bridge & Road Improv M&O HWY Dist#l $7,681.59, CBl-2 Co Bridge & Road Improv M&O HWY-Dist#2 $7,681.59 and CBl-3 Co Bridge & Road Improv M&O HWY-Dist#3 $7,681.59 FY2018; $81.30 from T2-ALL M&O HWY-ALL FY2017-2018 to T2-1 M&O HWY-Dist#l $ 20.78, T2-2 M&O HWYDist# 2 $ 28.91 and T2-3 M&O HWY-Dist#3 $31.62 FY2018; $ 267,466.55 from Tl A-ALL Salary HWY-ALL FY2017-2018 to TlA-1 Salary HWY-Dist#l $ 35,000.00, TlA-2 Salary HWY-Dist#2 $65,000.00, TlA-3 Salary HWY-Dist#3 $72,0000.00 FY2018; T2- ALL M&O HWY-ALL $ 2 2,934.21, T2-l M&O HWY-Dist#l $17,491.60, T2-2 M&O HWYDist# 2 $9,944.83, T2-3 M&O HWY-Dist#3 $8,095.91 FY2018; T3-1 Cap Outlay HWYDist# l $􀌔0,000.00, T3-2 Cap Outlay HWY-Dist#2 $1 2,000.00 and T3-3 Cap Outlay HWY-Dist#3 $15,000.00 FY 2018; Blanket Purchase Orders # 5036 - 5077; Purchase Orders #2017-2018 CASH VOUCHER: 454, SCENTS PLUS LLC, 48.00, AIR FRESHENERS; 455, DYNAMIC RECRUITING SPECIALIST, 826.40, TEMPORARY EMPLOYEE; 456, FIZZ-0 WATER COMPANY, 40.50, WATER; 457, FUELMAN/FLEETCOR TECHNOLOGIES, 57.34, FUEL; 458, LEXISNEXIS RISK SOLUTIONS, 105.00, SEARCH ENGINE; 459, SAPULPA DAILY HERALD, 315.00, PUBLICATION; 460, Merrifield Office Supplies, 124.90, Supplies; 461, Bret Barnhart Excavating, 2832.00, REFUND; 462, JAMEY ORY, JAMEY ORY, 2057.00, REFUND; 463, CORELOGIC REAL ESTATE TAX SERVICE, 90.00, REFUND; 464, CORELOGIC REAL ESTATE TAX SERVICE, 101.00, REFUND; 465, 21ST MORTGAGE COPR, 95.00, REFUND; 466, KATHY PARNELL, KATHY PARNELL, 90.00, REFUND; 467, KATHY PARNELL, KATHY PARNELL, 101.00, REFUND;CO BRIDGE & ROAD IMPROV FUND: 35, DUNHAM ASPHALT SERVICE INC, 3611.20, ASPHALT;CO CLERK LIEN FEES: 74, Neopost/Neofunds, 111.99, RENTAL; 75, Standley Systems, 28.50, SERVICE; 76, Neopost/Neofunds, 300.00, POSTAGE;CO JAIL MAINTENANCE: 519, Brooks Grease Service, 350.00, Service Call; 520, PRO TECH ROOFING INC, 2475.00, Labor & Materials;COURTHOUSE REMODEL: 13, AIR COMFORT INC, 5704.00, EQUIPMENT;GENERAL: 2154, THOMSON-WEST, 1710.65, Law Books & Services; 2155, THOMSON-WEST. 730.00. law Books & Services; 2156, J & A CASTROL LUBE EXPRESS, 400.85, OIL CHANGES; 2157, PRECISION DELTA CORP, 390.00, AMMUNITION; 2158, SAPULPA DAILY HERALD, 23.80, PUBLICATION; 2159, COX COMMUNICATIONS, 1325.68, SERVICE; 2160, U S Cellular, 952.52, SERVICE; 2161, 0 N G, 417.35, Utilities; 2162, PRO TECH, 125.00, PEST CONTROL; 2163, FIZZ-0 WATER COMPANY, 38.30, WATER; 2164, Merrifield Office Supplies, 89.83, Supplies; 2165, WEX BANK, 96.27, FUEL; 2166, GREEN HILL FUNERAL HOME, 185.00, CREMATION; 2167, THE POOL STORE, 99.00, Supplies & Materials; 2168, AIR COMFORT INC, 610.00, Labor & Materials; 2169, ALL MAINTENANCE SUPPLY, 180.00, Supplies; 2170, PRO TECH ROOFING INC, 450.00, Repairs; 2171, SAPULPA DAILY HERALD, 89.40, Bid Notice; 2172, SAPULPA DAILY HERALD, 495.90, BOCC MINUTES; 2173, SUNSET CHEMICAL COMPANY, 200.00, CHEMICALS/SUPPLIES; 2174, EAST CENTRAL ELECTRIC COOP, 385.00, Utilities; 2175, EAST CENTRAL ELECTRIC COOP, 330.00, Utilities; 2176, 0 N G, 751.68, Utilities; 2177, CITY OF SAPULPA, 1318.36, Utilities; 2178, CECIL & SONS, 10.00, Repairs; 2179, JOHN DEERE FINANCIAL, 461.21, Supplies; 2180, U S Cellular, 64.08, SERVICE; 2181, 0 N G, 530.18, Utilities; 2182, Keiffer, Jonathan R, 82.28, TRAVEL; 2183, Simply Scentsational, 18.00, AIR FRESHENERS; 2184, INCOG, 5000.00, ADMINISTRATIVE SERVICES;HEALTH: 454, Watson, Robyn, 122.20, TRAVEL; 455, MCQUARRIE, GEORGIA, 87.89, TRAVEL; 456, PREFERRED BUSINESS SYSTEMS LLC, 165.38, MAINTENANCE AGREEMENT; 457, 0 G & E, 208.36, Utilities; 458, 0 G & E, 67.52, Utilities; 459, A T & T, 208.60, SERVICE; 460, 0 N G, 268.55, Utilities; 461, LOGIX COMMUNICATIONS, 401.94, SERVICE; 462, WALKER COMPANIES, 85.50, NOTARY APPLICATION;HIGHWAY: 1222, OTA PIKEPASS CENTER, 24.50, PIKE PASS FEE; 1223, FIRECO, 771.75, INSPECTION; 1224, Yellowhouse Machinery Co, 614.30, PARTS; 1225, SAPULPA DAILY HERALD, 49.40, PUBLICATION; 1226, EMCO TERMITE/PEST CONTROL INC, 65.00, PEST CONTROL; 1227, MARK ALLEN CHEVROLET, 69.61, Repairs; 1228, PREMIER TRUCK GROUP, 346.84, PARTS; 1229, A+ Truck Rental, 700.00, RENTAL; 1230, SAPULPA DAILY HERALD, 23.80, PUBLICATION; 1231, UniFirst Holdings Inc, 839.07, SERVICE & SUPPLIES; 1232, OTA PIKEPASS CENTER, 78.11, PIKE PASS FEE; 1233, 0 G & E, 36.26, Utilities; 1234, 0 G & E, 339.94. Utilities; 1235, Midwest Radiator LLC, 225.00, Repairs;HIGHWAY TAX: 439, CHEROKEE HOSE & SUPPLY INC, 35.30, PARTS & SUPPLIES; 440. A T & T, 207.15, SERVICE; 441, CHEMSEARCH, 325.00, PARTS & SUPPLIES; 442, OTA PIKEPASS CENTER, 3.30, PIKE PASS FEE; 443, OCCUPATIONAL HEALTH CENTERS, 108.00, DRUG TESTING; 444, BRUCKNERS, 272.04, PARTS & SUPPLIES; 445, Greenhill Materials, 463.71, ASPHALT; 446, SUNBELT EQUIPMENT, 788.75, Pipe; 447, DUNHAM ASPHALT SERVICE INC, 3729.60, ASPHALT; 448, Commercial Distributing, Inc. 1890.00, OIL; 449, DUNHAM ASPHALT SERVICE INC. 2384.00, Materials; 450, B & M OIL CO, 13896.54, FUEL; 451, Kirby Smith Machine Inc, 510.66, Parts & Service; 452, 0 REILLY AUTO PARTS, 158.56, PARTS & SUPPLIES; 453, 0REILLY AUTO PARTS, 112.75, PARTS & SUPPLIES; 454, Industrial Welding & Tools Supply, 85.47, RENTAL; 455, B & M OIL CO, 14415.87, FUEL;JUVENILE JUSTICE CENTER: 476, SILVER BULLET PEST CONTROL, PEST SERVICES INC, 140.00, PEST CONTROL; 477, SYSCO, 1359.43, FOOD/SUPPLIES; 478, Merrifield Office Supplies, 430.39, FOOD; 479, 0 G & E, 1247.96, Utilities; 480, Standley Systems, 147.79, Copies/Supplies: 481, COX COMMUNICATIONS. 1576.21, SERVICE; SHERIFF BOARD OF PRISONERS: 244, Merrifield Office Supplies, 375.09, Supplies; 245, Merrifield Office Supplies, 335.27, Supplies; 246, Merrifield Office Supplies, 547.79, Supplies; 247, 0 G & E, 4514.13, Utilities; 248, CITY OF SAPULPA, 3449.13, Utilities; 249. SILVER BULLET PEST CONTROL, PEST SERVICES INC, 110.00, PEST CONTROL. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to accept Bid#18-13 3 Month Bridge & HWY Materials and pass for one week until March 26, 2018 for review. Bids submitted by Dunham's Asphalt Services Inc., The Quapaw Company; Apac-Central Inc., Tulsa Asphalt LLC; Asphalt & Fuel Supply LLC; Vance Brothers Inc.; Ergon Asphalt & Emulsions; Wright Asphalt Products Co.; Coastal Energy Corp. and Millennial Asphalt. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: DISCUSSION ONLY/NO ACTION on CX issue on Creek County Bridge Local 10#117 (NBI 01619) in District #3.-Bruce Martin, ODOT. Bruce Martin spoke to the Board about the loose connections on the vertical connectors recommended that they be replaced. Martin stated I received notice on March 13, 2018 and have to give notice to the Board; you have 90 days to repair or the bridge has to be closed. If I am not notified within 60 days of repair I will be back to give you notice again. Then within 30 days the bridge will have to be closed. Martin stated he had called to get a quote for the bolts and would provide the information to Lane. Whitehouse stated he will be getting the repairs completed. Martin stated the bridge will have to be reviewed by  consultant.
Item #9: DISCUSSION ONLY/NO ACTION on CX issue on Creek County Bridge Local ID#259 (NBI 01084) in District #3.-Bruce Martin, ODOT. Bruce Martin spoke to the Board about the corrosion holes that exist through the web stringers 7,9 and 11 at the west abutment. Martin stated I received notice on March 13, 2018 and have to give notice to the Board; you have 90 days to repair or the bridge has to be closed. If I am not notified within 60 days of repair I will be back to give you notice again. Then within 30 days the bridge will have to be closed. Whitehouse stated he will be getting repairs completed.
Item #10: Warner stuck item from Agenda on Presentation on employee supplemental benefits, including retirement savings-Jamiko Kincy,  Washington National. Warner referred Kincy to speak with Tandra McClellan, Payroll Clerk to review the process.
Item #11: Motion was made by Whitehouse and seconded by Stephens to approve Resolution#2018-38 changing speed limit from 35 mph to 45 mph on W. 86th St. between Sahoma Lake Road and SH 97 in District #2. Warner stated that there has been a request from residents for the increase and there are surrounding roads with speed limit at 45 mph. Warner stated the road can with stand the 45 mph. Vote as follows: Warner - Aye, Stephens -- Aye, Whitehouse - Aye.
Item #12: Motion was made by Whitehouse and seconded by Stephens to sign ODOT 324A claim form for JP#22350(10), CIRB-119C(192)RD, BOCC v. Naifeh Trust in the amount of $507.5C for District #2. Warner stated this is just some follow-up costs on Naifeh Trust. Vote as follows: Warner ·- Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Warner Stuck item on Discussion and possible action to consider directing the Creek County Treasurer to credit the Creek County Commissioners Office General Fund (R4) with funds from Benefit Resources Inc. to refund the cost of Community Care and Guardian insurances in the amount of $556.07, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Tandra McClellan, Payroll Clerk stated this is for a reimbursement from Cobra for a payment from a former employee. Andrew Goforth stated that the wording needs to be clarified and will be on next week's agenda. 
Item #14: Motion was made by Stephens and seconded by Whitehouse for the Allocation of Alcoholic Beverage Tax to be distributed as follows: $986.29; Depew $111.40; Drumright $680.38; Kellyville $269.07; Kiefer $394.17; Lawrence Creek $35.13; Mannford $719.79; Mounds $273.35; Oilton $237.35; Sapulpa $4,807.20; Shamrock $23.99; Slick $30.85. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made Warner and seconded by Stephens at 9:41 a.m. to adjourn and meet again 3-26-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.