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2021-10-25 Meeting Minutes

For a printable version of the October 25, 2021 Meeting Minutes (which includes all content as listed below), click here.

 

 

October 25, 2021

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, October 25, 2021 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Whitehouse - present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of October 18, 2021. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve August and September Monthly Reports from Court Clerk; Transfer $912.03 from 1102-6-6510-2005 CIRB MV Coll-SB1888-D1 HWY FY2020-2021 to 1102-6-6510-2005 CIRB MV Coll-SB1888-D1 HWY FY2022; Blanket Purchase Orders #2446 - 2500; Purchase Orders # 2021-2022 911 Phone CELL PHONE SERVICE 2372 Verizon Wireless 84.56; Dispatch office supplies 2152 Amazon Capital Services 16.89; FEES 44 OKLA DEPT OF PUBLIC SAFETY 400.00; 115 OKLA DEPT OF PUBLIC SAFETY 175.00; UTILITY 2352 A T & T 2235.96; WORK COMP PREMIUM 2169 CREEK CO COMMISSIONERS 62.17; General null 1627 GREEN HILL FUNERAL HOME 185.00; 1724 COX BUSINESS 16.97; AIR FRESHENERS 1700 Simply Scentsational 32.00; BOCC MINUTES 1771 SAPULPA DAILY HERALD 415.20; COPIER CHARGES 1576 Standley Systems 147.00; CREMATION 1769 GREEN HILL FUNERAL HOME 185.00; 1840 GREEN HILL FUNERAL HOME 185.00; 2131 GREEN HILL FUNERAL HOME 185.00; EMPLOYEE ASSISTANCE PROG 2347 COMMUNITYCARE EAP 172.70; EQUIPMENT 2257 MERRIFIELD OFFICE SUPPLIES 180.95; 2259 MERRIFIELD OFFICE SUPPLIES 32.99; K-9 CARE 95 ADVANCED CARE VETERINARY HOSPITAL 140.75; Law Books & Services 377 THOMSON-WEST 348.10; LEASE PYMT 2363 CREEK CO HOME FINANCE AUTH 2100.00; MAINTENANCE AGREEMENT 1743 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; Network Services 2364 COX BUSINESS 1105.46; OFFICE SUPPLIES 2162 Amazon Capital Services 28.83; PARTS 2343 O'REILLY AUTO PARTS 122.21; PARTS & SUPPLIES 2248 O'REILLY AUTO PARTS 79.23; 2252 O'REILLY AUTO PARTS 286.81; PEST CONTROL 1758 EMCO TERMITE & PEST CONTROL INC 15.00; 1763 EMCO TERMITE & PEST CONTROL INC 35.00; PUBLICATION 2228 SAPULPA DAILY HERALD 316.05; SERVICE 68 TIER ONE LAWN AND LANDSCAPE LLC 170.00; 1638 COX BUSINESS 152.73; 1759 A-1 REFUSE 18.00; 1765 PATRIOT SECURITY SYSTEMS INC 15.00; SERVICE AGREEMENT 328 Standley Systems 38.32; 518 XEROX CORP 55.00; SUPPLIES 1166 JOHN DEERE FINANCIAL 209.16; 1299 JOHN DEERE FINANCIAL 189.81; 2148 Amazon Capital Services 54.05; 2255 UNIFIRST FIRST AID & SAFETY 550.44; SUPPLIES AND SERVICE 163 EMERGENCY POWER SYSTEMS, INC 1375.01; 1723 Elder Water Consulting Inc 165.00; TAG/TITLE 2354 SAPULPA TAG OFFICE 89.00; TONER 2261 MERRIFIELD OFFICE SUPPLIES 346.33; UTILITIES GAS SERVICES 2369 O N G 112.34; UTILITIES WATER 2367 CITY OF SAPULPA 130.65; UTILITY 1881 Simply Scentsational 154.00; 2344 O N G 140.32; 2345 CITY OF SAPULPA 777.39; 2357 EAST CENTRAL ELECTRIC COOP 423.00; 2358 EAST CENTRAL ELECTRIC COOP 342.00; Health REPAIR 1861 GLASSCO GLASS & GLAZING LLC 930.00; Supplies 2011 McKESSON 800.41; TRAVEL 2290 Kelly Amanda 107.52; VACCINATIONS 2188 SANOFI PASTEUR INC 868.83; Highway EMPLOYEE ASSISTANCE PROG 2346 COMMUNITYCARE EAP 60.50; PARTS AND REPAIR 2126 YELLOWHOUSE MACHINERY 1600.77; PARTS/SUPPLIES 1877 TULSA GAS & GEAR 57.09; PAYMENT 2056 SNB BANK 1556.98; 2065 SNB BANK 1476.23; SERVICE CONTRACT 1726 EMCO TERMITE & PEST CONTROL INC 65.00; Hwy-ST Grader Blades 1832 WARREN CAT 1059.90; Gravel 1296 ANCHOR STONE COMPANY 32104.50; Labor & Equipment 218 SIGNALTEK 907.95; SIGNAL LIGHT 2054 SIGNALTEK 30.00; Tires 2339 DIRECT DISCOUNT TIRE 2900.00; TIRES & REPAIRS 1469 Sellers Tire Inc 275.00; UNIFORM 1505 UniFirst Holdings Inc 1482.45; UTILITY 2052 O G & E 480.14; 2083 O N G 96.89; 2095 A T & T 246.73; Jail-ST CCJ MAINTENANCE 2053 LOCKE SUPPLY 217.38; Ccj maintenance kitchen 1866 Hagar Restaurant Service 168.00; CELL PHONE SERVICE 2373 Verizon Wireless 432.80; Door 2146 NOVALCO INC 245.00; GREASE TRAP 2015 BROOKS GREASE SERVICE INC 350.00; INMATE SUPPLIES 2168 CHARM TEX 443.40; INTERCOM REPAIR 1393 ELECTRONIC CONTRACTING COMPANY 1907.88; NATURAL GAS 2361 Symmetry Energy Solutions LLC 593.20; SPRINKLER HEADS 2150 FIRETROL 510.00; UTILITIES WATER 2368 CITY OF SAPULPA 2277.06; WINDOWS 1629 Safelite Fulfillment Inc 367.98; WORK COMP PREMIUM 2174 CREEK CO COMMISSIONERS 10293.36; Juv Dent-ST CELL PHONE SERVICE 2371 Verizon Wireless 43.28; JUVENILE DETENTION 1833 BOB BARKER CO INC 709.33; 2006 Amazon Capital Services 123.92; Network Services 2366 COX BUSINESS 1702.83; WORK COMP PREMIUM 2171 CREEK CO COMMISSIONERS 5518.86; ML Fee EQUIPMENT 2260 MERRIFIELD OFFICE SUPPLIES 249.99; Resale EQUIPMENT 2189 J R W INC 2967.17; LABOR 2264 WACOM SYSTEMS 105.00; SERVICE 761 A T & T 41.23; 1316 Verizon Wireless 37.28; Supplies 2266 MERRIFIELD OFFICE SUPPLIES 36.48; 2267 MERRIFIELD OFFICE SUPPLIES 52.95; TIRES 2268 Robertson Tire Company Inc 515.46; SH Svc Fee CELL PHONE SERVICE 2381 Verizon Wireless 2284.29; FOOD FOR INMATES 1586 TIGER CORRECTIONAL 10467.74; MEDICAL SERVICES/JAIL 46 Turn Key Health Clinics LLC 40005.35. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311, new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of time of posting agenda.)

Item #7: Motion was made by Warner and seconded by Whitehouse to sign agreement with Premier Consulting Partners, as the broker for Creek County, for 2022 calendar year, providing group and voluntary Benefits as follows: Health, Dental, Vision, Disability (short/long term), Life Insurance, Cancer & Accident Insurance, Individual Hospital Insurance Plans, GAP & Critical Illness Plans, and FSAs.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to continue Healthcare Plan with Community Care, accepting a 2.5% increase, Telemedicine Plan (Tele-Doc) accepting a 5.88% increase, APL, Guardian's renewal for vision, dental, Life Insurance, Retiree Life Insurance, Voluntary Life, Short-Term and Long-Term Disability Plan and with no increase for 2022 employee health insurance. Lisa Barton, Premier Consulting Agent presented the new 2022 rates to the Board. Barton stated your claims data through August is at 88%, your loss ratio of claims verses premium for medical is 86%, You have 29 claims high claimants exceeding 10,000.00. Last year's loss ratio was 96% and 2019 was at 128%, so we are improving. There was discussion of the top three claims being 30% driving the claims upward. Barton stated that statewide companies are looking at an 8-10% increase in insurance, by next year it will be at 10%. Barton stated we negotiated with Community Care from their initial rate increase of 19%, down to a 2.5% increase, with no shop. The renewal for Community Care increased by $35,109.00. There was discussion of Tele-Doc currently usage increasing and having some repeat users. Tandra McClellan stated that this year probably wasn't a good year to base the usage off of. With COVID, a lot of doctors were offering their own telemedicine. There will be a presentation of Tele-Doc during open enrollment, it is my goal to have everyone in attendance have the App download to their smartphones before they leave the meeting. We will show them how easy it is to use, so maybe next year we can see even more of a savings with utilizing this no cost to employee's service. There was also discussion of the upcoming mandatory insurance meetings scheduled for Monday, November 8,9, and 10th, 2021, at the Collins Building and will be held at 8, 10 and 2.  Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Stephens and seconded by Warner to sign Resolution#2021-152 rezoning request CCZ-2047-Jared Redyke per recommendations of CCPC. Rezoning from Agricultural/Residential District to Industrial District to extend zoning tract contains 1.41 acres more or less. Tract will meet all requirements for Industrial. Murray stated this will extend storage lot space and additional parking. A wooden fence will be built for a buffer to residents. This is an extension of zoning approved in 2015. There is similar zoning in the area. There was no opposition. The CCPC recommended approval on 10/19/21, along with the Planning Office. Applicant present. Property located at 8116 S. 81st W. Ave. Tulsa, OK.-Wendy Murray Planner.  Warner stated that the neighbors are all in support of this extension. Everyone has complemented you on the great job you have done with the area. Stephens thanked Redyke for expanding his business here in Creek County.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2021-153 rezoning request CCZ-2052 and lot split CCLS-2772-Joseph Shrewsbury per recommendations of CCPC. Rezoning Tract 1 from Agricultural District to Light Residential to allow lot split, containing 1.0 acres more or less. Tract 2 will be Residential Manufactured Home containing 1.19 acres more or less. Tract 3 contains 8 acres more or less and will remain Agricultural. All tracts will meet all requirements. There was no opposition. This is being split to sell home. There are surrounding rezones in the area. The CCPC recommended approval on 10/19/21, along with the Planning Office. Applicant Present. Property located at 27415 S. HWY 48 Bristow, OK- Wendy Murray Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2021-154 rezoning request CCZ-2053 and lot split CCLS-2773-Victory Christian Center per recommendations of CCPC. Rezoning Tract 3 from Agricultural District to Light Residential District to allow lot split on tract 3. Tract 3 will contain 1.435 acres more or less. Tract 2 contains 5.753 acres more or less and Tract 1 contains 88.35 acres more or less. All tracts will meet requirements. There was no opposition. The CCPC recommended approval on 10/19/21, along with the Planning Office. Applicant present. Property located at 16052 S. Hickory St. Sapulpa, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Stephens and seconded by Warner to sign Resolution#2021-155 rezoning request CCZ-2056-M&H Real Estate/Charles Anderson per recommendations of CCPC. Rezoning from Agricultural District to Commercial District to extend zoning to create a parking lot. The area is mixed with heavy commercial and industrial use and is designated Commercial on the Future Land Use Map. There was no opposition. This was rezoned on 9/2019 with case CCZ-1992. The CCPC recommended approval on 10/19/21, along with the Planning Office. Applicant present. Property located at 4908 W. 63rd St. S. Tulsa, OK.-Wendy Murray, Planner. Stephens stated you guys did a great job on the last rezoning, keep up the good work. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2021-156 rezoning request CCZ-2057-Jose Chavez per recommendations of CCPC. Rezoning from Light Residential District to Agricultural District to allow agricultural use, containing 10 acres more or less. In 1984 this was an eighty-acre tract that was split out to light residential, case CCZ-8-12. There was no opposition. The CCPC recommended approval on 10/19/21, along with the Planning Office. Applicant Present. Property located at 17788 S. 44th W. Avenue Mounds, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2021-157 rezoning request CCZ-2058 and lot split CCLS-2780-Diana Shell per recommendations of CCPC. Rezoning from Agricultural District to Residential Manufactured Homes on Tract 1 to allow lot split, containing 0.5 acres more or less. Tract 2 will remain Agricultural District containing 4.5 acres more or less. Tracts will meet all requirements and there are similar rezones in the area. There was no opposition. The CCPC recommended approval on 10/19/21, along with the Planning Office. Applicant present. Property located at 10061 W. 181st St. S. Sapulpa, OK.-Wendy Murray, Planner. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Stephens and seconded by Warner to sign Resolution#2021-158 CCPP 2021-02 and rezoning request CCZ-2055-Amy Prosser per recommendations of CCPC. Rezoning from Agricultural District to Light Residential District to allow a single-family dwelling subdivision, The Bluffs. Applicant further requests approval of the Preliminary Plat for the The Bluffs, a single-family dwelling subdivision containing 70.48 acres more or less, containing 15 lots, which 4 of those lots to remain Agricultural District. The tracts will meet all requirements. The flood zone area will not be built on, it will be used as pasture land. TAC meeting was held on 9/30/21 and there was an agreement on the Preliminary Plat, stated Murray. There was no opposition. The CCPC recommended approval on 10/19/21, along with the Planning Office. Applicant Present. Property located at 5917 Hilton Rd. Sapulpa, OK.-Wendy Murray.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #16: Motion was made by Stephens and seconded by Whitehouse to purchase a Bobcat Hydraulic Breaker Model NB160 from White Star, in the amount of $8,200.00, to be paid out of HWY-ALL(1102-6-4000-2005). Stephens stated this was on the agenda last week and passed, so that Whitehouse could do some research to make sure the equipment was universal to work on all skid steers. Whitehouse stated he spoke to White Star and it is universal. This would be a good addition of equipment for all districts. Warner expressed concern with the cross contamination of oils within the districts, this is something we might look at. Stephens stated he is not too concerned with cross contamination, as when you rent one you cross contaminate oils as well, at least we have some control with it being county owned. We received three quotes from White Star, OCT Equipment, and Kirby-Smith Machinery, Inc. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #17: Motion was made by Stephens and seconded by Whitehouse to let for Bid#22-1 6 Month Bridge & HWY Materials and Professional Services to be opened 11-22-21. Jana Thomas, Purchasing Agent stated she has not gotten a response if the Board would like to add or delete any items. Board stated that they are good with the current list. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #18: Motion was made by Stephens and seconded by Warner to sign contract for Bid#21-17 EOC Building Expansion Emergency Management, ARPA Project 1566-1.7-2700-4110, contract #102521, awarded to RECO Construction. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #19: Motion was made by Warner and seconded by Whitehouse to sign service agreement with JRW, Inc. dba Financial Equipment Company for a Zeus Currency Discriminator-Don Engle, Treasurer. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #20: Motion was made by Whitehouse and seconded by Stephens to sign Resolution#2021-159 establishing the County Holiday Schedule for 2022 as follows: 12-31-21; 1-17-22; 2-21-22; 4-15-22; 5-30-22; 7-4-22; 9-5-22; 10-10-22; 11-11-22; 11-24 & 11-25-22; 12-26 & 12-27-22. Stephens stated we have added Good Friday to our County approved holiday's. The Highway Districts are always off, since it falls on a Friday, but I forget the other offices are not. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #21: Motion was made by Warner and seconded by Whitehouse to approve the Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of line ¾" HDPE, to cross W. 111th St. approximately 0.72 miles N. & 0.36 miles W. of SH-33 & HH-117, further described as 1,936' E. of the S.W. corner of Section 28, T18N, R11E and the N.W. corner of Section 33, T18N, R11E in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #22: Discussion and possible action regarding the American Recovery Plan 2021 funds directed to Creek County by the federal government. Andrew Goforth briefed the Board on some new possible developments with the ARPA. Late Thursday, a bi-partisan bill was passed by the Senate and is at the House currently, that would allow the use of up to 30% of ARPA monies received to be spent on roads and bridges. For Creek County that would be around $4.1 million, this could be big. After reviewing some of the reclassification of funds language, I have found some citation of laws that do not exist, I believe it could be some language within the jobs bill. Stephens and I have a meeting set for Wednesday, with a Representative from Tom Lucas's Office. This implementation could take some time to go into effect, I am thinking by the time we have our second trounce, it will be law and withing the final rules. As an example, this could be forty miles of 2" overlay for the county or ten under 20' structures replaced or fixed. Goforth stated I would like to have a meeting on Thursday at 3 p.m. to discuss any updates we may have. Also, we have received our first request from Taneha Utilities for water/sewer project. Warner stated that he attending a meeting last week discussing a special study on road, the state may be finding a way to repair or replace structures. We might see some additional funding coming next year.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Warner at 10:31 a.m. to adjourn and meet again 11-01-21. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.