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2018-03-05 Meeting Minutes

Click here for a printable version of the March 05, 2018 Commissioner's Meeting Minutes.

March 05, 2018
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, March 05, 2018 at 9:00 a.m., date and time duly posted. 
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Newt Stephens Jr. led the Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the meeting minutes of February 26, 2018 with corrections to Item #11 stating 1999-2000 and Item 􀅗12 correcting agues to argues. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye
Item #5: Motion was made by Whitehouse and seconded by Stephens to approve Monthly Appropriations; Monthly Report from Treasurer; Blanket Purchase Orders #4832 - 4856; Purchase Orders #2017-2018 CASH VOUCHER:430,COX  COMMUNICATIONS, 55.26, SERVICE; 431, DYNAMIC RECRUITING SPECIALIST, 516.50, TEMPORARY EMPLOYEE; 432, Merrifield Office Supplies, 69.98, Supplies; 433, Merrifield Office Supplies, 60.00, Business Cards; 434, CHARLEY S SOUTHSIDE LOCKSMITH, 7000, Repairs;CO CLERK LIEN FEES 70, FIZZ-O WATER COMPANY, 37.80, BOTTLED WATER; 71, AMERICAN STAMP/MKG PRODS INC, 8745, STAMPS; 72, COX COMMUNICATIONS, 43.28, Utilities; CO JAIL MAINTENANCE: 465, CREEK CO COMMISSIONERS, 8641.86, WORK COMP PREMIUM; 466, ROTO-ROOTER, 301.00, Service Call; 467, Allied/Headrick Plumbing, 468.00, Service Call;COURT CLERK REV FUND: 128, Veritiv Operating Company, 54.95, PAPER; 129, CREEK CO COMMISSIONERS, 42.03, WORK COMP PREMIUM; 130, Mernfield Office Supplies, 106.86, Supplies; 131, Pointer Communications, 287.50, Repairs; 132, AMERICAN STAMP/MKG PRODS INC, 83.42, STAMPS;COURTHOUSE REMODEL: 12, CenterPoint Energy Services Inc, 329.64, Utilities;E-911 PHASE II: 119, OK COMMUNICATIONS SYSTEMS, 221.44, FEES; 120, Merrifield Office Supplies, 191.78, Supplies; 121, CREEK CO COMMISSIONERS, 557.21, WORK COMP PREMIUM;GENERAL: 1974, WESTLAKE ACE HARDWARE, 361.89, MATERIALS; 1975, FIREMASTER DEPT 1019, 86.00, SERVICE; 1976, WESTLAKE ACE HARDWARE, 18.77, Supplies; 1977, Standley Systems, 293.89, Copies/Supplies; 1978, EMCO TERMITE/PEST CONTROL INC, 125.00, PEST CONTROL; 1979, US POSTMASTER, 150.00, STAMP; 1980, COX COMMUNICATIONS, 43.29, Utilities; 1981, 0 G & E, 514.89, Utilities; 1982, COX COMMUNICATIONS, 343.83, SERVICE; 1983, COX COMMUNICATIONS, 157.50, SERVICE; 1984, WALMART CREDIT SERVICES, 93.98, Supplies; 1985, CITY OF SAPULPA, 425.00, OPEN/CLOSE GRAVE; 1986, CITY OF SAPULPA, 425.00, OPEN/CLOSE GRAVE; 1987, CITY OF SAPULPA, 425.00, OPEN/CLOSE GRAVE; 1988, CITY OF SAPULPA, 425.00, OPEN/CLOSE GRAVE; 1989, SHOW INC , 300.00, LANDSCAPING SERV; 1990, CREEK CO HOME FINANCE AUTH, 1500.00, LEASE PYMT; 1991, COX COMMUNICATIONS, 106.66, Utilities; 1992, 0 G & E, 4538.24, Utilities; 1993, COMMUNITY CARE, 517.53, INSURANCE PREMIUM; 1994, Guardian, 38.54, INSURANCE PREMIUM; 1995, 0 NG, 119.56, Utilities; 1996, CITY OF BRISTOW, 65.39, Utilities; 1997, SHOW INC., 30.00, RECYCLE SERVICE; 1998, DRUMRIGHT GUSHER, 24.00, SUBSCRIPTION; 1999, CARZOR CORP, 70.00, Rent; 2000, COX COMMUNICATIONS, 34.96, Utilities;HEAL TH: 426, STRAWN, ALEXANDRA, 20.68, TRAVEL; 427, WOZENCRAFT, GEORGINA, 315.18, TRAVEL; 428, DAVIS, SHERRIE D, 238.06, TRAVEL; 429, ODENWALD, HEATHER, 105.24, TRAVEL; 430, BUSBY, APRIL, 21.90, TRAVEL; 431, DeBella, Karen, 94.72, TRAVEL; 432, PATRICK, AARON, 13.91, TRAVEL; 433, SMITH, BETH, 62.04, TRAVEL; 434, STRAWN, ALEXANDRA, 23.68, TRAVEL; 435, TATE, DEBBIE, 155.24, TRAVEL; 436, Givings, Samantha, 93.22, TRAVEL; 437, ODENWALD, HEATHER, 73.86, TRAVEL; 438, WESTLAKE ACE HARDWARE, 105.85, SUPPLIES; 439, 0 G & E, 720.87, Utilities; 440, CITY OF DRUMRIGHT, 221.55, Utilities; 441, ROBINSON, SHANNON, 1152.00, CLERICAL SERVICES; 442, 0 NG, 106 06, Utilities; 443, WOZENCRAFT, GEORGINA, 1823.25, TRANSLATION SERVICES; 444, AT & T, 159.91, SERVICE; 445, Merrifield Office Supplies, 196.47, Supplies;HIGHWAY: 1100, OKLA WHOLESALE OVERHEAD DOORS, 320.00, Parts & Service; 1101, CECIL & SONS, 10.00, Repairs; 1102, 0 REILLY AUTO PARTS, 661.59, PARTS & SUPPLIES; 1103, AMERICAN WASTE CONTROL INC, 56 00, SERVICE; 1104, TULSA COUNTY BOCC, 236.00, SIGNS; 1105, 0 G & E, 546.64, Utilities; 1106, CREEK CO RURAL WATER 0#2, 50.05, Utilities; 1107, 0 REILLY AUTO PARTS, 191.64, PARTS & SUPPLIES; 1108, Witty Ideas, 298.25, UNIFORM & ACCESSORIES; 1109, M & M Truck Parts, 800.00, PARTS; 1110, EconSigns Lie, 136.80, Supplies; 1111, HARBOR FREIGHT TOOLS, 49.99, Supplies; 1112, Selsor, Harry R, 75.00, REIMBURSEMENT; 1113, MCCLEERY, JUSTIN, 20 00, REIMBURSEMENT; 1114, DEERE CREDIT INC, 6624.58, PAYMENT; 1115, DEERE CREDIT INC, 4351.86, PAYMENT; 1116, SNB BANK, 1845.59, PAYMENT; 1117, WELCH STATE BANK, 2102.39, PAYMENT; 1118, WALMART CREDIT SERVICES, 101.25, SUPPLIES; 1119, 0 NG, 219.68, Utilities; 1120, AMERICAN LOGO & SIGN, 469. 78, SIGNS; 1121, SOUTHERN TIRE MART LLC, 663.00, TIRES; 1122, TRIKNTRUX, 595.00, Installation; 1123, ACME WHEEL ALIGNMENT CO, 65.00, Repairs; 1124, WELCH STATE BANK, 4204.78, PAYMENT; HIGHWAY TAX: 402, Lukers Auto Detail, 520.00, DETAIL VEHICLE; 403, Central Disposal Lie, 88.00, SERVICE; 404, TOTALSIR, 30.00, TESTING; 405, B & C BUSINESS PRODUCTS, 186.77, SUPPLIES; 406, DRUMRIGHT UTILITIES, 933.97, Utilities; 407, ADVANCED WORKZONE SERVICES, 750.00, Materials; 408, ADVANCED ELECTRICAL REBUILDERS, 75.00, Parts & Labor; 409, QUAPAW COMPANY, THE, 9414.64, Materials; 410, EQUIPMENT WORLD INC, 2908.77, EQUIPMENT;JUVENILE JUSTICE CENTER: 432, CREEK CO COMMISSIONERS, 4738.04, WORK COMP PREMIUM; 433, HILAND DAIRY FOODS, 328.00, Supplies; 434, CENTRAL TECHNOLOGY, 100.00, Training; 435, ICS Jail Supplies Inc, 825.62, HYGIENE PRODUCTS; 436, Merrifield Office Supplies, 127.78, Supplies; 437, CITY OF BRISTOW, 320.20, Utilities; 438, Standley Systems, 77.13, CONTRACT SERVICES; 439, XPRESS WELLNESS, 75.00, DRUG SCREENING; 440, AT & T, 176.25, SERVICE; 441, AT & T, 68.62, Utilities; 442, 0 NG, 970.90, Utilities; SHERIFF BOARD OF PRISONERS: 222, Standley Systems, 342.21, Copies/Supplies; 223, CENTRAL TECHNOLOGY, 100.00, Training; 224, CHARM TEX, 470.04, Supplies: 225, WESTLAKE ACE HARDWARE, 155.20, Supplies: 226, Merrifield Office Supplies, 299.97, Supplies; 227, Midtown Auto & Diesel Repair Inc, 414.67, Repairs; 228, SAPULPA RURAL WATER CO, 1478.50, Utilities;SHERIFF SERVICE FEES: 426, Merrifield Office Supplies, 1810.00, Supplies; 427, CREEK CO COMMISSIONERS, 1629.03, WORK COMP PREMIUM; 428, CREEK CO COMMISSIONERS, 594.59, WORK COMP PREMIUM; 429, CREEK CO COMMISSIONERS, 327.93, WORK COMP PREMIUM; 430, CREEK CO COMMISSIONERS, 129.40, WORK COMP PREMIUM; WR 911: 44, AT & T, 43.27, SERVICE; 45, AT & T, 790.24, SERVICE; 46, Cimarron Telephone Co, 182.82, Utilities. Jana Thomas Purchasing Agent asked the Board if there was a transfer from CJST in the stack to approve, if so we need to check into this and make sure we can transfer from fund to fund. Because the last time you transferred from this account you did it with a purchase order. Transfer was not ready and holding for confirmation from the Auditors. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 3ll(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to accept the creation of the Edgewater Estates Rural Road Improvement District and setting a meeting for March 12, 2018 at 7:00 p.m. at the Ledbetter residence located at 1460 Cliff Drive, Mannford, OK 74044 Warner stated this passed with 100% approval. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Whitehouse to approve Resolution#2018-23 rezoning request CCZ-1970-Bristow Free Holiness Camp per recommendations of SMAPC. Rezoning from A-1 General Agricultural District to C-2 General Commercial District to allow a campground. Property located at 3402 W. 2ll u. St. S. Bristow. Wendy Murray, Planner. Murray stated that this is cleanup from Craig Southern former planner. Applicant thought they were zoned C-2 previously. Murray stated this would allow a campground for revivals and allow an RV to park on campgrounds during event. This property is not on the 2030 Future Land Use Map and is not located within a flood zone. There was no opposition and applicant is present. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to approve Resolution#2018-24 rezoning request CCZ-1971-Ray Green per recommendations of SMAPC. Rezoning request from A-1 General Agricultural District to RHM-1 Single Family Manufactured Home District to allow a manufactured home. Property located at the west intersection of W. 167th St. S. and S. 65􀂻 St. W. Avenue in Tulsa.-Wendy Murray, Planner. Murray stated this is located within the Taneha Addition and is designated as Residential on the Future Land Use Map; property is not located within a flood zone. Murray stated there are other properties that have been rezoned to RMH-1 in the area. There was no opposition and applicant is present. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to approve Resolution#2018-25 approving amendment change in the Creek County Planning and Zoning, Section 4.1.4 Area Regulations in A-1 General Agricultural District from 200' to 35' required frontage.-Wendy Murray, Planner. Murray stated that this was brought to the Board on 2/22/18 and approved by SMAPC. This is changing the required frontage for lot splits making it easier for residents to meet  requirements. Murray stated there are other Counties that are following suit and changing the text amendments as well. Stephens stated this will make it a lot easier for people. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to approve Resolution#2018-26 being a Proclamation recognizing the retirement of Mary Powell for her 15 years of dedicated service to the Creek County Sheriff's Office.-Bret Bowling, Sheriff. Bowling stated that Mary began as a dispatcher, then moved to the front desk at the Sheriff's Office. Mary served as Steve Toliver's Personal Assistant for many years followed by retiring from the Juvenile Justice Center. She has been instrumental in helping with the day to day operations there. Bowling stated she will be greatly missed. Stephens asked how many Sheriff's had she worked for, reply was 3. The Board thanked her for all she had done for the County. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Whitehouse and seconded by Warner to sign Inter-Cooperative Agreement between Creek County and Hilltop Rural Road Improvement District in District #3. Whitehouse stated this is just their yearly renewal. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Stephens and seconded by Whitehouse to sign Equipment Lease Agreement from DotCom Leasing LLC with modi£ication of date contract ending on 6/30/158 for printer and copying needs for the Sapulpa and Bristow Offices-Stacey Mahoney, Health Department. Jennifer Mortazavi stated that Warner needed to review the dates on contract; I believe it crosses fiscal years. Mahoney stated she will have the company send over a corrected one dated 3/5/18 to 6/30/18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #14: Motion was made by Stephens and seconded by Whitehouse to let for Bid#18-13 3 Month Bridge/HWY Materials to be opened on March 19, 2018. Jana Thomas, Purchasing Agent asked the Commissioners to review the list of items and see if they would like to add or remove any products. Board requested that Type A be added and Hot Rubber Crack Seal. Stephens stated they get the hot rubber crack seal from Lowes and would like to compare the cost. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #15: Motion was made by Stephens and seconded by Whitehouse to accept Bid#lB-11 Fire Truck or Skid Unit for Slick VFD and pass for one week until March 12, 2018 for review. Bids submitted by Lightem Op Emergency Equipment for $5,750.00; Casco Industries Inc. for $73,528.00 and, J & J Custom Fire Inc. for $10,035.00. The Board and Jana Thomas, Purchasing Agent discussed the bids received. Bids received were only for a skid unit; Thomas stated she will check with the State Auditor's Office to see if we can solicit phone quotes for a Truck or what will be our next step. Stephens stated to Slick VFD review the bids received and have a plan for who you would want to award to next week possibly. Stephens stated we will contact you to give you an update. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #16: Motion was made by Warner and seconded by Stephens to approve Utility Permit from Cimarron Telephone Company per County Spec's for fiber optic cable by directional boring, size of line 1.25" poly to cross and S. 241st W. Ave approximately 1.10 miles S. of W. Coyote Trail further described as the N.E. corner of Section 4, T18N, RlOE District #2. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #17: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-27 surplussing 25 Panasonic Toughbook Computers for the Sheriff's Office and Resolution#2018-28 disposing of 25 Panasonic Toughbook Computers to be junked. Bret Bowling, Sheriff stated that we are getting rid of surplus items that have just been sitting in the basement. The items are very antiquated, outdated and cannot be upgraded. The Board asked how they will be disposing of the items. Bowling stated that we may have to pay to have them junked but we will remove alJ. the hardware before junking. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #18: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-29 surplussing 9 vehicles 2012 Dodge Charger VINtl2C3CDXAT9EH190663; 2005 Ford Crown Victoria VIN#2FAFP71W45X152458; 2011 Ford Crown Victoria VIN#2FABP7BV5BX108775; 2008 Ford Victoria VIN#2FAFP71V28Xl69125; 2009 Chevy Silverado VIN#2GCEK233291135124; 2005 Ford Victoria VIN#2FAFP71W65X152459; 2007 Ford Expedition VIN#1FMFU16577LA79064; 2005 Chrysler 300C VIN#2C3AA63H95H103172; 2004 Ford Taurus VIN#1FAFT530X4A203064 for the Sheriff's Office and Resolution#2018-30 disposing of the same to be sold with sealed Bid#lB-14 Surplus Law Enforcement Vehicles that will open March 26, 2018 with proceeds going to Sheriff's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #19: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-31 surplussing a 2006 Chevy Impala VIN#2GlWS551169428136 and Resolution#2018-32 disposing of a 2006 Chevy Impala  VIN#2G1WS551169428136 to be sold with sealed adding item to item#18 bid Bid#lS-14 Surplus Law Enforcement Vehicles that will open March 26, 2018 with proceeds going to Jail. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #20: Motion was made by Warner and seconded by Whitehouse to sign lease purchase agreement for 1 John Deere 33G compact track "skid" loader VIN#1T0333GMKJF326022 for District #2 between Creek County and P&K Equipment Inc. for $70,859.34, monthly payments in the amount of $1,476.23. This lease will be assigned to SNB Bank. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #20: Motion was mace by Whitehouse and seconded by Stephens to sign lease purchase agreement for 1 John Deere 33G compact track "skid" loader VIN#T0333GMLJF326450 for District #3 between Creek County and P&K Equipment Inc. for $70,859.34, monthly payments in the amount of $1,476.23. This lease will be assigned to SNB Bank. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made by Warner and seconded by Stephens at 10:08 a.m. to adjourn and meet again 3-12-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.