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2018-02-20 Meeting Minutes

Click here for a printable version of the February 20, 2018 Commissioner's Meeting Minutes.

February 20, 2018
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Tuesday, February 20, 2018 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Newt Stephens Jr. led the Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the meeting minutes of February 12, 2018 with corrections to Item #7. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Stephens to approve Transfers $23,943.00 from CBRIF-ALL Co Bridge & Road Improv HWY FY2017-2018 to CBRIF-1 Co Bridge & Road Improv-Dist#l HWY $7,981.00, CBRIF-2 Co Bridge & Road Improv-Dist#2 HWY $7,981.00 and CBRIF-3 Co Bridge & Road Improv-Dist#3 HWY $7,981.00 FY2018; $349,985.01 from TlA-All HWY Cash/Salary-Dist#All HWY FY2017-2 01 8 to TlA-1 HWY Cash/Salary-Dist#l HWY $35,0000.00, TlA-2 HWY Cash/Salary-Dist#2 HWY $66,000.00, TlA-3 HWY Cash/Salary-Dist#3 HWY $76,000.00 FY2 018; TlC-1 HWY Cash/Travel-Dist#l HWY $645.90, TlC-2 HWY Cash/Travel-Dist#2 HWY $645.00, TlC-3 HWY Cash/Travel-Dist#3 HWY $645.90 FY2018; T2-l HWY Cash/M&O-Dist#l HWY $31,186.06, T2-3 HWY Cash/M&O-Dist#2 HWY $35,824.94, T2-3 HWY Cash/M&O-Dist#3 HWY $34,704.84, T2-ALL HWY Cash/M&ODist- ALL HWY $32,331.47 FY2018; T3-l HWY Cash/Cap Outlay-Dist#l HWY $10,000.00, T3-2 HWY Cash/Cap Outlay-Dist#2 HWY $12,000.00, T3-3 HWY Cash/Cap Outlay-Dist#3 HWY $15,000.00 FY2018; Blanket Purchase Orders #4525 - 4569; Purchase Orders #2017-2018 CASH VOUCHER: 401, SCENTS PLUS LLC, 48.00, AIR FRESHENERS; 402, FIZZ-O WATER COMPANY, 77.70, WATER; 403, Engle, Don, 85.02, TRAVEL; 404, DYNAMIC RECRUITING SPECIALIST, 826.40, TEMPORARY EMPLOYEE; 405, Merrifield Office Supplies, 166.99, Supplies; 406, Merrifield Office Supplies, 473.87, Supplies; 407, Merrifield Office Supplies, 790.96, Supplies; 408, Gerber Collision & Glass, 3467.00, TAX CORRECTION; 409, Gabbard, Sherron, 383.00, TAX CORRECTION; 410, SAPULPA BPO ELKS LODGE 1118, 158.00, TAX CORRECTION; 411, SAPULPA BPO ELKS LODGE 1118, 159.00, TAX CORRECTION; 412, SAPULPA BPO ELKS LODGE 1118, 168.00, TAX CORRECTION; 413, WHITE, ARTHUR OR ANITA, 309.00, TAX CORRECTION; 414, WHITE, ARTHUR OR ANITA, 304.00, TAX CORRECTION; 415, WOLFE GREG. 27.00, TAX CORRECTION; 416, Haircuts Express, 438.00, TAX CORRECTION; 417, CORELOGIC REAL ESTATE TAX SERVICE. 120.00, TAX CORRECTION; 418, CORELOGIC REAL ESTATE TAX SERVICE, 107.00, TAX CORRECTION; 419, HUDGINS, BEVERLY, 85.00, TAX CORRECTION; 420, UPF Services, 49.00, TAX CORRECTION; 421, Corelogic, 81.00, TAX CORRECTION; CO CLERK LIEN FEES: 66, KELLPRO COMPUTER SOLUTIONS, 539.20, SOFTWARE; 67, OTA PIKEPASS CENTER, 3.30, PIKEPASS FEES;CO JAIL MAINTENANCE: 455, Supplyworks, 266.72, SUPPLIES; 456, SWEEPER FABRICATORS INC, 956.00, Maintenance; 457, WESTLAKE ACE HARDWARE, 90.10, PARTS; 458, CITY OF SAPULPA, 3449.13, Utilities;GENERAL: 1910, CREEK CO FAIRBOARD, 13346.00, PREMIUM AWARDS/FAIR; 1911, THOMSON-WEST, 1710.65, Law Books & Services; 1912, Midtown Auto & Diesel Repair Inc, 75.00, LABOR; 1913, COX COMMUNICATIONS, 1326.34, SERVICE; 1914, 0 N G, 574.98, Utilities; 1915, Evident, 57.65, Supplies; 1916, DOCUMENT IMAGING SOLUTIONS LLC, 94.26, COPIER CHARGES; 1917, GREEN HILL FUNERAL HOME, 185.00, CREMATION; 1918, GREEN HILL FUNERAL HOME, 185.00, CREMATION; 1919, FIZZ-O WATER COMPANY, 18.00, RENTAL; 1920, FIZZ-O WATER COMPANY, 9.00, RENTAL; 1921, AIR COMFORT INC, 1640.00, Repairs; 1922, JACK YOUNG GLASS CO, 748.36, Repairs; 1923, SUNSET CHEMICAL COMPANY, 200.00, CHEMICALS/SUPPLIES; 1924, SAPULPA DAILY HERALD, 636.45, BOCC MINUTES; 1925, Mullin Plumbing, 1450.00, Labor & Equipment; 1926, COMMUNITY CARE INSURANCE, 172.70, EMPLOYEE ASSISTANCE PROG; 1927, EAST CENTRAL ELECTRIC COOP, 372.00, Utilities; 1928, EAST CENTRAL ELECTRIC COOP, 318.00, Utilities; 1929, SAC & FOX NATION, 147.77, DETENTION SERVICE; 1930, KUBOTA CENTER, 248.49, SUPPLIES; 1931, CREEK CO RURAL WATER 0#3, 268.85, Utilities; 1932, CRAWFORD, BARBARA, 25.00, CLERICAL SERVICES; 1933, NAIFEH, KEVIN, 50.00, CLERICAL SERVICES; HEALTH: 406, PATRICK, AARON, 14.66, TRAVEL; 407, MCQUARRIE, GEORGIA, 150.40, TRAVEL; 408, 0 G & E, 58.89, ELEC SERV/DRUMRIGHT HEALT; 409, 0 N G, 355.29, NAT GAS/SAPULPA HEALTH; 410, Raby Plumbing, 135.00, Repairs;HIGHWAY: 1075, CHEROKEE HOSE & SUPPLY INC, 81.50, PARTS & SUPPLIES; 1076, Witty Ideas, 362.85, UNIFORM & ACCESSORIES; 1077, EMCO TERMITE/PEST CONTROL INC, 65.00, PEST CONTROL; 1078, M & M Truck Parts, 675.00, PARTS; 1079, TOTAL RADIO INC, 179.38, EQUIPMENT; 1080, WESTLAKE ACE HARDWARE, 49.92, Balance Due; 1081,  COMMUNITY CARE INSURANCE. 60.50, EMPLOYEE ASSISTANCE PROG; 1082, OCCUPATIONAL HEALTH CENTERS, 108.00, DRUG SCREENING; 1083, Summit Truck Group, 466.20, PARTS & SUPPLIES; 1084, 0 G & E, 27.38, Utilities; 1085, OTA PIKEPASS CENTER, 54.65, PIKE PASS FEE; 1086, 0 G & E, 36.93, Utilities; 1087, 0 G & E, 409.49, Utilities;HIGHWAY TAX: 389, CHEROKEE HOSE & SUPPLY INC, 128.97, PARTS & SUPPLIES; 390, ATWOODS, 410.44, PARTS & SUPPLIES; 391, OTA PIKEPASS CENTER, 2.20, PIKE PASS FEE; 392, Petes Upholstry, 55.00, Labor & Materials; 393, BRUCKNERS, 192.08, PARTS & SUPPLIES; 394, CHEMSEARCH, 325.00, PARTS & SUPPLIES; 395, TULSA COUNTY, 1853.60, SIGNS;JUVENILE JUSTICE CENTER: 422, Merrifield Office Supplies, 445.31, SUPPLIES; 423, 0 G & E, 1265.10, Utilities; 424, BROKEN ARROW ELECTRIC SUPPLY, 249.24, BULBS; 425, Merrifield Office Supplies, 686.78, Supplies; 426, Supplyworks, 266.72, Supplies;SHERIFF BOARD OF PRISONERS: 204, Supplyworks, 266.72, SUPPLIES; 205, Supplyworks, 167.28, SUPPLIES; 206, SILVER BULLET PEST CONTROL, PEST SERVICES INC, 110.00, PEST CONTROL; 207, 0 G & E, 4847.07, Utilities;SHERIFF SERVICE FEES: 418, SAPULPA TAG OFFICE, 127.00, TAG/TITLE. Jana Thomas, Purchase Agent asked the Board if purchase order #4516 Project #C049-2/16/18 5 Ton Heat Pump D.A. was going to be approved today under this item. Thomas stated it is for Air Comfort replacing heat pump for DA Office, it is over $5,000.00 and had quotes already attached it just needs one more Commissioners approval. Stephens stated last he knew it was holding for bids. Stephens and Murray stated this is a 1997 model unit for the D.A. Thomas asked if it would be connected to a PO that was paid in July, 2017 for a Geo Pump. Stephens and Murray both stated no, that was for the hallway on third floor. Thomas asked if in the future she could be unit numbers on PO so that she can distinguish that they are different units. Stephens stated they would start providing unit numbers on Po's. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye. 
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.)
Item #7: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-15 approving Public Hearing on petition to create a Rural Road Improvement District located on Grant Street in District #2, and if passed, calling for an election of registered voters in the territory comprising the Grant Street Rural Road Improvement District on June 26, 2018, issuing sufficient maps showing the proposal boundaries of the rural road improvement district to provide one map for each polling precinct were the vote is to take place, directing the clerk to cause notice to be given of the election, and directing the County Election Board to conduct the election. Warner stated we have received a petition for the rural road improvement district. Today we will sign resolution calling for election to take place and giving notification to election board of election to be held on June 26, 2018. Warner stated this happens to fall on another election so that the cost can be shared and you will not have to pay the full cost of election. Stephens stated upon the election you can sign the Inter-Cooperative Agreement to be able to work on district. Warner went over the process of the election and stated that only the registered voters in that area will be able to vote. This will need 60% approval to pass. There was discussion with the Rural Road Improvement District about the published road; they wanted to include other roads that were not stated. After some discussion the Rural Road Improvement District agreed to proceed with just Grant Street for the district. Warner stated if they would have chosen to amend we would have to start over with another. publication and other costs. Residents asked if they will receive prior to election an estimated cost for the road repairs. Warner stated yes they will provide a ballpark estimate; we have already put together a rough one around $20,000.00 it could be less or a little more than that. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #8: DISCUSSION ONLY/NO ACTION on discussion and possible action to consider signing resolution to transfer radios to law enforcement agencies within Creek County-Barbara Allbritton, INCOG. Warner stated this item will be continued at a later date, there are some issues that has risen.
Item #9: Motion was made by Stephens and seconded by Whitehouse to let for Bid#18-11 for Fire truck & or Skid Unit on behalf of Slick Volunteer Fire Department for Option A: One 4x4 extended cab flatbed truck with skid unit; Option B: Skid Unit; Option C; One-ton 4x4 extended flatbed truck to be opened March 5, 2018. Jana Thomas, Purchasing Agent stated that the Board needed to double check the writing on bid, Stephens stated it was good. Also, I have received the spec's from Covey Murray for the unit. Stephens stated that Slick has written the spec's we are just the ones that have to let for bid. Slick will then award the bid and we will go off the recommendations. Vote as follows: Warner - Aye, Stephens - Aye,  Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-16 allowing Deputy Ryan Mattias to be commissioned as a Reserve Officer for Sapulpa Police Department.-Bret Bowling, Sheriff. Fred Clark, Deputy stated Bret was unable to be here today. This is just allowing an officer to have a secondary employment with Sapulpa Police Department filling i􀌜 as needed. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: DISCUSSION ONLY/NO ACTION on discussion and possible action to report on inspection of County owned buildings-Bret Bowling, Sheriff. Fred Clark, Deputy reported to the Board that Sheriff Bowling has inspected all but two buildings. The two being District Attorney's Office in Bristow and the Care House, he has only been able to inspect them from outside. Clark stated they all passed inspection for what he has to inspect. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2018-17 surplussing a 2006 Caterpillar Backhoe Serial#CRS- 31138 and a 1988 C70 Cab and Chassis VIN#lGBG7D1B1Jl01719 and Resolution#2018-J.8 Disposing of Equipment by Public Auction. Stephens stated that the bought a new backhoe and the 1988 dump truck has lived its life. Stephens stated they will be going to auction at Enlow Auction on March 07, 2018 . Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: Motion was made by Warner to award to P&K Equipment for a new John Deer 333G. Jennifer Mortazavi, County Clerk stated that the bid for P & K had expired on February 10, 2018. Jana Thomas had brought that date to the Board's attention at the February 05, 2018 meeting. Both Jennifer and Jana recommended that Warner receive legal advice on how to proceed. Warner withdrew his motion to contact Andrew Goforth, Assistant District Attorney. Per the recommendation of Goforth that as long as the vender will agree to the extension, honor price and submit a letter stating so the Board could award to p & K Equipment. Motion was made by Warner and seconded by Stephens to award Bid#18-10 Skid Steer Loader 1 or more, new or u .. .,.d :for District #2 to P& K Equipment for a John Deere 333G for $70,860.37 with 48 month financing pending the vendor's acceptance of extension of date and acceptance of price offered. Warner stated this is not the lowest bid but the best equipment for our employees and will be the most effective piece of equipment. Warner stated he would like to thank the four companies that brought equipment out to the Barn for us to be able to touch and feel. We had ten employees that were able to touch and feel the equipment and we were able to use the equipment as well to see which one was the best fit for us. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye. 
Item #14: Motion was made by Stephens and seconded by Whitehouse for the Allocation of Beverage Tax to be distributed as follows: Bristow $2,185.98; Depew $246.90; Drumright $1,507.97; Kellyville $596.35; Kiefer $873.63; Lawrence Creek $77.87; Mannford $1,595.33; Mounds $605.85; Oilton $526.08; Sapulpa $10,654.51; Shamrock $53.18; Slick $68.37. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment; Covey Murray, Emergency Management stated the Burn Ban placed by Creek County expires tomorrow at 10 a.m. However, the Governor's Burn Ban supersedes the Counties and includes Creek County. It is still in effect until it is withdrawn by Governor . Murray stated that he had taken himself off the agenda. Adjournment: Motion was made by Warner and seconded by Whitehouse at 9:50 to adjourn and meet again 2-26-17. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.