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2021-6-7 Meeting Minutes

For a printable version of the June 07, 2021 Meeting Minutes (which includes all content as listed below), click here.

June 07, 2021

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, June 07, 2021 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:01 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Roger Smith present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Smith to approve the minutes of June 1, 2021. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #5: Motion was made by Warner and seconded by Smith to approve Transfers $4,068.83 from 1102-6-4000-2005 Co HWY Unrestricted Commissioners FY2020-2021 to 1102-6-4100-1110 Co HWY Unrestricted Salary Commissioners FY2021; $4,851.94 from 001-1-2000-1110 Gen Gov't Salary Commissioners FY2020-2021 to 001-1-2400-1110 Purchasing/Salary County Clerk FY2021; $200.00 from 001-1-0900-2005 M&O OSU Extension FY2020-2021 to 001-1-0900-2005 Salaries OSU Extension FY2021; May Monthly Reports from County Clerk, OSU Extension Services, Treasurer, District Attorney, and Sheriff; Monthly Appropriations;  Blanket Purchase Orders #6313 - 6335; Purchase Orders #2020-2021 911 Phone FEES 5897 OKLA DEPT OF PUBLIC SAFETY 350.00; UTILITIES 6257 Cimarron Telephone Co 193.38; UTILITY 6251 A T & T 2033.68; 6255 A T & T 1614.00; CBRI ASPHALT 5778 DUNHAM ASPHALT SERVICE INC 2849.40; CRS-2 5775 ERGON A & E INC 1980.14; CYLINDER RENTAL 5757 Lampton Welding Supply 96.32; Gravel 5785 ANCHOR STONE COMPANY 32080.95; REPAIRS 5530 Yellowhouse Machinery Co 34159.44; Emergency Mgmt null 6156 Amazon Capital Services 29.13; CLOTHING 5983 AMERICAN T'S 99.98; SUPPLIES 6093 Amazon Capital Services 261.17; General AIR FRESHENERS 5046 Simply Scentsational 18.00; BOCC MINUTES 6138 SAPULPA DAILY HERALD 381.15; CCSO VEHICLE REPAIRS 6245 Midtown Auto & Diesel Repair Inc 423.69; COPIER CONTRACT 5445 ADVANCED COPIER SYSTEMS LLC 260.39; CREMATION 6091 GREEN HILL FUNERAL HOME 185.00; Equip Rental 5377 Lampton Welding Supply 20.02; FIRE EXTINGUISHER 5874 FIRETROL 96.00; FUEL/DEPUTY CARS 5896 COMDATA INC 10088.90; JANITORIAL 2809 Trout, Darrel 300.00; K-9 CARE 5672 FARMERS FEED 40.00; LAPTOPS 5962 SHI INTERNATIONAL CORP 9603.00; Parts & Supplies 5036 WESTLAKE ACE HARDWARE OK-020 90.53; SERVICE 2827 PATRIOT SECURITY SYSTEMS INC 15.00; 2845 COX BUSINESS 362.03; 4041 A-1 REFUSE 150.00; 4160 COX BUSINESS 47.00; 4800 COX BUSINESS 37.03; 5793 COX BUSINESS 176.99; 5914 Verizon Wireless 160.04; SUBSCRIPTION 5866 Leads Online 3625.00; Supplies 5951 WESTLAKE ACE HARDWARE OK-020 431.99; 6123 MERRIFIELD OFFICE SUPPLIES 929.90; SUPPLIES 5879 FIZZ-O WATER COMPANY 9.00; Training 6155 TRAINING 9-1-1 HEROES 105.00; TRAINING/TRAVEL 4774 VISA/AMERICAN HERITAGE BANK 119.05; TRASH SERVICE 6170 Waste Management Of Tulsa 61.68; TRAVEL 4901 Toothman, Olivia 154.45; 4902 Self, Nancy 36.43; 4903 Self, Nancy 94.92; 5296 MCDOUGAL, STEPHANIE A. 75.43; 5302 Self, Nancy 137.48; UNIFORM 5997 Gorfam 366.25; UTILITIES 2820 O G & E 152.38; 4793 O G & E 728.15; 5041 CREEK CO RURAL WATER D#3 128.00; 6256 O G & E 3371.69; 6258 CITY OF BRISTOW 69.73; UTILITIES ELECTRIC SERVICE 6240 O G & E 643.15; UTILITY 6234 Symmetry Energy Solutions LLC 140.49; 6236 Waste Management Of Tulsa 291.64; 6246 Waste Management Of Tulsa 166.28; 6249 ONE NET 470.00; 6252 COX BUSINESS 49.15; 6285 COX BUSINESS 113.10; 6286 ONE NET 640.00; Health LEASE 4355 Standley Systems 367.60; SERVICE 4911 Waste Management Of Tulsa 120.75; Supplies 5938 MERRIFIELD OFFICE SUPPLIES 26.48; 6142 McKESSON 707.87; 6143 McKESSON 93.83; TRAVEL 4941 TATE, DEBBIE 103.04; UTILITIES 4920 O G & E 723.38; Highway DIESEL FUEL/GAS 6009 COMDATA INC 459.94; EQUIPMENT 6269 P&K EQUIPMENT 13000.00; LEASE/PURCHASE 6179 Armstrong Bank 3069.89; 6190 SNB BANK 1476.23; 6211 ARVEST EQUIPMENT FINANCE 3163.24; 6218 OK DEPT OF TRANSPORTATION 1791.56; 6229 SNB BANK 1556.98; 6276 ARVEST EQUIPMENT FINANCE 2768.93; 6278 ARMSTRONG BANK 1014.94; OIL 6026 Petrochoice Dynamo LLC 1744.24; parts 5876 SOUTHERN TIRE MART LLC 20.00; PARTS/SUPPLIES 5810 WESTLAKE ACE HARDWARE OK-020 39.33; 5900 JOHN DEERE FINANCIAL 238.90; PAYMENT 5750 OKLA DEPT OF TRANSPORTATION 1791.56; 5760 SNB BANK 1556.98; 5761 SNB BANK 1476.23; 5895 OTA PIKEPASS CENTER 2.00; SERVICE 5893 OTA PIKEPASS CENTER 7.75; SERVICES 5828 Republic Services #789 120.27; SUPPLIES 4172 Capital One 372.56; 4892 Capital One 92.45; TRASH 5434 AMERICAN WASTE CONTROL INC 60.00; 5892 AMERICAN WASTE CONTROL INC 325.00; 6241 AMERICAN WASTE CONTROL INC 62.00; WATER BILL 5795 CREEK CO RURAL WATER D#2 62.15; Hwy-ST CYLINDER RENTAL 5752 Industrial Welding & Tools Supply 105.35; EQUIPMENT 4383 CLARK EQUIPMENT COMPANY 17787.08; Gravel 5755 THE QUAPAW COMPANY 5282.26; OIL 3658 ASPHALT & FUEL SUPPLY 10721.90; Parts & Supplies 5770 Stewart Martin Equipment 374.40; 5783 CROW BURLINGAME COMPANY 231.99; PIKE PASS 5764 OKLAHOMA TURNPIKE AUTHORITY 68.25; SUPPLIES 5758 CHEROKEE HOSE & SUPPLY INC 68.79; Tires 6038 DIRECT DISCOUNT TIRE 2800.40; TRASH SERVICE 5789 GREEN ENVIRONMENTAL SERVICES LLC 75.00; Jail-ST CCJ PLUMBING SERVICES 6174 CREEK ENVIRONMENTAL SOLUTIONS LLC 558.00; ELEC SERV/JAIL 5700 GILLEY ELECTRIC INC 9000.00; FUEL/JAIL CARS 5891 COMDATA INC 2009.74; Medical Equipment 5374 AMERICAN AED LLC 2550.00; Network Services 4768 CASTLECOM LLC 1200.00; TRANSPORTS/INMATES 810 VISA/AMERICAN HERITAGE BANK 4.49; TRASH SERVICE 6173 Waste Management Of Tulsa 639.05; UTILITIES GAS SERVICES 6172 Symmetry Energy Solutions LLC 541.97; Juv Dent-ST CABLE 6247 DISH NETWORK 112.93; Fuel 5351 COMDATA INC 139.29; INTERNET SERVICE 6171 A T & T 57.38; Medical Equipment 5375 AMERICAN AED LLC 2550.00; PEST CONTROL 5517 SILVER BULLET PEST SERVICES INC 140.00; Repairs 5417 NOVALCO INC 372.50; UNIFORM & ACCESSORIES 5743 SPECIAL-OPS UNIFORMS 52.99; UTILITIES WATER 6237 CITY OF BRISTOW 295.03; WINDOW TINT 5617 AUTO ENHANCERS 100.00; Planning/Zoning MONTHLY CHARGES 5690 Quadient Leasing USA Inc 167.11; Resale BOTTLED WATER 5217 FIZZ-O WATER COMPANY 42.75; FUEL 5215 COMDATA INC 444.31; IT Support 5229 TM CONSULTING INC 1457.00; JANITORIAL 5220 Gster Cleaning 650.00; SERVICE 5289 COX BUSINESS 54.05; TAX WARRANT SERVICE 5226 CREEK COUNTY SHERIFF 50.00; TEMPORARY EMPLOYEE 5078 DYNAMIC RECRUITING SPECIALIST 785.08; 5907 DYNAMIC RECRUITING SPECIALIST 661.12; SH Commissary Commissary 5448 TIGER CORRECTIONAL 4069.44; SH Svc Fee FOOD FOR INMATES 5130 TIGER CORRECTIONAL 4559.89. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #6:  NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Stephens and seconded by Smith to accept Bid#21-11 6-Month Bridge/HWY Materials and Professional Services and pass for two weeks until 6-21-21 to gather information for award. Bids submitted by Tulsa Asphalt LLC., Shelton Redi Mix, Sherwood Construction, Dub Ross Construction Inc., Wright Asphalt Product Co., Ergon Asphalt & Emulsions, Sunbelt Equipment & Supply Inc., Smithey's Environmental Services LLC., Warren Cat, Dunham Asphalt Services Inc., Logan Co. Asphalt, Wear Parts & Equipment Co. Inc., Apac-Central Inc., Railroad Yard Inc., Coastal Energy Corp., Xcessories Squared Development & Manufacturing Inc., DP Supply Co., Asphalt Fuel Supply Inc., Quapaw Co., Millennial Asphalt, T & C Asphalt & Materials LLC., Fensco Inc., and Anchor Stone Co. Returned bids from C & C Asphalt Paving & Seal Coating and Mid-Continent Concrete. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #8: Motion was made by Stephens and seconded by Warner to let for Bid#21-13 Janitorial Services for Bristow and Sapulpa Health Department to be opened 6/28/21. Stephens asked Jana Thomas, Purchasing Agent if we are good. Thomas stated to the best of her knowledge, Hollie communicated with the Health Department on this one. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #9: Motion was made by Stephens and seconded by Warner to pass Discussion and possible action to consider implementing procedures for the expenditure of Creek County Fire Department Sales Tax Funds for one week until 6-14-21.  Mortazavi stated the Board probably didn't have enough time to review policy, we are finishing up some of the procedures within my office, as well. Stephens stated we received an agreement from OTC this morning that will need to be approved next week as well, before approving policy. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #10: Motion was made by Warner and seconded by Smith to sign Resolution#2021-69 appointing Glen Musser as replacement for retired employee Tim Quinton, on the Creek County Safety Committee. The Board and Mortazavi stated he would be a good asset for the Committee. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #11: Motion was made by Stephens and seconded by Warner to re-approve Utility Permit from FiberLink LLC per County Spec's extending it from a 30-day permit to a 60-day permit for fiber optic cable by boring, pushing & trenching, size of line ¾", size of casing 1 ½", to parallel both W. 162nd St. S. and W. 165th St. S. approximately 1/8 & 3/8 miles S. of S. Hickory & W. 161st St. S. further describe3d as 655' S. and 1975' S. of the N.E. corner of Section 27, T17N, R11E in District #1. Musser stated this is from the existing project they are trying to finish.  Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #12: Motion was made by Stephens and seconded by Warner to re-approve Utility Permit from FiberLink LLC per County Spec's extending it from a 30-day permit to a 60-day for fiber optic cable, by boring, pushing and trenching, size of line ¾", size of casing (2) 1 ½", to parallel W. 161st St. S. approximately 1 Mile E. of junction S. Hickory & W. 161st S. further described as 5,263' E. of the S.W. corner of Section 23, T17N, R11E in District #1. Stephens said same as the previous agenda item, this is an existing project they are trying to finish. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #13: Motion was made by Warner and seconded by Smith to sign Resolution#2021-68 stating that Creek County is participating in the American Rescue Plan 2021, which was signed into law March 11, 2021. Creek County has received $6,946,155.00, as first distribution of ARPA Funds and guidance has been issued from US Treasury and the State Auditor and Inspector's Office, the Board directs the ARPA funds to be accounted for with the fund named American Rescue Plan Act 2021, fund 1566, revenue code 9302, revenue code for interest 9008 and the Board directs that the receipt of ARPA funds be special apportioned into the personnel services sub-account 1566-1-2000-1110, to be transferred out to other subaccounts of said fund, as directed by the Board of County Commissioners. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #14: NO ACTION ON PROPOSED EXECUTIVE SESSION: Discussion regarding the alteration of job duties of one or more individual salaried public offices to include duties related to the American Recovery Plan 2021. This Executive Session is authorized by 25 O.S. § 307(B)(1). Stephens and Mortazavi stated this item needed to be passed, as we do not have Legal Counsel present. Warner asked that this agenda item remain on the agenda, until action has been taken.

Item #15: NO DISCUSSION/NO ACTION regarding the above Executive Session Discussion.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Warner at 9:41 a.m. to adjourn and meet again 6-14/21. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.