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2021-5-24 Meeting Minutes

For a printable version of the May 24, 2021 Meeting Minutes (which includes all content as listed below), click here.

 

     May 24, 2021

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, May 24, 2021 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Roger Smith present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Smith to approve the minutes of May 17, 2021. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #5: Motion was made by Warner and seconded by Smith to Error Corrections $274.27 from 1102-6-4300-2005/T2-3 HWY FY2020-2021 to 1103-6-4300-4030/CB1-3 HWY FY21, $1,224.88 from 1313-6-8043-2005/HTX2-3 HWY FY2020-2021 to 1103-6-4300-4030/CB1-3 HWY FY21; May Monthly Report from Court Clerk; Blanket Purchase Orders #6095 - 6125; Purchase Orders # 2020-2021 911 Phone CELL PHONE SERVICE 5985 Verizon Wireless 82.70; UTILITIES 6028 A T & T 2235.96; CBRI parts 5569 JO-CO EQUIPMENT 1765.20; Pipe 5955 FENSCO INC 4995.00; SIR TEST 5199 TotalSIR 36.50; CH Improv-ST Agreement 6041 CREEK CO PUBLIC FACILITIES 166328.69; Crt Clk Revolving Supplies 75 MIDWEST PRINTING 465.00; Drug Court DRUG COURT ADMIN SERVICES 5623 HUMAN SKILLS & RESOURCES INC 3541.67; Emergency Mgmt EQUIPMENT 5735 SUNDOWN MARINE, INC. 1200.00; Flood Plain OFFICE SUPPLIES 5974 MERRIFIELD OFFICE SUPPLIES 42.18; General AIR FRESHENERS 4794 Simply Scentsational 18.00; 4795 Simply Scentsational 18.00; BOCC MINUTES 5691 SAPULPA DAILY HERALD 288.15; 5963 SAPULPA DAILY HERALD 364.25; 5968 SAPULPA DAILY HERALD 202.35; 6021 SAPULPA DAILY HERALD 403.95; BOTTLED WATER 2802 CULLIGAN OF TULSA 26.85; CAMERA 5871 CDW Government 791.00; CCSO VEHICLE REPAIRS 5129 Midtown Auto & Diesel Repair Inc 998.29; CELL PHONE SERVICE 5986 Verizon Wireless 2256.28; CONTRACT SERVICES 2794 OSU CO-OP EXT SERVICE 12333.33; EMPLOYEE ASSISTANCE PROG 6036 COMMUNITY CARE INSURANCE 172.70; EQUIPMENT 5267 Quick Stage 4832.61; FEES 5996 VERIZON WIRELESS-VSAT 55.00; MAINTENANCE AGREEMENT 2832 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; MEDICAL SERVICE 414 XPRESS WELLNESS URGENT CARE 300.00; Network Services 5984 COX BUSINESS 1136.62; OFFICE FURNITURE 5724 MERRIFIELD OFFICE SUPPLIES 415.00; OVERAGES 3258 BROOKS JEFFREY MARKETING INC 80.00; PARTS, SUPPLIES, & SERVICE 4890 CITY WIDE PLUMBING INC 120.00; PROFESSIONAL SERVICES 4534 Standley Systems 81.00; Rent 6034 CREEK CO HOME FINANCE AUTH 1500.00; SERVICE 2824 PATRIOT SECURITY SYSTEMS INC 15.00; 5519 Simply Scentsational 154.00; SERVICE AGREEMENT 2784 XEROX CORP 55.00; SERVICE RENDERED 5410 MARKER FUNERAL HOME 185.00; SHIRTS 5742 Print Shop LLC 68.25; SOFTWARE 5712 KELLPRO COMPUTER SOLUTIONS 679.40; Supplies 4163 FIZZ-O WATER COMPANY 21.75; 5450 LOWES CREDIT SERVICES 265.25; SUPPLIES 4889 JOHN DEERE FINANCIAL 40.40; 5667 WESTLAKE ACE HARDWARE OK-020 484.85; 5740 MIDWEST PRINTING 896.38; 5791 METAL PANELS INC. 205.70; SUPPLIES AND SERVICE 5615 Elder Water Consulting Inc 165.00; 5682 EMERGENCY POWER SYSTEMS, INC 1088.79; TIRES/ DEPUTY CARS 5842 BRISTOW TIRE & AUTO SERVICE 135.08; 6016 BRISTOW TIRE & AUTO SERVICE 525.32; TRAINING/TRAVEL 5632 VISA/AMERICAN HERITAGE BANK 140.00; 5633 VISA/AMERICAN HERITAGE BANK 140.00; TRASH SERVICE 2839 A-1 REFUSE 18.00; TRAVEL 478 Myers, Randi 156.74; 486 Myers, Randi 195.94; 5298 Myers, Randi 211.68; UTILITIES 6040 CITY OF SAPULPA 146.28; UTILITY 5668 A T & T MOBILITY 101.67; 5671 A T & T MOBILITY 76.45; 5973 O N G 257.40; 5980 EAST CENTRAL ELECTRIC COOP 402.00; 5981 CITY OF SAPULPA 732.21; 5982 EAST CENTRAL ELECTRIC COOP 349.00; 6090 COX BUSINESS 37.03; WATER 6027 FIZZ-O WATER COMPANY 33.75; Health Service Call 5881 RABY PLUMBING 150.00; Supplies 5317 MERRIFIELD OFFICE SUPPLIES 198.48; Highway Bid Notice 6023 SAPULPA DAILY HERALD 36.40; DIESEL FUEL/GAS 5357 COMDATA INC 599.11; EMPLOYEE ASSISTANCE PROG 6043 COMMUNITY CARE INSURANCE 60.50; PARTS AND REPAIR 5332 P&K EQUIPMENT 614.67; PARTS/SUPPLIES 5877 P&K EQUIPMENT 201.13; REIMBURSEMENT 6087 LEWIS, TYLER 75.00; ROAD MATERIALS 5165 THE QUAPAW COMPANY 12124.65; SERVICE 6025 FREEDOM USED OIL LLC 150.00; SUPPLIES 5779 CINTAS CORPORATION NO 2 256.66; UTILITIES 5651 A T & T MOBILITY 269.59; UTILITY 5670 A T & T MOBILITY 53.39; Hwy-ST FUEL 5976 ETHRIDGE OIL 17397.15; PARTS AND SUPPLIES 2545 MHC KENWORTH -Tulsa 819.72; Parts & Labor 4422 UNITED ENGINES LLC 1118.26; 5527 CASTLECOM LLC 663.24; 5817 MCH Kenworth-Tulsa 7706.05; Parts & Supplies 5175 C3 INDUSTRIAL LLC 499.16; PARTS & SUPPLIES 882 PREMIER TRUCK GROUP 151.78; SIGNAL LIGHT 5768 SIGNALTEK 30.00; UTILITY 5751 A T & T 239.10; 5777 O G & E 36.06; Jail-ST CCJ PLUMBING SERVICES 6020 CREEK ENVIRONMENTAL SOLUTIONS LLC 375.00; CELL PHONE SERVICE 5990 Verizon Wireless 382.15; DRUG SCREENING 1511 XPRESS WELLNESS URGENT CARE 25.00; ELEC SERV/JAIL 5864 A & M ELECTRIC INC 127.50; Jail window replacement 4829 PLASTIC ENGINEERING 1507.90; PEST CONTROL/JAIL 5348 SILVER BULLET PEST SERVICES INC 110.00; UTILITIES ELECTRIC SERVICE 5987 O G & E 2953.71; 5988 O G & E 82.13; 5991 O G & E 60.76; UTILITIES WATER 6013 CITY OF SAPULPA 2277.06; Juv Dent-ST Assessment 3073 XPRESS WELLNESS URGENT CARE 70.00; CAMERA 5870 CDW GOVERNMENT INC 791.00; CELL PHONE SERVICE 5989 Verizon Wireless 41.35; DRUG SCREENING 5518 XPRESS WELLNESS URGENT CARE 140.00; JUVENILE DETENTION 5995 MERRIFIELD OFFICE SUPPLIES 311.57; Network Services 5977 COX BUSINESS 1759.55; Planning/Zoning SERVICE 5666 Standley Systems 71.22; Resale SERVICE 5209 A T & T 41.23; TEMPORARY EMPLOYEE 5076 DYNAMIC RECRUITING SPECIALIST 785.08; 5077 DYNAMIC RECRUITING SPECIALIST 826.40; SH Commissary Commissary 5448 TIGER CORRECTIONAL 2137.79;SH Svc Fee FOOD FOR INMATES 5130 TIGER CORRECTIONAL 4202.22; MEDICAL SERVICES/JAIL 5055 Turn Key Health Clinics LLC 29291.60. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #6: DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting. Stephens confirmed that the grant application process for the DEQ Trash Cop had been approved by the BOCC, it was confirmed it was approved to apply on 5-10-21, no further action is required at this time.

Item #7: Motion was made by Warner and seconded by Smith to sign Resolution#2021-61 rezoning request CCZ-2038-Justin Rovang per recommendations of the CCBOA and CCPC. Rezoning from Light Residential District to Agricultural District to allow use and a special exception to allow a seasonal firework stand. Tract will contain 2.5 acres more or less; this will be bringing them into compliance. Tract will meet all requirements. There are similar zoning requests in the area and will not affect the density in the area.  There was no opposition. The firework stand will be operable for 30 days, once a year. The CCBOA and CCPC recommended approval on 5-18-21, along with the Planning Office. CCBOA stated they have to have the Kiefer Fire Department sign-off on inspection. Property located at 15369 S. 49th W. Ave, Kiefer, OK.-Wendy Murray, Planner.  Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #8: Motion was made by Warner and seconded by Smith to sign Resolution#2021-62 rezoning request CCZ-2037 and lot split CCLS-2746-James Boyer per recommendations of CCPC. Rezoning Tract A to Light Residential District to allow lot split, containing 1.73 acres more or less. Tract will meet all requirements. Tract B contains 5 acres more or less and will be tied to 8 acres to the N., it is zoned Agriculture. With Tract B tying to the 8 acres, it will meet all requirements and road frontage. There have been several rezones in the area. There was no opposition. The CCPC recommended approval on 5-18-21, along with the Planning Office. Property located at 7964 S. 33rd W. Ave Tulsa, OK.-Wendy Murray Planner. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #9: Motion was made by Warner and seconded by Smith to sign Resolution#2021-63 directing the Treasurer to credit the Creek County General Government Insurance Account 001-1-2300-1222/R4 with funds from Benefit Resources, Inc., in the amount of $74.61, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #64 Motion was made by Warner and seconded by Smith to sign Resolution#2021-64 directing the Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's fund for reimbursement of utility payments, in the amount of $903.78, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #11: Motion was made by Stephens and seconded by Smith to approve the purchase of two 140 Graders from Warren Cat, in the amount of $250,995.00, to be purchased off the Source Well contract, for District #1 and District #3 and District #2 to receive the same amount to be spent on equipment, materials or as needed, to be paid out of the Use Tax Funds. Stephens stated that with the upcoming redistricting we are in need of graders. Justin Mann, First Deputy D3 has been working with Warren Cat on 140 graders and has received a quote in the amount of $250,995.00, from a Source Well Contract. Warner stated that with their recent trade-in, they are in more need of materials or help with the current payments of equipment. With the February freeze, we are in dire need of funds to prepare our roads, the freeze caused abnormal expenditures. Warner discussed the two pipeline projects in his district and the damage it is causing on his roads. We hope to work with them once the project is complete to repair damage. We are just trying to maintain them currently, so they are passable. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #12: DISCUSSION ONLY/NO ACTION regarding the American Recovery Plan 2021 funds directed to Creek County by the Federal Government. Andrew Goforth, Assistant District Attorney updated the Board. We received a little over $6.9 million on Friday afternoon. These funds are being held in a non-interest-bearing account currently, until we receive clear definition from SB858 and the Department of Treasury. We need to start an internal process for the monies, an application and process evaluation still needs to be defined. Whether this is a working group or done through the Board, we need to start working on this. With the possible job descriptions changing for potential employees, this could be discussed in Executive Session.  We are looking at 7/1/21, as the start date for spending the money. Once option is defined either working group or Board, we will have weekly meeting and discussion of the initial report that will need to be sent by 8/31/21. Warner agreed that a process needs to be defined, I have received several calls from interested parties and agencies. We need to look at what will benefit the most people and have a fair process on how we evaluate each application. Stephens agreed we need to stay on top of this and see what best serves the most people in our community. Goforth stated he will be reaching out to the Legislator's over SB858 and be watching for any new information released from U.S. Dept of Treasury.   

Public Comment: Don Engle, Treasurer informed the Board of the new Rainy-Day Fund that the Oklahoma House, Senate and Governor has signed into law. The Auditor's Office is preparing a letter with details of the bill.      

Adjournment: Motion was made by Stephens and seconded by Warner at 9:40 a.m. to adjourn and meet again 6-1-21. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.