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2021-1-28 Spec Minutes

For a printable version of the January 28, 2021 Meeting Minutes (which includes all content as listed below), click here.

 

 January 28, 2021

The Board of County Commissioners of Creek County (BOCC) met in Special Session on Thursday, January 28, 2021 at 1:00 p.m., date and time duly posted.

Item #1: Meeting was called to order at 1:00 p.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Roger Smith present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Stephens and seconded by Warner to sign Road Use Agreement with the Oklahoma Turnpike Authority regarding detouring traffic off of the Creek Turnpike onto W. 96th St. S., N. Ridgeway St., and Ridgeview St. to Turner Turnpike for bridge repairs, agreeing to the use and repair, the roads will be repaired back to original state or better, once work is complete and the authorization for Chairman to sign agreement. Ira Barrow, with Atkins a Representative on behalf of ODOT. Mr. Barrow thanked the Board for calling a Special Meeting, our intent was not to cause it to be. We will have four, one-night closures for the upcoming turnpike work, the first will be removal of beams for bridge repairs. We have done a similar project on the eastern phase of the turnpike, being the 111th St. bridge. We are asking that you allow us to meet with your staff, look at the roads stated and identify any concerns we may have. We will look at the current condition of the road as well. We will have several meetings throughout reviewing information and possible concerns. As you know on the C-3 project, we worked really well together and upheld our part of the agreement fixing any damaged caused. We have done traffic counts for this area and are expecting 1100 cars traveling the detour each night, it could be less. There were a few counts where we were under 1000 cars. Stephens stated that the unknowing was the worst part for the original notification, but the 12-hour shutdown, that will happen four times and at the most 1100 cars, is good information on what our roads will be facing. This could be a scary thought on some of our county roads, your road count is more than the normal traffic that travels the roads. I am glad to get on the same page and discuss what the expectations are. I have no problem with the detour, I ask that you keep in contact with Glen Musser, Creek County Project Manager, he will be the Representative for District #1. Barrow advised the Board that Oklahoma Highway Patrol will be stationed along the route, there will be plenty of signage and I believe this is the best route for the traffic, we do have other options as well, if we have to address them. Warner stated that I have had discussions with Shawn, the City of Sapulpa and the detour is within two districts, District #1 and District #2. I am not concerned with the usage; you guys have used some of our roads on first project and helped fix them back to or better than they were before detour. There might be a few people that might not like the detour, but it is a very minimal amount of people. Stephens stated approximately fifteen property owners, the detour will take place from 9 p.m. to 9 a.m., there should be minimal traffic during this time. Stephens asked if the turnpike had a standard agreement, Barrow stated we could get a memorandum of understanding generated and work together on getting all the desired language within it. Don Engle, Treasurer addressed the Board with concerns of the encroachment off of New Sapulpa Rd and 96th St, there are several large potholes and with the increased traffic they are going to get worse. The area has been fixed several times, but with weather and use they return to become worse. Stephens discussed the area with Barrow and Engle, it is basically the shoulder, this area is divided between District #1, City of Sapulpa and ODOT. I will reach out to Rick, ODOT Division #8 Representative on getting this issue fixed. Barrow confirmed that this is not an expectation of the Turnpike to fix, Stephens stated he is not, it is on our side and we will get it done, so that it can withstand the traffic. There was discussion between Andrew Goforth, Assistant District Attorney and Mr. Barrow on the agreement, we will get prepared and executed with two digital signatures and one original. The documentation will be kept by the County Clerk and we will be in contact with Wade Piersall, ODOT Representative for signature. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Adjournment: Motion was made by Stephens and seconded by Warner at 1:15 p.m. to adjourn. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.