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2018-02-05 Meeting Minutes

Click here for a printable version of the February 05, 2018 Commissioner's Meeting Minutes.

February 05, 2018
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, February 05, 2018 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Newt Stephens Jr. led the Invocation.
Item #4: Motion was made by Stephens and seconded by Whitehouse to approve the meeting minutes of January 29, 2018 and Emergency Meeting minutes of January 31, 2018. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Stephens to approve January Monthly Report from District Attorney; County Clerk; Treasurer; Monthly Appropriations; Transfer $30.00 from HTX2-3 HWY Tax HWY FY2017-2018 to HTX2-2 HWY Tax HWY FY2018; Blanket Purchase Orders #4296 - 4330; Purchase Orders #2017-2018 CASH VOUCHER: 370, Mailfinance, 801.72, LEASE; 371, COX COMMUNICATIONS, 173.25, SERVICE; 372, COX COMMUNICATIONS, 66.21, SERVICE; 373, FUELMAN /FLEETCOR TECHNOLOGIES, 15.54, Fuel; 374, DYNAMIC RECRUITING SPECIALIST, 826.40, TEMPORARY EMPLOYEE; 375, DYNAMIC RECRUITING SPECIALIST, 826.40, TEMPORARY EMPLOYEE; 376, FUELMAN/FLEETCOR TECHNOLOGIES, 34.40, Fuel; 377, FUELMAN/FLEETCOR TECHNOLOGIES, 60.89, Fuel; 378, TM CONSULTING INC, 1457.00, SERVICE; 379, CREEK COUNTY SHERIFF, 750.00, SERVICE; 380, MIDWEST PRINTING, 965.00, PRINTING; 381, Merrifield Office Supplies, 967.38, Supplies; 382, DANIELS, KELLY E & KELLY r, 1314.00, TAX CORRECTION; 383, MUIR, JAMES AND MARY, 1087.30, TAX CORRECTION; 384, MUIR, JAMES AND MARY, 108.00, TAX CORRECTION;CO CLERK LIEN FEES: 57, Neopost/Neofunds, 300.00, POSTAGE; 58, COX COMMUNICATIONS, 141.75, SERVICE; 59, FIZZ-0 WATER COMPANY, 37 .80, BOTTLED WATER; 60, OFFICE DEPOT, 336.84, SUPPLIES; 61, COX COMMUNICATIONS, 43.42, SERVICE;CO CLERK PRESERVATION FUND: 9, MIDWEST PRINTING, 210.00, PRINTING;CO JAIL MAINTENANCE: 407, AIRCO SERVICE INC, 1098.18, Repairs; 408, AIRCO SERVICE INC, 201.00, Repairs; COURT CLERK REV FUND: 112, Merrifield Office Supplies, 228.27, SUPPLIES; 113, Veritiv Operating Company, 41.90, PAPER; 114, Veritiv Operating Company, 209.50, PAPER; 115, Merrifield Office Supplies, 45.99, SUPPLIES;E-911 PHASE II: 104, COX COMMUNICATIONS, 219.88, SERVICE;GENERAL: 1722, Light Em Up Emergency Equipment, 50.00, EQUIPMENT; 1723, 0 G & E, 690.69, Utilities; 1724, Merrifield Office Supplies, 154.44, SUPPLIES; 1725, Midtown Auto & Diesel Repair Inc, 429.59, Parts & Labor; 1726. SAPULPA TAG OFFICE, 12.00, TITLE; 1727, COX COMMUNICATIONS, 43.43, SERVICE; 1728, Self, Nancy, 465.48, TRAVEL; 1729, Toothman, Olivia, 169.67, TRAVEL; 1730, Trout, Tina, 39.43, TRAVEL; 1731, 0 G & E, 596.73, Utilities; 1732, BETTIS, SHANNON, 225.00, JANITORIAL; 1733, COX COMMUNICATIONS, 343.88, SERVICE; 1734, Mailfinance, 3806.00, LEASE; 1735, COX COMMUNICATIONS, 150.38, Utilities; 1736, Merrifield Office Supplies, 89.99, SUPPLIES; 1737, AF3 TECHNICAL SOLUTIONS, 594.50, Service Call; 1738, BOB HURLEY FORD, 135.49, Maintenance; 1739, AIR COMFORT INC, 652.00, Labor & Materials; 1740, A & M ELECTRIC CO INC, 80.00, Labor & Materials; 1741, Mullin Plumbing, 341.00, Labor & Materials; 1742, SAPULPA DAILY HERALD, 228.45, BOCC MINUTES; 1743, SUPERIOR LIGHTS, 992.39, BULBS; 1744, SAPULPA DAILY HERALD, 422.70, BOCC MINUTES; 1745, CREEK CO HOME FINANCE AUTH, 1500.00, LEASE PYMT; 1746, LOWES CREDIT SERVICES, 37.15, SUPPLIES; 1747, WALMART CREDIT SERVICES, 20.94, SUPPLIES; 1748, SAPULPA DAILY HERALD, 262.05, BOCC MINUTES; 1749, AIR COMFORT INC. 129.00, Repairs; 1750, FIZZ-O WATER COMPANY, 18.90, WATER; 1751, SAPULPA DAILY HERALD, 375.75, BOCC MINUTES; 1752, COX COMMUNICATIONS, 106.66, SERVICE; 1753, 0 N G, 157.18, Utilities; 1754, CITY OF BRISTOW, 64.64, Utilities; 1755, Keiffer, Jonathan R, 85.23, TRAVEL; 1756, 0 G & E, 1269.40, Utilities; 1757, COX COMMUNICATIONS, 34.96, SERVICE; 1758, WESTLAKE ACE HARDWARE, 14.72, SUPPLIES; 1759, Graves, Neal, 425.00, LABOR; 1760, JONES, EVELYN J, 32.70, TRAVEL; 1761, CARZOR CORP, 70.00, Rent; 1762, COX COMMUNICATIONS. 15.75, SERVICE; 1763, Standley Systems, 375.34, Copies/Supplies; 1764, CREEK CO ELECTION BOARD, 809.62, ELECTION EXPENSES;HEALTH: 380, Givings, Samantha, 69.91, TRAVEL; 381, WOZENCRAFT, GEORGINA, 510.42, TRAVEL; 382, TATE, DEBBIE, 115.90, TRAVEL; 383, SMITH, BETH, 138.18, TRAVEL; 384, DeBelfa, Karen, 59.86, TRAVEL; 385, HAYNES, JENNY, 22.72, TRAVEL; 386, 0 G & E, 672.02, ELEC SERV/SAPULPA HEALTH; 387, CITY OF DRUMRIGHT, 150.25, Utilities; 388, 0 N G, 145.19, Utilities; 389, A T & T, 140.19, SERVICE; 390, WOZENCRAFT, GEORGINA, 3120.00, TRANSLATION SERV/HEALTH; 391, ROBINSON, SHANNON, 1368.00, CLERICAL SERVICES; 392, MERCK & CO INC, 1927.82, VACCINATIONS; HIGHWAY: 961, Verizon Wireless, 40.01, SERVICE; 962, CECIL & SONS, 10.00, Repairs; 963, TULSA COUNTY BOCC, 508.20, SIGNS; 964, GREEN GUARD FIRST AID & SAFETY, 173.87, First Aid Supplies; 965, AMERICAN WASTE CONTROL INC, 62.00, SERVICE; 966, WESTLAKE ACE HARDWARE, 114.47, SUPPLIES; 967, AMERICAN WASTE CONTROL INC, 325.00, SERVICE; 968, CREEK CO RURAL WATER 0#2, 55.35, Utilities; 969, PATRIOT SECURITY SYSTEMS INC, 40.00, MONITOR FEE; 970, ATLINK SERVICES LLC, 324.95, SERVICE; 971, BOWERS OIL CO, 1086.82, Fuel; 972, P & K EQUIPMENT, 14289.00, EQUIPMENT; 973, Sharp's Dept Store, 75.00, Boots; 974, American T's, 51.98, Jacket; 975, WARNER, LEON, 163.00, REIMBURSEMENT; 976, UniFirst Holdings Inc, 30.16, UNIFORM & ACCESSORIES; 977, U S POSTMASTER, 50.00, POSTAGE; 978, DEERE CREDIT INC, 4351.86, PAYMENT; 979, WELCH STATE BANK, 2102.39, BANK PAYMENT; 980, SNS BANK, 1845.59, BANK PAYMENT; 981, 0 N G, 281.93, Utilities; 982, TRIKNTRUX, 595.00, Installation; 983, NABOZNY S AUTO ELECTRIC, 914.49, Repairs; 984, SOUTHERN TIRE MART LLC, 292.98, TIRES; 985, WELCH STATE BANK, 4204.78, BANK PAYMENT;HIGHWAY TAX: 342, GREEN GUARD FIRST AID & SAFETY, 60.75, First Aid Supplies; 343, TOTALSIR, 30.00, TESTING; 344, ERGON A & E INC, 1314.45, EMULSIONS; 345, A T & T, 200.00, SERVICE: 346, B & C BUSINESS PRODUCTS, 6.99, SUPPLIES; 347, DRUMRIGHT UTILITIES, 1442.40, Utilities; 348, GREEN GUARD FIRST AID & SAFETY, 151.51, First Aid Supplies; 349, UniFirst Holdings Inc, 209.60, SERVICE & SUPPLIES; 350, B & M OIL CO, 15553.28, Fuel: 351, BOB HURLEY FORD, 248.82, PARTS; 352, OCT EQUIPMENT INC, 82.49, Parts & Service; 353, Industrial Tractor Parts, 5280.40, PARTS & SUPPLIES; 354, QUAPAW COMPANY, THE, 10099.55, ROAD MATERIAL; 355, State Surplus, 2000.00, EQUIPMENT;JUVENILE JUSTICE CENTER: 378, A T & T, 50.71, SERVICE; 379, CITY OF BRISTOW, 330.22. Utilities; 380, DISH NE.WORK, 97.90, SERVICE; 381, Trane Us Inc, 2279.00, Repairs; 382, VARNERS EQUIPMENT & HARDWARE, 1.99, SUPPLIES; 383, TOTAL RADIO INC, 510.00, EQUIPMENT; 384, KPS, 300.00, STRIPING/DECALS; 385, 0 N G, 1391.98, Utilities; 386, Standley Systems, 77.13, Copies/Supplies;SHERIFF BOARD OF PRISONERS: 189, 0 REILLY AUTO PARTS, 151.89, PARTS;_ 190, WESTLAKô€Ś— ACE HARDWARE, 202.96, SUPPLIES; 191, Merrifield Office Supplies, 544.90, SUPPLIES; 192, Mernfield Office Supplies, 17.66. SUPPLIES; 193, Merrifield Office Supplies, 79.98, SUPPLIES; 194, ICS Jail Supplies Inc, 380.00, HYGIENE PRODUCTS; 195, Merrifield Office Supplies, 83.15, SUPP; 196, Merrifield Office Supplies, 395._37, SUPPLIES; 197, Merrifield Office Supplies, 64.98, SUPPLIES: 198, SAPULPA RURAL WATER CO, 2203.00, Utilities; 199, US POSTMASTER, 200.00, POSTAGE;SHERIFF SERVICE FEES 368. CROWN AUTO WORLD BRISTOW, 42464.00, Car; 369, KPS, 1160.00, STRIPING/DECALS; WR 911: 39, A T & T, 1527.66, SERVICE; 40, A T & T, 716.04, SERVICE. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.)
Item #7: DISCUSSION ONLY/NO ACTION on discussion and possible action to consider signing utility permit request from Oklahoma Natural Gas Company to cross W. Cedar Drive approximately 1.20 miles S. and 1.44 miles E. of the SH364 and SH66 jct. in District #1. Stephens stated that this item was passed last week, it is a private road. I will call ONG and tell them they will need to get with the landowners as this is not a county maintained road. 
Item #8: Motion was made by Stephens and seconded by Whitehouse to deny signing juvenile detention contract between Creek County Board of County Commissioners and Muskogee County Board of County Commissioners per recommendations of Bret Bowling, Sheriff. Bret Bowling stated that he has had  discussion with Andrew Goforth and we request this contract not be renewed due to problems with the children that we have had. Goforth stated that some notice needs to be given to Muskogee. Goforth stated either by the Sheriff or by the Chairman of the Board. Warner stated he will contact the Chairman of Muskogee County. If they have questions, Bret stated they can contact me. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to sign Emergency Management Memorandum of Understanding between the Board of County Commissioners and Muscogee Creek Nation Emergency Management which calls for both entities to establish and maintain a coordinated program for enhancing emergency management services. Covey Murray, Emergency Management stated this is a mutual aide agreement. Stephens stated they each have unique tools that they can share back and forth. Murray stated this will be a good thing for Creek County. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to pass for one week until February 12, 2018 discussion and possible action to consider signing utility permit request from CimTel to cross and parallel 436th W. Avenue approximately .26 miles S. of 91st St. and 436th W. Avenue Jct. in District #2. Warner asked Mike Anthamatten and Paul Farris if they know where that is at. Paul Farris, Project Manager stated he had spoken to CimTel and they are going down the side of the bridge, but not attaching to it. They are running conduit alongside of bridge. Stephens asked how the bridge looks, Farris stated it looks new, Anthamatten stated he had been redone about 10 years ago. Stephens stated you might want to look at them running that down the side of bridge; I had one a few years back that I had to pay to move. I don't know why they just don't bore the creek. Farris stated he will call CimTel and discuss bore and find out which way they are going tc go and come back next week with answers. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2018-ll authorizing Treasurer to refund cash and budgeted accounts with reimbursed premiums from Insure Oklahoma on a monthly basis.-Tandra McClellan, Payroll Clerk. Tandra McClellan stated remember when Premier Consulting spoke to the Board and stated that our plan would qualify for subsidy reimbursement from Insure Oklahoma. We are now receiving Monthly reimbursements for the Counties portion. This resolution will allow us to make reimbursements into the proper fund, in which the insurance was paid from. We will have different accounts and possibly different amounts that will continue as people leave and people are hired. We are trying to make this the easiest process possible. McClellan stated she had spoken to Teresa Whisenhunt with the Treasurer's Office and she had stated that the reimbursements will appear on the Excise Sheet monthly. There was discussion as to providing the Board with a breakdown of money per account. Dana Logsdon stated the amount will be broken out on the monthly appropriations that will be given to each office monthly. The Excise Board approves those appropriations monthly. Jennifer Mortazavi, County Clerk stated we are just trying to do this the easiest way so that we don't have so much paper work each month to do the reimbursement. We have spoken to Marla Latham, Oklahoma State Auditor's Office and she had suggested this continuing resolution. Goforth stated that this would be a continuing resolution and would be referred back to on each reimbursement. This will exist until the funds are no longer received or the plan changes. However, we will need to have a new resolution sign and approved on July 01, 2018 for the new fiscal year. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #12: Motion was made by Warner and seconded by Stephens to sign Inter-Cooperative Agreement with Oilton Public Schools, Allen Bowden Public Schools, and Drumright Public Schools in District #2. Warner stated these are the last couple we had in our district. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Item #13: DISCUSSION ONLY/NO ACTION on possible action on issues with dumping on county roads. Warner stated we have people donating excess goods to the county. The county doesn't have a good way currently to address the dumping issue we have going on. My thought is that we neP.rl to ir. an a countywide basis. There may be some grant funds that are available that would allow us to hire a part-time position to give efforts to clean up our county. We have several places within our district that is used as dumps; our county workers should be out working on roads not picking up trash. Maybe look at getting a county owned vehicle and a part-time employee to go out and pick up trash. There may be an option that we work with our communities and surrounding cities in efforts to clean up our county. Whitehouse stated he has put out signs that they are on surveillance in some trouble areas and it has slowed down. Stephens stated that he had worked the Chamber a few years ago, they got close but then none of the dumpster companies would place unmanned dumpsters due to illegal substances that may be dumped. We might look at placing some dumpsters within some areas of Creek County again. Whitehouse stated I thought that Creek County had a trash cop years ago. There was discussion that there was someone back in Toliver's term. Warner stated we can revisit this at another time with some thoughts. 
Item #14: Motion was made by Warner and seconded by Whitehouse to pass until February 20, 2018 Bid#l8-10 Skid Steer Loader 1 or more, new or used for further review and possible decision on discussion and possible action to consider awarding or denying sealed bids for one or more, new or used, skid steer loaders for District #2. Warner stated he would like more time to allow the vendors the opportunity to bring demos out and we can further review equipment. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.
Public Comment: NOT MENTIONED
Adjournment: Motion was made by Warner and seconded by Whitehouse at 9:58 a.m. to adjourn and meet again 2-12-18. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.