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2021-5-17 Meeting Minutes

For a printable version of the May 17, 2021 Meeting Minutes (which includes all content as listed below), click here.

 

   May 17, 2021

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, May 17, 2021 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Roger Smith present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Smith to approve the minutes of May 10, 2021. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #5: Motion was made by Warner and seconded by Smith to approve Transfer $103,025.81 from 1102-6-4000-1110 Co HWY Unrestricted/Salary-ALL Commissioners FY2020-2021 to 1102-6-4200-1110 Co HWY Unrestricted/Salary-D2 HWY $60,000.00, 1102-6-4200-1320 Co HWY Unrestricted Travel-D2 HWY $753.55, 1102-6-4200-2005 Co HWY Unrestricted M&O-D2 HWY $27,272.26 and 1102-6-4200-4110 Co HWY Unrestricted Capital Outlay-D2 HWY $15,000.00 FY2021; $74,049.80 from 1102-6-4000-1110 Co HWY Unrestricted Salary-ALL Commissioners FY2020-2021 to 1102-6-4100-1110 Co HWY Unrestricted Salary-D1 HWY $60,000.00, 1102-6-4100-1320 Co HWY Unrestricted Travel-D1 HWY $753.55 and 1102-6-4100-2005 Co HWY Unrestricted M&O-D1 HWY $13,296.25 FY2021; $9,934.50 from 001-1-2000-6310 Metro Planning Commissioners FY2020-2021 to 001-1-2000-6010 Gen Govt/INCOG-COEDD Commissioners FY2021; $3,070.44 from 001-1-2000-4110 General Capital Outlay/R3 Commissioners FY2020-2021 to 001-1-0200-2060 Law Books/A6 District Attorney FY2021; $112,684.48 from 1102-6-4000-1110 Co HWY Unrestricted Salary-ALL Commissioners FY2020-2021 to 1102-6-4300-1110 Co HWY Unrestricted Salary-D3 HWY $80,000.00, 1102-6-4300-2005 Co HWY Unrestricted M&O-D3 HWY $22,684.48 and 1102-6-4300-4110 Co HWY Unrestricted Cap Outlay-D3 HWY $10,000.00 FY2021; $32,195.57 from 1102-6-4000-1110 Co HWY Unrestricted Salary-ALL Commissioners FY2020-2021 to 1102-6-4000-2005 Co HWY Unrestricted M&O-ALL Commissioners FY2021; $102,808.62 from 1102-6-6500-2005 CIRB MV Coll/SB 1888-ALL Commissioners FY2020-2021 to 1102-6-6510-2005 CIRB MV Coll/SB 1888-D1 HWY $20,561.72, 1102-6-6520-2005 CIRB MV Coll/SB 1888-D2 HWY $39,067.28 and 1102-6-6530-2005 CIRB MV Coll/SB 1888-D3 HWY $43,179.62 FY2021; $21,706.14 from 1103-6-4000-4030 CBRIF/CBI-ALL Commissioners FY2020-2021 to 1103-6-4100-4030 CBRIF/CB1-1 HWY $7,235.38, 1103-6-4200-4030 CBRIF-CBI-2 HWY $7,235.38 and 1103-6-4300-4030 CBRIF/CB1-3 HWY $7,235.38 FY2021; Error Correction $240.00 from General Account District Attorney FY2020-2021 JE#3 to Depository Account District Attorney FY2021; Blanket Purchase Orders #5999-6012; Purchase Orders # 2020-2021 911 Phone UTILITIES 5969 CIMARRON TELEPHONE COMPANY 1368.57; CBRI UNIFORM 5201 UniFirst Holdings Inc 1224.88; Crt Clk Revolving ANNUAL DUES 79 Okla Court Clerk's Association 425.00; LEASE 80 Quadient Leasing USA Inc 805.56; General ANNUAL SUBSCRIPTION 5849 CASTLECOM LLC 1680.00; BATTERIES 5848 INTERSTATE ALL BATTERY CENTER 91.50; CCSO VEHICLE REPAIRS 4628 ADVANCED AUTO PARTS 91.06; FEES 5352 THOMSON-WEST 196.45; K-9 CARE 5882 ADVANCED CARE VETERINARY HOSPITAL 426.75; LABOR 5867 Green Country Valuation Services 952.50; LABOR AND MATERIALS 5863 SCOVIL & SIDES HARDWARE CO 1000.00; Law Books & Services 5294 THOMSON-WEST 2226.00; 5295 THOMSON-WEST 325.33; Materials 4771 CHERRY TRUCKING AND DIRT SALES LLC 1500.00; PEST CONTROL 3876 SILVER BULLET PEST SERVICES INC 100.00; 4798 EMCO TERMITE & PEST CONTROL INC 15.00; 5536 EMCO TERMITE & PEST CONTROL INC 35.00; PROFESSIONAL SERVICES 5368 INCOG 5000.00; 5424 EMCO TERMITE & PEST CONTROL INC 300.00; 5681 GREEN HILL FUNERAL HOME 425.00; REPAIR 5431 B SEW INN LLC 819.91; REVAL EXPENSES 5868 Green Country Valuation Services 22775.00; SERVICE 5037 U S Cellular 91.03; 5887 COX BUSINESS 37.08; SUBSCRIPTION 4905 ELECTION ADMINISTRATION REPORT 219.00; Supplies 5031 JOHN DEERE FINANCIAL 586.90; 5354 MERRIFIELD OFFICE SUPPLIES 65.01; 5865 QUILL CORP 286.50; 5888 OME CORPORATION LLC 208.00; SUPPLIES 5496 MIDWEST PRINTING 370.00; TASER/SUPPLIES 5744 AXON ENTERPRISES INC, DEPT 2018 3301.80; TOWING 5349 A & W TOWING INC 220.00; TRAINING SUPPLIES & EQUIPMENT 5843 Amazon Capital Services 130.58; TRAVEL 5049 TROUT, CHRISTINE 83.78; UNIFORM & ACCESSORIES 5372 Gorfam 1170.00; UTILITIES 4048 O N G 273.24; 5965 O G & E 122.71; 5967 O G & E 268.76; UTILITIES GAS SERVICES 5953 O N G 160.92; UTILITIES WATER 5884 CITY OF SAPULPA 120.77; UTILITY 5964 O G & E 215.88; WATER 5538 FIZZ-O WATER COMPANY 30.00; Health SERVICE 3912 Vital Records Control 81.20; TRAVEL 1272 Frankenburger, Wendy 137.76; 5304 TOTTRESS, ALMETRICE 136.75; UTILITIES 4921 O G & E 157.68; Highway FUEL 5731 ETHRIDGE OIL 6943.29; Gravel 5532 ANCHOR STONE COMPANY 32077.82; 5665 ANCHOR STONE COMPANY 32275.99; MONTHLY UTILITIES 5173 A T & T MOBILITY 279.72; PARTS/SUPPLIES 2870 CHEROKEE HOSE & SUPPLY INC 34.04; 5654 TULSA GAS & GEAR 102.46; PIKEPASS FEE 5663 OKLAHOMA TURNPIKE AUTHORITY 17.00; Products and Services 4523 UNIFIRST FIRST AID CORP 191.26; ROAD MATERIAL 5853 APAC CENTRAL INC 1180.64; SERVICE CONTRACT 5521 EMCO TERMITE & PEST CONTROL INC 65.00; UTILITIES 5146 A T & T MOBILITY 219.80; UTILITY 5185 O G & E 25.66; Hwy-ST FUEL 5413 LIONEL HARRIS OIL CO INC 14184.27; parts 5570 CROW BURLINGAME COMPANY 912.89; 5717 C3 INDUSTRIAL LLC 950.00; 5839 YELLOWHOUSE MACHINERY 3336.18; PARTS AND SUPPLIES 3639 O'REILLY AUTO PARTS 1056.99; 4648 LIONEL HARRIS OIL CO INC 135.90; 4898 MHC KENWORTH -Tulsa 1326.50; 5147 ATWOODS 678.89; 5438 ECONOMY SUPPLY CO 798.72; 5524 YELLOWHOUSE MACHINERY 595.68; 5529 BLUETARP CREDIT SERVICES 319.98; 5655 ATWOODS 268.76; Parts & Labor 2858 MHC KENWORTH -Tulsa 835.55; 5336 QUALITY FORD 1690.65; PARTS & REPAIR 5343 Yellowhouse Machinery Co 2807.80; Parts & Supplies 2582 Stewart Martin Equipment 438.13; 5203 WELDON PARTS-TULSA 672.42; PARTS & SUPPLIES 529 BRUCKNER TRUCK SALES INC 539.23; 5494 YELLOWHOUSE MACHINERY 2305.50; PARTS, SUPPLIES, LABOR 4659 WARREN CAT 373.27; Tires 5558 SOUTHERN TIRE MART LLC 515.00; 5692 DIRECT DISCOUNT TIRE 611.61; 5960 DIRECT DISCOUNT TIRE 1075.00; TIRES & REPAIRS 5192 Sellers Tire Inc 327.00; TOOLS & SUPPLIES 5713 BLUETARP CREDIT SERVICES 729.99; UTILITY 5765 O G & E 270.62; Jail-ST ANNUAL SUBSCRIPTION 5851 CASTLECOM LLC 1680.00; JAIL DOOR MAINTENANCE 5393 NOVALCO INC 379.00; 5847 NOVALCO INC 955.00; NETWORKS PHONES 5883 COX BUSINESS 2207.35; REPAIRS/JAIL 4246 CASTLECOM LLC 423.25; UNIFORM & ACCESSORIES 5373 Gorfam 412.50; Juv Dent-ST ANNUAL SUBSCRIPTION 5850 CASTLECOM LLC 1680.00; UNIFORM & ACCESSORIES 5371 Gorfam 137.50; ML Fee POSTAGE 5972 QUADIENT FINANCE USA INC 200.00; Planning/Zoning SUPPLIES 5971 MERRIFIELD OFFICE SUPPLIES 169.98; Resale ANNUAL DUES 5886 County Treasurers Association Of Oklahoma 450.00; BOTTLED WATER 5216 FIZZ-O WATER COMPANY 42.75; FUEL 5213 COMDATA INC 417.24; LABOR 5880 Midtown Auto & Diesel Repair Inc 287.74; PUBLICATION 5747 SAPULPA DAILY HERALD 1495.00; SEARCH ENGINE 5206 LEXISNEXIS RISK SOLUTIONS 180.00; Supplies 5885 MERRIFIELD OFFICE SUPPLIES 512.40; 5957 MERRIFIELD OFFICE SUPPLIES 9.19; TAX WARRANT SERVICE 5225 CREEK COUNTY SHERIFF 400.00; SH Commissary Commissary 5448 TIGER CORRECTIONAL 3812.08; SH Svc Fee BATTERIES 5492 UNMANNED VEHICLE TECHNOLOGIES LLC 960.00; CONSULTING SERV 5503 UNMANNED VEHICLE TECHNOLOGIES LLC 6950.00; Tax Refunds TAX CORRECTION 226 PBX Corporation 1267.00; 227 Ronald And Billie Dodson 184.00; 228 Family Dolar Stores 1801.00. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Smith to sign Transcript and Deed on property located in Jackson Lots 6 through 10 and Lots 25-28, Blk 4 Drumright that was sold in Public Sale on 5-10-21. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #8:  Amended motion was made by Warner and seconded by Smith to award written quotes for purchase of SCBA Masks for Olive VFD, REAP Grant 210102 to Casco Industries Inc. for $2,177.00. REAP Grant in the amount of $1,800.00, plus $300.00 matching from Olive VFD. Jason Dobson presented quotes and correspondence from Casco, Jana Thomas, Purchasing Agent and Barbara Albritton, INCOG on the approval of purchase. Dobson stated this is to purchase individual masks for each fire fighter. Casco is the only approved company to sell apparatuses in Oklahoma. Thomas stated that Casco is on the State Contract. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #9: Motion was Stephens and seconded by Warner to let for Bid#21-11 6 Month Bridge and HWY Materials and Professional Services to be opened 6-7-21. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #10: Motion was made by Stephens and seconded by Warner to let for Bid#21-12 Ballot Printing for the Creek County Election Board to be opened 6-14-21.  Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #11: Motion was made by Warner and seconded by Smith to sign Inter-Cooperative Agreement with Oilton Fire Department and District #2. Warner stated this is an annual renewal. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #12: Motion was made by Warner and seconded by Smith to exercise an option to upgrade a 2019 John Deere Excavator VIN#1FF060GXKKJ291688 to a 2020 John Deere Excavator VIN#1FF060GXLLJ293240, correcting the agenda item from April 26, 2021, for District #2. Warner and Stephens confirmed that it is a 2020 from P&K paperwork provided. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #13: Motion was made by Warner and seconded by Smith to sign First Addendum to Lease Purchase Agreement between SNB Bank and Creek County District #2 on John Deere 60G Excavator VIN#1FF060GXLLJ293240, original equipment associated with original lease was a 2019 John Deere Excavator VIN#1FF060GXKKJ291688. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #14: Motion was made by Smith and seconded by Warner to exercise an option to upgrade a 2019 John Deere 60G Compact Excavator VIN#1FF060GXPKJ291061 to a new 2020 John Deere 60G Compact Excavator VIN#1FF060GXLLJ293397 and upgrade a 2018 John Deere 333G Compact Track Loader VIN#1T033GMTJF345263 to a 2021 John Deere 333G Compact Track Loader VIN#IT033GMEMF398241 for District #3. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #15: Motion was made by Smith and seconded by Warner to sign Resolution#2021-59 Surplussing a 2019 John Deere 60G Compact Excavator VIN#1FF060GXPKJ291061, INV#193-308-0013 and a 2018 John Deere 333G Compact Track Loader VIN#1T0333GMTJF345263, INV#193-332-0062 and Resolution#2021-59A Disposing of the same to be traded-in for District #3. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #16: Motion was made by Smith and seconded by Warner to sign First Addendum to Lease Purchase Agreement between SNB Bank and Creek County District #3 on John Deere 60G Compact Excavator VIN#1FF060GXPKJ291061 and to sign First Addendum to Lease Purchase Agreement between SNB Bank and District #3 on John Deere 333G Compact Track Loader VIN#1T0333GMTJF345263, original equipment associated with original lease was a 2019 John Deere 333G Compact VIN#1FF060GXPKJ291061 and a 2019 John Deere 60G Compact Excavator VIN# VIN#1FF060GXLLJ293397. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #17: Motion was made by Warner and seconded by Smith to approve Allocation of Beverage Tax to be distribute as follows Bristow $4,439.42; Depew $501.41; Drumright $3,062.47; Kellyville $1,211.10; Kiefer $1,774.23; Lawrence Creek $158.14; Mannford $3,239.89; Mounds $1,230.39; Oilton $1,068.39; Sapulpa $21,637.85; Shamrock $108.00; Slick $138.85. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #18: Motion was made by Stephens and seconded by Warner sign Resolution#2021-60 directing the Creek County Treasurer to credit the Creek County Commissioners account 001-1-2000-1233/R5 for Workman's Compensation in the amount of $15,037.75 with funds received from Creek County Court Clerk's Payroll Fund 1211-1-1900-1110/PFCC in the amount of $173.99, Treasurer's Voucher Resale Fund 1220-1-0600-1110/CV-2 in the amount of $414.14, Assessor's Reval Fund 001-1-1700-2005/H4 in the amount of $399.34, Sheriff County Jail Maintenance Payroll Fund 1315-2-0400-1110/CJM1A in the amount of $8,895.16, Sheriff E-911 Phase II Fund 1201-2-3601-1110/E911 in the amount of $82.06, Sheriff Juvenile Justice Center Payroll Fund 1317-2-0400-1110/JJC1A in the amount of $5,005.96, Sheriff Service Fees Payroll Fund 1226-2-0400-1110/SSF1A in the amount of $30.82, Sheriff Service Fee Safety Grant Fund 1526-2-0400-1110/SSF15 in the amount of $36.25, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #19: DISCUSSION ONLY/NO ACTION regarding the American Recovery Plan 2021 Fund directed to Creek County by the federal government. Andrew Goforth briefed the Board with updates over the last week. We have little new information, other than important dates for the Board. The Public Health Crisis was declared on January 27, 2020, the American Recovery Plan Act was passed on March 3, 2021. Comments in the final rule started, ACCO, the State Auditor and the District Attorney Counsel group all have submitted questions to be reviewed and answered by the federal government. Interim Report is due 8/31/21, Quarterly Reports on Expenditures will be due on 10/31/21 and due each quarter until the end of the act, which is 12/2024. We will be tracking all expenditures of the Fiscal Year; this was clarified to be the County/State Fiscal year and not the Federal Government. All monies have to be spent by 12/31/2024, work performed must be done by 12/31/2024. We have information of what the funds can be spent on, which is Stormwater, Sewer and Water Improvements and Administrative Costs, for gathering or creating program and oversight of the plan. We have submitted for the Counties first draw down, I have had meetings last week with Jana Thomas, Teresa Whisenhunt and Tandra McClellan to discuss the gathering of information and we have started a process. This will be time consuming to gather and place in the method provided, it will take a month or two to gather. The Auditor's Office will assist with the calculation formula. This formula works average revenue loss, this will be for the general government services, that have been affected by the pandemic. The formula calculates over a 12-month period, and will be ongoing throughout the life of the act. We don't expect to spend any of the money for a couple of months and until we have clear definition as to what we can spend it on. We are monitoring SB858 still, as this will impact the way the funds can be spend, it has been given back to the house and they are going through cleaning it up. We know that the current act cannot be spend directly on roads and bridges, as they are trying to pass the Jobs Bill that would fund that. We do know that it can be used to supplement loss of revenue on the highway side. Warner asked if we could get a definition of Stormwater Management use would exactly be. We will follow in line with the current law and get with INCOG to discuss. Stephens discussed a permit request that was stated a few years past, they wanted the County to get a permit to clean out the ditches, this was part of the waters of United States. We have received a lot of request for funds, they are warranted and would be great for the community. We need to keep in mind when spending the money that all entities are investing in our community to protect against the same thing in the happening in the future. We need to strengthen our community from another economic downfall that may come in the future. Don Engle, Treasurer asked for more information on SB858, Goforth stated we will have additional questions once this is passed for the Attorney General's Office.

Public Comment: The Board thanked Sheriff Bowling for the great Memorial Service for the Fallen Officers. There was a good turnout and we appreciate all of your hard work. There was discussion of the committee that oversees the Memorial.

Adjournment: Motion was made by Stephens and seconded by Warner at 9:58 a.m. to adjourn and meet again 5-24-21.  Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.