April 26, 2021
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, April 26, 2021 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Roger Smith present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Smith to approve the minutes of April 19, 2021 with correction to Public Comment editing barring to bearing. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #5: Motion was made by Warner and seconded by Smith to approve April Monthly Report Court Clerk; Error Corrections $9,559.70 from 001-1-2000-2005/R2 FY2020-2021 to 001-6-4000-2005/SA2 FY2021; $30.75 from 001-1-2000-1210/R10 FY2020-2021 to 001-4-4700-1130/SF1B FY2021; $15,419.58 from 001-1-1600-1110/H1A FY2020-2021 to 001-1-1700-1110/H4 Salaries FY2021; $1,735.40 from 1315-2-8034-2005/CJM4 FY2020-2021 to 001-2-0400-2005/B2 FY2021; Timmons Oil Company Inc. Contract with District #3; Blanket Purchase Orders #5648 - 5673; Purchase Orders # 2020-2021 911 Phone FEES 4244 OK COMMUNICATIONS SYSTEMS 221.44; UTILITY 5564 A T & T 2235.96; CBRI Grader Blades 5459 WARREN CAT 871.90; Products and Services 5567 FENSCO INC 3600.00; SUPPLIES 5176 CINTAS CORPORATION NO 2 274.27; Drug Court DRUG COURT ADMIN SERVICES 4316 HUMAN SKILLS & RESOURCES INC 11250.00; 4317 HUMAN SKILLS & RESOURCES INC 11250.00; 4318 HUMAN SKILLS & RESOURCES INC 3541.67; 4319 HUMAN SKILLS & RESOURCES INC 3541.67; 5514 HUMAN SKILLS & RESOURCES INC 11250.00; 5515 HUMAN SKILLS & RESOURCES INC 3541.67; Excess Resale RECORD OWNER 220 Estate Of James C McCall 16711.29;General ANNUAL SUBSCRIPTION 5547 CASTLECOM LLC 167.88; AUTO REPAIRS/DEPUTY CAR 5028 I CARE AUTO GLASS & PARTS 198.20; BOCC MINUTES 5455 SAPULPA DAILY HERALD 223.35; BOTTLED WATER 2799 CULLIGAN OF TULSA 26.25; CAMERA 5462 Amazon Capital Services 1199.98; CCSO DEPUTY RADARS 4868 MPH INDUSTRIES 7996.00; COMPUTER 4950 SHI INTERNATIONAL CORP 4319.64; CONTRACT SERVICES 2792 OSU COOP EXT SERVICE 12333.33; EQUIPMENT 4323 OSU BURSAR S OFFICE 225.18; 4561 OSU BURSAR S OFFICE 99.49; 4580 OSU BURSAR S OFFICE 358.14; K-9 CARE 5516 FARMERS FEED 80.00; Labor & Materials 5497 Tyco Electric Inc 605.54; Law Books & Services 3896 THOMSON-WEST 2226.00; MAINTENANCE AGREEMENT 2830 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; MICROSOFT LICENSE 5461 SHI INTERNATIONAL CORP 4689.90; NEWSPAPER PUBLICATIONS 5369 SAPULPA DAILY HERALD 385.35; OFFICE FURNITURE 5548 MERRIFIELD OFFICE SUPPLIES 43.99; OFFICE SUPPLIES 5489 Amazon Capital Services 35.10; parts 4419 ENLOW & SONS EQUIPMENT 160.00; Parts & Labor 3951 Midtown Auto & Diesel Repair Inc 330.35; 5482 AFFORDABLE LOCK AND SAFE 260.00; Parts & Supplies 4804 WESTLAKE ACE HARDWARE OK-020 34.34; PROFESSIONAL SERVICES 5552 CREEK COUNTY ELECTION BOARD 7158.87; 5556 STATE AUDITOR & INSPECTOR 1310.00; 5557 STATE AUDITOR & INSPECTOR 23770.99; RECYCLE SERVICE 3878 SHOW INC. 35.00; 4322 SHOW INC. 35.00; SERVICE 2825 PATRIOT SECURITY SYSTEMS INC 15.00; 3250 HEATH GRIFFITH FUNERAL HOME 185.00; SERVICE RENDERED 4723 CITY OF SAPULPA 425.00; Supplies 4163 FIZZ-O WATER COMPANY 47.25; SUPPLIES 4527 AIR COMFORT INC 615.00; 5563 MERRIFIELD OFFICE SUPPLIES 1561.38; SUPPLIES AND SERVICE 4972 Elder Water Consulting Inc 165.00; 5364 LAFEVERS 600.00; 5559 FIZZ-O WATER COMPANY 21.75; TRASH SERVICE 2837 A-1 REFUSE 18.00; TRAVEL 2983 KEIFFER, JONATHAN R. 94.36; UNIFORM & ACCESSORIES 5082 BAYSINGERS UNIFORMS AND EQUIPMENT 78.24; UTILITY 5059 A T & T MOBILITY 106.00; 5060 A T & T MOBILITY 76.45; 5510 EAST CENTRAL ELECTRIC COOP 344.00; 5511 EAST CENTRAL ELECTRIC COOP 401.00; 5512 CITY OF SAPULPA 137.40; VEHICLE ACCESSORIES 5083 LIGHT EM UP EMERGENCY EQUIPMENT 364.00; Health HANDYMAN SERVICES 3021 MARK CROMWELL 75.00; JANITORIAL 3899 CLEANING TECHNOLOGIES INC 1364.25; LAWN CARE 2361 MARK CROMWELL 200.00; LEASE 3910 Standley Systems 367.60; SERVICE 3903 Metro Security 45.00; 4347 Metro Security 45.00; Supplies 3902 MERRIFIELD OFFICE SUPPLIES 28.25; 5072 McKESSON 883.20; TRAVEL 3028 DEARMAN, SHEREE 35.84; Highway Gravel 5171 ANCHOR STONE COMPANY 32344.86; 5443 ANCHOR STONE COMPANY 24462.76; PARTS/SUPPLIES 3351 WELDON PARTSTULSA 144.30; PIKEPASS FEE 5551 OKLAHOMA TURNPIKE AUTHORITY 9.60; Reimbursement 5568 MCCRACKIN, GARRETT 75.00; ROAD MATERIALS 5341 DUNHAM ASPHALT SERVICE INC 22472.98; SERVICE 5495 PATRIOT SECURITY SYSTEMS INC 65.00; SERVICE/INSPECTION 4748 APS FIRECO TULSA LLC 848.75; SERVICES 4657 TotalSIR 36.50; SUPPLIES 5362 SHERWIN WILLIAMS 45.67; UTILITIES 5064 A T & T MOBILITY 200.63; 5159 O G & E 472.44; UTILITY 5056 A T & T MOBILITY 53.39; 5172 A T & T 239.10; Hwy-ST BUILDING SUPPLIES 4790 LOWES CREDIT SERVICES 820.50; parts 5400 CROWN AUTO WORLD BRISTOW 228.00; PARTS AND SUPPLIES 2556 SUMMIT TRUCK GROUP 39.55; 4641 DRUMRIGHT TIRE 100.00; Parts & Labor 5339 TULSA CLEANING SYSTEMS 1526.92; Jail-ST ANNUAL SUBSCRIPTION 5546 CASTLECOM LLC 335.76; CCJ MAINTENANCE 4762 FASTENAL COMPANY 2284.48; CCJ PLUMBING SERVICES 5505 Allied/Headrick Plumbing 331.00; CCJ VEHICLE REPAIRS 4623 ADVANCED AUTO PARTS 103.17; Condensor Fan 5265 INDUSTRIAL MOTOR SERVICE LLC 396.00; LAWN EQUIPMENT 5553 WESTLAKE ACE HARDWARE OK-020 229.99; LOCKS 1981 HANDCUFF WAREHOUSE 116.87; parts 5381 ARROW MACHINERY COMPANY 145.00; SPRINKLER SYSTEM 4867 FIRETROL 9100.00; Supplies & Materials 5106 FASTENAL COMPANY 567.80; UNIFORM & ACCESSORIES 2417 BAYSINGERS UNIFORMS AND EQUIPMENT 606.39; UTILITIES ELECTRIC SERVICE 5504 O G & E 65.75; 5508 O G & E 90.17; 5509 O G & E 3042.17; UTILITIES GAS SERVICES 5554 O N G 251.50; UTILITIES WATER 5501 CITY OF SAPULPA 2277.06; Juv Dent-ST COPY MACHINE MAINTENANCE 5460 ADVANCED COPIER SYSTEMS LLC 650.00; HEAT/AIR SERVICE 5426 Trane Us Inc 678.00; PHONE & INTERNET SERVICES 5565 A T & T 443.02; ML Fee OFFICE FURNITURE 5488 MERRIFIELD OFFICE SUPPLIES 225.00; Planning/Zoning OFFICE SUPPLIES 5549 MERRIFIELD OFFICE SUPPLIES 127.04; Resale OFFICE SUPPLIES 5513 MERRIFIELD OFFICE SUPPLIES 1448.22; Supplies 5619 MERRIFIELD OFFICE SUPPLIES 5.99; TITLE SEARCH 4142 CREEK COUNTY ABSTRACT CO INC 28182.00; SH Commissary Commissary 5448 TIGER CORRECTIONAL 1845.69; SH Svc Fee FOOD FOR INMATES 5130 TIGER CORRECTIONAL 9267.81; MEDICAL SERVICES/JAIL 5055 Turn Key Health Clinics LLC 29291.60; Tax Refunds TAX CORRECTION 221 Corelogic Centralized Refunds 167.00; 222 Lereta LLC 169.00. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Warner and seconded by Smith to approve Public Sale Auction of property located in O.T. Sapulpa S 40 of Lot 5, Blk 97 to Brayden Hackler for $2,378.00, plus $100.00 for filing & publication total $2,478.00. Physical address 426 S. Park St. Sapulpa, OK 74066. There were no other parties present. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #8: Motion was made by Warner and seconded by Smith to sign Resolution#2021-51 rezoning request CCZ-2036 and CCLS-2739-Mary Wallace per recommendations of CCPC. Rezoning from Agriculture District to Light Residential District for tract A containing 0.69 acres more or less and Tract B containing 1.73 acres more or less, for the existing homes. Tract C will remain Agriculture containing 2.66 acres more or less. All tracts will meet all requirements. There was no opposition. The CCPC recommended approval on 4/20/21, along with the Planning Office. Property located at 6433 S. 161st W. Avenue Sapulpa, OK.-Wendy Murray Planner. Murray stated that Tract C will have a home built on tract. There are similar rezones in the area. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #9: Motion was made by Warner and seconded by Smith to sign Resolution#2021-52 rezoning request CCZ-2034-James Ray per recommendations of CCPC. Rezoning from Agriculture District to Manufactured Home District to allow Manufactured Home, tract to contain 1.79 acres more or less. Tract will meet all requirements. There was some opposition and concerns on the compressor and lines that are on the property. The CCPC recommended approval on 4/20/21, along with the Planning Office. Property located at 17076 Indian Lane, Kellyville, OK.-Wendy Murray, Planner. Murray said that they have began to clean up the compressor and line, Applicant stated the cleanup is 98% done. There are a few pieces of scrap that still need to be picked up, but we are working on it. Murray stated they are going to build a house now, instead of have a modular home. The Board asked if that will then affect the resolution, Murray stated no that with RMH you can have a home or mobile. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #10: Motion was made by Warner and seconded by Smith to sign Inter-Agency Agreements with the Creek County Industrial Authority for Sapulpa, Drumright, and Bristow industrial sites for the period of July 01, 2021 to June 30, 2022.-Donnette Widdoes, Director, Creek County Industrial Authority stated this is just the yearly renewal. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #11: Motion was made by Stephens and seconded by Warner to award quote for Electrical work at the Jail to Gilley Electric Inc. for $9,000.00 per recommendation of Fred Clark, Deputy Sheriff, as per Title 61 O.S. § 101-138. Quotes submitted by Gilley Electric Inc., A & M Electric Inc., and Freedom Electrical Services Inc. Stephens stated since this pertains to the Jail, we can only talk about the vendor and totals. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #12: Motion was made by Warner and seconded by Smith to sign Inter-Cooperative Agreement with the City of Mannford and Creek County District #2. Warner stated I thought we had all Inter-Cooperative Agreements signed, but we have missed one. This will be added to the July 01, 2021 renewals. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #13: Motion was made by Warner and seconded by Smith to sign Resolution#2021-53 Surplussing 2019 John Deere Skid Steer INV#192-323-0006 Serial#1T033GMHKF359533 and 2019 John Deere 60G Excavator INV#192-356-0003 Serial #1FF060GXJ2916688 and Resolution#2021-53A disposing of the same by trade. Warner stated that we are going to trade the equipment in for a new model of each, this is the first process to start that trade-in. There was discussion of the original cost of the skid steer, this item was approved with the correction of the original cost. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #14: Motion was made by Warner and seconded by Smith to exercise the option to upgrade a 2019 John Deere Skid Steer to a new 2021 John Deere Skid Steer and upgrade a 2020 John Deere Excavator to a 2021 John Deere Excavator for District #2. Warner stated this is just exercising an option within the lease to upgrade equipment. The original lease will still be in effect, we will have an addendum that will be brought back before the Board with the updated equipment received. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #15: Motion was made by Smith and seconded by Warner to set the date and time for the first meeting of 231st Drive Rural Road Improvement District to April 26, 2021 at 7:00 p.m. location Sue Dipley's house. Andrew Goforth stated he has been working with the RRID Attorney on the process. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #16: Motion was made by Warner and seconded by Smith to sign letter of concurrence response for the Oklahoma Office of Homeland Security. Stephens spoke about the frequency interference that was referenced and how they can use an adjacent radio system to prevent interference. There was discussion of the different frequencies used by the County, Sheriff and Jail. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #17: Motion was made by Warner and seconded by Smith to approve using the ACCO deductible fund to pay for the damages to a 2020 Kenworth Patch Truck in the amount of $9,244.97 that was damaged when the passenger side front tire blew out, damaging fender, hood and tire rod assembly-District#2. Warner stated that that this is a new truck, we just got it out of the shop and have notice some steering issues since repair. This is a new truck and there should have been no reason for the tire to explode. It caused more damage than we expected, so we submitted it to ACCO and are here to consider using the deductible fund to pay for damages. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #18: Motion was made by Stephens and seconded by Smith to sign engagement letter for Estimate of Needs for FY2021-2022 with Kerry Patton, in the amount of $6,800.00. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #19: Motion was made by Stephens and seconded by Smith to approve correcting Resolution#2021-50 and Resolution#2021-50A surplussing and disposing of equipment by Creek County District #3. This is correcting the title number from 810000525123 to 810000726294 and adding the VIN#45128. Resolution was previously approved on 4-19-21. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #20: Motion was made by Warner and seconded by Smith to sign Resolution#2021-54 directing the Creek County Treasurer to credit the Creek County General Government Insurance Account 001-1-2300-1222/R4 with funds from Benefit Resources, Inc., in the amount of $74.61, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #21: Motion was made by Stephens and seconded by Smith to approve Utility Permit from FiberLink LLC per County Specs for fiber optic cable by boring, pushing and trenching, size of line 34/", size of casing 1 ½", to parallel both W. 162nd St. S. and W. 165th St. S. approximately 1/8-mile S. & 3/8-mile S. of S. Hickory & W. 161st St. S. further described as 655' S. & 1975' S. of the N.E. corner of Section 27, T17N, R11E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Item #22: Motion was made by Smith and seconded by Warner to approve Utility Permit from OCSI dba TDS Telecom per County Specs for fiber optic cable by boring, size of line 24 ct. fiber, size of casing 1.25" HDPE, to cross and parallel Slick Rd. & W. 171st St. S. approximately N. of the intersection of Slick Rd. & W. 171st St. S. further described as Section 34, T17N, R10E in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.
Public Comment: Creek County Master Gardner's will be at the Farmer's Market this Saturday, May 1, 2021 from 8 a.m. to 1 p.m.
Adjournment: Motion was made by Stephens and seconded by Smith at 9:55 a.m. to adjourn and meet again 5-3-21. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.