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2021-2-16 Meeting Minutes

For a printable version of the February 16, 2021 Meeting Minutes (which includes all content as listed below), click here.

  February 16, 2021

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Tuesday, February 16, 2021 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:02 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Roger Smith present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Smith to approve the minutes of February 08. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #5: Motion was made by Warner and seconded by Smith to January Monthly Reports Health Department and OSU Extension Office, Contracts CastleCom; Transfers $25,709.85 from 1103-6-4000-4030 Co Bridge & Rd Improv-ALL Commissioners FY2020-2021 to 1103-6-4100-4030 Co Bridge& Rd Improv-D1 HWY $8,569.95, 1103-6-4200-4030 Co Bridge & Rd Improv-D2 HWY $8,569.95 and 1103-6-4300-4030 Co Bridge & Rd Improv-D3 HWY $8,569.95 FY2021; $102,617.60 from 1102-6-4000-1110 Co HWY Unrestricted Salary-ALL Commissioners FY2020-2021 to 1102-6-4300-1110 Co HWY Unrestricted Salary-D3 HWY $90,000.00 and 1102-6-4300-2005 Co HWY Unrestricted M&O-D3 HWY $12,617.60 FY2021; $67,434.42 from 1102-6-4000-1110 Co HWY Unrestricted Salary-ALL Commissioners FY2020-2021 to 1102-6-4100-1110 Co HWY Unrestricted Salary-D1 HWY 1102-6-4100-1320 Co HWY Unrestricted Travel-D1 HWY $753.55 and 1102-6-4100-2005 Co HWY Unrestricted M&O-D1 HWY $6,680.87 FY2021; 1102-6-6500-2005 MV Coll/SB1888 Commissioners FY2020-2021 to 1102-6-6510-2005 MV Coll/SB1888-D1 HWY $17,076.08, 1102-6-6520-2005 MV Coll/SB1888-D2 HWY $32,444.55 and 1102-6-6530-2005 MV Coll/SB1888-D3 HWY $35,859.77 FY2021; $29,319.31 from 1102-6-4000-1110 Co HWY Unrestricted Salary-ALL Commissioners FY2020-2021 to 1102-4000-2005 Co HWY Unrestricted M&O-ALL Commissioners FY2021; $93,821.80 from 1102-6-4000-1110 CO HWY Unrestricted Salary-ALL Commissioners FY2020-2021 to 1102-6-4200-1110 Co HWY Unrestricted Salary-D2 HWY $70,000.00, 1102-4200-1320 Co HWY Unrestricted Travel-D2 HWY $753.55 and 1102-6-4200-2005 Co HWY Unrestricted M&O-D2 HWY $23,068.25 HWY FY2021; Error Correction $2,416.15 from 001-1-2000-2005 FY2020-2021 to 001-1-2200-2005 FY2021;  Blanket Purchase Orders #4421 -4425; Purchase Orders #2020-2021 911 Phone UTILITY 4379 CIMARRON TELEPHONE COMPANY 1368.57; Crt Clk Revolving LEASE 59 Quadient Leasing USA Inc 494.22; Supplies 58 MIDWEST PRINTING 565.00; General CCSO VEHICLE REPAIRS 4289 BRISTOW TIRE & AUTO SERVICE 134.02; COMPUTER SUPPLIES/PARTS 4260 Amazon Capital Services 165.99; CREMATION 3340 GREEN HILL FUNERAL HOME 185.00; 3856 GREEN HILL FUNERAL HOME 185.00; LABOR 4292 JACK YOUNG GLASS CO 85.00; Labor & Materials 2753 JACK YOUNG GLASS CO 386.94; 3429 JACK YOUNG GLASS CO 4440.00; OFFICE SUPPLIES 4309 MERRIFIELD OFFICE SUPPLIES 3.88; PARTS AND LABOR 3933 BRISTOW TIRE & AUTO SERVICE 2061.25; Parts & Supplies 2984 WESTLAKE ACE HARDWARE OK-020 125.42; Supplies 3375 JOHN DEERE FINANCIAL 143.09; TRAINING REGISTRATION 3939 OKLA BOARD OF TESTS FOR ALCOHOL 124.00; UNIFORM & ACCESSORIES 2338 BAYSINGERS UNIFORMS AND EQUIPMENT 1045.48; UTILITY 4380 O G & E 138.68; 4381 O G & E 215.21; 4390 O G & E 184.58; Health SERVICE 3292 VIP Voice Services 835.00; SERVICE AGREEMENT 180 Clifford Power Systems 598.00; Supplies 3902 MERRIFIELD OFFICE SUPPLIES 116.32; TRAVEL 3920 Givings, Samantha 184.80; UTILITIES 3277 CITY OF BRISTOW 102.73; Hwy-ST Tires 3835 DIRECT DISCOUNT TIRE 1760.00; Jail-ST CCJ OFFICE SUPPLIES 4308 MERRIFIELD OFFICE SUPPLIES 85.60; HOT WATER HEATER 4268 CREEK ENVIRONMENTAL SOLUTIONS LLC 14552.00; PARTS AND LABOR 3929 Sloan, Brett 2358.16; Tires 3952 BRISTOW TIRE & AUTO SERVICE 525.32; UNIFORM & ACCESSORIES 2339 BAYSINGERS UNIFORMS AND EQUIPMENT 1045.48; 2340 BAYSINGERS UNIFORMS AND EQUIPMENT 1045.48; 2341 BAYSINGERS UNIFORMS AND EQUIPMENT 1045.48; 2342 BAYSINGERS UNIFORMS AND EQUIPMENT 1045.48; Juv Dent-ST Supplies 4311 MERRIFIELD OFFICE SUPPLIES 165.48; Planning/Zoning POSTAGE 2522 QUADIENT FINANCE USA INC 500.00; Resale SERVICE 2506 SCENTS PLUS LLC 48.00; WATER 3366 FIZZ-O WATER COMPANY 36.00;SH Svc Fee CAMERA 4127 Amazon Capital Services 1427.98; Video Camera/Parts/Supplies/Etc 4084 Amazon Capital Services 226.00. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #6: DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting. Andrew Goforth notified the Board that the Governor has signed an Emergency Order declaring a State of Emergency, the order was signed on February 7, 2021. There was discussion amongst the Board on tracking time, usage of equipment, materials purchased and all documentation that might be required for FEMA Reimbursement. FEMA has not given notice of any reimbursements at this time, but we want to be prepared. There was discussion of the process of submitting the information, Stephens stated you will work with Dana and Covey, your Office Secretaries are familiar with all information needed. Stephens stated once FEMA gives notice it is for regions and rates will be noted on information, the order usually lasts for 30 days, unless the Legislators extend it.

Item #7: Motion was made by Stephens and seconded by Warner to award Bid#21-8 Concrete inside the Multiplex Barn at the Fairgrounds to Cornerstone Concrete Group LLC per recommendation of Fairgrounds for $47,665.00, as per Title 61 O.S. § 101-138. Stephens read the unofficial minutes from Fair Board meeting, as they were unable to attend due to the weather. Fair Board stated that the lowest Bidder at $46,335.00 was Weldon Construction LLC didn't send the Bid Bond as required, they have no working knowledge with the vendor and are not familiar with any projects they have completed. Cornerstone Concrete Group LLC is the second lowest at $47,665.00 and did submit Bid Bond, they have completed other projects at the Fairgrounds and we have a good working relationship with them. Jana Thomas, Purchasing Agent stated that we also need a certificate of Insurance from Cornerstone, I will let them know when I notify them of award. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #8: Motion was made by Warner and seconded by Smith to sign Resolution#2021-22 Re-appointing Fair Board members Perry Collins, District #1, Bob Pruitt, District #2 and Josh Enlow, District #3. Warner stated these are three-year terms. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #9: Motion was made by Warner and seconded by Smith to sign Resolution#2021-23 reducing speed limit for W. 181st St. S. and S. 97th W. Avenue, between S. 89th W. Avenue and W. 176th St. S. to 30 MPH, located in District #1. Stephens stated with the new roads, we have people traveling faster than they should. I have received some concerns about the flow of traffic and think we need to lower speed limit.  Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #10: Motion was made by Warner and seconded by Smith to open a new Sheriff's Office Account for Department of Homeland Security Immigration (HSI) salary reimbursement and forfeitures Fund 1243-2-0400-1110. Bret Bowling, Sheriff stated that this is the first step in receiving these funds, we have three deputies that are currently working of this Task Force and we are hoping to utilize some reimbursement funds for their work hours spent on joint operations. We have a OSBI Agent that offices with us and have partnerships with the State and Feds. We are working on getting other Officers Commissioned for Task Force and hope to add more in the future. This joint effort is part of the McGirt Ruling. I have set a goal to go in the Direction of Intelligence Base Policing, working smarter not harder. We developed Deputies and already see the benefits, having a team recognized for this HIS is flattering and exciting for the Sheriff's Office. Warner asked if these Deputies will only serve Creek County, Bowling stated they will serve other Counties within Oklahoma as well. This is the first step in getting other grants like Safe Streets, we are going to working toward others in the future. The Board asked if any other County is participating in this program, Bowling stated Tulsa, Wagoner and Sequoyah. There was discussion of these funds being Federal and having to be reported on the SEFA, Goforth stated he believes that they must be reported, as they are Federal Funds. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #11: Motion was made by Warner and seconded by Smith for the Allocation of Beverage Tax to be distributed as follows Bristow $3,453.85; Depew $390.10; Drumright $2,382.59; Kellyville $942.23; Kiefer $1,380.34; Lawrence Creek $123.03; Mannford $2,520.62; Mounds $957.24; Oilton $831.21; Sapulpa $16,834.16; Shamrock $84.02; Slick $108.03. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #12: Motion was made by Smith and seconded by Warner to approve Utility Permit from OCSI dba TDS Telecom per County Specs for copper telephone line by directional bore and cable plow, size of casing 1.25" HDPE, size of line 25 pair, to parallel W. 156th St. S. approximately N. of intersection of W. 156th St. S. and Maple Dr. further described as 2815' S. of Section 24, T17N, R10E in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #13: Motion was made by Smith and seconded by Warner to approve Utility Permit from OCSI dba TDS Telecom per County Specs for Fiber-optic cable by boring, size of casing 1.25" HDPE, size of line 24 ct., to cross and parallel Slick Rd and W. 171st St. S. approximately N. of the intersection of Slick Rd and W. 171st St. S. further described as N. of Section 34, T17N, R10E in District #3. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #14: Motion was made by Warner and seconded by Smith to extend Resolution#2020-87 one more week until 2/22/21. Covey Murray spoke to the Board as of Friday, February 12, 2021 we had 366 active cases, 28 new and 160 deaths. The previous Friday, February 5, we had 432 active cases, 28 new and 157 deaths. We are going in the right direction now, Warner stated yes, we are finally going in the right direction. Murray and Warner stated they both are encouraged by the numbers. Warner asked about the vaccination program, we are still in the 65 and older stage, Warner stated they have opened two other locations up in Creek County, one in Drumright and one in Mannford. Walmart has announced they will have 40 locations offering shots, I am a little disappointed that our location, it seems they are going into the highly populated areas like Tulsa, OKC and Enid areas. I have heard that the communication from the Health Department with people that have appointments is not going well, I have had complaints on short notification of a site being closed due to weather. Murray stated that would be the Health Department, my part is finished. Stephens stated that Dana Logsdon is going to be keeping the County Facebook Page up to date with notifications throughout the County, if you have an item of interest or notification please send it to Dana. The more we post and stay active on it, the more people will utilize it.  Warner asked if the Court will still be opening on the 22nd of February and will it be business as usual. Andrew Goforth stated as far as I know, it will be business as usual for the ones that want to appear in person. We will continue to offer the Blue Jean and do remote court sessions for some time. Vote as follows: Stephens - No, Warner - Aye, Smith - Aye.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Warner at 9:39 to adjourn and meet again 2-22-21. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.