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2021-2-1 Emerg Meeting Minutes

For a printable version of the February 1, 2021 Emergency Meeting Minutes (which includes all content as listed below), click here.

February 1, 2021

The Board of County Commissioners of Creek County (BOCC) met in Emergency Session on Monday, February 1, 2021 at 11:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 11:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Roger Smith present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Stephens and seconded by Warner to declare emergency for repairs for replacing or repairing a hot water heater tank at the jail and waive all purchase procedures, as per Title 25 O.S § 304(5) and Title 63 O.S. § 683.1 eq. Bret Bowling, Sheriff stated he had been notified of a leak before the first meeting this morning. We are just trying to get the water under control right now, we do have a company out there now evaluating the problem. Jana Thomas Purchasing Agent has been working on the purchasing side with Fred Clark. Thomas presented two purchase orders from 2015, where two 100-gallon hot water heaters were replaced. I was told it was on the dorm side, I am not sure what all that controls. Bowling stated that if it's the dorm side, it also controls the kitchen. The Board reviewed the two old purchase orders, it looks like the quotes in 2015 were about $15,000.00, quotes received from Allied and Citywide Plumbing, so you have a starting point. Warner asked what company was currently evaluating the situation, Bowling stated he wasn't sure. Thomas stated it is Creek Environmental, Bowling stated they do work at the Juvenile center. There was discussion of the hot water heater being more than 100 gallons, Bowling confirmed with Clark that it is a 100-gallon tank. Andrew Goforth, Assistant District Attorney stated he has been given the authorization to sign on behalf of Max Cook, District Attorney once the Declaration of Emergency is called to waive the purchasing procedures. The Board stated that we agree and we need to get this fixed, so the jail can be operational. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Adjournment: Motion was made by Stephens and seconded by Warner at 11:10 a.m. to adjourn. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.