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2021-1-25 Meeting Minutes

For a printable version of the January 25, 2021 Meeting Minutes (which includes all content as listed below), click here.

 

January 25, 2021

The Board of County Commissioners of Creek County (BOCC) met in Regular

Session on Monday, January 25, 2021 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Roger Smith present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Smith to approve the minutes of January 19, 2021. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #5: Motion was made by Warner and seconded by Smith to Blanket Purchase Orders #4015 - 4053; Purchase Orders # 2020-2021 911 Phone FEES 3930 OKLA DEPT OF PUBLIC SAFETY 350.00; 3935 OKLA DEPT OF PUBLIC SAFETY 480.00; PHONE & INTERNET SERVICES 3949 A T& T 279.29; UTILITY 3926 A T & T 2235.96; CBRI MATERIAL 3085 DUNHAM ASPHALT SERVICE INC 2518.00; General AIR FRESHENERS 2986 Simply Scentsational 18.00; BATTERIES 3821 INTERSTATE ALL BATTERY CENTER 39.98; BOCC MINUTES 3717 SAPULPA DAILY HERALD 214.80; 3810 SAPULPA DAILY HERALD 342.15; BOTTLED WATER 2797 CULLIGAN OF TULSA 26.25; BRAKES 3589 Midtown Auto & Diesel Repair Inc 190.30; BRAKES/ROTORS 3588 Midtown Auto & Diesel Repair Inc 518.11; CCSO VEHICLE REPAIRS 1473 Midtown Auto & Diesel Repair Inc 196.21; CONTRACT BASE RATE 3481 Standley Systems 81.00; CONTRACT SERVICES 2789 OSU CO-OP EXT SERVICE 12333.33; K-9 CARE 3932 ADVANCED CARE VETERINARY HOSPITAL 25.84; MEMBERSHIP DUES 3848 Okla Sheriffs Assoc 1800.00; OPEN/CLOSE GRAVE 3928 CITY OF SAPULPA 425.00; Parts & Labor 2724 Midtown Auto & Diesel Repair Inc 159.42; PHONE & INTERNET SERVICES 3854 COX COMMUNICATIONS 1124.79; PROFESSIONAL SERVICES 3541 INCOG 5000.00; REIMBURSEMENT 3842 WISE, DEAN 6.01; Rent 3947 CREEK CO HOME FINANCE AUTH 1500.00; REPAIRS 3431 Midtown Auto & Diesel Repair Inc 2615.50; 3432 Midtown Auto & Diesel Repair Inc 303.47; SERVICE 2822 PATRIOT SECURITY SYSTEMS INC 15.00; SOFTWARE 3599 CDW GOVERNMENT INC 239.40; TOWING 3684 A & W TOWING INC 164.00; TRASH SERVICE 2834 A-1 REFUSE 18.00; TRAVEL 2393 TROUT, CHRISTINE 98.01; 2408 KEIFFER, JONATHAN R. 58.15; UTILITY 3562 A T & T MOBILITY 111.64; 3563 A T & T MOBILITY 76.44; 3927 O N G 922.70; Highway PARTS/SUPPLIES 2154 PREMIER TRUCK GROUP 71.15; Repair 3846 OSMAN EQUIPMENT LLC 6305.23; SERVICE CONTRACT 3352 EMCO TERMITE & PEST CONTROL INC 65.00; SUPPLIES 2874 MERRIFIELD OFFICE SUPPLIES 267.36; 3781 LOCKE SUPPLY 73.97; T-SHIRTS 1858 Witty Ideas 282.26; UTILITIES 3615 A T & T MOBILITY 290.71; 3636 O G & E 537.44; UTILITY 3564 A T & T MOBILITY 53.38; 3661 O G & E 36.27; Hwy-ST ROAD MATERIALS 3682 THE QUAPAW COMPANY 16584.70; SIGNAL LIGHT 3668 SIGNALTEK 30.00; SUPPLIES 3631 GREEN GUARD FIRST AID & SAFETY 138.06; Jail-ST CCJ VEHICLE REPAIRS 1138 Midtown Auto & Diesel Repair Inc 234.92; Ice Machine 2746 Hagar Restaurant Service 417.44; LABOR 2748 A & M ELECTRIC INC 2512.00; Parts & Supplies 3869 ADVANCED AUTO PARTS 176.18; PEST CONTROL 3940 SILVER BULLET PEST SERVICES INC 110.00; SERVICE/REPAIRS 3401 ARROW MACHINERY COMPANY 135.00; Supplies 3815 MERRIFIELD OFFICE SUPPLIES 618.53; UTILITIES 3849 O G & E 61.46; 3851 O G & E 2999.80; 3852 CITY OF SAPULPA 2277.06; 3931 SAPULPA RURAL WATER CO 3008.00; 3943 O N G 278.62; 3944 SAPULPA RURAL WATER CO 38.00; UTILITIES ELECTRIC SERVICE 3850 O G & E 92.56; Juv Dent-ST Labor & Materials 3945 A & M ELECTRIC INC 455.00; Network Services 3853 COX COMMUNICATIONS 1738.44; Planning/Zoning CONTRACT SERVICES 2982 Standley Systems 81.72; Resale PUBLICATION 3953 SAPULPA DAILY HERALD 37.20; SERVICE 2516 A T & T MOBILITY 41.23; Supplies 3841 MERRIFIELD OFFICE SUPPLIES 73.96; RM&P QUARTERLY CONTRIBUTIONS 4007 OKLA EMPLOYMENT SEC COMM 7.73; SH Svc Fee Commissary 3941 TIGER CORRECTIONAL 2217.23; FOOD FOR INMATES 3839 TIGER CORRECTIONAL 5290.46; TIRES & RIMS 1470 Midtown Auto & Diesel Repair Inc 700.00; Tax Refunds TAX CORRECTION 153 Nethania Revocable Liv Trust 86.00; 154 Keith And Joyce Easter 82.00; 155 Keith And Joyce Easter 82.00; 156 Heidi Dickens 3657.00; 157 Firstitle & Abstract Services LLC 1240.00; 158 CREEK COUNTY ABSTRACT CO INC 673.00; 159 Joseph Kralicek Bypass Trust 1448.00; 160 Mccaskey Sarah 308.00; 161 Mortgage Connect LP 1403.00; 162 TITAN TITLE & CLOSING LLC 2153.00; 163 Steven A Milner 438.00; 164 Apex Title & Closing Service LLC 1186.00; 165 Executives Title & Escrow LLc 1685.00; 166 Vantage Point Title Inc 1711.00; 167 Allegiance Title & Escrow LLC 1598.00; 168 WFG LENDER SERVICES LLC 1405.00; 169 Executives Title & Escrow LLc 1551.00; 170 National Asset Management Inc 180.00; 171 Corelogic Inc 989.00; 172 The Oklahoma City Abstract & Title Company 2080.00; 173 Oklahoma Secured Title 1724.00; 174 Colonial Title Inc 1401.00; 175 Pilgrim Jacob & Jessica 4.00; 176 Metro Denver Title Llc 1931.00; 177 AMERICAN HERITAGE BANK 286.00; 178 Lee Swigert 1038.00; 179 Olivia Toothman 187.00; 180 Jessica & Jason Davidson 51.00; 181 Lori & Cory Mattox 796.00; 182 Latigrid Holdings LLC 333.00; 183 Solidifi Title & Closing LLC 1445.00; 184 Oklahoma Secured Title 1760.00; 185 American Abstract & Title Co 1266.00; 186 Executives Title & Escrow LLc 1503.00. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Smith to approve purchase of one 7.5-ton HVAC roof top unit for $11,217.00 and repair one 7.5- ton HVAC roof top unit, for $3,203.00, total repair $22,434.00, at the Health Department per recommendations of Anna Stringfellow to Shoemaker Mechanical, as per Title 62 O.S. § 101-138. Stingfellow spoke to the Board, we have received three quotes from Shoemaker Mechanical, Ace Air Inc., and Airco Service.Com. Two of the quotes are estimates, that may require additional costs. Shoemaker is the total cost; they are the company we use. I recommend Shoemaker as the repair company, they also have an A+ rating on the BBB, as the others do not. Stephens stated Shoemaker is not the lowest bidder, but Stringfellow has provided the reasoning with not going with the lowest quote, but the best quote. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.       

Item #8: Motion was made by Warner and seconded by Smith to Accept Bid#21-09 June Tax Resale and award per recommendations of Don Engle, Treasurer to Creek County Abstract for $66.00 per parcel, bid is good until 12/31/21. Creek County was the only submitter. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #9: Motion was made by Warner and seconded by Smith to sign Resolution#2021-14 authorizing and directing the calling and holding of a special election in Creek County, Oklahoma, for the purpose of submitting to the registered, qualified voters of said county the question of levying and collecting a perpetual one-sixth of one percent (.1667%) sales tax for the purpose of distributing equal shares of collection to all Creek County fire departments with their main station located in Creek County that maintain status of "member of good standing" with Creek County Fire District Association. The collected sales tax monies shall be used for apparatus acquisitions or upgrade and maintenance for existing apparatus, equipment, safety gear, operations, planning, training or training related expenses, new building construction or improvements on existing facilities to be held on April 6, 2021. The 15 departments that will collect equal shares if conditions are followed will be: Bristow, Depew, Drumright, Freedom Hill, Kiefer, Kellyville, Mannford, Milfay, Mounds, Oilton, Olive, Sapulpa, Shamrock, Silver City and Slick. Stephens stated that the Volunteer Fire Departments have put countless hours of work getting this ready to go out for a vote of the people. The funding would be able to be used for everything except payroll, the use is listed in the language read. Warner stated it is much needed and I have spoken to many Volunteer Fire Departments and we are one of the few counties that doesn't have the public support to fund them. It is greatly needed and I highly support the passing of this, I recommend that we move to the vote of the people to determine the outcome. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #10: Motion was made by Smith and seconded by Warner to approve contracting with Dunham Asphalt using 6 Month HWY/Materials Bid#21-7 prices on a two-inch overlay on 6/10ths of a mile of Maple Drive, in Kellyville, OK. Smith stated the road needs smoothed up and I think this is the way to go. Stephens stated with the recent City of Kellyville approval of a new housing addition off Maple Drive, the road needs to be able to sustain high traffic. A 4" overlay is needed in my opinion, to hold up the traffic that is going to be driving it developing the addition. Stephens stated Jana Thomas, Purchasing Agent has been working on getting this project ready, we have Dunham quoting $53,240.00, they have lowered the bid cost to $60.50 per ton, waived the $1,500.00 locating fee and are going to grind some of the road down at no charge. With some of the possible thin spots, I would like a 15% contingency added to the purchase order just in case for the unforeseen. Dunham has projected 880 tons, but with the irregularities of the road, it may take more. Thomas stated that this is not going out for sealed bid, due to being able to utilize the 6-Month Bid on services, which has already been let. Dunham price for District #3 was $66.50, per ton and they are lowering to District #2 bid price of $60.50, per ton. Bonds are still required with this project and will need to be received before going into contract with vendor. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #11: Motion was made by Warner and seconded by Smith to sign Resolution#2021-15 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Fund for reimbursement of utility payments, in the amount of $917.67, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office.  Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #12: Motion was made by Warner and seconded by Smith to sign Resolution#2021-16 directing the Creek County Treasurer to credit the Creek County General Government Insurance Fund 001-1-2300-1222/R4 with funds from Benefit Resources, Inc., in the amount of $146.59, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #13: Motion was made by Warner and seconded by Smith to sign Resolution#2021-17 directing the Creek County Treasurer to credit the Creek County Government Insurance Fund 001-1-2300-1222/R4 with funds from American Public Life (APL) to reimburse for refunds of premium submitted on behalf of employees paid from that account, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #14: Motion was made by Warner and seconded by Smith to extend Resolution#2020-87 one more week until 2/1/21. Covey Murray gave a report to the Commissioners, as of January 22, 2021 we have 543 active cases, 50 new and 81 deaths, total of 4,728 since March. Compared to last week on January 18, 2021 we had 624 active cases, 22 new and 80 deaths, and looking back to December 30, 2020, we had 440 active cases, 44 new, and 64 deaths, total since March was 3,528. Warner stated it looks like we might have crested and maybe headed back down on our numbers. Warner discussed the possible opening of the Courthouse, Andrew Goforth stated the Administrative Order expires at the end of the month, and there is still opportunity to extend it if the Judges approve it, in the upcoming Judges meeting. We are still holding virtual court sessions, I have a traffic court docket today, that will be held outside, we just are not have any in-person courts. Warner stated with that being said 2/1/21, the Courthouse should be open. Murray stated that the First Responders, as well as the Courthouse employees will receive their second vaccination, this Wednesday. Everyone will be notified by an email, they will keep the same time and day, as they have previously received the first shot. The shot be administered at the Sapulpa, St. John Ascension Hospital. Vote as follows: Stephens - No, Warner - Aye, Smith - Aye.

Public Comment:

#1: Fair Board election sign-ups start today, January 25, 2021 until Friday, January 29, 2021. Anyone wanting to sign-up needs to go to the County Clerk's Office from 8 a.m. to 5 p.m.

#2: CED meeting will be held at the Fairgrounds on Thursday, January 26, 2021 at 10:30 a.m.

 

Adjournment: Motion was made by Stephens and seconded by Smith at 9:42 a.m. to adjourn and meet again 2-1-21. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.