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2021-1-4 Meeting Minutes

For a printable version of the January 04, 2021 Meeting Minutes (which includes all content as listed below), click here.

    January 04, 2021

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, January 04, 2021 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Whitehouse absent, First Deputy Roger Smith present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Smith to approve the minutes of December 28, 2020, with corrections to item #10 correcting the word appreciate. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #5: Motion was made by Warner and seconded by Smith to approve transfer $103,000.00 from 001-2-0400-1110 Salary Sheriff FY2020-2021 to 001-2-0400-2005 M&O Sheriff FY2021; Blanket Purchase Orders #3612 - 3694; Purchase Orders #2020-2021 Crt Clk Revolving SOFTWARE 50 CheckMark 170.00; Supplies 49 MERRIFIELD OFFICE SUPPLIES 50.38; Excess Resale EXCESS RESALE 92 Estate Of Timothy G Peters 5451.60; Fair Board Parts & Labor 2489 Audio Video Connections 320.00; General BOCC MINUTES 3396 SAPULPA DAILY HERALD 563.85; BRAKES/ROTORS 3537 Midtown Auto & Diesel Repair Inc 347.70; CAMERA 3553 Amazon Capital Services 274.95; CCSO VEHICLE REPAIRS 1410 BRISTOW TIRE & AUTO SERVICE 12.00; Dog food 2979 FARMERS FEED 80.00; Evidence Supplies 3475 ULINE 67.27; JANITORIAL 2803 Trout, Darrel 240.00; LEASE 3303 Quadient Leasing USA Inc 327.00; PARTS AND SUPPLIES 3585 O'REILLY AUTO PARTS 12.54; PARTS, SUPPLIES, & SERVICE 3271 A & M ELECTRIC INC 85.00; Repair 1025 CASTLECOM LLC 328.00; REPAIR 3321 PRO TECH ROOFING INC 375.00; REPAIRS 3485 ADVANCED AUTO PARTS 247.36; SERVICE 2276 SHOW INC. 35.00; 2851 COX COMMUNICATIONS 49.55; 3569 SHOW INC. 85.00; 3595 COX COMMUNICATIONS 36.84; Supplies 2667 WESTLAKE ACE HARDWARE OK-020 69.02; 3596 MIDWEST PRINTING 180.00; SUPPLIES 3261 FIZZ-O WATER COMPANY 21.75; 3312 MERRIFIELD OFFICE SUPPLIES 215.28; 3584 MERRIFIELD OFFICE SUPPLIES 105.86; SUPPLIES AND SERVICE 2976 Simply Scentsational 231.00; 3583 FIZZ-O WATER COMPANY 14.50; TAX CORRECTION 3611 AMERICAN HERITAGE BANK 157.74; TOW CHARGE 398 A & W TOWING INC 170.00; TRASH SERVICE 3570 Waste Management Of Tulsa 61.68; UTILITIES 2814 O G & E 354.95; UTILITY 3573 O N G 81.58; 3574 Waste Management Of Tulsa 166.28; 3575 Waste Management Of Tulsa 291.64; 3578 COX COMMUNICATIONS 49.55; 3582 COX COMMUNICATIONS 111.94; 3586 O G & E 52.93; Health EQUIPMENT 3478 MERRIFIELD OFFICE SUPPLIES 101.96; 3479 MERRIFIELD OFFICE SUPPLIES 72.99; NOTARY 3241 WALKER COMPANIES 89.00; SERVICE 2962 Waste Management Of Tulsa 120.75; Supplies 3477 Workman Publishing Co 199.38; TRAVEL 2386 Givings, Samantha 28.75; 3299 Givings, Samantha 115.00; UTILITIES 3014 O N G 85.54; 3024 CITY OF SAPULPA 168.25;Highway Notary Renewal 3587 WALKER COMPANIES 85.00; OFFICE SUPPLIES 1424 MERRIFIELD OFFICE SUPPLIES 147.83; PAYMENT 3119 SNB BANK 1476.23; 3151 SNB BANK 1556.98; SERVICE CONTRACT 3356 ATLINK SERVICES LLC 324.95; SERVICES 3360 TotalSIR 36.50; SUPPLIES 2672 WALMART 47.02; 2864 WALMART 165.31; UNIFORMS 2946 AMERICAN T'S 1841.20; UTILITIES 2483 A T & T MOBILITY 209.49; 3084 CREEK CO RURAL WATER D#2 61.70; 3265 O G & E 355.70; 3266 O G & E 134.18; 3565 DRUMRIGHT UTILITIES 601.75; UTILITY 3153 O N G 153.06; Hwy-ST Gravel 3267 THE QUAPAW COMPANY 7195.95; 3363 THE QUAPAW COMPANY 9342.14; PARTS & SUPPLIES 256 OCT EQUIPMENT INC 33.28; ROAD MATERIALS 3095 THE QUAPAW COMPANY 18272.11; SIGNS 1402 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 327.60; Tires 3231 DIRECT DISCOUNT TIRE 566.60; 3408 DIRECT DISCOUNT TIRE 125.00; TIRES 3418 DIRECT DISCOUNT TIRE 3138.80; Jail-ST CCJ VEHICLE REPAIRS 1860 Midtown Auto & Diesel Repair Inc 157.50; HYGIENE PRODUCTS 3381 CHARM TEX 416.30; REPAIRS 3567 CREEK ENVIRONMENTAL SOLUTIONS LLC 528.00; SUPPLIES 2977 WESTLAKE ACE HARDWARE OK-020 40.54; 2978 ADVANCED AUTO PARTS 24.10; SUPPLIES/JAIL 1667 CHARM TEX 2935.50; TRASH SERVICE 3571 Waste Management Of Tulsa 639.05; UTILITIES 3566 Symmetry Energy Solutions LLC 553.52; Juv Dent-ST INTERNET SERVICE 3572 A T & T 67.37; UTILITIES 3555 O N G 550.33; 3568 DISH NETWORK 107.92; Law Library SALARY 4 BOWER, LAURA 300.00; ML Fee POSTAGE 3540 QUADIENT FINANCE USA INC 200.00; SUPPLIES 3399 Turn Key Health Clinics LLC 1050.00; Planning/Zoning MONTHLY CHARGES 3185 Quadient Leasing USA Inc 167.11; Resale SERVICE 2047 COX COMMUNICATIONS 88.91; SH Commissary Commissary 3592 TIGER CORRECTIONAL 1921.18; SH Svc Fee FOOD FOR INMATES 3580 TIGER CORRECTIONAL 5720.66; Tax Refunds TAX CORRECTION 91 Ethel Blair 103.00; 93 Community Title Service LLC 3597.00; 94 Neil And Martha Gary 1210.50; 95 Freddie Or Barbara Young 85.00; 96 Rebecca Dillard 357.00; 97 Apex Title & Closing Service LLC 2069.00; 98 Johanna Dear 246.50. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Smith to nominate Newt Stephens Jr., as Chairman for 2021. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye. Motion was made by Stephens and seconded by Smith to nominate Leon Warner, as Vice Chairman for 2021. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #8: Motion was made by Warner and seconded by Stephens to sign Resolution#2021-6 accepting donation of $13,404.32 from Thomas and Shellie Roberts for chip seal, road repairs and improvements on 417th W. Avenue from bridge #62 approximately 2600 feet south in District #2. Warner stated he has a resident in his district that would like his portion of road chip sealed, Mike Anthamatten calculated the cost for that portion. This portion is located off of HWY 33 and 417th W. Avenue and his driveway being a total of 2600'. Stephens stated just to clarify, this is a county-maintained road, as it is referred to on the County Maintenance System at #62. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #9: Motion was made by Warner and seconded by Stephens to sign Resolution#2021-1 on county employees driving home county owned vehicles and equipment at night as follows: Rick Selsor, Justin McCleery, Mike Anthamatten, Tim Richison, James Nick Bozworth, Paul Guinn, Earl Steeley, Robert Steve Thompson, Clyde Smith, Roger Smith, Jimmey Grant, Charlie Hurst, Brett Wimberly, Curtis Smith, David White, Justin Mann, Tim Quinton, Glen Musser, Ed Frank and Covey Murray. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #10: Motion was made by Warner and seconded by Stephens to sign Resolution#2021-2 re-appointing Trustees for the Creek County Home Finance Authority for term ending in 2024: District 2 Ron Dyer and District 3 Marland Armitage. Warner stated that the trustees have good attendance and are good servants to the county. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #11: Motion was made by Warner and seconded by Stephens to sign REAP Grant Contract for Community Development for the purchase of a Skid Unit at Olive Volunteer Fire Department, with scope change approval for face masks for breathing apparatus grant approval amount of $1,800.00, with matching $380.00, totaling $2,180.00. Dana Logsdon, Deputy Commissioner stated that Jason Dobson included the scope change that has been approved by INCOG, with the same approval amount of $1,800.00. Stephens stated that Olive VFD purchased the Skid Unit through Care monies, so they were looking at face mask equipment to utilize the monies. The change of scope has been approved and they are looking at a couple of options. There's some testing going on and they will determine which ones to purchase upon the test being complete, Stephens stated. Warner stated this is a good purchase, as they have been relying on the County to supply masks to their department for a while. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #12: Motion was made by Warner and seconded by Stephens to sign Resolution#2021-3 surplussing 2010 Ford F-150 VIN#IFTEW1E85AFC54116, wooden console, Go Rhino push bar and Tufloc partition and Resolution#2021-3A disposing of the same by Inter-Governmental transfer to City of Drumright. Bret Bowling, Sheriff stated that we have been very fortunate in our fleet, we have new cars coming and this allows us to be able to offer the older ones to the different towns and entities. This really has helped a lot of them out with their fleet. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #13: Motion was made by Warner and seconded by Stephens to sign Resolution#2021-4 removing Paul Farris as Receiving Officer and adding Glen Musser for the Creek County Commissioners' Office accounts (1102-6-0800-2079/CED) (1305-7-0800-5010/CI4) (0001-1-0800-1110/D1A; 0001-1-0800-1130/D1C; 0001-1-0800-2005/D2; 0001-1-0800-4110/D3) (0001-3-2800-1110/Q1A; 0001-3-2800-2005/Q2) (0001-1-2000-1110/R1A; 0001-1-2000-1130/R1B; 0001-1-2000-1310/R1C; 0001-1-2000-2005/R2; 0001-1-2000-4110/R3; 0001-1-2300-1222/R4; 0001-1-2000-1233/R5; 0001-1-2000-2040/R6; 0001-1-2000-2010/R7; 0001-1-2700-1110/R8-1: 0001-1-2700-2005/R8; 0001-1-2000-2017/R9; 0001-1-2000-1210/R10) (0001-3-2800-1110/Q1A; 0001-3-2800-2005/Q2) (1213-6-3200-2005/PUD-FP; 1219-1-3200-2005/PUD) (0001-6-4000-2005/SA2) (Community Development/REAP) (1305-1-0800-2005/HVAC) (1201-2-3600-2005/WR 911) (1301-1-0800-2005/GA2) (1235-1-2000-4110/Z1). Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #14: Motion was made by Stephens and seconded by Warner to sign Resolution#2021-5 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office fund for reimbursement of utility payments, in the amount of $982.17, as per 62 O.S. 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #15: Motion was made by Stephens and seconded by Warner to approve Utility Permit from Creek County Rural Water District #7 per County Specs by road bore, size of line 1" PVT line, size of casing 3" to cross W. 201st St. S. (aka 8th St.) approximately .2 miles E. of 75A and 201st St. further described as 1200' W. of Section 17, T16N, R12E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #16: Motion was made by Warner and seconded by Smith to extend Resolution#2020-87 one more week until 1/11/21. Warner stated we have had 511 positive cases over last week. Covey Murray, Emergency Management gave a report to the Board, we have had 4276 cases, since March. With 103 new cases, as of Sunday, with 66 deaths. Warner and Stephens discussed the numbers from last week, as of Saturday we were at 486 current cases. We have gone down a little, but then started going back up. Murray discussed the vaccination of 120 recipients and the distribution to the First Responders, we have vaccinated EMS, Police, Sheriff Deputies, Fire Departments, Judges, D.A. Staff, Court Clerk Employees, OSBI, Drug Task Force, OHP that are assigned to Creek County. We have 700 vaccines to distribute in Phase II, we have done 120 on this short notice, I still need to reach out to several entities and see how many wants vaccinated. We are not seeing a lot of entities wanting to be vaccinated. I received a call on Monday, late notifying that shots would be available Wednesday last week, there was not a lot of communication on getting the word out to the other entities.  We will be working with the Health Department this week to get more scheduled and get information out to anyone that is 65 and older, so they can start their vaccinations with the Health Department. Stephens congratulated Murray on his efforts to get the numbers he was able to get, with the short notice. Murray will be getting a Facebook Page made this week, for the public to keep them informed. There was further discussion of the plan for Creek County and the pod sites that will be setup throughout the County to get teachers and others vaccinated. Murray stated he will reach out to the Creek County Health Department to start getting the plan developed and information out to the public. Warner stated this is very important as we need to know the pod sites and the plan, so that when it is ready, we will be prepared. The next phase would be teachers, attorney's, fleet management and the 65 plus. I will clarify what is considered fleet management. Johnny Brock asked Murray, if he has heard about the schools signing agreements with sites to be a pod site, Murray stated no, I haven't. Suzanne Shirey asked Murray with the low numbers that took the vaccine, how many has had COVID. Murray stated I do not know that; I do know two individuals at Kiefer fire had COVID and they took the shot. Shirey stated we are hearing a lot of people are not taking the vaccine, due to already having COVID. There was discussion of how long the antibodies could last, we just don't know at this time. Tandra McClellan, Payroll Clerk stated she received a call from Joy Naifeh asking if there was a plan for County Employees to be vaccinated, Murray stated at this time no, they would just fall in line with the general public. Warner stated I just don't see why we would change anything we have been doing at this time. Vote as follows: Stephens - No, Warner - Aye, Smith - Aye.

Public:   #1: Warner asked for prayer requests for Rudy Cypret, as he is battling COVID, his condition is worsening and they may be taking him off the vent this week. I would appreciate prayers for him and his family, along with others that have lost relatives this week.

              #2: Stephens stated he would like to clarify the correct Fair Board members up for election, they are District #1 Perry Collins, District #2 Bob Pruitt, and District #3 Josh Enlow. I looked at the wrong individuals last week during the meeting.

Adjournment: Motion was made by Stephens and seconded by Warner at 9:51 a.m. to adjourn and meet again 1-11-21. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.