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2020-12-28 Meeting Minutes

For a printable version of the December 28, 2020 Meeting Minutes (which includes all content as listed below), click here.

December 28, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, December 28, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Whitehouse absent, First Deputy Roger Smith present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Smith to approve the minutes of December 14, 2020. Mortazavi stated that she has discussed this with Andrew Goforth, Assistant District Attorney, since Smith was present in the meeting, in the audience, if he is comfortable with the minutes, he can approve them. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye. Motion was made by Warner and seconded by Stephens to approve the minutes of December 21, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #5: Motion was made by Warner and seconded by Smith to approve Blanket Purchase Orders #3558 - 3564; Purchase Orders #2020-2021 911 Phone ACCESS FEES 3533 OK COMMUNICATIONS SYSTEMS 221.44; UTILITIES 3530 A T & T 278.60; UTILITY 3543 A T & T 2235.96;CARES REIMBURSEMENT COVID-19 3229 FASTENAL COMPANY 3400.00; 3552 MERRIFIELD OFFICE SUPPLIES 114.61; EQUIPMENT 2739 A T & T MOBILITY 1579.97; Labor & Materials 3048 GLASSCO GLASS & GLAZING LLC 1850.00; LAPTOPS 2703 AF3 TECHNICAL SOLUTIONS 7213.32; SUPPLIES 3255 McKESSON 124.89; Crt Clk Revolving JANITORIAL 48 CITY OF BRISTOW 375.00; LEASE 46 PITNEY BOWES INC 961.95; 47 XEROX CORP 454.84; SERVICE 44 LEXISNEXIS RISK SOLUTIONS 180.00; TRAINING 38 OSU-CTP 105.00; 39 OSU-CTP 105.00; 40 OSU-CTP 105.00; General ADMINISTRATIVE SERVICES 2767 INCOG 5000.00; CONTRACT SERVICES 2788 OSU CO-OP EXT SERVICE 12333.33; DOMAIN RENEWAL 3529 BROOKS JEFFREY MARKETING INC 300.00; EMPLOYEE ASSISTANCE PROG 3421 COMMUNITYCARE EAP 233.20; EQUIPMENT 2434 G T DISTRIBUTORS 507.83; Evidence Supplies 3476 MERRIFIELD OFFICE SUPPLIES 54.17; Insurance Premiums 3542 Guardian 146.59; Labor & Materials 3058 I CARE AUTO GLASS & PARTS 2522.00; MAINTENANCE AGREEMENT 3546 AIR COMFORT INC 2750.00; OFFICE SUPPLIES 3379 Amazon Capital Services 41.59; PARTS AND SUPPLIES 2143 WESTLAKE ACE HARDWARE OK-020 330.68; Parts & Labor 3064 KPS STRIPING 200.00; 3066 I CARE AUTO GLASS & PARTS 1673.40; PARTS, SUPPLIES, & SERVICE 2849 A & M ELECTRIC INC 173.45; PEST CONTROL 2768 EMCO TERMITE & PEST CONTROL INC 300.00; Phone Bill 2025 COX COMMUNICATIONS 152.73; PHONE SERV/PURCHASING 2027 COX COMMUNICATIONS 16.97; Rent 2278 Whetstine, Shari 70.00; REPAIR 3248 KPS STRIPING 200.00; REPAIRS 3249 I CARE AUTO GLASS & PARTS 897.80; REVAL EXPENSES 3409 Green Country ValuationServices 26135.00; SERVICE 2821 PATRIOT SECURITY SYSTEMS INC 15.00; SERVICE AGREEMENT 1776 XEROX CORP 55.00; Supplies 2523 JOHN DEERE FINANCIAL 29.89; TRAINING 2114 GLOCK PROFESSIONAL INC 250.00; TRASH SERVICE 2833 A-1 REFUSE 18.00; UTILITIES 3544 COX COMMUNICATIONS 36.68; UTILITY 3077 A T & T MOBILITY 111.54; 3078 A T & T MOBILITY 76.39; 3419 CITY OF SAPULPA 56.73; 3420 O N G 171.03; 3422 CITY OF SAPULPA 213.87; 3548 COX COMMUNICATIONS 33.94; 3549 COX COMMUNICATIONS 166.87; 3551 COX COMMUNICATIONS 67.88; Health COPIER CHARGES 2197 PREFERRED BUSINESS SYSTEMS LLC 384.93; LEASE 3022 DOTCOM LEASING LLC 445.00; Salary/Benefits 1259 Okla State Dept Of Health 77677.00; Supplies 3257 McKESSON 225.76; 3411 McKESSON 173.70; Highway PARTS/SUPPLIES 2868 O'REILLY AUTO PARTS 560.67; UTILITIES 3082 A T & T MOBILITY 249.31; UTILITY 3080 A T & T MOBILITY 53.33; Hwy-ST Sand 2707 ANCHOR STONE COMPANY 375.66; Jail-ST SERVICE 3539 CREEK ENVIRONMENTAL SOLUTIONS LLC 285.00; Juv Dent-ST Network Services 3532 COX COMMUNICATIONS 1676.45; PEST CONTROL 3426 SILVER BULLET PEST SERVICES INC 140.00; UTILITIES 3531 A T & T 440.11; Law Library SALARY 3 BOWER, LAURA 300.00; 5 BOWER, LAURA 300.00; 6 BOWER, LAURA 300.00; 7 BOWER, LAURA 300.00; Planning/Zoning SUPPLIES 3275 MERRIFIELD OFFICE SUPPLIES 105.95; UTILITY 3547 COX COMMUNICATIONS 50.91; Resale SERVICE 1768 A T & T 41.23; 2044 COX COMMUNICATIONS 186.67; TEMPORARY EMPLOYEE 3176 DYNAMIC RECRUITING SPECIALIST 826.40; 3177 DYNAMIC RECRUITING SPECIALIST 826.40;SH Svc Fee Commissary 3534 TIGER CORRECTIONAL 1.26; 3535 TIGER CORRECTIONAL 691.42; 3536 TIGER CORRECTIONAL 2031.25; COMPUTER SUPPLIES/PARTS 3380 Amazon Capital Services 329.95; FOOD FOR INMATES 3423 TIGER CORRECTIONAL 6435.96. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Stephens to select Glen Musser, as the County Project Manager position, with starting pay at the Foreman Rate of $45,463.44 and starting on 1/4/2021. Stephens stated that we had two applicants, that was interviewed last week. Both were qualified candidates stated Warner. One had more experience than the other, based on work history.  Warner stated that Mouser is currently a District #1 employee. Stephens stated we need to define the pay, title and start date within the motion to make it clear for everyone. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #9: DISCUSSION ONLY/NO ACTION to consider signing REAP Grant Contract for Community Development for the purchase of a Skid Unit at Olive Volunteer Fire Department. Warner stated this item needs to be passed to a future date, as Olive VFD purchased a Skid Unit through the Cares Act monies. Barbara Albritton was not able to make it to the meeting, she stated that they still can use this grant for another purchase. Stephens asked Dana Logsdon, Deputy Commissioner to verify the dates of the grant approval, it states 12/19/19 to 12/30/21. Double check the 2021 and make sure it is not supposed to be 2020.

Item #10: Motion was made by Warner and seconded by Stephens to sign REAP Grant Contract for Community Development for resurfacing of W. 81st St. from 145th W. Avenue to 161st W. Avenue, in the amount of $20,977.00, for District #2. Warner stated this was the last project approved for the year and we really appreciate receiving the funds for the project. There was discussion of adding Dana Logsdon as authorized signer for the all INCOG REAP contracts, along with the three Commissioners. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #8: Motion was made by Stephens and seconded by Warner to sign Resolution#2020-164 calling for the Annual Fair Board Election, filing dates are January 25th through January 29th, 2021, with the election to be held on February 6, 2021. Locations will be as follows District #1 317 E. Lee Avenue, Sapulpa, District #2 10920 S. HWY 99, Drumright and District #3 620 Industrial Road, Bristow. Stephens stated that Perry Collins, District #1, Bob Pruitt, District #2 and Josh Enlow, District #3 are up for Election. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #11: Motion was made by Warner and seconded by Stephens to authorize the 2021 mileage reimbursement rate of $0.56 per mile, for private automobile use for the County, as published by the Office of Management and Enterprises and the IRS. Warner stated that we can approve the amount as given or Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #12: Motion was made by Warner and seconded by Smith to extend Resolution#2020-87 one more week until 1/4/21. Warner stated we have had 511 positive cases over last week. Last week we were at 413, I just keep's climbing, as it is everywhere. We have had 4,000 cases to date and I see no reason to change what we are doing. Our deaths have gone from 57 to 63. I think for all the holiday gatherings, we will see another spike as well. Warner asked if there was any news on the Courthouse, Goforth stated they are still closed until 1/11/2021. Our last traffic court was finished and is on hold until the Administrative Order is over. Vote as follows: Stephens - No, Warner - Aye, Smith - Aye.

Public Comment: Stephens updated the Board on the new CDL requirements, we must register all CDL drivers by 1/6/21. Warner discussed with the Board the requirements and will be providing them with additional information. There is a minimal charge to register the employees, but it has to be done or you can be fined $2,500.00, per driver. Stephens stated things are changing and we all need to make sure we get it done.

Adjournment: Motion was made by Stephens and seconded by Warner at 9:51 a.m. to adjourn and meet again 1-4-21. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.