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2020-12-14 Meeting Minutes

For a printable version of the December 14, 2020 Meeting Minutes(which includes all content as listed below), click here.

    December 14, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, December 14, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Vice-Chairman, Leon Warner. Roll Call Stephens absent, Rick Selsor, First Deputy present, Warner present, Whitehouse present.

Item #2: Statement of compliance with open meetings act-Vice-Chairman.

Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Whitehouse and seconded by Warner to approve the minutes of December 7, 2020. Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #5: Motion was made by Whitehouse and seconded by Warner to approve Transfers $77,117.81 from 001-1-1700-2005  Reval M&O Assessor FY2020-2021 to 001-1-1700-1110 Reval Payroll Assessor FY2021; $22.760.40 from 1103-6-4000-4030 CBRIF-ALL Commissioners FY2020-2021 to 1103-6-4100-4030 CBRIF-1 HWY-D1 $7,586.80, 1103-6-4200-4030 CBRIF-2 HWY-D2 $7,586.80 and  1103-6-4300-4030 CBRIF-3 HWY-D3 $7,586.80 FY2021; $70,411.36 from 1102-6-6500-2005 CIRB-MV Coll/SB1888-ALL Commissioners FY2020-2021 to 1102-6-6510-2005 CIRB-MV Coll/SB1888-D1 $14,082.27, 1102-6-6520-2005 CIRB-MV Coll/SB1888-D2 $26,756.32 and  1102-6-6530-2005 CIRB-MV Coll/SB1888-D3 $29,572.77; $26,684.75 from 1102-6-4000-1110 HWY Cash/Salary-ALL Commissioners FY2020-2021 to 1102-6-4000-2005 HWY Cash/M&O-ALL Commissioners FY2021; $93,396.66 from 1102-6-4000-1110 HWY Cash/Salary-ALL Commissioners FY2020-2021 to 1102-6-4300-1110 HWY Cash/Salary-D3 HWY $85,000.00 and 1102-6-4300-2005 HWY Cash/M&O-D3 HWY $8,396.66 FY2021; $37,101.64 from 1565-1-2000-2005 CARES Reimbursement/M&O Commissioners FY2020-2021 to 1565-1-2000-1110 CARES Reimbursement/Salary FY2021; $85,391.23 from 1102-6-4000-1110 HWY Cash/Salary-ALL Commissioners FY2020-2021 and $10,000.00 from 1102-6-4200-4110 HWY Cash/Cap Outlay-D3 HWY FY2020-2021 to 1102-6-4200-1110 HWY Cash/Salary-D2 HWY $65,000.00 and 1102-6-4200-2005 HWY Cash/M&O-D2 HWY FY2021; $61,374.95 from 1102-6-4000-1110 HWY Cash/Salary-ALL FY2020-2021 to 1102-6-4100-1110 HWY Cash/Salary-D1 HWY $60,000.00 and 1102-6-4100-2005 HWY Cash/M&O-D1 HWY $1,374.95 FY2021; November Monthly Reports from Court Clerk, Election Board and Health Department; Blanket Purchase Orders #3350 - 3376; Purchase Orders # 2020-2021 911 Phone FEES 3309 OKLA DEPT OF PUBLIC SAFETY 350.00; UTILITY 3322 CIMARRON TELEPHONE COMPANY 1368.57; CARES REIMBURSEMENT EQUIPMENT 2965 McKESSON 1825.53; 3156 MERRIFIELD OFFICE SUPPLIES 1937.50; LABOR AND MATERIALS 3155 HUDSON PLUMBING HEATING AIR CONDITIONING INC 36250.00; CBRI CULVERTS 2155 FENSCO INC 1422.40; MATERIAL 2268 APAC CENTRAL INC 3014.28; Drug Court SALARY 3313 DISTRICT ATTORNEYS COUNCIL #24 40.94; General AIR FRESHENERS 2410 Simply Scentsational 18.00; BOCC MINUTES 2949 SAPULPA DAILY HERALD 345.45; 3045 SAPULPA DAILY HERALD 380.40; 3158 SAPULPA DAILY HERALD 505.20; CONTRACT SERVICES 2852 Standley Systems 28.50; FEES 3308 THOMSON-WEST 183.60; IT Support 2024 Imagenet Consulting LLC 1228.00; LICENSE/MAINT/WARRANTY 2955 WATCHGUARD INC 8625.00; OFFICE EQUIPMENT 3223 Amazon Capital Services 34.99; Parts & Labor 3220 Midtown Auto & Diesel Repair Inc 367.26; Parts & Supplies 2655 WESTLAKE ACE HARDWARE OK-020 32.38; PEST CONTROL 1057 EMCO TERMITE & PEST CONTROL INC 55.00; 2390 EMCO TERMITE & PEST CONTROL INC 15.00; Rent 146 CITY OF BRISTOW 3250.00; RENTAL 3246 Lampton Welding Supply 19.62; REPLACE AND REPAIR 3252 PRO TECH ROOFING INC 1175.00; SERVICE 2855 Imagenet Consulting LLC 1228.00; Supplies 2773 JOHN DEERE FINANCIAL 34.05; SUPPLIES 3234 MERRIFIELD OFFICE SUPPLIES 596.12; SUPPLIES AND SERVICE 2957 Elder Water Consulting Inc 165.00; UNIFORM & ACCESSORIES 2974 CHRIS' UNIVERSITY SPIRIT 1510.00; UTILITIES 2391 CREEK CO RURAL WATER D#3 199.50; 2394 O N G 357.24; 3243 O G & E 513.69; 3245 COX COMMUNICATIONS 233.86; UTILITY 3232 ONE NET 470.00; 3233 CITY OF BRISTOW 69.73; 3235 ONE NET 640.00; 3318 O G & E 3195.69; 3320 O G & E 235.63; 3323 O G & E 108.80; 3337 O G & E 186.90; Health SERVICE 2372 VIP Voice Services 835.00; 2498 O G & E 617.22; Supplies 3018 MERRIFIELD OFFICE SUPPLIES 499.37; TRAVEL 1268 Talley, Robert 145.82; 3031 Heath, Patricia 29.90; UTILITIES 2365 O G & E 152.56; Highway CABLE 3171 Amazon Capital Services 71.07; EQUIPMENT 1972 TIMMONS OIL CO. 5577.00; 3213 Amazon Capital Services 307.17; FUEL 2666 COMDATA INC 176.47; LEASE/PURCHASE 3101 OK DEPT OF TRANSPORTATION 1791.56; OFFICE SUPPLIES 3109 MERRIFIELD OFFICE SUPPLIES 112.51; Parts & Supplies 1918 TRACTOR SUPPLY CREDIT PLAN 133.97; PARTS/SUPPLIES 1379 WELDON PARTS-TULSA 304.08; 2868 O'REILLY AUTO PARTS 621.64; PAYMENT 2574 OKLA DEPT OF TRANSPORTATION 1791.56; SERVICE CONTRACT 2873 EMCO TERMITE & PEST CONTROL INC 65.00; SIR TEST 3137 TotalSIR 36.50; SUPPLIES 2152 MERRIFIELD OFFICE SUPPLIES 314.29; 2153 LOCKE SUPPLY 249.57; TIRES 2875 SOUTHERN TIRE MART LLC 1041.59; T-SHIRTS 2869 Witty Ideas 850.73; UTILITIES 2563 A T & T MOBILITY 279.36; 2571 O G & E 25.66; UTILITY 3122 O G & E 254.50; Hwy-ST FUEL 3307 LIONEL HARRIS OIL CO INC 11587.95; Gravel 2980 THE QUAPAW COMPANY 16641.42; PARTS AND SUPPLIES 1893 WELDON PARTS-TULSA 220.51; 2537 DRUMRIGHT AUTO SUPPLY 387.78; 2538 DRUMRIGHT TIRE 50.00; 2540 ECONOMY SUPPLY CO 308.29; 2544 LIONEL HARRIS OIL CO INC 561.39; 2546 NAPA AUTO PARTS 148.33; 2547 OCT EQUIPMENT INC 381.26; 2633 Petrochoice Dynamo LLC 3288.75; 2676 WARREN CAT 2713.20; Parts & Labor 2420 WARREN CAT 867.85; 2859 OCT EQUIPMENT INC 533.28; PARTS & REPAIR 2589 Yellowhouse Machinery Co 818.72; Parts & Supplies 2029 O'REILLY AUTO PARTS 143.23; 2565 CROW BURLINGAME COMPANY 85.76; 2581 STANDARD AUTO PARTS 755.34; PARTS & SUPPLIES 207 OCT EQUIPMENT INC 815.28; 919 KUBOTA CENTER 64.80; PARTS, SUPPLIES, LABOR 1892 WARREN CAT 1180.94; RENTAL 277 A+ Truck Rental 460.00; ROAD MATERIALS 2561 THE QUAPAW COMPANY 19689.28; Sand 2707 ANCHOR STONE COMPANY 357.66; SIGNS 2586 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 57.00; Tires 2470 DIRECT DISCOUNT TIRE 222.92; 2592 DIRECT DISCOUNT TIRE 445.84; 2944 SOUTHERN TIRE MART LLC 538.04; Jail-ST CONTRACT SERVICES 3311 ALCOHOL MONITORING SYSTEMS INC 34.58; LICENSE FEES 3326 ITOUCH BIOMETRICS LLC 200.00; Lighting 2878 BROKEN ARROW ELECTRIC SUPPLY INC 246.43; Supplies 2733 BOB BARKER CO INC 1175.04; UTILITIES 3247 COX COMMUNICATIONS 2139.18; ML Fee LEASE 3260 Quadient Leasing USA Inc 184.62; POSTAGE 2301 QUADIENT FINANCE USA INC 250.00; 2465 QUADIENT FINANCE USA INC 200.00; Planning/Zoning SUPPLIES 2426 MERRIFIELD OFFICE SUPPLIES 175.14; Resale BOTTLED WATER 2048 FIZZ-O WATER COMPANY 36.00; LEASE 29 QUADIENT LEASING USA INC 801.72; SEARCH ENGINE 1109 LEXISNEXIS RISK SOLUTIONS 180.00; Supplies 30 MERRIFIELD OFFICE SUPPLIES 15.72; TEMPORARY EMPLOYEE 3172 DYNAMIC RECRUITING SPECIALIST 826.40; 3173 DYNAMIC RECRUITING SPECIALIST 826.40; 3174 DYNAMIC RECRUITING SPECIALIST 826.40; 3175 DYNAMIC RECRUITING SPECIALIST 826.40; SH Svc Fee FOOD FOR INMATES 3242 TIGER CORRECTIONAL 5204.80; Tax Refunds TAX CORRECTION 29 THOMAS D OR VICKEY E HAHN 18.00; 30 CHARLES & CHEPHREN JENNEMANN 30.00.  Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Whitehouse to accept the audit results from the Creek County Home Finance Authority and Creek County Industrial Authority for fiscal year 2019-2020. Warner stated we were given these last week, I see no issues. Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #8: Motion was made by Whitehouse and seconded by Warner to approve the 2021 Board of County Commissioners dates of Regular Scheduled Meetings as follows:1/4/21, 1/11/21, 1/19/21, 1/25/21, 2/1/21, 2/8/21, 2/16/21, 2/22/21, 3/1/21, 3/8/21, 3/15/21, 3/22/21, 3/29/21, 4/5/21, 4/12/21, 4/19/21, 4/26/21, 5/3/21, 5/10/21, 5/17/21, 5/24/21, 6/1/21, 6/7/21, 6/14/21, 6/21/21, 6/28/21, 7/1/21, 7/6/21, 7/12/21, 7/19/21, 7/26/21, 8/2/21, 8/9/21, 8/16/21, 8/23/21, 8/30/21, 9/7/21, 9/13/21, 9/20/21, 9/27/21, 10/4/21, 10/12/21, 10/18/21, 10/25/21, 11/1/21, 11/8/21, 11/15/21, 11/22/21, 11/29/21, 12/6/21, 12/13/21, 12/20/21, 12/27/21.  Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-158 removing Brandi Coffey as Receiving Officer for the Creek County Purchasing Office accounts 001-1-2400-1110/SP1A, 001-1-2400-1310/SP1C, 001-1-2400-2005/SP2 and Excise Board accounts 001-1-2100-1110/U1A, 001-1-2100-1310/U1C and 001-1-2100-2005/U2. Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #10: Motion was made by Whitehouse and seconded by Warner to select Leon Warner as trustee for the proposed Creek County 911 Trust Authority, a proposed public trust to be established under 60 O.S. § 176 et seq. Warner stated this trust has been in the process of being established, I have been working on this for over the last year and a half. The Board will consist of nine members consisting of county organizations and one BOCC member. This Board will be time consuming; I would like to continue to see this through. Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-159 appointing Newt Stephens to the INCOG Board of Directors and the INCOG General Assembly for the next two calendar years 2021 and 2022. Warner stated Stephens has served on this Board for years and does a great job, he has agreed to serve again. Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye. 

Item #12: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-160 re-appointing Mark Whinnery as the INCOG Creek County Towns Representative. Warner stated Whinnery is from Drumright and has done a great job in the Representation.  Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye. 

Item #13: STRIKE discussion and possible action to consider approval of ODOT 324A claim form for project J/P2861 Three Bridges, assigned to Guy Engineering, for District #3. Aaron, Guy Engineering Representative stated this is not to sign a 324A form, it is for approval of signatures and coversheets for Three Bridges. That is what was emailed to District #3, for agenda item, not 324A form. There was discussion that the information provided to the public is not sufficient to act on, this will be corrected and added to the agenda on 12-21-20. 

Item #14: Motion was made by Warner and seconded by Whitehouse to sign ODOT 324A Form for project J/P30473(04)-Carson Ridge Bridge over Salt Creek near HWY 48, assigned to Meshek and Associates, for District #2. Warner stated this is paying the property owner for their portion. Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye. 

Item #15: Motion was made by Warner and seconded by Whitehouse for the Allocations of Beverage Tax to be distributed as follows: Bristow $3,742.92, Depew $422.74, Drumright $2,581.99, Kellyville $1,021.09, Kiefer $1,495.87, Lawrence Creek $133.33, Mannford $2,731.58, Mounds $1,037.35, Oilton $900.77, Sapulpa $18,243.06, Shamrock $91.05, Slick $117.07. Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye. 

Item #16: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-161 directing the Creek County Treasurer to credit the Creek County Sheriff Capital Outlay account 001-2-0400-4110/B3 with $200.00 from ACCO for repairs to a damaged vehicle from an October 29, 2020, accident, as per Title 62 O.S. § 224, and procedures implemented by the State Auditor's Office.  Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #17: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Gas & Electric Company per County Specs for overhead electric distribution line, by boring, pushing, cut slab, overhead crossing and others, to cross and parallel Frankoma Road approximately W. 61st St. S. & Frankoma Road further described as 1,270' E. of the N.E. corner of Section 1, T18N, R11E, in District #2. Warner stated this is a redo to one that was submitted a month ago, Paul and I have met with the folks and discussed the moving of the line further from our roads, they have done that. Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye. 

Item #18: Motion was made by Warner and seconded by Whitehouse to extend Resolution#2020-87 one more week until 12/21/20. Covey Murray, Emergency Management gave the Board an updated report. We have 364 positive cases as of Tuesday, I have not gotten an update since then. We have seven County Employees that have tested positive. Warner asked about the death, I seen we have 54. There was discussion of the Office implemented their own policies, the Treasurer's Office is closed to the public, the Clerk is requiring masks to enter office, and asking that all contact be done at the counter and not within the offices. Wendy Murray, Planner discussed concerns of the possible number of people that will be attending the Board of Adjustment meeting on 1/15/20. There was discussion of the Ballroom holding 100 people, but we are not comfortable with that number, due to the pandemic. I have spoken to the Attorney and they are reaching out asking that anyone wanting to attend meeting, only have one family member representing them to limit the number of people. Murray stated I have been told that we cannot limit the number of people, Warner suggested that the meeting be rescheduled and moved to a bigger venue, if there are concerns of the amount of people that might show up, we can encourage social distancing, but there is no enforcement. Murray stated they will be recommending masks and providing them as well, we are just not comfortable with large crowds during this time. Dana Logsdon, Deputy Commissioner asked that if you have business within the Commissioner's Office to call and not hang out, since we have so many positive cases. Warner stated that she can make her own policy for her office. Andrew Goforth briefed the Board on a staff meeting with the Judges, to get a plan together for when they re-open on the 11th. They are working on a plan on the scheduling of the back-log case we have, hoping to handle a large portion online. Covey Murray also informed the Board that there is one positive case in the Court Clerk's Office and they are closed to the public as well. Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - No.

Public Comment: NONE

Adjournment: Motion was made by Warner and seconded by Whitehouse at 9:46 a.m. to adjourn and meet again 12-21-20. Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye.