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2018-01-08 Meeting Minutes

Click here for a printable version of January 08, 2018 Commissioner's Meeting Minutes.

January 08, 2018
The Board of County Commissioners of Creek County {BOCC) met in Regular Session on Monday, January 8, 2018 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:03 a.m. by Chairman, Leon Warner. Roll Call Stephens present, Whitehouse present, and Warner - present.
Item #2: Statement of compliance with open meeting act-Chairman.
Item #3: Commissioner Warner led the Pledge of Allegiance and Newt Stephens Jr. led the Invocation.
Item #4: Motion was made by Whitehouse and seconded by Stephens to approve the meeting minutes of January 2, 2018. Vote as follows: Stephens - Aye, Whitehouse - Aye, Warner - Aye.
Item #5: Motion was made by Stephens and seconded by Whitehouse to approve Monthly Appropriations; December Monthly reports from Health Department, District Attorney, County Clerk, Court Clerk, Treasurer, OSU Extension Services, Error Correction $286.00 from HTX2-3 to HTX2-2 FY2018; Blanket Purchase Orders #3807 - 3837; Purchase Orders #2017 2018 CASH VOUCHER: 286, CLEGG, CLARISA J, 58.50, TAX CORRECTION; 287, THOMAS  REATIONS LLC, 15.00, TAX CORRECTION; 288, CHARTER TITLE & ESCROW, 321.00, TAX CORRECTION; 289, COX COMMUNICATIONS, 173.25, SERVICE; 290, FUELMAN/FLEETCOR TECHNOLOGIES, 28.57, Fuel; 291, FUELMAN/FLEETCOR TECHNOLOGIES, 48.21, Fuel; 292, DYNAMIC RECRUITING SPECIALIST, 826.40,TEMPORARY EMPLOYEE; 293, DYNAMIC RECRUITING SPECIALIST, 826.40, TEMPORARY EMPLOYEE; 294, Merrifield Office Supplies, 558.95, SUPPLIES; 295, DYNAMIC RECRUITING SPECIALIST, 826.40, TEMPORARY EMPLOYEE; 296, DYNAMIC RECRUITING SPECIALIST, 826.40, TEMPORARY EMPLOYEE; 297, WACOM SYSTEMS, 85.00, Repairs; 298, WACOM SYSTEMS, 53.00, Labor & Equipment; 299, COX COMMUNICATIONS, 71.30, SERVICE; 300, CREEK COUNTY SHERIFF, 800.00, TAX WARRANT SERVICE; 301, TM CONSULTING INC, 1457.00, SERVICE; 302,  FUELMAN/FLEETCOR TECHNOLOGIES, 37.86, Fuel; 303, DYNAMIC RECRUITING SPECIALIST, 826.40, TEMPORARY EMPLOYEE; 304, DYNAMIC RECRUITING SPECIALIST, 826.40, TEMPORARY EMPLOYEE; 305, Wood, Shelli, 4.00, TAX CORRECTION; 306, Hopkins, Billy & Norma, 73.00, TAX CORRECTION; 307, Wilson, Krista, 244.00, TAX CORRECTION; CIRCUIT ENGINEERING DIST: 2, Shelton Redi Mix, 1198.50, CONCRETE; 3, Earl LE Dozer, 1710.00, HAULING; 4, River Ridge Construction, 42290.00, SERVICE;CO BRIDGE & ROAD IMPROV FUND: 31, DUNHAM ASPHALT SERVICE INC, 1190.40, ASPHALT; 32, Greenhill Materials, 209.76, ASPHALT; 33, ANCHOR STONE, 788.85, ROAD MATERIAL;CO CLERK LIEN FEES: 47, Neopost/Neofunds, 112.03, RENTAL; 48, OSU CTP, 150.00, Training; 49, COX COMMUNICATIONS, 141.75, SERVICE; 50, OFFICE DEPOT, 98.31, SUPPLIES; 51, Standley Systems, 29.94, SERVICE; 52, COX COMMUNICATIONS, 44.00, SERVICE; 53, OFFICE DEPOT, 117.25, SUPPLIES; 54, FIZZ O WATER COMPANY, 31.50, BOTTLED WATER;CO CLERK PRESERVATION FUND: 8, EDOC TECHNOLOGIES INC, 5750.00, MAINTENANCE AGREEMENT;CO JAIL MAINTENANCE: 354, OKLA EMPLOYMENT SEC COMM, 798.97, QUARTERLY CONTRIBUTIONS; 355, Morpho Trak, 2103.00, LABOR; 356, LOCKE SUPPLY, 97.36, SUPPLIES; 357, DISTRICT ATTORNEYS COUNCIL #24, 25000.00, Salary/Benefits;COURTHOUSE REMODEL: 10, CenterPoint Energy Services Inc, 200.25, Utilities;CREEK COUNTY EMERGENCY: 2, SOUTHERN TIRE MART LLC, 904.00, TIRES;E 911 PHASE II: 86, DEPT OF PUBLIC SAFETY, 350.00, OLETS USER FEES; 87,OK COMMUNICATIONS SYSTEMS, 221.44, ACCESS FEES; 88, WALKER COMPANIES, 80.00, NOTARY RENEWAL; 89, A T & T, 229.49, SERVICE; 90, Merrifield Office Supplies, 68.25, SUPPLIES;GENERAL: 1457, SPECIAL OPS UNIFORMS, 518.77, UNIFORMS; 1458, American T's, 63.96, Shirts; 1459, PRECISION DELTA CORP, 207.50, SUPPLIES; 1460, Midtown Auto & Diesel Repair Inc, 390.00, Repairs; 1461, Light Em Up Emergency Equipment, 75.00, EQUIPMENT; 1462, Light Em Up Emergency Equipment, 65.00, EQUIPMENT; 1463, Midtown Auto & Diesel Repair Inc, 174.23, Parts & Labor; 1464, COX COMMUNICATIONS, 63.00, SERVICE; 1465, BETTIS, SHANNON, 195.00, JANITORIAL; 1466, WALMART CREDIT SERVICES, 62.50, SUPPLIES; 1467, POSTMASTER, 220.00, PERMIT FEE; 1468, ALL MAINTENANCE SUPPLY, 1498.66, SUPPLIES; 1469, SHOW INC., 300.00, Landscape Supplies; 1470, PRO TECH, 150.00, PEST CONTROL; 1471, Simply Scentsational, 140.00, SERVICE; 1472, WALMART CREDIT SERVICES, 20.94, SUPPLIES; 1473, EMCO TERMITE/PEST CONTROL INC, 300.00, PEST CONTROL; 1474, COX COMMUNICATIONS, 153.48, SERVICE; 1475, COX COMMUNICATIONS, 189.98, SERVICE; 1476, 0 N G, 62.54, UTILITIES; 1477, COX COMMUNICATIONS, 31.50, SERVICE; 1478, COX COMMUNICATIONS, 15.75, SERVICE; 1479, OFFICE DEPOT, 203.41, SUPPLIES; 1480, WESTLAKE ACE HARDWARE, 11.76, SUPPLIES; 1481, REGIONAL TIRE & AUTO INC, 130.00, Repairs; 1482, SILVER BULLET PEST CONTROL, PEST SERVICES INC, 100.00, PEST CONTROL; 1483, COMDATA INC, 6193.60, Fuel; 1484, Standley Systems, 297.49, COPIER CHARGES; 1485, Okla Sheriffs Assoc, 1800.00, MEMBERSHIP DUES; 1486, 0 G & E, 756.73, Utilities; 1487, Cox COMMUNICATIONS, 43.45, SERVICE; 1488, 0 G & E, 370.01, UTILITIES; 1489, COX COMMUNICATIONS, 347.23, SERVICE; 1490, COX COMMUNICATIONS, 157.50, SERVICE; 1491, SMITH FUNERAL HOME, 180.00, CREMATION; 1492, SMITH FUNERAL HOME, 180.00, CREMATION; 1493, DISTRICT ATTORNEYS COUNCIL #24, 16000.00, Salary/Benefits; 1494, Mullin Plumbing, 207.00, Labor & Materials; 1495, WESTLAKE ACE HARDWARE, 58.32, Supplies & Materials; 1496, SAPULPA DAILY HERALD, 515.70, BOCC MINUTES; 1497, S􀃋PULP􀃌 D􀃌ILY HERALD, 366.60, BOCC MINUTES; 1498, NATIONAL BUSINESS INSTITUTE, 1299.00, ONLINE SUBSCRIPTION; 1499, CREEK CO HOME FINANCE AUTH, 1500.00, LEASE; 1500, COX COMMUNICATIONS, 106.51, SERVICE; 1501, ONE NET, 470.00, DPS RADIO; 1502, ONE NET, 640.00, DPS RADIO; 1503, 0 G & E, 4897.51, Utilities; 1504, OKLA EMPLOYMENT SEC COMM, 697.59, QUARTERLY CONTRIBUTIONS; 1505, CITY OF BRISTOW, 65.39, Utilities; 1506, TOTAL RADIO INC, 1918.00, EQUIPMENT; 1507, SHOW INC., 30.00, RECYCLE SERVICE; 1508, Mailfinance, 327.00, POSTAGE MACHINE FEE; HEALTH: 318, CITY OF SAPULPA, 273.88, UTILITIES; 319, 0 N G, 65.26, NAT GAS/BRISTOW HEALTH; 320, A T & T, 228.35, PHONE SERV/BRISTOW HEALTH; 321, A T & T, 408.25, PHONE SERVICE; 322, ALL MAINTENANCE SUPPLY, 297.08, SUPPLIES; 323, Merrifield Office Supplies, 449.85, SUPPLIES; 324, Merrifield Office Supplies, 449.68, SUPPLIES; 325, D & D OFFICE SUPPLY, 191.98, SUPPLIES; 326, OKLA STATE HEALTH DEPT, 47906.65, Salary/Benefits; 327, HAYNES, JENNY, 22.72, TRAVEL; 328, Watson, Robyn, 74.26, TRAVEL; 329, Hurst, Ann, 117.54, TRAVEL; 330, ODENWALD, HEATHER, 175.44, TRAVEL; 331, Watson, Robyn, 41.36, TRAVEL; 332, PATRICK, AARON, 31.02, TRAVEL; 333, DeBella, Karen, 68.64, TRAVEL; 334, TATE, DEBBIE, 156.34, TRAVEL; 335, SMITH, BETH, 69.56, TRAVEL; 336, MCQUARRIE, GEORGIA, 176.25, TRAVEL; 337, ODENWALD, HEATHER, 64.75, TRAVEL; 338, WOZENCRAFT, GEORGINA, 423.94, TRAVEL; 339, 0 G & E, 803.42, UTILITIES; 340, CITY OF DRUMRIGHT, 82.40, UTILITIES; 341, CITY OF BRISTOW, 98.39, UTILITIES; 342, WOZENCRAFT, GEORGINA, 2359.50, TRANSLATOR FEES; 343, BAHR, JAYMEE, 353.30, COUNSELING SERVICES; 344, LOGIX COMMUNICATIONS, 401.94, PHONE SERVICE; 345, ROBINSON, SHANNON, 1080.00, CLERICAL SERVICES; 346, A T & T, 140.19, PHONE & INTERNET SERVICES; 347, Okla State Dept Of Health, 105.38, SERVICE; 348, A T & T, 208.28, CELL SERV/HEALTH; 349, PINTAIL FIRE AND SAFETY, 80.00, INSPECTION;HIGHWAY: 817, GRANT, JIMMEY OR CAROLYN, 120.00, LEASE; 818, D & D OFFICE SUPPLY, 142.97, OFFICE SUPPLIES; 819, WALMART CREDIT SERVICES, 94.23, SUPPLIES; 820, 0 N G, 152.12, Utilities; 821, TOTALSIR, 30.00, TESTING; 822, U S Cellular, 138.39, SERVICE; 823, A T & T, 70.76, SERVICE; 824, A T & T, 170.64, SERVICE; 825, HI LINE ELECTRICAL SUPPLY, 292.26, SUPPLIES; 826, AMERICAN LOGO & SIGN, 1126.95, SIGNS; 827, WELCH STATE BANK, 4204.78, BANK PAYMENT; 828, WELDON PARTS TULSA, 103.66, PARTS & SUPPLIES; 829, WALMART CREDIT SERVICES, 1045.67, SUPPLIES; 830, ATLINK SERVICES LLC, 324.95, SERVICE; 831, 0 REILLY AUTO PARTS, 519.68, PARTS & SUPPLIES; 832, CREEK CO RURAL WATER 0#2, 49.75, Utilities; 833, 0 G & E, 465.88, Utilities; 834, FUELMAN/FLEETCOR TECHNOLOGIES, 233.90, Fuel; 835, AMERICAN WASTE CONTROL INC, 62.00, SERVICE; 836, OKLA EMPLOYMENT SEC COMM, 108.49, QUARTERLY CONTRIBUTIONS; 837, DEERE CREDIT INC, 6624.58, PAYMENT; 838, SOUTHWEST TRAILERS & EQUIPMENT, 4918.00, EQUIPMENT; 839, Verizon Wireless, 40.01, SERVICE; 840, WELCH STATE BANK, 2102.39, BANK PAYMENT; 841, SNB BANK, 1845.59, BANK PAYMENT; 842, DEERE CREDIT INC, 4351.86, PAYMENT; 843, ATWOODS, 75.00, PARTS & SUPPLIES; 844, B & R LUBE, 196.00, OIL CHANGES; 845, Lampton Welding Supply, 77.80, SERVICE & SUPPLIES; 846, Tri Fab Trash Service, 80.00, SERVICE; 847, OKLA EMPLOYMENT SEC COMM, 179.98, QUARTERLY CONTRIBUTIONS; 848, WELCH STATE BANK, 1518.32, BANK PAYMENT;HIGHWAY TAX: 293, JO CO EQUIPMENT, 350.00, ASPHALT; 294, QUAPAW COMPANY, THE, 7438.73, ROAD MATERIAL; 295, B & M OIL CO, 1316.00, OIL; 296, B & C BUSINESS PRODUCTS, 80.50, SUPPLIES; 297, DRUMRIGHT TIRE, 84.00, PARTS & SUPPLIES; 298, TOTALSIR, 30.00, TESTING; 299, Central Disposal Llc, 88.00, SERVICE; 300, DRUMRIGHT UTILITIES, 653.50, Utilities; 301, SOUTHERN TIRE MART LLC, 2780.52, TIRES; 302, HI LINE ELECTRICAL SUPPLY, 296.95, PARTS & SUPPLIES; 303, DRUMRIGHT AUTO SUPPLY, 111.37, PARTS, SUPPLIES, ETC; 304, A T & T, 233.45, SERVICE; 305, A T & T, 199.57, SERVICE; 306, FLEET PRIDE, 1516.70, PARTS & SUPPLIES; 307, CECIL & SONS, 65.00, PARTS & SUPPLIES; 308, CUSHING LUMBER, 152.01, SUPPLIES; 309, STEWART WHOLESALE CO., 600.00, PARTS; 310, Grissoms, 374.65, Parts & Service; 311, ASPHALT & FUEL SUPPLY, 18707.88, OIL; 312, OCT EQUIPMENT INC, 1844.94, Parts & Service; 313, ERGON A & E INC, 558.24, EMULSIONS; 314, YELLOWHOUSE MACHINERY, 310.66, PARTS; 315, Sellers Tire Inc, 220.00, Repairs; 316, Industrial Welding & Tools Supply, 177.60, RENTAL; 317, CROW BURLINGAME CO, 187.98, PARTS & SUPPLIES; 318, SOUTHERN TIRE MART LLC, 1044.00, TIRES; 319, BRUCKNERS, 57.74, ARTS;JUVENILE JUSTICE CENTER: 320, American T's, 1795.50, UNIFORMS; 321, AIR COMFORT INC, 204.00, HEAT/AIR SERVICE; 322, CENTRAL TECH, 420.00, Training; 323, 0 N G, 748.24, Utilities; 324, Air Evac EMS Inc/ Training Center, 105.00, Training; 325, Air Evac EMS Inc/ Training Center, 30.00, Training; 326, A T & T, 172.93, SERVICE; 327, OKLA EMPLOYMENT SEC COMM, 308.21, QUARTERLY CONTRIBUTIONS; 328, Williams Grocery, 201 E 7th Ave, 80.39, SUPPLIES; 329, DISH NETWORK, 92.90, Utilities; 330, CITY OF BRISTOW, 335.23, Utilities; 331, Standley Systems, 77.13, Copies/Supplies; 332, COMDATA INC, 23.33, Fuel; 333, HILAND DAIRY FOODS, 242.00, FOOD /SUPPLIES; 334, Merrifield Office Supplies, 331.05, SUPPLIES; 335, Castle.Com, 70.00, LABOR; 336, A T & T, 45.49, SERVICE; 337, HILAND DAIRY FOODS, 184.50, GROCERIES;LAW LIBRARY: 9, LAW LIBRARY REV FUND, 9520.14, QUARTERLY CONTRIBUTIONS; PLANNING & URBAN DEVELOPMENT: 23, COX COMMUNICATIONS, 7.25, SERVICE; SHERIFF BOARD OF PRISONERS: 158, Visa, 109.19, TRAVEL; 159, Merrifield Office Supplies, 279.98, SUPPLIES; 160, CHARM TEX, 120.96, SUPPLIES;)61, BOB BARKER CO, 219.24, UNIFORM & ACCESSORIES; 162, HANDCUFF WAREHOUSE, 134.85, SUPPLIES; 163, Vent King, 325.00, Service Call; 164, J & A CASTROL LUBE EXPRESS, 42.49, OIL CHANGES; 165, Standley Systems, 515.44, COPIER CHARGES; 166, TIGER CORRECTIONAL, 7532.44, FOOD SERVICE; 167, res Jail Supplies Inc, 285.00, HYGIENE PRODUCTS; 168, TIGER CORRECTIONAL, 22109.78, FOOD SERVICE; 169, COMDATA INC, 1744.78, Fuel; 170, SILVER BULLET PEST CONTROL, PEST SERVICES INC, 110.00, PEST CONTROL; 171, Midtown Auto & Diesel Repair Inc, 83.71, Repairs; 172, SAPULPA RURAL WATER CO, 2374.00, Utilities; SHERIFF SERVICE FEES: 315, OKLA EMPLOYMENT SEC COMM, 157.60, QUARTERLY CONTRIBUTIONS; 316, PATRIOT SECURITY SYSTEMS INC, 500.00, Maintenance; WR 911: 32, A T & T, 43.01, SERVICE; 33, A T & T, 715.40, SERVICE; 34, A T & T, 1524.79, SERVICE; 35, Cimarron Telephone Co, 182.82, Utilities. Vote as follows: Stephens - Aye, Whitehouse - Aye, Warner - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 3ll(A) (9), new business is defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.) 
Item #7: DISCUSSION ONLY/NO ACTION on opening of 81st W. Avenue.Stephanie Dodson. Ms. Dodson spoke with the Board about previous meeting directing her to look into old access points and see if she could get an easement from other property owners. Ms. Dodson stated she cannot get any of the owners to work with her on access. There are oil companies using some of the access roads. The only way to be able to access the property would be by 81st
• I am asking the County to open 81st off of 377th
• Stephens stated in order
to open a section line you have to be a vested owner on that section line. Goforth confirmed that you must be an abutting land owner to section line to request it to be opened. Dodson asked if she could open more than one section line, Goforth stated yes, you would need to have a property owner make the request. I am concerned that currently the section line is not county maintained and is not going to get you all the way to your property. Goforth stated it would be best if she worked with the current owners of property to be able to get access through easements. Ms. Dobson stated per the legal on property there is old access from 715\ but is not being granted now. If you have tried and they are not willing to grant easements then the next step would be an attorney representing a court case. The judge will work to get ingress/egress on the property. Fran Reading, Creek County resident asked if the County can open a section line. Goforth stated yes the county can open a section line if they are going to build a road. We would have to file condemnation proceedings in order to build the road. Ms. Dodson was going to have Goforth review some legal descriptions of access points after the meeting.
Item #8: Motion was made by Stephens and seconded by Whitehouse to let for Bid#18-09 Record Searches title search services for June tax resale to be opened and possibly be awarded on January 22, 2018. Vote as follows: Stephens - Aye, Whitehouse - Aye, Warner - Aye.
Item #9: Motion was made by Stephens and seconded by Whitehouse to appoint Leon Warner as representative for CED #1. Stephens stated that this is something I've always done, but I think one of you would be better to be in the know. Whitehouse stated that it's just been the Chairman in the past.
Vote as follows: Stephens - Aye, Whitehouse - Aye, Warner - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse that I Newt Stephens and the Board has no objections to the request of lawsuit CV-17-138, a vacation of platted streets in District #1 known as Triangle Subdivision. Goforth stated he received the notice of vacation of plat; there is a person that has bought a majority of the plat. There are proposed roads that were never setup or created. There is a current easement for a portion of the property located in the back to be able to access the shop. Goforth stated the only responsibility of the Board is to make sure all taxes are paid on property if the wish to vacate. To my knowledge they all have been. Since this is located in one district I wanted to take it before the  board so that everyone would know what is going on. Stephens stated he doesn't have any issues with it. Fran Reading asked if the zoning would change on property, Stephens stated no I think it is A-1 currently and will remain A-1. We are not addressing the zoning here today. Vote as follows: Stephens - Aye, Whitehouse - Aye, Warner - Aye.
Item #11: Motion was made by Whitehouse and seconded by Stephens to sign Resoltution#2018-2 adding Clatie Dennis as receiving officer for the Creek County Juvenile Justice Center. Jennifer Mortazavi stated that this item was on agenda last week due to the previous resolution prepared did not included Clatie as receiver. The item was stricken. Fred Clark originally brought up Clatie Dennis as he had thought she was already a receiving officer in the meeting on December 18, 2017. The item was back on December 27, 2017 and the resolution and minutes were approved without stating Clatie to be a receiving officer. So, we have a Resolution prepared today to add Clatie as receiver. Vote as follows: Stephens - Aye, Whitehouse - Aye, Warner - Aye.
Item #12: Motion was made by Whitehouse and seconded by Stephens to sign Inter-Local Agreement between the Board of County Commissioners and Milfay VFD. Whitehouse stated that Milfay VFD is going to build a building in Gypsy area and we are going to help with the pad. Vote as follows: Stephens - Aye, Whitehouse - Aye, Warner - Aye.
Item #13: Motion was made by Whitehouse and seconded by Stephens to sign Inter-Local Agreement between Board of County Commissioners and Slick VFD. Barbara Albritton stated that Slick applied and received a grant for a brush truck. The County will not have any financial responsibility if the bid comes in over approved amount. Stephens stated that this bid will be for a used piece of equipment. We need them to get us bid spec's and if the amount is over they will give us a check with the additional amount. They need to get with Paul Farris he knows the bidding process and Covey Murray he know the fire side. We will just be using our system for letting for bid, they will recommend the awarded vendor and we will state it in a public meeting. Whitehouse stated he will get in contact with Slick to discuss. Vote as follows: Stephens - Aye, Whitehouse - Aye, Warner - Aye.
Item #14: Motion was made by Warner and seconded by Whitehouse to sign CED#l Materials Request Grant Application. Warner stated they have received an INCOG grant for 71st in the amount of $60,000.00 and they are applying for an additional grant from CED for $50,000.00 in hopes to be able to overlay the road instead of chip seal. Warner stated this is from HWY 97 to 145th approximately 2 miles. Vote as follows: Stephens - Aye, Whitehouse - Aye, Warner - Aye.
Public Comment: NONE
Adjournment: Motion was made by Warner and seconded by Whitehouse at 10:03 a.m. to adjourn and meet again 1-16-18. Vote as follows: Stephens - Aye, Whitehouse - Aye, Warner - Aye.