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2020-11-30 Meeting Minutes

For a printable version of the November 30, 2019 Meeting Agenda (which includes all content as listed below), click here.

November 30, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, November 30, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:02 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, Smith present. Roger Smith, First Deputy sitting in for Whitehouse and Rick Selsor present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Selsor to approve the minutes of November 23, 2020.  Vote as follows: Warner - Aye, Smith - Abstained, Selsor - Aye.

Item #5: Motion was made by Warner and seconded by Stephens to approve Blanket Purchase Orders #3077 - 3154; Purchase Orders #2020-2021 911 Phone FEES 3052 OK COMMUNICATIONS SYSTEMS 221.44; CARES REIMBURSEMENT EQUIPMENT 2752 MERRIFIELD OFFICE SUPPLIES 2670.00; FURNITURE 2478 MERRIFIELD OFFICE SUPPLIES 1074.60; IPAD ACCESSORIES 2887 Amazon Capital Services 76.91; Supplies 2770 MERRIFIELD OFFICE SUPPLIES 784.14; SUPPLIES 3047 MERRIFIELD OFFICE SUPPLIES 3616.00; CBRI MATERIAL 2673 APAC CENTRAL INC 5149.20; CH Improv-ST Appropriations 2966 CREEK CO PUBLIC FACILITIES 180597.74; Crt Clk Revolving Supplies 43 MERRIFIELD OFFICE SUPPLIES 95.26; Drug Court DRUG COURT ADMIN SERVICES 2605 HUMAN SKILLS & RESOURCES INC 11250.00; General BOCC MINUTES 2662 SAPULPA DAILY HERALD 235.15; CREMATION 2487 GREEN HILL FUNERAL HOME 185.00; CREMATION SERVICES 2205 GREEN HILL FUNERAL HOME 185.00; EQUIPMENT 2886 MERRIFIELD OFFICE SUPPLIES 250.88; MAINTENANCE AGREEMENT 2403 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; OFFICE SUPPLIES 2968 Amazon Capital Services 86.34; 2969 MERRIFIELD OFFICE SUPPLIES 38.99; PARTS AND SUPPLIES 2699 Amazon Capital Services 24.98; Phone Bill 2025 COX COMMUNICATIONS 152.73; PHONE SERV/PURCHASING 2027 COX COMMUNICATIONS 16.97; Salary/Benefits 2406 OSU CO-OP EXT SERVICE 12333.33; SERVICE 2135 U S Cellular 90.55; 2397 A-1 REFUSE 18.00; 2404 PATRIOT SECURITY SYSTEMS INC 15.00; 2423 A T & T MOBILITY 76.39; 2430 A T & T MOBILITY 111.54; SERVICE AGREEMENT 2405 XEROX CORP 55.00; SHIPPING 1750 THE UPS STORE 20.59; Supplies 2726 MERRIFIELD OFFICE SUPPLIES 250.74; 2963 Amazon Capital Services 28.70; SUPPLIES 2951 MERRIFIELD OFFICE SUPPLIES 77.11; UTILITY 3046 COX COMMUNICATIONS 36.68; 3049 O N G 71.89; 3060 COX COMMUNICATIONS 166.87; 3062 COX COMMUNICATIONS 33.94; 3063 COX COMMUNICATIONS 67.88; Health JANITORIAL 2358 CLEANING TECHNOLOGIES INC 1364.25; LEASE 2359 DOTCOM LEASING LLC 445.00; Supplies 1291 WALMART 86.10; UTILITIES 2367 O N G 52.04; Highway LIGHTS 2466 WALMART 1780.20; 2614 WALMART 615.64; PAYMENT 2579 SNB BANK 1556.98; 2580 SNB BANK 1476.23; SERVICE 2431 A T & T MOBILITY 53.33; Stock pile 306 GRANT, JIMMEY OR CAROLYN 120.00; SUPPLIES 2161 WALMART 72.64; UTILITIES 2576 O N G 120.16; 2671 CREEK CO RURAL WATER D#2 56.05; UTILITY 2562 A T & T 224.67; Hwy-ST Gravel 2678 THE QUAPAW COMPANY 9372.20; Jail-ST FEES 2953 CREEK CO PUBLIC FACILITIES 743.00; FOOD/SUPPLIES 2727 MERRIFIELD OFFICE SUPPLIES 83.74; JAIL CLEANING SUPPLIES 2008 ECOLAB 1288.01; LABOR 3056 Allied/Headrick Plumbing 484.00; Lighting 2735 HUNZICKER BROTHERS INC 237.70; PEST CONTROL 3065 SILVER BULLET PEST SERVICES INC 110.00; SERVICE 2744 BROOKS GREASE SERVICE INC 350.00; Supplies 2668 WESTLAKE ACE HARDWARE OK-020 236.86; 2732 MERRIFIELD OFFICE SUPPLIES 1688.23; 2734 ECOLAB 728.12; 2880 MERRIFIELD OFFICE SUPPLIES 904.20; UTILITIES 3050 Symmetry Energy Solutions LLC 450.96; Juv Dent-ST Janitorial Supplies 2644 MERRIFIELD OFFICE SUPPLIES 129.80; SUPPLIES 2497 MERRIFIELD OFFICE SUPPLIES 241.64; UTILITIES 3051 AT & T 440.11; 3057 O N G 315.91; Planning/Zoning UTILITY 3061 COX COMMUNICATIONS 50.91; Resale SERVICE 2045 COX COMMUNICATIONS 186.67; SH Commissary Commissary 3053 TIGER CORRECTIONAL 1241.92; SH Svc Fee FOOD FOR INMATES 2967 TIGER CORRECTIONAL 5561.98. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Stephens to approve the purchase of 50 air scrubbers for the Courthouse Complex Buildings, the Jail, the Juvenile Justice Center and the Election Board per the recommendations of Paul Farris, Project Coordinator to Hudson Plumbing in the amount of $36,250.00 to be paid from the Cares Fund and if there is any unforeseen remaining balance, it is to be paid from the Use Tax (GA2) Fund, as per Title 61 §  101-138. The Board had discussion of the updated amounts remaining of the CARES Reimbursement, Stephens stated he is donating the remaining of D1 funds, Assessor, Court Clerk, County Clerk, R2, T2-All, and Use Tax, this should cover the balance. Warner stated he needs to verify his total and any remaining can be donated to the purchase. Stephens stated if there is any leftover CARES Funds, we can use toward payroll for Covey, Ed and Ashley since they are working on COVID related work. Andrew Goforth, Assistant District Attorney stated the County has an employee that is related to Vendor Hudson Plumbing and we have prepared an affidavit for the employee and the Business to execute. Richard Hudson, Representative stated that his parents own the business and he is married to a county employee. Stephens stated that he is confident that the quotes contained no inside information, Mortazavi actually received a quote for her Office with Company before the Board moved forward on getting quotes for the complex and other sites. He did not receive any information on other vendors, if anything his price was quoted first. With the quantity needed he was able to bring down the price quote from Mortazavi, which was for only 3. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #8: DISCUSSION ONLY/NO ACTION on hiring or contracting with a grant writer or grant administrator for the County. Stephens stated with the current situation of funding for the Highway Department and the negative effects it is having on our funding. I think we need to save the budget monies and wait until we know a little more. I think that this would be in the best interest of the county. I would like to be transparent with the public and everyone, although I see a great need in the position, I think it is best we wait a little while. Warner spoke briefly about the impact they are seeing with the funds that come from the State, revenue is down and we need to be cautious with the funds we have.

Item #9: Motion was made by Stephens and seconded by Warner to sign Resolution#2020-153 removing Amanda Lawson and adding Samantha Givings as Requestioning Officer for the Creek County Health Department Accounts (1216-3-5000-1110/MD1A, 1216-3-5000-1310/MD1C, 1216-3-5000-2005/MD2, 1216-3-5000-4110/MD3 and 1216-3-5000-2999/MD4. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #10: Motion was made by Warner and seconded by Stephens to sign Resolution#2020-154 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office fund for reimbursement of utility payments, in the amount of $1,633.85, as per Title 62 O.S. 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.

Item #11: Motion was made by Warner and seconded by Smith to extend Resolution#2020-87 one more week until 12/7/20. Andrew Goforth and Bret Bowling discussed the Administrative Order from Judge Golden putting all court proceedings, non-emergency and normal dockets on hold until after December 11, 2020.  This shutdown was encouraged based off a Supreme Court Order and Court of Appeals Order. We are encouraged at the District Attorney's Office and Court Clerk's Office to work on non-courtroom issues and emergency cases. I believe once this order is lifted, we will shift over to Blue Jean only. The Courthouse will remain open and phone numbers will be posted for a point of contact for each office. Bowling discussed during this time only having one Deputy at the Courthouse and if another one is needed from time to time that could be worked out. We are moving the other one, possibly two to work the streets. We can discuss this change once they are open and ramp back up. I have several more Deputies out during this time and need more on the streets. During the Blue Jean application proceedings, we may supply two Deputies depending on the need. Covey Murray, Emergency Management stated as of Friday we had 465 active cases, 56 new and 45 deaths. I will receive updated number at 11 a.m. today. Warner stated the numbers keep climbing, as they are statewide. As of Saturday, I heard they are asking hospitals to cut back on elective surgeries, so they could have space for COVID patients. There was discussion of the percentage of tested individuals verses positive cases, Warner stated he believes Oklahoma is 9%. Some of the top states are double digits. Goforth stated he just received a message; they will be holding one more docket today at 1:30 p.m. at the Gazebo for Traffic Court. Warner and Stephens asked how many would they be expecting, Goforth stated 50-100 people. Vote as follows: Stephens - No, Warner - Aye, Smith - Aye.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Warner at 9:33 a.m. to adjourn and meet again 12-7-20. Vote as follows: Stephens - Aye, Warner - Aye, Smith - Aye.