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2020-11-23 Meeting Minutes

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November 23, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, November 23, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Vice-Chairman, Leon Warner Roll Call Selsor present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation by Don Engle.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of November 16, 2020.  Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve Purchase Orders #2020-2021 911 Phone CELL PHONE 2764 Verizon Wireless 87.70; OFFICE SUPPLIES 2882 Amazon Capital Services 57.56; UTILITY 2956 A T & T 2235.96; CARES REIMBURSEMENT Installation 1994 YOCHAM'S TO-DO-LIST 725.00; REIMBURSEMENT 2964 OLIVE VOLUNTEER FIRE DEPTARTMENT 1799.00; Supplies 2700 MERRIFIELD OFFICE SUPPLIES 221.60; 2742 MERRIFIELD OFFICE SUPPLIES 107.82; SUPPLIES 2471 FASTENAL COMPANY 1650.00; 2711 MERRIFIELD OFFICE SUPPLIES 87.77; Crt Clk Revolving LEASE 34 Quadient Leasing USA Inc 494.22; 37 XEROX CORP 468.58; SERVICE 35 LEXISNEXIS RISK SOLUTIONS 180.00; Supplies 36 MIDWEST PRINTING 78.00; 41 MIDWEST PRINTING 712.79; 42 AMERICAN STAMP & MARKING PRODUCTS INC 30.69; Drug Court ADMINISTRATIVE SERVICES 1843 HUMAN SKILLS & RESOURCES INC 3541.67; 1844 HUMAN SKILLS & RESOURCES INC 11250.00; DRUG COURT ADMIN SERVICES 2606 HUMAN SKILLS & RESOURCES INC 3541.67; General ADMINISTRATIVE SERVICES 2195 INCOG 5000.00; BADGES/ETC 1789 MTM RECOGNITION 95.14; BOCC MINUTES 2524 SAPULPA DAILY HERALD 363.60; 2610 SAPULPA DAILY HERALD 580.65; BOTTLED WATER 519 FIZZ-O WATER COMPANY 27.00; CELL PHONE 2766 Verizon Wireless 1982.53; Coats 2473 Print Shop LLC 107.72; ELECTION ASSISTANCE 2959 GILLILAND, DAVID R 250.00; ELECTION EXPENSES 2958 CREEK CO ELECTION BOARD 71.16; elevator installation 1036 A & M ELECTRIC INC 4350.35; FEES 2745 VERIZON CONNECT NWF,INC 16.19; K-9 CARE 1642 FARMERS FEED 80.00; 2721 ADVANCED CARE VETERINARY HOSPITAL 526.50; Law Books & Services 1302 THOMSON-WEST 325.33; 2274 THOMSONWEST 2251.00; MAINTENANCE AGREEMENT 1375 Standley Systems 50.88; OFFICE SUPPLIES 2937 Amazon Capital Services 18.94; PARTS AND SUPPLIES 2699 Amazon Capital Services 0.00; PROFESSIONAL SERVICES 2294 EMCO TERMITE & PEST CONTROL INC 60.00; 2741 OKLAHOMA DEPARTMENT OF LABOR 25.00; 2747 OKLAHOMA DEPARTMENT OF LABOR 25.00; Rent 2279 Whetstine, Shari 70.00; REPAIRS 2112 I CARE AUTO GLASS & PARTS 83.43; 2467 Safelite Fulfillment Inc 102.97; REVAL EXPENSES 2889 Green Country Valuation Services 49570.00; SALARY 2774 DISTRICT ATTORNEYS COUNCIL #24 13875.75; SERVICE 2297 Elder Water Consulting Inc 165.00; 2425 Standley Systems 81.00; 2437 EMCO TERMITE & PEST CONTROL INC 300.00; Supplies 807 FASTENAL COMPANY 365.12; 1775 MERRIFIELD OFFICE SUPPLIES 468.94; 2040 MERRIFIELD OFFICE SUPPLIES 109.28; 2697 MERRIFIELD OFFICE SUPPLIES 57.56; SUPPLIES AND SERVICE 2428 Simply Scentsational 154.00; 2429 A & M ELECTRIC INC 128.50; 2718 GREEN GUARD FIRST AID & SAFETY 318.65; TRAVEL 63 Myers, Randi 217.40; UTILITIES 2762 COX COMMUNICATIONS 1090.34; UTILITY 2709 O N G 314.44; 2710 CITY OF SAPULPA 599.01; 2883 CITY OF SAPULPA 249.64; 2884 EAST CENTRAL ELECTRIC COOP 372.00; 2885 EAST CENTRAL ELECTRIC COOP 422.00; 2950 O N G 147.41; Health PEST CONTROL 1282 METRO TERMITE AND PEST CONTROL 480.00; Repair 2696 Raby Plumbing 232.50; SERVICE 1573 Vital Records Control 60.00; Supplies 2728 STANDARD DISTRIBUTING CO 61.62; TRAVEL 2377 TOTTRESS, ALMETRICE 105.80; Highway CDL Permit 2945 KISSEE, GARRETT WAYNE 81.50; newspaper advertising 2187 SAPULPA DAILY HERALD 78.75; PARTS/SUPPLIES 331 JOHN DEERE FINANCIAL 94.99; 2267 CHEROKEE HOSE & SUPPLY INC 24.33; 2670 JOHN DEERE FINANCIAL 1021.45; 2867 YELLOWHOUSE MACHINERY CO 2042.56; Products and Services 1868 GREEN GUARD FIRST AID & SAFETY 289.61; REPAIRS 2706 PATRIOT SECURITY SYSTEMS INC 125.00; SUBSCRIPTIONS 2705 DRUMRIGHT GUSHER 20.00; SUPPLIES 2675 BLUETARP CREDIT SERVICES 495.28; UTILITIES 2572 O G & E 35.92; 2669 A T & T MOBILITY 246.07; 2877 O G & E 434.49; Hwy-ST Gravel 2272 THE QUAPAW COMPANY 9907.11; PARTS AND SUPPLIES 2325 AAA RENTAL & TOOL SALES 119.20; ROAD MATERIALS 1010 THE QUAPAW COMPANY 16285.10; 1927 THE QUAPAW COMPANY 11953.14; 1928 ERGON A & E INC 1022.79; SIGNAL LIGHT 2578 SIGNALTEK 30.00; Tires 2308 DIRECT DISCOUNT TIRE 2780.00; Jail-ST CELL PHONE 2763 Verizon Wireless 371.29; LIGHT BULBS 2648 BROKEN ARROW ELECTRIC SUPPLY INC 2489.44; MMPI TEST 2649 Thomas, A Hoffman PHD 125.00; PHONE & INTERNET SERVICES 2942 A T & T 278.60; SUPPLIES 2482 MERRIFIELD OFFICE SUPPLIES 809.27; UTILITIES 2758 O G & E 57.64; 2759 O G & E 74.19; 2760 O G & E 3187.94; 2761 CITY OF SAPULPA 2277.06; 2954 O N G 245.19; VEHICLE PARTS 1121 ADVANCED AUTO PARTS 210.47;Juv Dent-ST CELL PHONE 2765 Verizon Wireless 87.70; FOOD 1640 SYSCO FOODS 1722.36; 1649 Williams Grocery 32.47; UTILITIES 2731 O G & E 1136.74; 2757 COX COMMUNICATIONS 1676.45; Planning/Zoning SERVICE 2424 Standley Systems 52.09; Resale SERVICE 1767 A T & T 41.23; Supplies 2936 MERRIFIELD OFFICE SUPPLIES 351.62, SH Commissary Commissary 2737 TIGER CORRECTIONAL 1787.34; 2738 TIGER CORRECTIONAL 319.00; 2939 TIGER CORRECTIONAL 735.75; 2940 TIGER CORRECTIONAL 52.72; 2941 TIGER CORRECTIONAL 2442.69; SH Svc Fee FOOD FOR INMATES 2743 TIGER CORRECTIONAL 5740.40; GUN SAFE 1851 SPORTS WORLD 5600.00; MEDICAL SERVICE 2881 Turn Key Health Clinics LLC 29291.60; Blanket Purchase Orders #2976 - 3043. Vote as follows: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Whitehouse and seconded by Warner to sign Transcript and Deed on property located in Buena Vista #1 Lots 13 and 14 Block 11, property described as 711 N. Fourteenth St., Sapulpa, OK that was sold in Public Sale on November 16, 2020. Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-143 accepting the boundaries and the name of 231st Drive Rural Road Improvement District as petitioned, date to be set at a later date with separate resolution. Andrew Gorforth, Assistant District Attorney went through the process of the creation of RRID and the 75-day notice to calling for election. At this time, we are unaware of any upcoming elections, Mrs. Dipley will reach out to the Creek County Election Board and notify the county of an upcoming election in their area. Warner discussed the cost if they were to hold a special election. There was discussion with the residents of RRID, there was no opposition present. Resident asked the Board if there was a way to enforce all residents to pay their portion for maintenance. Goforth directed RRID to the Oklahoma State Statues Title 19 902 1-24, for different options for collecting monies and enforcement. There was discussion of the benefits of RRID, this is the next best thing to county maintenance. Warner stated if they need help at their first meeting himself or Whitehouse would come and go over the process. Whitehouse stated the road is in bad shape and needs a lot of work, but you can get there.  Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-144 rezoning request CCZ-2022-Charles Sitter per recommendations of the CCPC. Rezoning from Agricultural District to Manufactured Home District to allow a manufactured home. This tract contains 3 lots containing 2.3 acres more or less. Tract will meet all requirements and is not located within a flood zone. Wendy Murray, Planner stated there are similar rezones in the area. There was no opposition. The CCPC recommended approval on 11/17/20. Property located 6305 W. 62nd St. S. Sapulpa, OK.-Wendy Murray Planner.  Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-145 rezoning request CCZ-2023 and lot split CCLS-2713-Kristina and Billy Greene per recommendations of the CCPC. Rezoning from Agricultural District to Commercial District to allow lot split.  Tract A contains 2.00 acres more or less. Tract B contains 13 acres more or less and will remain Agricultural District. Both tracts will meet all requirements and are not located within a flood zone. Property is designated Agricultural on the CCPC Future Land Use Map. The CCPC recommended approval on 11/17/20. Property located at 5255 W. HWY 51, Jennings, OK.-Wendy Murray, Planner. Murray stated that tract A will contain a retail shop with a Bakery and Amo Shop. Applicant present. Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-146 rezoning request CCZ-2024 and lot split CCLS-2717-Sudey Pitezel Sellers per recommendations of the CCPC. Rezoning from Agricultural District to Commercial to allow commercial use for a new Dollar General. Tract A contains 1.35 acres more or less. Tract B contains 50.01 acres more or less and will remain Agricultural. Both tracts will meet all requirements and are not located within a flood zone. Murray stated that we have received concerns on this property, I will let the Engineer speak with the Board. Alan stated we are here and are willing to address the issues that may discussed here today. Residents Delmar Morehart and Robert Anderson spoke about concerns having an additional Dollar General within a 10-mile radius of two others, lighting and the shielding of, water runoff, increased traffic concerns, and our taxes increasing.  Morehart discussed the possible power issue that could arise. AAB Engineering/Surveyor addressed the concerns, we want to work with the residents and the Board. We will make sure that the lighting has proper shielding placed, the traffic and water runoff we will work with ODOT on recommendations. Alan stated that this project is a multi-step process, we have another level to gain ODOT access approval. We have done some directional traffic studies, we want to make sure everyone is aware this is a state highway and ODOT requires standards for safety, recommendations that we must meet and permits that must be approved as well. The water issue is another approval we will have to receive from ODOT, again due to this being a state highway access. We have started working with the Electric Cooperative, Rural Water District and we start working with the State on the septic process.  Alan discussed that this tract fits the county requirements for the site, it is the property owners right to develop the property as they see fit. Warner stated that he wants to make sure that you work with the property owners on their concerns addressing the lighting, highway safety issues, and water runoff. I would ask that you reach out to Matt Ryan, Flood Management on water issues. Warner stated that the highway safety issues and light issues must be addressed before I can support it. Warner also discussed the area and where there are some prone accident issues. Alan stated again, we want to work with the Board and will address the lighting issue, work with ODOT on water runoff and highway safety issues. The CCPC recommended approval on 11/17/20. Property located at 37632 W. HWY 51, Mannford, Ok.-Wendy Murray, Planner. Applicant is present. Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-147 rezoning request CCZ-2025-Ty and Rebecca Patterson per recommendations of the CCPC. Rezoning from Light Residential District to Agricultural District. Tract will contain 20.2 acres more or less. The tract will meet all requirements and is not located within a flood zone. The CCPC recommended approval on 11/17/20. Property located at 7381 Frankoma Road, Tulsa.- Wendy Murray, Planner. Murray stated that this area was zoned light residential back in 2001 to develop homes and has remained vacant. The applicants are wanting to have horses. We did have some concerns from neighbors on the number of horses that will be on property, applicant is present. Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-148 rezoning request CCZ-2026-Robert Esterline per recommendations of the CCPC. Rezoning from Agricultural District to Manufactured Home District to allow manufactured home. Tract will contain 1 acre more or less. The track will meet all requirements and is not located within a flood zone. The CCPC recommended approval on 11/17/20. Property is located at 15548 S. 217th W. Avenue, Kellyville, Ok.-Wendy Murray, Planner. Murray stated that there is an existing home that will be torn down, once the manufactured home is delivered. This is bringing the applicants into compliance with the county. The property is designated Agricultural on the CCPC Future Land Use Map. There was no opposition. Applicant is present.  Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #14: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-149 rezoning request CCZ-2027 and lot split CCLS-2718-Thad Holcomb per recommendations of the CCPC. Rezoning from Agricultural District to Industrial District to allow lot split for meat processing and packing. Tract A will contain 5 acres more or less. Tract B will contain 15 acres more or less and will remain Agricultural. Both Tracts will meet all requirements and are not located within a flood zone. There were some concerns about water usage, runoff and smell. I believe this was worked out after the CCPC meeting. The CCPC recommended approval on 11/17/20. Property located at 20652 W. 211th St. S. Kellyville, OK-Wendy Murray, Planner. Applicants present. Murray stated that this is a 4,000 sq ft. facility with a cooler and freezer. They will process and pack beef and pork. They are estimating 20 processing's a week, they will have one kill day. The facility will also have once a week off-ball pickup. The operating hours will be Monday-Friday 8 a.m. to 5 p.m. The business will be run and operated by the four owners.  Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #15: Motion was made by Warner and seconded by Whitehouse to pass for one week until 11-30-20 discussion and possible action to consider selecting from three quotes for the purchase of air scrubbers for the Courthouse Complex Buildings, the Jail, Juvenile Justice Center, and the Election Board. Warner discussed the bid process with Andrew Goforth, Assistant District Attorney. This is a Title 61 project between $5,000 - $50,000.00, it requires three quotes. Paul Farris, Project Coordinator stated we have received three quotes from Hudson Plumbing, Air Comfort Inc. and K & M Shillingford. Farris stated that we have 50 units total, Hudson Plumbing did do a walk through the facilities. Warner asked if everyone bid apples to apples, Farris stated yes, they all bid I-Wave Air Scrubbers. Farris stated these scrubbers do not require any maintenance as well. Warner asked if we could use CARES Monies on this, Mortazavi stated yes if that is what the Board chooses. Remember the Sheriff has spent funds and the majority of his remaining is for payroll. Warner stated he would like to take a week to look at payment options and get an estimated time of installation of the units.  Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #16: Motion was made by Whitehouse and seconded by Warner to sign Lease between Creek County Highway District #3 and Jimmey Grant and Carolyn Grant in the SW/4 of NW/4 of Section 27, T15N, R7E for District #3. Whitehouse stated this is just a renewal. Goforth stated that in the future it might be easier to have this renewal on 7/1/20, for tracking purposes. Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #17: Motion was made by Warner and seconded by Whitehouse to pass for one week until 11-30-20 discussion and possible action on hiring or contracting with a grant writer or grant administrator for the County. Warner stated that Stephens has been the one corresponding on this and he isn't here today, I think we need to pass it out a week. Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #18: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-150 directing the Creek County Treasurer to credit the Creek County Sheriff Capital Outlay Fund 001-2-0400-4110/B3 with $2,522.25 from ACCO for repairs to a damaged vehicle from an October 29, 2020, accident, as per Title 62 O.S § 335, and procedures implemented by the State Auditor's Office. Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #19: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-151 directing the Creek County Treasurer to credit the Creek County Commissioners account (0001-1-2000-1233/R5) for workman's compensation in the amount of $14,106.81 with funds received from Creek County Court Clerk's Payroll fund (1211-1-1900-1110/PFCC) in the amount of $174.47,  Treasurer's Cash Voucher Resale fund (1220-1-0600-1110/CV-2) in the amount of $408.89, County Clerk's Preservation Fee fund (1209-1-1000-1130/CCPF-1) in the amount of $6.52,  Assessor's Reval fund (0001-1-1700-2005/H4) in the amount of $455.38, Sheriff County Jail Maintenance Payroll fund (1315-2-0400-1110/CJM1A) in the amount of $7,275.02, Sheriff E-911 Phase II fund (1201-2-3601-1110/E-911) in the amount of $62.20, Sheriff Juvenile Justice Center Payroll fund (1317-2-0400-1110/JJC1A) in the amount of $5,521.86, General Admin Maintenance and Operations/Use Tax fund (1301-1-0800-2005/GA2) in the amount of $202.47,4) H4) in  as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #20: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-152 directing the Creek County Treasurer to credit the Creek county General Government Insurance Account 001-1-2300-1222/R4 with funds from Benefit Resources, Inc. in the amount of $146.59, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #21: Motion was made by Selsor and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of line ¾" HDPE, to cross S. 39th W. Ave approximately 2.46 miles N. and 1.32 miles W. of US-75 & Creek Turnpike further described as 422' S. and 1824' W. of the N.E. corner of Section 16, T18N, R12E in District #1. Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #23: Motion was made by Whitehouse and seconded by Warner to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 2" poly service line by boring, to cross W. 161st St. S. approximately .51 miles of S. 289th W. Ave and W. 161st St. S. further described as 20' E. of the NE/4 of the NE/4 Section 25, T17N, R9E in District #3. Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor- Aye.

Item #22: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 1" poly service line by boring, to cross W. 101st St. S. approximately .06 miles of S. Post Oak Rd and W. 101st St. S. further described as 312' W. of the SW/4 of the SW/4 Section 23, T18N, R10E in District #2. Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - Aye.

Item #24: Motion was made by Warner and seconded by Whitehouse to extend Resolution#2020-87 one more week until 11/30/20. Covey Murray, Emergency Management stated as of Sunday we have 494 active cases with 43 deaths. Friday's numbers were 379 with 42 deaths. There was discussion of the City of Sapulpa Mask Mandate per their fifth proclamation. Goforth stated he has reviewed the proclamation and issued guidance to the County. Warner stated that since Sapulpa the buildings fall within the city, we are under the mask mandate and will honor it. I think we should maintain the Resolution we have in place at the Courthouse as well. Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor - No.

Public Comment: NONE

Adjournment: Motion was made by Warner and seconded by Whitehouse at 10:20 a.m. to adjourn and meet again 11-30-20. Vote as follow: Warner - Aye, Whitehouse - Aye, Selsor.