November 16, 2020
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, November 16, 2020 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of November 9, 2020 and Special Meeting minutes of November 12, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Purchase Orders #2020-2021 911 Phone FEES 2694 OKLA DEPT OF PUBLIC SAFETY 350.00; SERVICE 2683 CIMARRON TELEPHONE COMPANY 1368.57; CARES REIMBURSEMENT COVID-19 2208 FASTENAL COMPANY 1650.00; EQUIPMENT 2612 MERRIFIELD OFFICE SUPPLIES 468.75; SUPPLIES 2458 MERRIFIELD OFFICE SUPPLIES 2350.00; 2475 Clampitt Paper Co 338.00; 2488 MIDWEST PRINTING 380.00; 2492 MERRIFIELD OFFICE SUPPLIES 555.41; CBRI MATERIAL 2 GREENHILL MATERIALS LLC 4154.18; 1004 GREENHILL MATERIALS LLC 4295.79; 2266 DUNHAM ASPHALT SERVICE INC 903.50; Crt Payroll WORK COMP PREMIUM 2708 CREEK CO COMMISSIONERS 174.47; Flood Plain Ink 2641 MERRIFIELD OFFICE SUPPLIES 42.18;General AIR FRESHENERS 2138 Simply Scentsational 18.00; BOCC MINUTES 2456 SAPULPA DAILY HERALD 424.65; CREMATION 2627 TRADITIONS FUNERAL & CREMATION SERVICES, INC 185.00; EQUIPMENT 2496 Amazon Capital Services 257.64; LABOR 2713 HAMILTON, AMANDA H. 75.00; 2714 Dulaney, Paul 150.00; 2715 YOCHAM, ELLA JO 200.00; PARTS & SUPPLIES 103 O'Reilly 60.97; PEST CONTROL 2139 EMCO TERMITE & PEST CONTROL INC 15.00; 2293 EMCO TERMITE & PEST CONTROL INC 90.00; 2631 SILVER BULLET PEST SERVICES INC 100.00; PROFESSIONAL SERVICES 2652 STATE AUDITOR & INSPECTOR 8883.20; 2653 STATE AUDITOR & INSPECTOR 4495.00; Supplies 1295 John Deere Financial 465.52; 2132 JOHN DEERE FINANCIAL 50.43; 2725 MERRIFIELD OFFICE SUPPLIES 297.85; SUPPLIES 2630 Amazon Capital Services 59.43; TRAVEL 2712 NAIFEH, KEVIN 234.50; UNIFORM & ACCESSORIES 2349 BAYSINGERS UNIFORMS AND EQUIPMENT 78.24; UTILITIES 2136 O N G 176.05; 2140 CREEK CO RURAL WATER D#3 407.45; 2691 O N G 185.29; 2693 CITY OF SAPULPA 129.65; UTILITY 2680 ONE NET 640.00; 2681 O G & E 259.38; 2682 O G & E 122.81; 2684 O G & E 209.34; 2686 ONE NET 470.00; Vest 2168 Gorfam 76.00; Video Camera/Parts/Supplies/Etc 1591 10-8 VIDEO LLC 3425.95; Health HANDYMAN SERVICES 1277 MARK CROMWELL 125.00; LAWN CARE 1559 MARK CROMWELL 150.00; SERVICE 1570 VIP Voice Services 835.00; Supplies 1561 MERRIFIELD OFFICE SUPPLIES 498.63; 2362 MERRIFIELD OFFICE SUPPLIES 199.91; TRAVEL 845 Talley, Robert 64.98; 1574 STRINGFELLOW, ANNA 24.38; UTILITIES 1564 O G & E 175.58; 1567 O N G 163.14; Highway BOCC MINUTES 2444 SAPULPA DAILY HERALD 35.80; CYLINDER RENTAL 2569 Lampton Welding Supply 96.32; FUEL 2104 LIONEL HARRIS OIL CO INC 4871.76; INTERNET SERVICES 1753 A T & T MOBILITY 40.04; LEASE/PURCHASE 2531 ARVEST EQUIPMENT FINANCE 2768.93; 2532 ARVEST EQUIPMENT FINANCE 3163.24; 2555 SNB BANK 1556.98; MONTHLY UTILITIES 1865 A T & T MOBILITY 279.36; OFFICE SUPPLIES 1919 MERRIFIELD OFFICE SUPPLIES 372.23; OIL CHANGES 899 B & R LUBE AND OIL 142.45; Parts & Supplies 1438 TRACTOR SUPPLY CREDIT PLAN 75.00; PIKE PASS 1903 OTA PIKEPASS CENTER 24.35; PIKEPASS FEE 1923 OKLAHOMA TURNPIKE AUTHORITY 15.00; PROPANE 2459 HOPKINS PROPANE 2398.00; SERVICE CONTRACT 2150 EMCO TERMITE & PEST CONTROL INC 65.00; SERVICES 1925 Republic Services #789 120.27; UNIFORM 1912 UniFirst Holdings Inc 1405.35; UTILITIES 1888 DRUMRIGHT UTILITIES 49.15; 2573 O G & E 276.33; UTILITY 1906 O G & E 26.70;Hwy-ST ASPHALT 1867 DUNHAM ASPHALT SERVICE INC 2496.60; OFFICE SUPPLIES 1118 GREEN GUARD FIRST AID & SAFETY 225.82; PARTS AND SUPPLIES 1398 O'REILLY AUTO PARTS 233.79; 1756 YELLOWHOUSE MACHINERY 2733.52; 1884 ATWOODS 55.52; 1889 ECONOMY SUPPLY CO 42.19; 1922 LIONEL HARRIS OIL CO INC 36.95; 1924 NAPA AUTO PARTS 196.17; 1929 P&K EQUIPMENT 226.44; 2270 SUMMIT TRUCK GROUP 305.45; Parts & Labor 1752 AMERICAN WELDING SUPPLY INC 726.22; 1875 AMERICAN WELDING SUPPLY INC 73.54; 2157 BIXBY RADIATOR INC 900.00; PARTS & REPAIR 1916 Yellowhouse Machinery Co 296.80; ROAD MATERIALS 1581 THE QUAPAW COMPANY 15480.58; Tires 1989 DIRECT DISCOUNT TIRE 394.50; Jail-ST FEES 2688 ALCOHOL MONITORING SYSTEMS INC 26.60; SUPPLIES 2462 PLASTIC ENGINEERING 341.01; 2619 Lampton Welding Supply 5.25; UNIFORM & ACCESSORIES 2601 SPECIAL-OPS UNIFORMS 63.99; 2602 SPECIAL-OPS UNIFORMS 105.51; 2628 SPECIAL-OPS UNIFORMS 10.00; UTILITIES 2692 COX COMMUNICATIONS 2122.90; ML Fee Supplies 2591 OME CORPORATION LLC 204.00; Planning/Zoning POSTAGE 1453 QUADIENT FINANCE USA INC 500.00; 2038 QUADIENT FINANCE USA INC 500.00; Resale AIR FRESHENERS 1095 SCENTS PLUS LLC 48.00; BOTTLED WATER 1104 FIZZ-O WATER COMPANY 36.00; LABOR 2634 WACOM SYSTEMS 45.00; 2635 WACOM SYSTEMS 35.00; SEARCH ENGINE 1110 LEXISNEXIS RISK SOLUTIONS 180.00; Supplies 2698 WACOM SYSTEMS 15.00; TAX WARRANT SERVICE 1098 CREEK COUNTY SHERIFF 1300.00; SH Svc Fee FOOD FOR INMATES 2647 TIGER CORRECTIONAL 5353.22; 2689 TIGER CORRECTIONAL 120.58; Tax Refunds TAX CORRECTION 26 Donald Jernigan & Marian Patterson 1845.00; Transfers $27,000.00 from 1102-6-4000-2005 HWY Cash/M&O-ALL Commissioner FY2020-2021 to 1102-6-4100-2005 HWY Cash/M&O-D1 $6,900.00, 1102-6-4200-2005 HWY Cash/M&O-D2 $9,600.00 and 1102-6-4300-2005 HWY Cash/M&O-D3 $10,500.00 HWY FY2021; $23,463.45 from 1103-6-4000-4030 Co Bridge & Rd Improv-ALL Commissioners FY2020-2021 to 1103-6-4100-4030 Co Bridge & Rd Improv-D1 $7,821.15, 1103-6-4200-4030 Co Bridge & Rd Improv-D2 $7,821.15 and 1103-6-4300-4030 Co Bridge & Rd Improv-D3 $7,821.15 HWY FY2020; $84,110.83 from 1102-6-6500-2005 CIRB-MV Coll/SB1888-ALL Commissioners FY2020-2021 to 1102-6-6510-2005 CIRB-MV/Coll/SB1888-D1 HWY $16,822.17, 1102-6-6520-2005 CIRB-MV/Coll/SB1888-D2 HWY $31,962.12 and 1102-6-6530-2005 CIRB-MV/Coll/SB1888-D3 HWY $35,326.54 FY2021; $28,365.84 from 1102-6-4000-1110 HWY Cash/Salary-ALL HWY FY2020-2021 to 1102-6-4000-2005 HWY Cash/M&O-ALL HWY FY2021; $90,770.68 from 1102-6-4000-1110 HWY Cash/Salary-ALL Commissioner FY2020-2021 to 1102-6-4200-1110 HWY Cash/Salary-D2 HWY $80,000.00, 1102-6-4200-1320 HWY Cash/Travel-D2 HWY $1,507.10 and 1102-6-4200-2005 HWY Cash/ M&O-D2 HWY $9,263.58 FY2021; $65,241.43 from 1102-6-4000-1110 HWY Cash/Salary-ALL and $1,265.67 from 1102-6-4100-4110 HWY Cash/Cap Outlay-D1 Commissioner FY2020-2021 to 1102-6-4100-1110 HWY Cash/Salary-D1 HWY $65,000.00 and 1102-6-4100-1320 HWY Cash/Travel-D1 HWY $1,507.10 FY2021; $99,280.43 from 1102-6-4000-1110 HWY Cash/Salary-ALL Commissioners FY2020-2021 to 1102-6-4300-1110 HWY Cash/Salary-D3 HWY $80,000.00, 1102-6-4300-1320 HWY Cash/Travel-D3 HWY $1,507.10 and 1102-6-4300-2005 HWY Cash/M&O-D3 HWY $2,773.33 and 1102-6-4300-4110 HWY Cash/Cap Outlay-D3 HWY $15,000.00 FY2021. Stephens spoke to the Board about the $27,000.00 transfer from T2-ALL Account to District 1 23%, District 2 32% and District 3 35% and help cover payroll. Our M&O is extremely low this month and some of us cannot make payroll without Transfer. This is the cleanest and easiest process, I thought. Warner stated that the monies we receive from the State is way down, I think this trend will continue. There was discussion of the 10% that is placed in the ALL Account, Logsdon stated we build this account up all year. One of the expenditures is the ACCO insurance Highway portion. Warner asked what is the amount that is currently available in T2-A11, Dana Logsdon stated there is about $123,000.00 and this is. Stephens stated that it is being split as it would if the monies come in. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Warner and seconded by Whitehouse to approve Monthly Reports from Election Board, Court Clerk, Health Department, Blanket Purchase Orders #2770 - 2875. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Buena Vista #1 Lots 13 and 14, BLK 11 to Kasey Havenar for $1,594.00 plus $100.00 filing & publication total $1,694.00. Gloria Ware, Treasurer Deputy stated this property has been County owned since 2019 and the address is 711 N. 14th St, Sapulpa, OK. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Stephens and seconded by Warner to Accept Bid#21-7 Month Bridge/HWY Materials and Professional Services and pass for three weeks until 12-7-20 for review. Bids submitted by Sunbelt Equipment and Supply Inc., Asphalt Producers Inc., Dolese Bros. Co., Wright Asphalt Products Co., Dub Ross Co. Inc., Anchor Stone Company, Tulsa Asphalt LLC, T & C Asphalt Materials, Leo Hicks Creosoting Co., Kirby-Smith Machinery Inc., DP Supply Company, Fensco Inc., Smithey Environmental Services LLC, Dunham's Asphalt Services Inc., Advanced Workzone Services LLC, Apac-Central Inc., Xcessories Squared Development & MFG. Inc., Railroad Yard Inc., Logan County Asphalt Co., Sherwood Construction, DBA Greenhill Materials, Wear Parts & Equipment Inc., Vance Brothers Inc., Quapaw Company, Asphalt & Fuel Supply, Ergon Asphalt & Emulsions Inc., Coastal Energy Corp. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to enter into an auction agreement to sell surplus equipment through Purple Wave, Inc. online auction website and purchasing equipment from the same. Michael Spradlin gave an introduction of Purple Wave to the Board; we are an online auction company. We work with a lot of counties, we offer a service to counties at no charge, the purchaser does pay a 10% fee on all purchases. We accept purchase orders and will work with Jana Thomas, Purchasing Agent on notification from the County for an item to be sold. Thomas stated she will still have to do the purchasing advertisement for two consecutive weeks. Spradlin stated this is a no reserve auction, we typically sell something within 3-4 weeks, we have ½ million viewers and we have 180 publications that we do, we also will publish locally. I will work with your legal and Jana on the wording of that publication. There was discussion of once the item has sold, transportation is on the buyer and they have two weeks to pick- up, you will receive payment within 48 hours of sale and everything is sold as is. There was discussion of picking a person as the point of contact, so that the proper information about the equipment can be captured and if there are questions, they are available to answer. Thomas gave the Board an outlined process for using Purple Wave. There was discussion of the payment process and what department is to receive the funds, Spradlin stated we have Settlement Instruction that will need to be filled out detailing payment information. There was discussion of purchasing equipment on the auction as well. Thomas reviewed the detailed information as to the specific auction item and you cannot exceed that amount or change it. If you have the funds you could encumber separate purchase orders for different equipment. There was discussion of the agreement being a calendar year renewal, Goforth stated since this doesn't pertain to the encumbrance of funds. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Whitehouse to approve the Allocation of Beverage Tax to be distributed as follows: Bristow $ 3,709.16, Depew $418.93, Drumright $2,558.70, Kellyville $1,011.88, Kiefer $1,482.37, Lawrence Creek $132.12, Mannford $2,706.94, Mounds $1,027.99, Oilton $892.65, Sapulpa $18,078.49, Shamrock $90.23, Slick $116.01. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-142 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office Fund for reimbursement of utility payments, in the amount of $99.77, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Strike per request of Applicant discussion and possible action to consider approving utility permit request from Oklahoma Gas & Electric Company to cross and parallel Frankoma Road at W. 61st St. S. and Frankoma Road 1,270' E. of the northwest corner of Section 6, T18N, R12E in District #2. Paul Farris, Project Coordinator stated the applicant has requested that we not proceed, as they will be submitting a new application.
Item #13: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Brice Wilson per County Specs for gas line, by cut trench, size of line 1" poly, size of casing 2" Steel to cross Westwood Ave approximately 0.6 miles N. of W. 61st St. & Westwood Ave located in the Town of Oilton. Paul Farris, stated that we have approved this and they will work with the City of Oilton. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Warner and seconded by Whitehouse to extend Resolution#2020-87 one more week until 11/23/20. Covey Murray, Emergency Management stated as of Friday we had 301 active cases, as of Saturday we had 364, the previous Friday we had 204 active cases. The Board discussed the rise being over a 100 in a week, this is double from last week. Warner stated this is the trend in Oklahoma and across the U.S. There was discussion of the Collins Building and the Common Areas that the Board has discretion over. Warner asked Mortazavi and Engle if they have policies in place, both answered yes. Mortazavi stated we recommend masks and I am asking that my employees wear one while assisting customers. Engle stated we have everything portioned off for just a customer area. Stephens stated that all offices have made a reception area for the public and have their implementations within their offices. Bret Bowling, Sheriff briefed the Board on the number of cases they have at the jail being 31 and 4 staff. Mortazavi stated we have two staff members that tested positive Thursday, all other employees have received negative tests. We have cleaned the office and are looking into have scrubbers installed in our office. There was discussion of these being placed throughout the Collins Building, this is something I tried to get the Board to do a couple of months ago, where we could have been reimbursed for. Bowling discussed the staff shortage possibility at the Courthouse, I have discussed this with Judge Golden as well. There was discussion of the County purchasing another COVID rapid Machine and talking with the Health Department in purchasing on for County use. Bowling stated at the moment it is free, TurnKey is administrating the tests, there could be a charge coming we just don't know. Mortazavi thanked Bowling for allowing us to utilize this service, it is very much apricated. We have somewhere we can send our employees to be tested and receive an instant result. Bowling briefly discussed his procedures within his office and the mask mandate that will be in front of the City tonight. Stephens discussed making sure the entrance has a posted notification of the resolution stating a mask is required to enter the Courthouse. The Board asked Mortazavi to reach out to everyone and follow-up with Stephens Wednesday, if any of the Offices are going to donate their reimbursement funds to the Board. Warner will touch base with the Health Department on machine and notify the Board. Vote as follows: Stephens - No, Warner - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Warner at 10:30 a.m. to adjourn and meet again 11-23-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.