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2020-11-9 Meeting Minutes

For a printable version of the November 9, 2020 Meeting Minutes (which includes all content as listed below), click here.

   November 9, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, November 9, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of November 2, 2020.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Whitehouse and seconded by Warner to approve Monthly Reports from Treasurer, County Clerk, OSU Extension Services, District Attorney, Sheriff; Monthly Appropriations; Residual Transfers $54.03 from 1226-2-3500-1110 to 1226-2-3500-1110 and $162.09 from 1226-2-0400-1110 to 1226-2-0400-1110 error due to statute of limitations on warrants; Transfer $103,000.00 from 001-2-0400-1110 Sheriff FY2020-2021 to 001-2-0400-2005 M&O Sheriff FY2021; Blanket Purchase Orders #2655 - 2679; Purchase Orders # 2020-2021 911 Phone UTILITY 2607 A T & T 1586.78; 2608 Cimarron Telephone Co 191.10; WORK COMP PREMIUM 2621 CREEK CO COMMISSIONERS 62.20; CARES REIMBURSEMENT SUPPLIES 2474 MERRIFIELD OFFICE SUPPLIES 1520.00; TEMPORARY EMPLOYEE 1771 DYNAMIC RECRUITING SPECIALIST 427.49; Fair Board UTILITIES 2134 O G & E 2598.90; General BADGES/ETC 2298 BADGE ENVY 214.00; BOCC MINUTES 2035 SAPULPA DAILY HERALD 16.20; BOTTLED WATER 860 FIZZ-O WATER COMPANY 27.00; 1782 CULLIGAN OF TULSA 26.25; CELL PHONE ACCESSORIES 2494 Amazon Capital Services 35.48; COPIER CONTRACT 2603 ADVANCED COPIER SYSTEMS LLC 238.50; CYLINDER RENTAL 2597 Lampton Welding Supply 21.51; FUEL 2593 COMDATA INC 5580.96; GLOVES 2452 MERRIFIELD OFFICE SUPPLIES 324.00; IT Support 2024 Imagenet Consulting LLC 1228.00; Janitorial Supplies 2604 MERRIFIELD OFFICE SUPPLIES 202.32; LABOR 2432 KPS STRIPING 212.50; LEASE 847 Quadient Leasing USA Inc 507.99; NOTARY RENEWAL 2449 WALKER COMPANIES 89.50; POLLING PLACES 1935 CREEK CO ELECTION BOARD 1260.00; 1936 POLLING PLACES 1875.00; RENTAL 1995 FIZZ-O WATER COMPANY 9.00; SERVICE 731 SHOW INC. 35.00; 1781 Trout, Darrel 240.00; 1783 COX COMMUNICATIONS 356.26; 2049 COX COMMUNICATIONS 175.68; 2068 EMERGENCY POWER SYSTEMS, INC 1375.01; 2129 Verizon Wireless 160.04; 2133 A-1 REFUSE 230.00; 2141 COX COMMUNICATIONS 36.68; 2636 COX COMMUNICATIONS 36.98; Supplies 1297 WESTLAKE ACE HARDWARE OK-020 305.98; 1452 MERRIFIELD OFFICE SUPPLIES 211.14; 2034 WESTLAKE ACE HARDWARE OK-020 71.04; 2321 MERRIFIELD OFFICE SUPPLIES 62.49; 2412 MERRIFIELD OFFICE SUPPLIES 367.80; 2493 MERRIFIELD OFFICE SUPPLIES 462.81; 2625 FIZZ-O WATER COMPANY 14.50; 2637 MIDWEST PRINTING 2000.00; SUPPLIES 2435 Amazon Capital Services 45.60; SUPPLIES/ SHERIFF DEPT 1583 WESTLAKE ACE HARDWARE OK-020 101.44; TRAINING/TRAVEL 2089 VISA/AMERICAN HERITAGE BANK 137.20; TRAVEL 1773 Toothman, Olivia 54.28; 2638 CREEK CO ELECTION BOARD 13.80; UNIFORM & ACCESSORIES 2484 BAYSINGERS UNIFORMS AND EQUIPMENT 187.00; UTILITIES 2490 COX COMMUNICATIONS 111.94; 2491 O G & E 30.79; 2495 O G & E 647.43; 2596 COX COMMUNICATIONS 233.86; 2632 O G & E 5746.06; UTILITY 2609 CITY OF BRISTOW 88.29; WORK COMP PREMIUM 2639 CREEK COUNTY COMMISSIONERS 455.38; Health LEASE 1569 Standley Systems 367.60; Lighting 2477 A & M ELECTRIC INC 280.00; OVERAGES 1287 PREFERRED BUSINESS SYSTEMS LLC 319.62; 1568 PREFERRED BUSINESS SYSTEMS LLC 392.39; Salary/Benefits 812 Okla State Dept Of Health 88743.99; SERVICE 1562 Metro Security 45.00; Supplies 1976 NOODLE SOUP 60.20; TRAVEL 167 FARLEY, KELLI 25.36; 814 SMITH, BETH 52.90; 846 Payne, Kellie 55.20; 1270 Givings, Samantha 26.45; 1575 TATE, DEBBIE 343.85; 1577 DAVIS, SHERRIE D. 52.90; 2384 Heath, Patricia 25.88; UTILITIES 1554 CITY OF BRISTOW 102.73; Highway FUEL 2145 COMDATA INC 339.06; LEASE/PURCHASE 2529 ARMSTRONG BANK 3069.89; 2530 ARMSTRONG BANK 1014.94; 2549 OK DEPT OF TRANSPORTATION 1791.56; 2554 SNB BANK 1476.23; newspaper advertising 2440 SAPULPA DAILY HERALD 41.40; PARTS CLEANER DRUM MOUNT 1419 Heritage Crystal Clean LLC 352.89; PARTS & SUPPLIES 872 JOHN DEERE FINANCIAL 150.00; PARTS/SUPPLIES 1854 O'REILLY AUTO PARTS 976.02; 2146 WESTLAKE ACE HARDWARE OK-020 50.98; PAYMENT 1917 OKLA DEPT OF TRANSPORTATION 1791.56; 2263 OTA PIKEPASS CENTER 19.40; SIGNS 2337 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 798.50; SIR TEST 2584 TotalSIR 36.50; SUPPLIES 1898 VARNERS EQUIPMENT & HARDWARE 39.13; 2028 T H ROGERS LUMBER CO 259.04; 2564 CINTAS CORPORATION NO 2 397.71; Tolls 2144 OTA PIKEPASS CENTER 14.35; TRASH 2148 AMERICAN WASTE CONTROL INC 62.00; TRASH SERVICE 1909 Tri-Fab Trash Service 80.00; UTILITIES 1754 A T & T MOBILITY 252.50; 1881 A T & T 399.79; Hwy-ST CRS-2 1863 ERGON A & E INC 321.34; CYLINDER RENTAL 1895 Industrial Welding & Tools Supply 102.71; Gravel 2162 THE QUAPAW COMPANY 8990.29; OIL 2160 ASPHALT & FUEL SUPPLY 12217.26; PARTS AND SUPPLIES 1886 DRUMRIGHT AUTO SUPPLY 214.17; 1887 DRUMRIGHT TIRE 243.00; 1921 FLEET PRIDE 613.08; 1932 MHC Kenworth-Tulsa 170.27; Parts & Supplies 1862 CROW BURLINGAME COMPANY 210.93; 1904 STANDARD AUTO PARTS 326.20; 1911 Stewart Martin Equipment 118.63; PARTS & SUPPLIES 252 STEWART WHOLESALE CO. 175.00; 257 MHC Kenworth-Tulsa 183.90; 870 O'REILLY AUTO PARTS 56.78; SIGNS 1585 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 606.40; 1901 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 718.80; TIRES & REPAIRS 1915 Sellers Tire Inc 245.00; Jail-ST CCJ MAINTENANCE 1641 WESTLAKE ACE HARDWARE OK-020 239.99; FUEL 2594 COMDATA INC 995.60; Maintenance 2330 THE VENT KING 325.00; UNIFORM & ACCESSORIES 1311 Print Shop LLC 25.20; UTILITIES 2598 SAPULPA RURAL WATER CO 38.00; 2599 SAPULPA RURAL WATER CO 2474.50; Welder 2446 Lampton Welding Supply 20.02; WORK COMP PREMIUM 2622 CREEK CO COMMISSIONERS 7275.02; Juv Dent-ST Fuel 2595 COMDATA INC 15.58; INTERNET SERVICE 2485 A T & T 57.38; PEST CONTROL 2618 SILVER BULLET PEST SERVICES INC 140.00; UTILITIES 2600 CITY OF BRISTOW 369.61; WORK COMP PREMIUM 2623 CREEK CO COMMISSIONERS 5521.86; Resale FUEL 1108 COMDATA INC 335.43; JANITORIAL 1101 Gster Cleaning 650.00; WORK COMP PREMIUM 45 CREEK CO COMMISSIONERS 408.89; RM&P WORK COMP PREMIUM 2613 CREEK CO COMMISSIONERS 6.52; SH Commissary Commissary 2615 TIGER CORRECTIONAL 1611.23; 2616 TIGER CORRECTIONAL 713.23; 2617 TIGER CORRECTIONAL 1464.59; FEES 2624 TIGER CORRECTIONAL 295.00; SH Svc Fee COMPUTER 2295 SHI INTERNATIONAL CORP 7714.80; FOOD FOR INMATES 2486 TIGER CORRECTIONAL 5212.64; Labor & Materials 2066 LaFevers Carpet & Tile 10540.00; Tax Refunds TAX CORRECTION 25 Betts, Brenda 241.00;Use-ST WORK COMP PREMIUM 2626 CREEK COUNTY COMMISSIONERS 202.47. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Stephens and seconded by Warner to award Bid#21-4 RFID Inmate Tracking System per recommendations of Fred Clark, Deputy Sheriff to Guardian RFID for $42,798.75. Fred Clark, Deputy spoke to the Board stating that we have reviewed all Pros and Cons of the bid. There are differences in the cost, we have come to the conclusion that Guardian is the better bid. Clark stated the reasons Guardian is providing 8 devices, 16 batteries, three-day on-site training and they are already integrated into our system SOMS. What this means is they have already purchased licenses. Time Keeping Systems is providing 3 devices with three batteries, one - two- day web-based training and would have to purchase licenses for our system. Also, they have not toured our facility and I am not sure if they would find some complications in the install, if we were to go with them.  Both vendors provided references Guardian has a representative in Texas and Canadian and Washington County are both using the same system. Time Keeping references are mostly out of Ohio and Kentucky. We would also have to purchase more devices/batteries as three would not be enough for a shift. And then would have to purchase backup batteries, this cost would be roughly around $1500 per device. With this being said, we think Guardian is the best bid. The Board discussed the account that would purchase this equipment, Warner asked what account would that be. Clark stated probably out of our Jail Budget. Stephens suggested that the majority come out of the CARES Fund. There was discussion of the deadline being 12/30/20 and the amount that the Sheriff has received is mostly dedicated to payroll. Mortazavi stated they have received other reimbursements that could be used, if it is paid by 12/30/20. Stephens stated this would be a good project for others to step up and donate their funds to, if they are not going to spend them. Warner asked that Mortazavi send out an email notifying the departments of project and see if they are willing to donate to the cause.  Stephens stated he will with the funds left over from his accounts. Mortazavi stated I have sent out an email to all departments receiving reimbursement funds and stated that if they are unable to utilize the monies, they could donate it to the Commissioners to use for Countywide project. I have not heard back from anyone, but I will send out another email. Currently we are waiting on reimbursements for three submissions, the last submission closed on 11-6-20.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to approve using the ACCO deductible fund to pay for damages to a 2018 Dodge Charger due to deputy unit making contact with a tree on 10-29-20, in the of $2,522.25. Bret Bowling, Sheriff stated that Deputy had turned off the lights to vehicle and while proceeding forward hit the tree. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Whitehouse and seconded by Warner to deny Awarding Bid#21-5 One of More New or Used Road Graders for District #3 per the recommendation of Whitehouse. Whitehouse stated that with the transfer of a grader from District #2, this helped us out tremendously. I have reviewed our financials and we are just not in a place at this time to purchase a grader. The Board thanked the vendors present and stated we will be going out of bid in the next coming weeks for a compactor for District #2 and big wheel loader for District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: NOTIFICATION of transfer of sealed minutes of Executive Sessions held on the following dates from the Commissioner's Office to the County Clerk for record retention: 6/1/10; 1/18/11, 3/21/11, 4/25/11, 5/2/11, 6/20/11, 7/25/11, 8/8/11, 8/22/11; 1/17/12, 11/13/12, 12/31/12; 2/5/13, 7/15/13, 8/12/13, 9/30/13, 10/21/13, 10/28/13; 7/28/14, 12/15/14; 1/5/15, 9/21/15, 9/28/15 and 10/19/15. Stephens stated this are minutes that myself or Laura Farris has taken and since the Board has chosen Jennifer Mortazavi to attend sessions and take minutes, I am turning them over to her to store. Mortazavi stated thank you, I will store the records with the others and I would state for the record that I did not take these minutes, but would be happy to store them.

Item #11: Motion was made by Stephens and seconded by Warner to pass for one week until 11-16-20 discussion and possible action to consider approving a utility permit request from Oklahoma Gas & Electric Company to cross and parallel Frankoma Toad at W. 61st Street South and Frankoma Road 1,270 feet east of the northwest corner of Section 6, T18N, R12E in District #2. This item had some lengthy discussion as to how close this utility would run to the road in the county right-of-way. Stephens suggested that Paul Farris and Leon Warner go out and see if there are any other alternatives to get it further off the road. Farris stated he will work with Steve Loftus, OG&E Representative. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to extend Resolution#2020-87 one more week until 11/16/20. Covey Murray, Emergency Management stated we have 204 active cases, thirty new and one more death as of Friday. The Board discussed the numbers are still going up. Warner stated that the numbers are increasing in all the counties and by mid-January, I think we will be under a mask mandate. Murray stated we do have some cases in the Courthouse, as of today. Warner stated I think we need to continue the resolution that is in place. Vote as follows: Stephens - No, Warner - Aye, Whitehouse - Aye.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:47 a.m. to adjourn and meet again 11-16-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.