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2020-10-19 Meeting Minutes

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October 19, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, October 19, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of October 13, 2020 with correction to Item #9 total stated $821.00, change to $921.00. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve Transfer $800.00 from 001-1-2200-2005 M&O Election Board FY2020-2021 to 001-1-2200-1130 Pt-Time Election Board FY2021; Blanket Purchase Orders # 2262- 2287; Purchase Orders # 2020-2021 911 Phone null 2310 A T & T 3439.36; CELL PHONE SERVICE 2178 Verizon Wireless 87.70; FEES 2171 OKLA DEPT OF PUBLIC SAFETY 350.00; 2202 OKLA DEPT OF PUBLIC SAFETY 330.00; OFFICE FURNITURE 1980 Amazon Capital Services 317.93; UTILITIES 2182 CIMARRON TELEPHONE COMPANY 1368.57;CARES REIMBURSEMENT EQUIPMENT 1992 CDW GOVERNMENT INC 1243.28; Labor & Materials 1793 GLASSCO GLASS & GLAZING LLC 1200.00; 2071 YOCHAM'S TO-DO-LIST 400.00; REIMBURSEMENT 2185 OLIVE VOLUNTEER FIRE DEPTARTMENT 327.45; Supplies 2190 MERRIFIELD OFFICE SUPPLIES 475.00; SUPPLIES 678 Care Resources 1795.00; CBRI CULVERTS 1859 FENSCO INC 673.20; MATERIAL 1578 ERGON A & E INC 1978.97; 1830 APAC CENTRAL INC 5815.89; 1852 APAC CENTRAL INC 1527.30; 1856 DUNHAM ASPHALT SERVICE INC 1653.44; Crt Clk Revolving LEASE 32 XEROX CORP 484.97; SEARCH ENGINE 30 LEXISNEXIS RISK SOLUTIONS 180.00; Supplies 31 MERRIFIELD OFFICE SUPPLIES 53.53; 33 MERRIFIELD OFFICE SUPPLIES 52.15; Drug Court ADMINISTRATIVE SERVICES 1842 HUMAN SKILLS & RESOURCES INC 3541.67; DRUG COURT ADMIN SERVICES 800 HUMAN SKILLS & RESOURCES INC 3541.67; General null 1748 Print Shop LLC 57.12; 2311 U S POSTMASTER 55.00; ADMINISTRATIVE SERVICES 1795 INCOG 5000.00; AIR FRESHENERS 1933 Simply Scentsational 154.00; 1984 Simply Scentsational 18.00; 2137 Simply Scentsational 18.00; BANNERS 1327 COPY WRITE INC 1105.00; BOCC MINUTES 2184 SAPULPA DAILY HERALD 490.05; 2296 SAPULPA DAILY HERALD 402.45; BOTTLED WATER 860 FIZZ-WATER COMPANY 21.75; CCSO DEPUTY RADARS 1524 MPH INDUSTRIES 3998.00; CCSO VEHICLE REPAIRS 703 I CARE AUTO GLASS & PARTS 8584.84; 2290 Midtown Auto & Diesel Repair Inc 623.64; CELL PHONE SERVICE 2176 Verizon Wireless 1850.16; CONTRACT BASE RATE 729 Standley Systems 358.51; COPIER CHARGES 1765 Standley Systems 81.00; ELECTION EXPENSES 2219 CREEK CO ELECTION BOARD 75.90; EQUIPMENT 2080 Amazon Capital Services 142.13; 2128 CDW GOVERNMENT INC 649.44; FEES 2206 COMMUNITYCARE EAP 172.70; Insurance Premiums 2319 Guardian 146.59; Labor & Materials 2217 I CARE AUTO GLASS & PARTS 50.00; Law Books & Services 1300 THOMSON-WEST 325.33; 1301 THOMSON-WEST 2226.00; Lighting 2127 Tyco Electric Inc 1233.63; MAINTENANCE AGREEMENT 1777 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; MEMBERSHIP DUES 2189 INCOG 6067.25; PAINT 1490 She Paints The Nation 521.48; PEST CONTROL 1780 EMCO TERMITE & PEST CONTROL INC 35.00; PHONE & INTERNET SERVICES 2173 COX COMMUNICATIONS 1090.21; POSTAGE 2336 US POSTMASTER 55.00; PUBLISH BID NOTICE 1999 SAPULPA DAILY HERALD 37.20; RADAR RECERTIFICATION 2317 AMERICAN LAW ENFORCEMENT RADAR & TRAINING 800.00; Rent 2130 Church Of The Good Shepherd 50.00; REPAIRS 2221 ADVANCED AUTO PARTS 141.99; Salary/Benefits 1774 OSU CO-OP EXT SERVICE 12333.33; SERVICE 1614 Elder Water Consulting Inc 165.00; 1772 U S Cellular 90.55; 1778 PATRIOT SECURITY SYSTEMS INC 15.00; 1784 A-1 REFUSE 18.00; 2065 SAPULPA DAILY HERALD 493.95; 2188 O G & E 411.92; SERVICE AGREEMENT 497 XEROX CORP 55.00; Shirts 1539 Print Shop LLC 98.00; SUBSCRIPTION 727 SAPULPA DAILY HERALD 60.00; Supplies 513 SCOVIL & SIDES HDWE CO 3.00; 1823 MERRIFIELD OFFICE SUPPLIES 172.98; 2107 Amazon Capital Services 37.76; 2119 LAW ENFORCEMENT SYSTEMS INC 105.00; 2126 MERRIFIELD OFFICE SUPPLIES 57.38; 2192 QUILL CORP 169.28; 2220 OME CORPORATION LLC 204.00; SUPPLIES 1762 JOHN DEERE FINANCIAL 57.89; 2101 Amazon Capital Services 25.98; 2203 MERRIFIELD OFFICE SUPPLIES 131.54; TIRES 2123 BRISTOW TIRE & AUTO SERVICE 601.32; TRAVEL 483 Toothman, Olivia 131.27; 1550 KEIFFER, JONATHAN R. 104.71; UNIFORM 2122 BAYSINGERS UNIFORMS AND EQUIPMENT 78.24; UNIFORM & ACCESSORIES 1979 BAYSINGERS UNIFORMS AND EQUIPMENT 78.24; 1998 BAYSINGERS UNIFORMS AND EQUIPMENT 288.20; UTILITIES 1647 O N G 122.63; 2124 O G & E 174.91; 2125 O G & E 456.66; 2174 VERIZON CONNECT NWF,INC 16.19; 2183 EAST CENTRAL ELECTRIC COOP 437.00; 2198 EAST CENTRAL ELECTRIC COOP 388.00; 2292 O N G 250.05; UTILITIES GAS SERVICES 2172 O N G 110.32; UTILITIES WATER 2170 CITY OF SAPULPA 120.77; Health LABOR 1743 A & M ELECTRIC INC 200.00; Labor & Materials 1741 MARK CROMWELL 2640.00; OVERAGES 825 PREFERRED BUSINESS SYSTEMS LLC 624.24; POSTAGE 2223 RESERVE ACCOUNT 900.00; Professional Service 1836 Turner And Associates PLC 750.00; SERVICE 1290 Vital Records Control 60.00; SOFTWARE 804 I 2 I Technologies 809.10; Supplies 2009 MERRIFIELD OFFICE SUPPLIES 473.22; 2010 Print Shop LLC 12.00; 2011 Print Shop LLC 178.00; 2094 ADMIRAL EXPRESS LLC 219.95; 2109 MERRIFIELD OFFICE SUPPLIES 96.00; 2118 MERRIFIELD OFFICE SUPPLIES 546.73; TRAVEL 1261 STRINGFELLOW, ANNA 58.82; UTILITIES 1283 O G & E 261.03; 1565 O G & E 102.21; Highway FEES 2207 COMMUNITYCARE EAP 60.50; PARTS/SUPPLIES 1003 WESTLAKE ACE HARDWARE OK-020 66.95; 1006 O'REILLY AUTO PARTS 91.98; 1381 CHEROKEE HOSE & SUPPLY INC 118.50; 1951 M & M TRUCK PARTS INC 375.00; 2181 Amazon Capital Services 22.99; PIKEPASS FEE 1397 OKLAHOMA TURNPIKE AUTHORITY 5.05; REIMBURSEMENT 2199 MUSSER, GLEN L. 69.99; ROAD MATERIAL 900 QUAPAW COMPANY 19419.35; SERVICE 2092 AMERICAN WASTE CONTROL INC 60.00; SIR TEST 1902 TotalSIR 36.50; Supplies 657 MAXWELL SUPPLY OF TULSA INC 103.23; SUPPLIES 1866 CINTAS CORPORATION NO 2 397.75; UNIFORM 1441 UniFirst Holdings Inc 1397.86; UTILITIES 1119 A T & T MOBILITY 40.04; 1871 A T & T MOBILITY 246.07; 1926 O G & E 538.23; UTILITY 1425 O G & E 27.36; 1861 A T & T 222.37; 1864 O G & E 36.75; 1897 O G & E 374.89; WATER BILL 2149 CREEK CO RURAL WATER D#2 61.70; Hwy-ST 3/8" CHIPS 2186 GREENHILL MATERIALS LLC 10251.78; ASPHALT OVERLAY 1333 DUNHAM ASPHALT SERVICE INC 919471.35; 1834 VANCE BROTHERS 218661.04; EMULSIONS 874 ASPHALT & FUEL SUPPLY 20733.84; FUEL 1939 ETHRIDGE OIL 9007.69; 2200 LIONEL HARRIS OIL CO INC 9879.40; Gravel 1761 THE QUAPAW CO 7849.68; 2022 THE QUAPAW CO 10078.07; parts 1639 MHC KENWORTH-TULSA 609.46; 1673 P&K EQUIPMENT 344.00; PARTS 1443 WARREN CAT 88.88; PARTS AND SUPPLIES 1400 SUMMIT TRUCK GROUP 43.80; PARTS & REPAIR 1444 Yellowhouse Machinery Co 717.22; PARTS & SUPPLIES 225 HI-LINE ELECTRICAL SUPPLY 92.00; 233 DIRECT DISCOUNT TIRE 567.65; 654 Ennis-Flint 1199.70; 902 WELDON PARTSTULSA 271.51; PARTS, SUPPLIES, LABOR 1409 WARREN CAT 4353.72; ROAD MATERIALS 1958 SHUR-TITE PRODUCTS 1780.00; SIGNAL LIGHT 1913 SIGNALTEK 30.00; SIGN MATERIALS 1460 THE RAILROAD YARD INC 1001.00; SIGN POST & ANCHORS 1638 XCESSORIES SQUARED 150.80; TIRES & REPAIRS 1431 Sellers Tire Inc 231.00; Jail-ST CCJ PLUMBING SERVICES 2194 CREEK ENVIRONMENTAL SOLUTIONS LLC 175.00; CELL PHONE SERVICE 2179 Verizon Wireless 371.29; EMAIL HOSTING 1471 CASTLECOM LLC 1080.00; Inmate Safety Chair 1312 ICS Jail Supplies Inc 3058.70; Labor & Materials 1805 ERICK GOODMAN CONSTRUCTION COMPANY 2500.00; Laundry Service 976 Sloan, Brett 667.00; LICENSE FEES 2164 ITOUCH BIOMETRICS LLC 200.00; MMPI TEST 1990 Thomas, A Hoffman PHD 250.00; PARTS AND LABOR 2076 CREEK ENVIRONMENTAL SOLUTIONS LLC 718.00; Parts & Labor 2087 A & M ELECTRIC INC 1032.00; PEST CONTROL 2313 SILVER BULLET PEST SERVICES INC 110.00; PLUMBING SERVICES 2180 Allied/Headrick Plumbing 474.00; SERVICE 2113 ALCOHOL MONITORING SYSTEMS INC 31.92; SOFTWARE 2062 SHI INTERNATIONAL CORP 1980.00; Supplies 2102 Turn Key Health Clinics LLC 4200.35; 2103 DASH GLOVES 593.40; SUPPLIES 2093 MERRIFIELD OFFICE SUPPLIES 792.58; 2111 CHARM TEX 2043.92; 2115 FASTENAL COMPANY 6408.17; Tolls 2222 NORTH TEXAS TOLLWAY AUTHORITY 9.23; UNIFORM & ACCESSORIES 1807 Print Shop LLC 1257.00; UTILITIES 2212 O G & E 5053.72; 2213 O G & E 67.90; 2214 O G & E 68.45; 2289 O N G 207.34; 2314 A T & T 278.90; UTILITIES WATER 2193 CITY OF SAPULPA 2277.06; Juv Dent-ST CELL PHONE SERVICE 2177 Verizon Wireless 87.70; INTERNET SERVICE 2215 COX COMMUNICATIONS 1676.45; RADIOS/BATTERY 992 BEARCOM 1435.00; SERVICE 2108 SILVER BULLET PEST SERVICES INC 140.00; SUPPLIES 2078 MERRIFIELD OFFICE SUPPLIES 207.84; UNIFORM & ACCESSORIES 1810 Print Shop LLC 1353.00; UTILITIES 2166 O G & E 1981.52; 2304 A T & T 441.97; Law Library QUARTERLY CONTRIBUTIONS 2 LAW LIBRARY REV FUND 6753.15; Planning/Zoning COPIER CHARGES 1764 Standley Systems 105.12; Resale AIR FRESHENERS 1094 SCENTS PLUS LLC 48.00; BOTTLED WATER 1103 FIZZ-O WATER COMPANY 45.00; FURNITURE 2105 MERRIFIELD OFFICE SUPPLIES 135.00; LABOR 2204 WACOM SYSTEMS 45.00; Maintenance 517 Midtown Auto & Diesel Repair Inc 95.37; PUBLICATION 2302 SAPULPA DAILY HERALD 35.80; Rent 2116 American Heritage Bank 75.00; SERVICE 1766 A T & T 41.23; RM&P SOFTWARE 2096 KELLPRO COMPUTER SOLUTIONS 400.00; Supplies 1983 KELLPRO COMPUTER SOLUTIONS 144.00; SH Commissary Commissary 2305 TIGER CORRECTIONAL 1353.48; Commissary items 2175 TIGER CORRECTIONAL 1612.32; SH Svc Fee EQUIPMENT 2058 SHAMROCK STORES INC 3558.00; 2079 Amazon Capital Services 149.99; FOOD FOR INMATES 2167 TIGER CORRECTIONAL 4982.02; 2216 TIGER CORRECTIONAL 5190.64; MEDICAL SERVICES/JAIL 2218 Turn Key Health Clinics LLC 29291.60. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in O.T. Kiefer Lot 23, 24 and W ½ of Lot 25, BLK 2 that was sold in Public Sale on October 13, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in O.T. Sapulpa S. 6.7' Lot 1 and N 40.8' Lot 2, BLK 59, property described as 110 S. Birch St., Sapulpa, OK that was sold in Public Sale on October 13, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Business Mens Lot 18, BLK 12, property located at 125 S. Independence St., Sapulpa, OK, that was sold in Public Sale on October 13, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Gibbs Addition BLK 5 to the City of Bristow, more particularly described as commencing at the Northeast corner of said Block 5; thence South a distance of 50 feet to the point of beginning; thence South a distance of 33.34 feet; thence West a distance of 150 feet; thence North a distance of 33.34 feet; thence East a distance of 150 feet to the point of beginning, all located within the City of Bristow, Creek County, Oklahoma to Vicky Brennan for $275.00 plus $100.00 filing & publication total $375.00. Gloria Ware, Treasurer Deputy stated Ms. Brennan thought she purchased this property, when purchasing the property located next to it and it has been County owned since 2012. There were no other parties present. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Stephens and seconded by Warner to allow access to GRDA to the Creek County IMW server per request to capture the longitude/latitude to GRDA subscribers. Stephens spoke about the request received from GRDA to improve the safety of the officers of GRDA, they would like to have access to our IMW server to get the lat./long for their subscribers. I have spoken to DPS and they are good with the access, I have also spoken to Joe Thompson, Under Sheriff of what these advantages may be for the Sheriff Department as well. There was a full lengthy discussion of the purchase of the server. The radios purchased have GPS tracking capability and we have the access to that program, since we are the license holder and the sponsor of the grant. DPS will have ownership of all radios and towers, once the ten-year grant period is over. Currently we are five years in. Warner had discussion with Stephens and Goforth on what GRDA might need information for and can we limit them to only that area. There was discussion of where the towers are located and who owns the land that they sit on. Andrew Goforth discussed the grant, the role of the administrator and the different systems that the server is tied into. There was discussion of this item with the Board from Johnny Brock and Dwight Bock had questions for the Board. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to let for Bid#21-6 2020 Tax Statements for the Creek County Treasurer to be opened on 11-2-20. Jana Thomas, Purchasing Agent stated that we are re-letting due to item not being published in the newspaper. The paper called Thursday and stated they had fax machine issues and didn't receive the publication. I always email and fax the information over, I checked my email that was sent and it was sent to an incorrect email address. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to approve a change order to Bid#20-15 Asphalt Projects, being paid to Vance Brothers. We had some areas in Mounds out by 81st St, part past bridge and a part back by the hill going to Lake Boren. We cut out three sections and did some patch in, then tied it back in. I wanted a double lift in that area and not single lift. Warner asked how much would this change order be for, Stephens stated $80-86,000.00 roughly. I only had a five percent figured in the PO, this is why I needed a change order. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Whitehouse and seconded by Warner for the Allocation of Beverage Tax to be distributed as follows Bristow $3,833.04; Depew $432.92; Drumright $2,644.17; Kellyville $1,045.68; Kiefer $1,531.89; Lawrence Creek $136.54; Mannford $2,797.36; Mounds $1,062.33; Oilton $922.46; Sapulpa $18,682.35; Shamrock $93.25, Slick $119.89. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Warner and seconded by Whitehouse to reschedule and republish Notice of Public Hearing for S. 231st Dr. RRID and set public hearing for November 23, 2020. Mortazavi stated that this item was supposed to be on the 10-13-20 agenda, however the publication that was sent to me to publish had Monday, October 13, 2020 as hearing date. This information was incorrect, so we have to start the notice over. District #3 has encumbered the purchase order for the cost of republication. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #16: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-129 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office Fund for reimbursement of utility payments, in the amount of $99.77, as per 62 O.S. §  335, and procedures implemented by the State Auditor's Office. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #17: Motion was made by Stephens and seconded by Warner to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline, by boring, size of line 2" HDPE, to cross S. Pickett Prairie Rd approximately 3.94 miles S. and 0.98 miles W. of US-75 ALT & SH-67 further described as 5,031' N. and 306' E. of the S.W. corner of Section 6, T16N, R12E in District #1. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #18: Motion was made by Warner and seconded by Whitehouse to extend Resolution#2020-87 one more week until 10/26/20. Covey Murray, Emergency Management stated our numbers have went up and down over the last week, we have 171 active cases since Friday. That is 13 new, still 36 deaths and 1219 recovered, we have had 1426 cases since March. Warner stated that Kyle posted Saturday and we were at 175 active cases, I cannot see why we would change anything now. Warner stated Oklahoma is not in the top 27 states, that has had 15% or more increase over the last week. There was discussion of a hotspot located within Creek County, Stephens stated it's up around Town West and Oakhurst area. Warner asked Bowling if there had been any issues at the Courthouse, Bowling stated none, we are just managing it the best we can.  Vote as follow: Stephens - No, Warner - Aye, Whitehouse - Aye.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Warner at 9:58 a.m. to adjourn and meet again 10-26-20. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.