October 13, 2020
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Tuesday, October 13, 2020 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of October 05, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve September Monthly Reports from County Clerk, Court Clerk, OSU Extension Services, Election Board, and Health Department; Transfers $7,644.16 from 001-1-2300-1222 Gen Govt/Insurance Commissioners FY2020-2021 to 001-1-2000-1233 Gen Govt/Ret/Work Comp Commissioners FY2021; $20,000.00 from 001-1-2300-1222 Gen Govt/Insurance Commissioners FY2020-2021 to 001-2000-2005 Gen Govt/M&O Commissioners FY2021; $1,049,029.82 from 1565-1-2000-2005 Cares Reimb/M&O CFDA 21.019 Commissioners FY2020-2021 to 1565-1-2000-1110 Cares Reimb/Payroll CFDA 21.019 FY2021; $30,788.91 from 1102-6-4000-1110 Unrest/Salary-ALL HWY FY2020-2021 to 1102-6-4000-2005 Co HWY Unrest/M&O HWY FY2021; $85,280.27 from 1102-6-6500-2005 CIRB-MV Coll/SB1888-ALL HWY FY2020-2021 to 1102-6-6510-2005 CIRB-MV Coll/SB1888-D1 HWY $17,056.05, 1102-6-6520-2005 CIRB-MV Coll/SB1888-D2 HWY $32,406.50 and 1102-6-6530-2005 CIRB-MV Coll/SB1888-D3 $35,817.72 FY2021; $27,429.75 from 1103-6-4000-4030 CBRIF-ALL HWY FY2020-2021 to 1103-6-4100-4030 CBRIF-D1 HWY $9,143.25, 1103-6-4200-4030 CBRIF-D2 HWY $9,143.25 and 1103-6-4300-4030 CBRIF-D3 HWY $9,143.25 FY2021; $107,761.17 from 1102-6-4000-1110 Co HWY Unrest/Salary-ALL HWY FY2020-2021 to 1102-6-4300-1110 Co HWY Unrest/Salary-D3 HWY $85,000.00, 1102-6-4300-1320 Co HWY Unrest/Travel-D3 HWY $36.00, 1102-6-4300-2005 Co HWY Unrest/M&O-D3 HWY $7,725.17 and 1102-6-4300-4110 Co HWY Unrest/Cap Outlay-D3 HWY $15,000.00 FY2021; $95,524.50 Co HWY Unrest/Salary-ALL HWY FY2020-2021 to 1102-6-4200-1110 Co HWY Unrest/Salary-D2 HWY $84,000.00, 1102-6-4200-1320 Co HWY Unrest/Travel-D2 HWY $36.90, 1102-6-4200-2005 Co HWY Unrest/M&O-D2 HWY $14,487.60 FY2021; $70,814.49 Co HWY Unrest/Salary-ALL HWY FY2020-2021 to 1102-6-4100-1110 Co HWY Unrest/Salary-D1 HWY $65,000.00, 1102-6-4100-1320 Co HWY Unrest/Travel-D1 HWY $36.00, 1102-6-4100-2005 Co HWY Unrest/M&O-D1 HWY $5,778.49 FY2021; Blanket Purchase Orders #---; Purchase Orders #2020-2021 911 Phone PROFESSIONAL SERVICES 1991 MISSION CRITICAL PARTNERS, LLC 6575.35; 2067 MISSION CRITICAL PARTNERS, LLC 8155.96; SERVICE 1986 A T & T 1584.19; 2070 Cimarron Telephone Co 191.10; UNEMPLOYMENT TAXES 2016 OKLA EMPLOYMENT SEC COMM 48.80; CBRI ASPHALT OVERLAY 1579 DUNHAM ASPHALT SERVICE INC 2576.98; Crt Clk Revolving LEASE 28 XEROX CORP 304.41; Payroll 29 CREEK CO TREASURER 2908.95; Crt Payroll UNEMPLOYMENT TAXES 2017 OKLA EMPLOYMENT SEC COMM 186.51; General Boots 1213 JOHN DEERE FINANCIAL 75.00; 1214 JOHN DEERE FINANCIAL 69.99; COPIER CONTRACT 1982 ADVANCED COPIER SYSTEMS LLC 238.50; ELECTION EXPENSES 1937 CREEK CO ELECTION BOARD 588.96; EQUIPMENT 2060 Lampton Welding Supply 19.62; FEES 2054 THOMSONWEST 183.60; FUEL 2056 COMDATA INC 5954.02; INTERNET SERVICE 1977 COX COMMUNICATIONS 232.76; IT Support 1340 Imagenet Consulting LLC 1228.00; Labor & Materials 1449 AIR COMFORT INC 582.00; MAINTENANCE AGREEMENT 1375 Standley Systems 31.03; 1955 AIR COMFORT INC 2750.00; OPEN/CLOSE GRAVE 802 CITY OF SAPULPA 425.00; 995 CITY OF SAPULPA 425.00; 1033 CITY OF SAPULPA 425.00; 1224 CITY OF SAPULPA 425.00; 1615 CITY OF SAPULPA 425.00; Parts & Service 1304 ENLOW & SONS EQUIPMENT 3030.23; PEST CONTROL 980 EMCO TERMITE & PEST CONTROL INC 15.00; PROFESSIONAL SERVICES 2075 PATTEN, CPA, KERRY JOHN 6800.00; Rent 733 Whetstine, Shari 70.00; REPAIRS 1965 Tyco Electric Inc 212.98; SERVICE 732 SHOW INC. 35.00; 1458 CASTLECOM LLC 4992.00; 1551 COX COMMUNICATIONS 36.64; 1645 Verizon Wireless 160.04; 2059 COX COMMUNICATIONS 36.74; 2072 ONE NET 470.00; 2073 ONE NET 640.00; Service Call 1966 AFFORDABLE LOCK AND SAFE 85.00; Supplies 112 LOWES CREDIT SERVICES 26.38; 1292 JOHN DEERE FINANCIAL 382.91; 1296 WESTLAKE ACE HARDWARE OK-020 327.00; 1448 WESTLAKE ACE HARDWARE OK-020 248.93; 1686 T H ROGERS LUMBER CO 56.97; 1974 Amazon Capital Services 91.30; SUPPLIES 1971 MERRIFIELD OFFICE SUPPLIES 366.02; TRAINING 2090 STREET COP TRAINING LLC 249.00; 2091 STREET COP TRAINING LLC 249.00; TRASH SERVICE 1954 Waste Management Of Tulsa 166.28; 1957 Waste Management Of Tulsa 291.64; UNEMPLOYMENT TAXES 2012 OKLA EMPLOYMENT SEC COMM 1148.57; UNIFORM & ACCESSORIES 1231 BAYSINGERS UNIFORMS AND EQUIPMENT 19.50; UTILITIES 1552 O G & E 1442.90; 1648 CREEK CO RURAL WATER D#3 167.00; 1948 O N G 48.44; 1949 O G & E 44.86; 1952 A T & T 1414.28; 1993 O G & E 5799.28; 1997 CITY OF BRISTOW 71.52; UTILITIES ELECTRIC SERVICE 1978 O G & E 1128.96; Water Cooler Tower 1482 FIZZ-O WATER COMPANY 9.00; Health LAWN CARE 1278 MARK CROMWELL 350.00; LEASE 1288 Standley Systems 367.60; REVAL EXPENSES 1835 CREEK COUNTY TREASURER 9314.79; SERVICE 1281 Metro Security 45.00; 1289 VIP Voice Services 835.00; TRAVEL 1263 TATE, DEBBIE 324.30; 1770 Heath, Patricia 31.05; UTILITIES 1273 CITY OF BRISTOW 104.52; Highway CYLINDER RENTAL 1423 Lampton Welding Supply 93.45; FUEL 1546 COMDATA INC 304.53; LEASE/PURCHASE 1243 ARMSTRONG BANK 3069.89; 1876 ARMSTRONG BANK 3069.89; 1877 ARMSTRONG BANK 1014.94; 1878 Arvest Equipment Finance 2768.93; 1879 Arvest Equipment Finance 3163.24; 1890 SNB BANK 1476.23; 1891 SNB BANK 1556.98; 1931 OK DEPT OF TRANSPORTATION 1791.56; MONTHLY UTILITIES 1411 A T & T MOBILITY 279.16; parts 915 CROWN PRODUCTS INC 50.94; PARTS/SUPPLIES 351 PREMIER TRUCK GROUP 135.26; 1870 OCT EQUIPMENT INC 334.75; PAYMENT 999 OTA PIKEPASS CENTER 6.70; 1427 OKLA DEPT OF TRANSPORTATION 1791.56; PIKE PASS 1428 OTA PIKEPASS CENTER 50.96; 1545 OTA PIKEPASS CENTER 28.60; Products and Services 1964 QUALITY PETROLEUM INC 2200.00; SERVICE CONTRACT 1857 EMCO TERMITE & PEST CONTROL INC 65.00; SERVICES 1401 TotalSIR 36.50; 1758 Republic Services #789 135.95; SUPPLIES 716 MERRIFIELD OFFICE SUPPLIES 184.30; 1415 CINTAS CORPORATION NO 2 205.86; 1436 T H ROGERS LUMBER CO 69.99; 1442 VARNERS EQUIPMENT & HARDWARE 89.99; UNEMPLOYMENT TAXES 2013 OKLA EMPLOYMENT SEC COMM 187.44; 2014 OKLA EMPLOYMENT SEC COMM 135.15; 2015 OKLA EMPLOYMENT SEC COMM 336.15; Hwy-ST ASPHALT 1417 DUNHAM ASPHALT SERVICE INC 2704.40; CRS-2 1418 ERGON A & E INC 666.18; Grader Blades 1827 WARREN CAT 861.70; parts 1797 Yellowhouse Machinery Co 2261.62; 1829 Big Iron Parts LLC 518.57; PARTS AND SUPPLIES 1383 AMERICAN WELDING SUPPLY INC 247.91; 1386 ATWOODS 196.82; 1387 DRUMRIGHT AUTO SUPPLY 8.90; 1388 DRUMRIGHT TIRE 105.00; 1390 ECONOMY SUPPLY CO 213.75; 1393 FLEET PRIDE 302.06; 1395 LIONEL HARRIS OIL CO INC 240.90; 1396 NAPA AUTO PARTS 81.91; 1399 P&K EQUIPMENT 1643.37; 1408 YELLOWHOUSE MACHINERY 2106.82; Parts & Supplies 1416 CROW BURLINGAME COMPANY 194.86; 1435 STANDARD AUTO PARTS 697.55; 1643 KUBOTA CENTER 1298.43; PARTS & SUPPLIES 259 WELDON PARTS-TULSA 534.70; 884 O'REILLY AUTO PARTS 496.75; 912 Stewart Martin Equipment 236.58; REPAIRS 1946 TULSA CLEANING SYSTEMS 406.80; ROAD MATERIALS 1391 ERGON A & E INC 1994.64; 1394 GREENHILL MATERIALS LLC 1642.91; Tires 1617 DIRECT DISCOUNT TIRE 1492.92; 1828 SOUTHERN TIRE MART LLC 1928.13; Jail-ST AIR CONDITIONER 2000 AIRCO SERVICE INC 632.00; EQUIPMENT 1803 CASTLECOM LLC 1041.81; FEES 2063 U S POSTMASTER 468.00; FIRE CONTROL SYSTEM 1731 FIRETROL 190.00; FUEL 2057 COMDATA INC 1010.32; FURNITURE 1618 CHARM TEX 941.40; LEASE 2064 Quadient Leasing USA Inc 183.09; SERVICE 2081 COX COMMUNICATIONS 2109.28; Supplies 1967 MERRIFIELD OFFICE SUPPLIES 672.71; UNEMPLOYMENT TAXES 2018 OKLA EMPLOYMENT SEC COMM 1014.13; UTILITIES WATER 2004 SAPULPA RURAL WATER CO 2502.00; 2005 SAPULPA RURAL WATER CO 38.00; Juv Dent-ST FUEL 2055 COMDATA INC 20.10; TRAINING 1947 CENTRAL TECHNOLOGY CENTER 450.00; UNEMPLOYMENT TAXES 2019 OKLA EMPLOYMENT SEC COMM 735.31; UTILITIES WATER 2006 CITY OF BRISTOW 293.89; Resale FUEL 1107 COMDATA INC 282.90; FURNITURE 1841 MERRIFIELD OFFICE SUPPLIES 475.00; Mowing 1372 DIAMOND E LAND SERVICE LLC 980.00; SEARCH ENGINE 1111 LEXISNEXIS RISK SOLUTIONS 180.00; Supplies 1996 MERRIFIELD OFFICE SUPPLIES 1935.04; 2106 MERRIFIELD OFFICE SUPPLIES 36.69; UNEMPLOYMENT TAXES 2020 OKLA EMPLOYMENT SEC COMM 21.70; RM&P IT Support 1534 KELLPRO COMPUTER SOLUTIONS 702.24; UNEMPLOYMENT TAXES 2021 OKLA EMPLOYMENT SEC COMM 16.50; SH Commissary Commissary 2084 TIGER CORRECTIONAL 749.44; 2085 TIGER CORRECTIONAL 613.13; 2086 TIGER CORRECTIONAL 1485.90; 2088 TIGER CORRECTIONAL 613.13; FEES 2003 TIGER CORRECTIONAL 295.00; SH Svc Fee BANQUET 1472 Okla Sheriffs Assoc 180.00; CAMERA 1474 CASTLECOM LLC 8852.00; EQUIPMENT 1732 CASTLECOM LLC 490.00; FEES 2002 TIGER CORRECTIONAL 10.41; FOOD FOR INMATES 2001 TIGER CORRECTIONAL 4868.45; OFFICE FURNITURE 1987 Amazon Capital Services 64.88. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #8: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in O.T. Sapulpa S. 6.7' Lot 1 and N40.8' Lot 2, BLK 59 to T & H Construction Inc. for $1,391.00 plus $100.00 filing & publication total $1,491.00. Gloria Ware, Treasurer Deputy stated property address is 110 S. Birch Street Sapulpa, OK and it has been County owned since 2014. There were no other parties present. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Business Men's Lot 18, BLK 12 to T & H Construction Inc. for $821.00 plus $100.00 filing & publication total $921.00. Gloria Ware, Treasurer Deputy stated property address is 125 S. Independence Street Sapulpa, OK and it has been County owned since 2014. There were no other parties present. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to re-appoint Commissioner Leon Warner to the Creek County Board of Health. Warner stated this should have been done the first of the year, but they are playing catchup. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: DISCUSSION ONLY/NO ACTION regarding the receipt of the draft report from Mission Critical Partners, LLC for the Creek County consolidation feasibility study. Warner stated this is taking longer than anticipated to meet with each individual PSAP holder, to review the study. Warner stated he will contact Dana Logsdon, Deputy Commissioner to place item back on the agenda, when discussion is completed.
Item #7: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in O.T. Kiefer Lot 23, 24, and W ½ of Lot 25, BLK 2 to Carl Wallace for $281.00 plus $100.00 filing & publication total $381.00. Gloria Ware, Treasurer Deputy stated there is no 911 address on the property and it has been County owned since 2016. There were no other parties present. The Board asked for further clarification of legal description and information was given my Stephanie Wickliff and Andrew Goforth. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Whitehouse and seconded by Warner to let for Bid#21-5 One or More New or Used Road Graders for District #3 with financing to be opened 11-2-20. Whitehouse stated we need some new graders and we cannot afford to keep repairing the older ones. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made Stephens and seconded by Warner to approve a change order to Bid#20-15 Asphalt Projects, being paid to Dunham Asphalt for no more than 1400 tons, being less than the 10% contingency allowed. Stephens stated that he had a meeting Friday with Dunham's and there were some errors on the math calculations, there were more bad spots than we anticipated on having. I had built in a 10% contingency to the purchase order and the law states that I cannot go over 15%. I will know more today on exactly how much we are off, the cost was $59.50 a ton, so we are roughly looking at $84,371.00, which is under the 10% contingency. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Warner and seconded by Whitehouse to approve request from the Creek County Treasurer's Office to transfer $0.02 from the Creek County Official Depository Account to the County General Account. Don Engle, Treasurer stated that after discussing this with the Court Clerk, District Attorney and the State Auditor's Office on how we clear up an error from 2008. This was the best way to reconcile the account. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #15: DISCUSSION ONLY/NO ACTION to consider directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-3300-1110/BMA-1A with fund from the Creek County Court Clerk's Office Fund for reimbursement of 25% of Ashley Bartley's monthly pay claim on a reoccurring basis as per 62 O.S. 335, and procedures implemented by the State Auditor's Office. Dana Logsdon, Deputy Commissioner stated we hired Ashley due to COVID and have additional cleanings throughout the complex and courtrooms. I had discussed this with Jennifer Mortazavi on the Court Clerk reimbursing the County 25%, since this is reimbursed by CARES. Mortazavi stated that we can submit this for reimbursement, however we cannot submit the whole salary, if we are receiving 25% back. We would need to deduct that amount. Stephens stated let's address this again the first of the year, I think this is a good use of a resource that we already have and the best use of the monies received. Let's not split this up yet and handle this on the county side, we need the additional cleaning anyway. Amanda Vanorsdol gave a brief description of the cleaning that is required for the court rooms, she will be deep cleaning once a month and provide daily cleaning of the courtrooms as well. The cost for the 25% reimbursement would be around $667.00 per month, as you know the State cut our cleaning budget. We do appreciate the extra cleaning, as the Judges do as well.
Item #16: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline, by boring, size of line ¾" HDPE, to cross W. 71st St. approximately 2.81 miles N. and 0.41 miles W. of SH-97 and SH-166 further described as 967' E. of the S.W. corner of Section 2, T18N, R11E and the N.W. corner of Section 11, T18N, R11E in District #2. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Warner and seconded by Whitehouse to extend Resolution#2020-87 one more week until 10/19/20. Covey Murray, Emergency Management stated we have 166 active cases as of Monday, with 11 new. There was discussion of the numbers from the past week being 176 being the high, so we are down slightly. Warner stated we are still on the stratosphere with the increase of cases since phase III and IV have been in place. This may become the new normal. The Board asked Fred Clark, Deputy Sheriff if there have been any issues this past week. Clark stated none that he is aware of, things are running smoothly. Amanda Vanorsdol, Court Clerk informed the Board that they will be holding a Juvenile Jury Trial next week with about forty jurors. We will probably be down to just 20-25 that will stay for trial. We are working with Judge Sener and Farris on the best way to have the trial and keep everyone safe. Warner stated I see no reason not to continue this resolution. Vote as follow: Stephens - No, Warner - Aye, Whitehouse - Aye.
Public Comment: Suzanne Shirey, Sapulpa Chamber discussed with the Board on having a Community Tree of Hope this year, this would be a join project with the chamber and Mainstreet. The cost is $18,000.00 for a 26' tree, we are just in need of assistance from the County with putting up the tree, taking down and storing of the tree. We are working on the details to hopefully have the lighting of the tree with the lights on downtown. We are working with the local retailors to decorate and stay open for this event. People have been longing for this for years, but I think this year is the best time. People need some hope. There was discussion of the placement of the tree and the details on the storage was discussed.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:02 a.m. to adjourn and meet again 10-19-20. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.