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2020-10-05 Meeting Minutes

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    October 05, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, October 05, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of September 28, 2020 with correction to item #21 removing (waiting) those people to get tested and replacing with wanting. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Whitehouse and seconded by Warner to September Monthly Reports from County Clerk, Treasurer, District Attorney, and Sheriff Office; Monthly Appropriations; Transfers $5,044.70 from 1214-4-4700-2005 Rental Free Fair FY2019-2020 to 1214-4-4700-2005 Rental Free Fair FY2021; Blanket Purchase Orders #2022 - 2049; Purchase Orders #2019-2020 General AMMUNITION 6668 GT DISTRIBUTORS-AUSTIN 565.47; Labor & Materials 6225 Tyco Electric Inc 3200.10; Hwy-ST Labor & Materials 6829 Ideal Machine & Welding 155.00; 2020-2021 911 Phone PROFESSIONAL SERVICES 1837 MISSION CRITICAL PARTNERS, LLC 11542.50; CBRI CULVERTS 346 FENSCO INC 3351.20; MATERIAL 1540 APAC CENTRAL INC 2120.20; Pipe 1798 FENSCO INC 3411.08; Crt Clk Revolving Supplies 27 OME CORPORATION LLC 49.00; Drug Court ADMINISTRATIVE SERVICES 1845 HUMAN SKILLS & RESOURCES INC 4249.97; General null 1934 SAPULPA DAILY HERALD 415.05; AIR FRESHENERS 793 Simply Scentsational 18.00; BOCC MINUTES 1831 SAPULPA DAILY HERALD 520.50; BOTTLED WATER 503 CULLIGAN OF TULSA 17.50; CCSO VEHICLE REPAIRS 1234 Midtown Auto & Diesel Repair Inc 739.36; COMPUTER 1619 CASTLECOM LLC 3487.84; CONTRACT SERVICES 642 OSU CO-OP EXT SERVICE 16333.33; JANITORIAL 504 Trout, Darrel 240.00; Labor & Materials 127 A & M ELECTRIC INC 85.00; 1607 LAFEVERS 2573.00; 1608 LAFEVERS 4600.00; 1687 WOOTEN PLUMBING AND UTILITES LLC 2343.00; PARTS 1970 SOUTHSIDE MOWERS 3.99; portable toilet 1825 PORTA-JOHN 185.00; RECYCLE SERVICE 1945 SHOW INC. 135.00; Salary/Benefits 1832 DISTRICT ATTORNEYS COUNCIL #24 17500.00; SERVICE 498 COX COMMUNICATIONS 355.70; 862 COX COMMUNICATIONS 46.67; 1245 A T & T 111.48; 1251 A T & T 76.36; 1370 COX COMMUNICATIONS 175.66; 1456 SHOW INC. 300.00; 1549 A-1 REFUSE 230.00; 1802 W. B. COX CO. INC. 305.00; SERVICE AGREEMENT 488 XEROX CORP 55.00; Supplies 139 MERRIFIELD OFFICE SUPPLIES 37.46; 1451 MERRIFIELD OFFICE SUPPLIES 510.00; 1685 SPENCO METAL WORKS 2352.00; TIRES/DEPUTY CARS 1943 BRISTOW TIRE & AUTO SERVICE 521.32; TRAINING/TRAVEL 527 Visa 118.29; TRASH SERVICE 1942 Waste Management Of Tulsa 61.68; TRAVEL 64 MCDOUGAL, STEPHANIE A. 33.24; 484 Trout, Tina 36.28; UNIFORM & ACCESSORIES 1590 BAYSINGERS UNIFORMS AND EQUIPMENT 353.19; 1745 BAYSINGERS UNIFORMS AND EQUIPMENT 21.00; UTILITIES 500 O G & E 211.04; 1833 CITY OF SAPULPA 857.53; 1968 COX COMMUNICATIONS 46.67; 1969 COX COMMUNICATIONS 111.82; Vehicle Upfit 1501 I CARE AUTO GLASS & PARTS 900.00; 1502 I CARE AUTO GLASS & PARTS 900.00; WINDOW TINT 1493 AUTO ENHANCERS 200.00; WINDSHIELD 1622 Safelite Fulfillment Inc 509.97; Health EQUIPMENT 1744 McKESSON 189.69; FLAGS 1800 MERRIFIELD OFFICE SUPPLIES 95.98; JANITORIAL 1275 CLEANING TECHNOLOGIES INC 1364.25; SERVICE 1258 Waste Management Of Tulsa 120.75; Supplies 1560 MERRIFIELD OFFICE SUPPLIES 199.29; 1799 MERRIFIELD OFFICE SUPPLIES 139.80; UTILITIES 1274 CITY OF SAPULPA 221.53; 1284 O G & E 1106.36; 1285 O N G 38.62; Highway MATERIAL 1740 Duge Barnhart Construction 1435.00; OFFICE SUPPLIES 1407 MERRIFIELD OFFICE SUPPLIES 199.99; PARTS/SUPPLIES 1963 WHITE STAR 86.11; PAYMENT 1433 SNB BANK 1476.23; 1434 SNB BANK 1556.98; SERVICE 1256 A T & T 53.30; SERVICE CONTRACT 1853 ATLINK SERVICES LLC 324.95; SUPPLIES 1002 LOCKE SUPPLY 32.36; 1880 PAM DISTRIBUTING INC 119.00; TIRES 1818 SOUTHERN TIRE MART LLC 395.13; TRASH SERVICE 1439 Tri-Fab Trash Service 80.00; UTILITIES 1385 A T & T MOBILITY 70.91; 1389 DRUMRIGHT UTILITIES 121.95; 1755 A T & T 386.76; 1869 O G & E 120.29; 1950 O G & E 571.27; UTILITY 1429 O N G 96.52; WATER BILL 1382 CREEK CO RURAL WATER D#2 61.70; Hwy-ST CYLINDER RENTAL 1420 Industrial Welding & Tools Supply 99.75; Gravel 1637 QUAPAW COMPANY 9304.09; PARTS & SUPPLIES 208 MCH Kenworth-Tulsa 20.42; SERVICES AND SUPPLIES 1820 CECIL & SONS DISCOUNT TIRES 69.95; TIRES & REPAIRS 1445 ACME WHEEL ALIGNING CO 195.00; Jail-ST CCJ MAINTENANCE 1233 LOCKE SUPPLY 176.81; Ccj maintenance kitchen 1804 GOBOB PIPE & STEEL SALES LLC 68.58; CCJ VEHICLE TINTING 1058 AUTO ENHANCERS 150.00; COMPUTER SUPPLIES/PARTS 1512 CASTLECOM LLC 225.40; JAIL CLEANING SUPPLIES 1665 MERRIFIELD OFFICE SUPPLIES 568.53; NATURAL GAS 1850 Symmetry Energy Solutions LLC 267.75; TRASH SERVICE 1944 Waste Management Of Tulsa 639.05; WINDOW TINT 1491 AUTO ENHANCERS 100.00; Juv Dent-ST CABLE 1940 DISH NETWORK 107.92; INTERNET SERVICE 1941 A T & T 66.63; UTILITIES GAS SERVICES 1839 O N G 129.85; ML Fee LEASE 1973 Quadient Leasing USA Inc 184.62; Planning/Zoning LEASE 1356 Quadient Leasing USA Inc 167.11; Resale EQUIPMENT 1528 TM CONSULTING INC 918.00; 1616 TM CONSULTING INC 459.00; 1626 TM CONSULTING INC 459.00; 1662 TM CONSULTING INC 459.00; 1663 TM CONSULTING INC 430.00; IT Support 759 TM CONSULTING INC 250.00; 1252 TM CONSULTING INC 1457.00; 1352 TM CONSULTING INC 190.00; 1365 TM CONSULTING INC 250.00; 1536 TM CONSULTING INC 250.00; 1548 TM CONSULTING INC 665.00; JANITORIAL 1102 Gster Cleaning 520.00; SERVICE 15 COX COMMUNICATIONS 48.42; TAX WARRANT SERVICE 1099 CREEK COUNTY SHERIFF 1050.00; SH Commissary Commissary 1960 TIGER CORRECTIONAL 1341.77; MEDICAL 959 Turn Key Health Clinics LLC 1837.74; SH Svc Fee FOOD FOR INMATES 1840 TIGER CORRECTIONAL 4902.09; SCANNER 1738 KELLPRO COMPUTER SOLUTIONS 1210.00. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Whitehouse and seconded by Warner to sign Transcript and Deed on property located in O.T. Shamrock Lot 4, BlK 6 that was sold in Public Sale on September 28, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2020-125 directing the Creek County Treasurer to credit the Creek County Election Board General Fund Personal Services Account with any reimbursement that may come from entities calling elections, such as municipalities and school districts, for reimbursement for overtime pay for election workers during the fiscal year 2020-2021, as per Title 62 O.S. §  335, and procedures implemented by the State Auditor's Office. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: DISCUSSION ONLY/NO ACTION on recognition of Sheriff's Office staff members honored by the Oklahoma Sheriff's Association at the 2020 OSA Conference. Bret Bowling stated that in recognition of the outstanding deputies of Creek County, these recipients are out of all seventy-seven counties. First, we have Cynthia Thompson, she has served as Detention Officer for eight years and sets a high example of what a Detention Officer should be and is being recognized as the 2020 Detention Officer of the Year. Scott Ray, is next he has been an officer for three years and in January 2020, he responded by a car fire in Sapulpa, where he rescued a small child from the burning car and attempted to save the driver. He is being recognized with the 2020 Life Saving Award. And third, we have Eric Tilley started out as a Detention Office and then moved to patrol in December 2018. In October 2019 he responded to a sexual abuse call, that lead to a pursuit. Which then lead him back to the residence, where he came under fire and placed himself between the suspect and victim. Tilley fired back and his car sustain damage from the shots fired. He is receiving the 2020 Metal Valor. Bowling stated this just proves how dangerous our jobs are and how these deputies are shining examples of dedicated heroic employees are.  Stephens and the Board of County Commissioners thanked each officer for their service, we know you are 24/7 and we apricate all you do.

Item #10: Motion was made by Stephens and seconded by Warner to award Project# SO-1-8/28/20 Installation of New Flooring/Creek County Sheriff's Office per recommendations of Paul Farris, Project Coordinator and Fred Clark, Chief Deputy to LaFevers Carpet and Tile for $10,540.00, as per Title 61 O.S. § 101-138. Quotes submitted by C & C Tile and no bid from Mill Creek. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: DISCUSSION ONLY/NO ACTION Notification and Acceptance of yearly Commissary Report for 2019 from Sheriff Office. Proceeds from Commissary Provider $148,930.06, Payments to Commissary Provider $118,811.95, net profit $30,118.41. Beginning Balance $36,181.02, Payments from Commissary Operations $380,459.22, Disbursements $304,694.51 and ending balance $111,945.73. Bank Balance $151,427.28 deposits in transit $740.00, Outstanding Checks $7,333.33, adjusted bank balance $144,834.45.

Item #12: Motion was made by Warner and seconded by Whitehouse to approve purchasing of equipment from the CARES ACT reimbursement Fund 1510-1-2000-2005 to reduce the risk to staff and inmates for inmate services. Fred Clark, Chief Deputy stated this would be AA Meetings and Church Services for the inmates, this will allow them to attend programs, in a multipurpose room and us to be able to monitor them while doing so. This is another safety measure we are implementing. We will have a monitor, cables and metal inclusive box, with shatter proof glass covering monitor. This is a live feed and does not offer interaction. We have a quote from CastleCom for $3,560.65. Stephens stated this allows for some face to face meeting and keeps programs going through this pandemic. There was discussion of the monies received from the CARES ACT and how this is a good expense for the County. The Board directed Dana Logsdon to get the Purchase Order encumbered out of the CARES Fund. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Stephens and seconded by Warner to let for Bid#21-4 RFID Inmate Tracking System to be opened on 10-26-20. Fred Clark, Chief Deputy gave a brief explanation of this system and the safety measures it has with our employees. This is a radio frequency identification device, that will help with tracking inmates, items purchased from Commissary and returned, the moving of inmates withing the facility and outside of facility tracking court interactions. This will help eliminate human error of writing down the information and tracking certain items sold and returned. There will be sensors within the building and this could be a tool to help identify who inmates was around, if an outbreak was to happen at the jail. Warner asked Goforth, Assistant District Attorney if this could be reimbursed under the CARES ACT. Goforth stated we will have to wait and see, what the vendors offer for COVID related matters and have discussion of are the capabilities like. But it could be, we will have to wait and see. Warner asked if they have a rough estimate of cost, Clark stated anywhere from $40,000.00 - $60,000.00. Bowling stated this would reduce the contact our officers would have with inmates; we would be able to just scan the wristband. Also, it is better to implement something like this when our population is down, because our head count will rise. The Board stated we will see what this intel's on October 26, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Stephens and seconded by Whitehouse to designate Leon Warner to sign request from Meshek & Associates, LLC on Unattainable Lien Waiver on parcel 1 of ODOT project J/P:30473(05), Carson Ridge Bridge over Salt Creek on Highway 48, agreeing to take full financial responsibility up to the amount of property owner was paid $600.00 for property acquisition relating to the project. Warner stated he has had discussion with Meshek and it's not worth the paperwork and time spent on the $600.00, the risk is very minimal. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Stephens and seconded by Whitehouse to approve change order for modernization of elevator in the Collins Building Bid#20-9 Modernization of Elevator to Otis Elevator Company in the amount of $2,985.00. Paul Farris, Project Coordinator stated that this is for stainless steel door panels, that was not in the original bid. It will take them two days to complete, so they would like to start on a Friday and install the doors on Monday. Stephens stated that Dana Logsdon needs to check with Cindy to make sure when there is nothing scheduled for the Ballroom. Also, the second and third floor need to be notified and have someone available to come down to accommodate a customer if needed. Warner stated it would be ideal if they could start this Friday, since we are closed on Monday due to holiday. Farris will check and see, then make proper notifications. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #16: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2020-126 removing Requisitioning Officer Roy Smith and adding Justin Mann for Creek County Highway District #3 (1102-6-4300-1110; 1102-6-4300-1320; 1102-6-4300-2005; 1102-6-4300-4110; 1102-6-6530-2005; 1103-6-4300-4030; 1313-6-8043-2005). Whitehouse stated that Roy Smith retired and we are just making changes to accounts. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #17: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2020-127 allowing Justin Mann to drive a county-owned vehicle home. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #18: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-128 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office Fund for reimbursement of utility payments, in the amount of $76.50, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #19: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of line ¾" HPDE, to cross Buford Ave. approximately 3.33 miles S. and 3.30 miles W. of SH-51 and SH-97 further described as 1649' S. and 1218' W. of the N.E. corner of Section 6, T18N, R11E in District #2. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #20: Motion was made by Warner and seconded by Whitehouse to extend Resolution#2020-87 one more week until 10/13/20. Covey Murray, Emergency Management stated we had 1258 cases since March with 34 deaths. Friday we were at 1216 total cases, with 17 new cases, we have 152 active cases throughout the county and 1030 have recovered. Warner stated we are up 15% from last week. Stephen stated that last Tuesday was our highest at 158 then we went down to 148, then back up to 152 Friday. Last Saturday until Friday, we only went up 1 on average. There was discussion of 95 new cases since last week, but 94 have dropped off. We are still generating new cases; this is real and it hasn't gone away. Stephens stated Countywide we have done a pretty good job of keeping the complex clean. I still don't think we need a deputy pulled off the streets to lockdown the Courthouse, it needs to be open to the public, it is a public building, and you can still have a mask mandate. It is already required in the other offices and we don't need a deputy to be there 8-9 hours blocking the door and watching the common areas. Dana Logsdon, Deputy Commissioners stated they have hired Ashely full-time to clean the complex and courthouse. She will be deep cleaning the court rooms once a week and Amanda Vanorsdol, Court Clerk is going to pay a percentage of her pay to help with the cleaning over there. Whitehouse stated he received a call from Laura Farris and Amanda Vanorsdol and they are asking for the Resolution to continue, but it is up to the Sheriff. They are getting ready to start jury terms and are asking that we keep it in place. Judge Golden briefed the Board on continuing the Resolution, we have Juvenile Jury terms coming up and we are asking that the resolution stay in place. We have seen other Courthouses close due to exposure and we are trying to keep this from happening here. We have done a great job so far, and we ask that it be continued. We have seen other counties stepping up the cleaning of the courtrooms and courthouses and are happy to hear we will be adding some additional cleaning here as well. Warner asked how many are we expecting for Jury term, Golden roughly 60-75 people and we are going to spread this process out as much as we can to limit the number of people, we will have there. Judge Farris has worked with the Health Department on a letter that contains information for each potential juror to read and have. I just think it's better for a Deputy to enforce the masks, than a civilian. Again, we all know this can be spread airborne and we are just doing our part by having a mask mandate and protecting everyone, I join with Judge Farris and Amanda to continue the resolution as stated before. There was discussion with making changes and allowing the building to be open and keeping the same flow, entering in on the north door and exiting on the east door. We would need signage for handicap to enter and exit on the northside of building. Warner asked Goforth if the resolution stated the number of deputies that must be at the Courthouse. Goforth stated no, it just defines the entrance, exit, doors to be locked and mask mandate. Warner stated after speaking with Laura, he is open to leaving the number of deputies up to the Sheriff. Bowling asked the Board if they will continue to pay for the third deputy, Warner stated no, you will be reimbursed for that from the CARES ACT. You have already received monies for salary and benefits for all your employees and it can be reimbursed. Sheriff stated you started off paying for it out of the Use Tax and I could pay somewhere else on that reimbursement that was received. Warner stated I am not sure about that you were reimbursed for that salary. There was discussion of the monies coming in only covering the salary of one deputy, we put the second one on the budget account and we could have the other one out in the field. We are looking into other option for the courthouse and not having that third person there. There was discussion of making sure no one is being turned away at the courthouse, we heard about an incident last week and we had discussed that with the closure that no one was turned away, you would make accommodations to assist everyone. Golden stated we are and we will look into the incident and see how we can do a better job on communication. Vote as follows: Stephens - No, Warner - Aye, Whitehouse - Aye.

Public Comment: Whitehouse introduced Roger Smith, as his new Road Supervisor. He is very knowledgeable and knows what's going on.

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:11 a.m. to adjourn and meet again 10-13-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.