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2020-9-28 Meeting Minutes

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    September 28, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, September 28, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Whitehouse and seconded by Warner to approve the minutes of September 21, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve Contract from Elite Systems, Inc. for Emergency Management; Error Correction $100.00 from 001-1-0800-2005/D2 to 001-1-2000-2005/R2; Transfers $4,202.63 from 1315-2-8034-2005 CJM4 Sheriff FY2019-2020 to 1315-2-8034-2005 CJM4 Sheriff FY2021; $5,000.00 from 1226-2-1100-2012 SSF17 Sheriff FY2019-2020 to 1226-2-1100-2012 SSF17 Sheriff FY2021; $2,000.00 from 1226-2-0400-2005 SSF2 Sheriff FY2019-2020 to 1226-2-0400-2005 SSF2 Sheriff FY2021; $850.00 from 1201-2-3601-2005 E911 Phase II Sheriff FY2019-2020 to 1201-2-3601-2005 E911 Phase II Sheriff FY2021; $1,362.35 from 1315-2-0400-1110 CJM1A Sheriff FY2019-2020 to 1315-2-0400-1110 CJM1A Sheriff FY2021; $3,388.00 from 1315-2-0400-2005 CJM2 Sheriff FY2019-2020 to 1315-2-0400-2005 CJM2 Sheriff FY2021; $1,110.79 from 1223-2-0400-2005 SSF7 Sheriff FY2019-2020 to 1223-2-0400-2005 FY2021; $1,856.12 from 1317-2-0400-2005 JJC2 Sheriff FY2019-2020 to 1317-2-0400-2005 JJC2 Sheriff FY2021; $51.80 from 1102-6-4000-2005 Co HWY Unrestricted M&O-ALL HWY FY2019-2020 to 1102-6-4000-2005 Co HWY Unrestricted M&O-ALL HWY FY2021; $35.00 from 1102-6-4100-2005 M&O-D1 HWY FY2019-2020 to 1102-6-4100-2005 M&O-D1 HWY FY2021; $6,818.11 from 1102-6-4200-4110 from Cap Outlay-D2 HWY FY2019-2020 to 1102-6-4200-4110 Cap Outlay-D2 HWY FY2021; $9,884.58 from 1201-2-3600-2005 WR911 Commissioners FY2019-2020 to 1201-2-3600-2005 WR911 Commissioners FY2021; $179.39 from 1313-6-8040-4110 HTX3 HWY FY2019-2020 to 1313-6-8040-4110 HTX-3 HWY FY2021; $21.20 from 1313-6-8042-2005 HTX-2 HWY FY2019-2020 to 1313-6-8042-2005 HTX-2 HWY FY2021; $151,899.24 from 1301-1-0800-2005 GA2 Commissioners FY2019-2020 to 1301-1-0800-2005 GA2 Commissioners FY2021; $2,563.55 from 1219-1-3200-2005 PUD Commissioners FY2019-2020 to 1219-1-3200-2005 PUD Commissioners FY2021; Blanket Purchase Orders #1852 - 1938; Purchase Orders # 2019-2020 Drug Court DRUG COURT ADMIN SERVICES 6416 HUMAN SKILLS & RESOURCES INC 11250.00; General Maintenance 664 Pitney Bowes Inc 1212.75; VET SERVICES 5212 BRISTOW VETERINARY CLINIC LLC 435.00;Health SALARY 5727 Okla State Dept Of Health 17137.87; 2020-2021 911 Phone null 1796 A T & T 2235.96; Dispatch office supplies 1664 Amazon Capital Services 93.93; FEES 1788 OK COMMUNICATIONS SYSTEMS 221.44; CBRI SERVICES AND SUPPLIES 1406 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 2100.00;CH Improv-ST Agreement 1816 CREEK CO PUBLIC FACILITIES 101983.46; Crt Clk Revolving Supplies 26 Witty Ideas 50.00;Drug Court DRUG COURT ADMIN SERVICES 801 HUMAN SKILLS & RESOURCES INC 11250.00; Excess Resale EXCESS RESALE 24 Russell Scott Anderson 15280.84; General ADMINISTRATIVE SERVICES 1349 INCOG 5000.00; AIR FRESHENERS 1450 Simply Scentsational 154.00; AMMUNITION 1747 QUIK FIX GUN & PAWN 400.00; BOCC MINUTES 1655 SAPULPA DAILY HERALD 363.30; EQUIPMENT/INSTALLATION 996 ESI - Elite Systems Inc 4891.80; FEES 1786 VERIZON CONNECT NWF,INC 16.19; Insurance Premiums 1817 Guardian 146.59; LEASE 728 Quadient Leasing USA Inc 327.00; 1794 CREEK CO HOME FINANCE AUTH 1500.00; OFFICE SUPPLIES 1683 Amazon Capital Services 209.79; PARTS AND LABOR 1651 CHARLEY S SOUTHSIDE LOCKSMITH 646.30; PEST CONTROL 1132 EMCO TERMITE & PEST CONTROL INC 300.00; PUBLICATION 109 SAPULPA DAILY HERALD 459.36; Rent 734 Whetstine, Shari 70.00; Repairs 1151 PRO TECH ROOFING INC 1225.00; REPAIRS 1531 PRO TECH ROOFING INC 975.00; SERVICE 1196 A T & T 199.99; 1255 COX COMMUNICATIONS 169.70; 1790 COX COMMUNICATIONS 73.28; 1791 O N G 127.42; Supplies 857 JOHN DEERE FINANCIAL 42.80; 1801 Amazon Capital Services 100.50; 1811 MERRIFIELD OFFICE SUPPLIES 431.28; TROPHIES 792 D & D OFFICE SUPPLY 1046.50; Utilities 1822 COX COMMUNICATIONS 152.73; 1824 COX COMMUNICATIONS 16.97; UTILITIES 1812 COX COMMUNICATIONS 166.67; 1813 COX COMMUNICATIONS 33.94; 1815 COX COMMUNICATIONS 67.88; Health LEASE 826 Pitney Bowes Inc 71.25; 1276 DOTCOM LEASING LLC 445.00; OFFICE SUPPLIES 1742 MERRIFIELD OFFICE SUPPLIES 160.00; Supplies 1279 MERRIFIELD OFFICE SUPPLIES 199.29; Highway EQUIPMENT 1678 Amazon Capital Services 677.99; PARTS AND REPAIR 1236 P&K EQUIPMENT 1671.78; 1677 M & M TRUCK PARTS INC 2000.00; PARTS/SUPPLIES 333 MHC Kenworth-Tulsa 222.00; 334 OCT EQUIPMENT INC 420.06; 1728 WHITE STAR 98.80; SERVICE 323 A T & T 252.47; SIGNS 1378 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 151.60; Supplies 1112 WALMART CREDIT SERVICES 140.88; T-SHIRTS 1008 Witty Ideas 554.76; UTILITIES 1376 A T & T MOBILITY 245.97; UTILITY 1412 A T & T 224.28; Hwy-ST PARTS 1674 LIONEL HARRIS OIL CO INC 30.00; ROAD MATERIAL 1022 QUAPAW COMPANY 8180.78; SIGNS 226 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 656.80; Jail-ST AIR CONDITIONER 1666 AIRCO SERVICE INC 524.00; CCJ VEHICLE REPAIRS 1235 Midtown Auto & Diesel Repair Inc 383.49; LAWN EQUIPMENT 1729 SPRINGDALE TRACTOR CO. 49.22; 1730 Sutton Tractor 56.97; parts 1806 A & M ELECTRIC INC 14.18; PHONE & INTERNET SERVICES 1809 A T & T 273.66; SUPPLIES/JAIL 1667 CHARM TEX 2935.50; Tolls 1785 EXPRESS TOLL 22.90; UTILITIES ELECTRIC SERVICE 1735 O G & E 64.56; 1736 O G & E 74.33; 1737 O G & E 5572.86; UTILITIES GAS SERVICES 1734 O N G 206.71; Juv Dent-ST PHONE & INTERNET SERVICES 1787 A T & T 435.62; SPRINKLER HEADS 1624 FIRETROL 570.00; ML Fee POSTAGE 1751 QUADIENT FINANCE USA INC 300.00; 1849 QUADIENT FINANCE USA INC 345.77; Planning/Zoning null 1749 MERRIFIELD OFFICE SUPPLIES 8.14; INSTALL GLASS 1318 GLASSCO GLASS & GLAZING LLC 980.00; Materials 1792 MERRIFIELD OFFICE SUPPLIES 58.25; UTILITIES 1814 COX COMMUNICATIONS 50.91; Resale SERVICE 14 COX COMMUNICATIONS 186.67; Supplies 1628 MERRIFIELD OFFICE SUPPLIES 27.99; 1679 MERRIFIELD OFFICE SUPPLIES 466.75; 1821 MERRIFIELD OFFICE SUPPLIES 244.27; SH Commissary Commissary 1808 TIGER CORRECTIONAL 1748.95; SH Svc Fee MEDICAL SERVICES/JAIL 1746 Turn Key Health Clinics LLC 31434.89; TRAINING REGISTRATION 1368 Okla Sheriffs Assoc 400.00; Use-ST AIR CONDITIONER 415 AIRCO SERVICE INC 45140.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in O.T. Shamrock Lot 4, Blk 6 to Tamara Clarke for $174.00 plus $100.00 filing and publication total $274.00. There were no other parties present. Gloria Ware, Treasurer Deputy stated there is no 911 address and this property has been on the tax rolls since 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Stephens and seconded by Warner to sign Resolution#2020-119 rezoning request CCZ-2007 and lot split CCLS-2698-Jim Tucker per recommendations of CCPC and CCBOA. Tract 1 rezoning request from Agricultural District to Light Residential to allow lot split. Tract 1 will contain 1.00 acres more or less. Tract 2 will remain Agricultural and contain 4.00 acres more or less. Tract 1 has an easement that was approved by the CCBOA. Both tracts will meet all requirements and are not located in a flood zone. Property has been owned by applicant since 1978 and the applicant owns 5 acres to the west of the tracts. The CCPC and CCBOA-384 recommended approval on 9/22/20, along with the Planning Office. Property is located at 15915 S. 49th W. Avenue, Kiefer, OK.-Wendy Murray Planner. There was no opposition and applicant is present. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-120 rezoning request CCZ-2016 and lot split CCLS-2693-MFA Oil/Patrick Barrett. Rezoning from Agricultural District to Industrial District to allow lot split for industrial. Tract 1 contains 2.3 acres more or less. Tract 2 will contain 8.6 acres more or less. Both tracts will meet all requirements and are not located in a flood zone. There was no opposition. The CCPC recommended approval on 9/22/20, along with the Planning Office. Property located at 11138 W. 186th St. S. Sapulpa, OK.-Wendy Murray, Planner. Murray stated this is being rezoned due to the Turnpike purchasing the part of the property. They will be using the existing electric pole. There was no opposition and applicant is present. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2020-121 rezoning CCZ-2018 and lot split CCLS-2702-Greg Maze. Rezoning from Agricultural District to Light Residential District to allow for lot split. Tract 1 will remain Agricultural District containing 6.15 acres more or less. Tract 2 will contain 0.50 acres more or less. Both tracts meet all requirements and are not located in a flood zone. Applicant will build a home on Tract 1 and the son will occupy the existing home on Tract 2. The CCPC recommended approval on 9/22/20, along with the Planning Office. Property located at 11138 W. 186th St. S. Sapulpa, OK.-Wendy Murray, Planner. There was no opposition and applicant is present. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to approve CIRB 8-year Transportation Plan for Creek County. Warner stated that all projects appear to be pushed out at least another year. The Board discussed Three Bridges being a top shelf project and ready to go, when funding is available. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-122 for lease renewal for the County Road Maintenance and Equipment Revolving Fund. Warner stated they are looking at some graders, if we do not have this resolution, we cannot participate in the program. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: DISCUSSION ONLY/NO ACTION regarding the receipt of the draft report from Mission Critical Partners LLC for the Creek County consolidation feasibility study. Warner stated we started this four to five months ago, we had a June meeting discussing the 911 efforts for Creek County. We have been presented with a draft report to review and share with the "Stakeholders". Once, we have met with the Stakeholders and reviewed the information, Mission Critical wants us to have a meeting to discuss comments that were addressed. This is a lot of information; it touches base with common practices with other 911 authorities and gives recommendation to consolidate the number of PSAPS we have. Creek County currently has five PSAPS and not one entity can get to the next generation 911, by itself. Not one entity has the budget to handle this next generation 911 program. As, this technology moves forward it will be able to locate you anywhere, you could be in the middle of a river or field and it would be able to locate you. Johnny Brock asked where the five PSAP's are located, Stephens stated Sheriff Office, Sapulpa, Mannford, Bristow and Drumright. Sheriff, Bowling stated that the report says what we have always suspected. Stephens stated that the number of calls that Sapulpa receives was 24,008 and Sheriff's Office was 10,452. They discussed the national average of the employee answering the calls being $30.00 per hour. Warner stated we received a grant to be able to have this study conducted, we will be moving forward in forming a trust, then we will be able to start making decisions. It was decided by the Board that this item be back on the agenda for discussion on Tuesday, October 13, 2020 for discussion.

Item #14: Motion was made by Stephens and seconded by Warner to let for Bid#21-3 2020 Tax Statements for the Creek County Treasurer to be opened on 10-19-20. Jana Thomas, stated we are missing some information, but should be able to gather that by the end of today. I know Don Engle, Treasurer is drafting a letter to send with statements detailing they are unable to collect taxes at the banks they have in the past this year, due to COVID. Engle stated this bid is the standard information and I will have everything to Thomas this afternoon. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: DISCUSSION ONLY on review of yearly Commissary Report from the Sheriff's Office. Bret Bowling, Sheriff stated he apologizes that this report was due at the beginning of the year. During a surprise audit, it was discovered this was not completed. We have accomplished corrections of many other things and this just slipped by. We have procedures in place moving forward. Warner discussed the past audit reports on the money being turned over to your fund, have you guys cleaned that up. Bowling stated he is unsure and would report back to the Board on that information. This report was produced by my employees, Warner stated that the numbers do not match up. Bowling stated he will review the report and come back to the Board with answers. Stephens stated that you will need to call and place this item on the agenda, when it is ready.

Item #16: Motion was made by Stephens and seconded by Warner to authorize Bret Bowling, Sheriff to sign Amendment 1 to Agency Product and Services Agreement between Alcohol Monitoring Services, Inc. and Creek County Sheriff's Office. This is an annual service, Goforth stated the Amendment is continuing service until 6/30/21. Bowling stated this service is critical for the county and provides GPS monitoring and a good safety/security factor. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #17: DISCUSSION ONLY/NO ACTION on hiring or contracting with a grant writer or grant administrator for the County. Stephens stated he only received feedback from the Sheriff with concerns and recommended qualifications for position. Warner stated that with the education requirements that you have referred to, it might be in our best interest that we contract the position. Bowling stated we need them to have some law enforcement background or ability to learn the policy and procedures of our office. Stephens stated he is going to reach out to Randy Robinson and see if he has any recommendations. This would have to be a hybrid position to also assist with FEMA Warner stated. Bowling asked is this not something we can contract with INCOG for, the Board stated they didn't think so, but would check. Stephens will reach out to INCOG and other counties and see if they have any ideas. Jana Thomas, Purchasing Agent stated regardless of who the employee is, we have a lot of our own parts that have to be provided to that person. We need to educate ourselves on the everyday side of purchasing and documentation. So, that when a disaster happens, we have the detail that they are requiring, this would make it a lot easier with the paperwork side of things. We need to look at training within the County on our current system. Stephens stated we will revisit this item on 10-13-20.

Item #18: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-123 directing the Creek County Treasurer to credit the Creek County General Government Insurance Account 001-1-2300-1222/R4 with funds from Benefit Resources, Inc., in the amount of $146.59, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #19: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-124 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office Fund for reimbursement of utility payments, in the amount of $168.37, as per Title 62 O.S. 335, and procedures implemented by the State Auditor's Office. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #20: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of line ¾" HDPE, to cross W. 91st St. approximately 1.52 miles N. and 1.40 miles W. of US-75 & Creek Turnpike further described as 2,289' W. of the SE corner of Section 16, T18N, R12E and the NE corner of Section 21, T18N, R12E in District #1. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #21: Motion was made by Warner and seconded by Whitehouse to extend Resolution#2020-87 one more week until 10/5/20. Covey Murray, Emergency Management stated we had 1157 cases since March with 33 deaths. We have gone up eight since Friday, but I have not received an update today. Warner stated that we had 144 active cases last Friday. Murray stated since the fair was this weekend and football games going on our numbers will probably increase this week. Jefferson Heights will be having testing tonight from 4-6 p.m. Warner stated that the Vo-Tech on 41st in Prattville will be having testing for super spreaders, you can be tested from 1-3 and it takes 26 hours to get results. Warner stated they are wanting those people to come and get tested, even if they are not showing symptoms. Warner stated the fair had record attendance and there were very little people wearing masks. We had a lot of outside cities visiting the fair. You defiantly want to get your flue and phenomena shots, so you are not battling those as well. Bowling gave a report to the Board about how taxing it is to have three deputies at the Courthouse. We are having to take officers out of the field to work there and pulling different guys to cover shifts. We work 24/7 365 and we don't have an option to shut down. We have lost some employees and it takes 2-4 months to replace at times. The Board asked if there had been any issues over there, Bowling stated they had a misunderstanding last week, but that is the only one I am aware of. Our jail has been very fortunate in not having it go through there, but as others start opening up and as we add to the number holds for other entities, we are trying to quarantine those individuals. The District Attorney Office and Judges have been working with us on managing the population at the jail, so we want to work with them as well. There was discussion of Warner meeting with the Judges and seeing if they need to continue the resolution. Stephens stated I will continue to disagree with you on this, I think we are taking away from the public by having an additional employee over there. People are out and about, things are all back open, at some point you have to be wise at how you are spending funds. Goforth gave an update on Jury terms, the criminal and civil have both been moved to March. The juvenile docket is the only one that is still scheduled. The Court Clerk pooled eighty people for that jury selection. Stephens gave an update on the spraying of the complex, there is a lot of things going on behind the scenes to keep everyone safe. Warner stated Tulsa County is pushing for surrounding counties to enforce a mask mandate. Don Engle, Treasurer asked if Murray could look at the number from Rogers County, as they had their fair a week ago. Murray stated they only went up by eight cases. Black Gold days is coming up next weekend and Mounds Car show. Stephens stated if we are going to go up this will be the time, if not we need to reevaluate this item. Engle discussed with Bowling the use of the deputy that serves duties in his office. Vote as follow: Stephens - No, Warner - Aye, Whitehouse - Aye.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:25 a.m. to adjourn and meet again 10-5-20. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.