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2020-8-31 Meeting Minutes

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August 31, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, August 31, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:02 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of August 24, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve Transfers $33,983.76 from 1102-6-4100-2005 HWY Unristricted-D1 HWY FY2019-2020 to 1102-6-4100-2005 HWY Unristricted-D1 HWY FY2021; Blanket Purchase Orders #1375 - 1453; Purchase Orders # 2019-2020 Drug Court DRUG COURT ADMIN SERVICES 6415 HUMAN SKILLS & RESOURCES INC 3541.67; General CREMATION 3965 Heath Griffith Fueneral Home 0.00; OVERAGES 1511 Brooks Jeffrey Marketing Inc 30.00; Highway Medical 6899 Xpress Wellness Urgent Care 1000.00; 2020-2021 911 Phone Dispatch office supplies 1223 Amazon Capital Services 92.47; FEES 1310 OK COMMUNICATIONS SYSTEMS 221.44; PAYROLL 1189 Gross Payroll 8310.67; Crt Clk Revolving EQUIPMENT 1 Glassco Glass & Glazing 3350.00; Supplies 9 AMERICAN STAMP & MARKING PRODUCTS INC 191.50; Crt Payroll PAYROLL 1190 Gross Payroll 22523.78;Drug Court TRAINING 1232 Farris, Laura 180.00; General null 1143 Merrifield Office Supplies 548.72; ADMINISTRATIVE SERVICES 148 INCOG 5000.00; AIR FRESHENERS 854 Simply Scentsational 154.00; BOCC MINUTES 1053 SAPULPA DAILY HERALD 407.70; CCSO VEHICLE BRAKE REPAIRS 1218 Midtown Auto & Diesel Repair Inc 480.29; CCSO VEHICLE REPAIRS 1039 Midtown Auto & Diesel Repair Inc 349.58; CONTRACT SERVICES 641 OSU CO-OP EXT SERVICE 16333.33; INSURANCE PREMIUM 1331 COMMUNITY CARE INSURANCE 607.96; 1332 Guardian 146.59; IT Support 468 Imagenet Consulting LLC 1228.00; LEASE 1328 CREEK CO HOME FINANCE AUTH 1500.00; MAINTENANCE AGREEMENT 496 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; OFFICE SUPPLIES 1220 Merrifield Office Supplies 22.98; PAYROLL 1154 Gross Payroll 25230.19; 1155 Gross Payroll 500.00; 1156 Gross Payroll 8433.90; 1157 Gross Payroll 23982.52; 1158 Gross Payroll 500.00; 1159 Gross Payroll 36357.49; 1160 Gross Payroll 500.00; 1161 Gross Payroll 22109.08; 1162 Gross Payroll 600.00; 1163 Gross Payroll 23291.38; 1164 Gross Payroll 4851.94; 1165 Gross Payroll 19952.18; 1166 Gross Payroll 42060.63; 1167 Gross Payroll 300.00; 1168 Gross Payroll 12889.68; 1169 Gross Payroll 481.00; 1170 Gross Payroll 59599.71; 1171 Gross Payroll 7572.62; 1172 Gross Payroll 3788.62; 1173 Gross Payroll 6457.90; 1174 Gross Payroll 3214.59; 1175 Gross Payroll 103096.19; 1176 Gross Payroll 7391.89; 1177 Gross Payroll 115.00; 1323 Gross Payroll 43.00; 1324 Gross Payroll 562.10;Repairs 1320 Cell Phone Hospital 74.99; SERVICE 489 A-1 REFUSE 18.00; 495 PATRIOT SECURITY SYSTEMS INC 15.00; 644 Imagenet Consulting LLC 707.40; 849 COX COMMUNICATIONS 169.70; 861 COX COMMUNICATIONS 152.73; 862 COX COMMUNICATIONS 46.79; 863 COX COMMUNICATIONS 16.97; 1314 COX COMMUNICATIONS 166.67; 1316 COX COMMUNICATIONS 33.94; 1317 COX COMMUNICATIONS 67.88; 1350 COX COMMUNICATIONS 36.74; 1354 Waste Management Of Tulsa 291.64; 1357 Waste Management Of Tulsa 166.28; 1363 COX COMMUNICATIONS 46.79; Supplies 1092 ALL MAINTENANCE SUPPLY INC 135.86; 1347 Merrifield Office Supplies 480.00; TRAVEL 60 Trout, Tina 94.76; UTILITIES 1319 O N G 57.52; 1326 O G & E 50.95; WEB HOSTING 1222 Brooks Jeffrey Marketing Inc 460.00; Health null 1215 Merrifield Office Supplies 828.38; HANDYMAN SERVICES 836 MARK CROMWELL 50.00; LAWN CARE 835 MARK CROMWELL 600.00;LEASE 837 DOTCOM LEASING LLC 445.00; Supplies 200 WALMART CREDIT SERVICES 85.08; 834 Merrifield Office Supplies 165.72; 1205 Merrifield Office Supplies 79.87; 1216 Merrifield Office Supplies 752.84; 1330 Merrifield Office Supplies 285.00; TRAVEL 156 DAVIS, SHERRIE D. 26.45; UTILITIES 828 O N G 38.88; 839 CITY OF SAPULPA 159.37; Highway PAYMENT 908 SNB BANK 1556.98; 909 SNB BANK 1476.23; PAYROLL 1178 Gross Payroll 4494.19; 1179 Gross Payroll 1486.80; 1180 Gross Payroll 42827.28; 1181 Gross Payroll 753.55; 1182 Gross Payroll 14620.20; 1183 Gross Payroll 80032.02; 1184 Gross Payroll 753.55; 1185 Gross Payroll 26739.50; 1186 Gross Payroll 79983.49; 1187 Gross Payroll 753.55; 1188 Gross Payroll 29085.43; Products and Services 330 GREEN GUARD FIRST AID & SAFETY 213.05; SERVICE 324 U S Cellular 703.65; 910 Tri-Fab Trash Service 80.00; SERVICE CONTRACT 1007 ATLINK SERVICES LLC 324.95; Supplies 304 Heritage Crystal Clean LLC 352.89; 532 WALMART 173.98; TESTING 878 TOTALSIR 36.50; UTILITIES 721 O G & E 86.05; 722 O G & E 600.07; 869 O N G 90.91; Hwy-ST EQUIPMENT 533 Total Wireless Data 1561.25; Grader blades 1075 WARREN CAT 861.70; parts 1134 BELSHE INDUSTRIES INC 257.28; PARTS & SUPPLIES 528 LOWES CREDIT SERVICES 61.32; Jail-ST Ccj maintenance kitchen 1307 BROOKS GREASE SERVICE INC 350.00; CCJ PLUMBING SERVICES 1219 LOCKE SUPPLY 221.03; Generator 1229 EMERGENCY POWER SYSTEMS, INC 827.08; HYGIENE PRODUCTS 1071 CHARM TEX 74.70; INMATE CLOTHING 1043 CHARM TEX 4567.12; NAT GAS/JAIL 1335 Symmetry Energy Solutions LLC 210.89; PAYROLL 1192 Gross Payroll 114782.71; PHONE & INTERNET SERVICES 1353 A T & T 273.66; UNIFORM & ACCESSORIES 1149 Print Shop LLC 25.20; UTILITIES ELECTRIC SERVICE 1230 O G & E 24.34; Video Camera/Parts/Supplies/Etc 1203 Amazon Capital Services 980.00;Juv Dent-ST COMPUTER SOFTWARE 1199 Castle.Com 70.00; Generator 1228 EMERGENCY POWER SYSTEMS, INC 1111.01; PAYROLL 1193 Gross Payroll 81146.30; UTILITIES GAS SERVICES 1308 O N G 117.48; UTILITY SERVICE 1309 A T & T 435.62;ML Fee WEB HOSTING OVERAGES 1358 Brooks Jeffrey Marketing Inc 230.00; Planning/Zoning LEASE 775 Quadient Leasing USA Inc 167.11; SERVICE 1315 COX COMMUNICATIONS 50.91; Resale LABOR 1195 WACOM SYSTEMS 150.00; PAYROLL 1153 Gross Payroll 14802.77; SERVICE 12 COX COMMUNICATIONS 186.67; UNIFORM & ACCESSORIES 1204 SPECIAL-OPS UNIFORMS 503.88; RM&P null 1144 MIDWEST PRINTING 375.00; PAYROLL 1342 Gross Payroll 955.96; SH Commissary Commissary 1337 TIGER CORRECTIONAL 1438.31; 1338 TIGER CORRECTIONAL 460.94; SH Svc Fee FOOD FOR INMATES 1221 TIGER CORRECTIONAL 4608.48; Tax Refunds TAX CORRECTION 20 Andrews, Cheryl 405.00; 21 Andrews, Cheryl 410.00; 22 Andrews, Cheryl 407.00; Use-ST PAYROLL 1191 Gross Payroll 3583.14. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Whitehouse to amend the schedule of fees for the planning office, pursuant to 19 O.S. § 865.65, to add $100.00 fee for said office's processing of an Oklahoma Medical Marijuana Authority Certificate of Compliance beginning with certificates requested on and after September 01, 2020. Wendy Murray, Planner stated that since October 2019, they have processed 270 certificates. We have not charged for this in the past, however other counties are charging, anywhere from $500.00 to $2,500.00, but they are doing inspections. It takes us 20 to 30 minutes to research and process each application. Stephens opened up the item for discussion, I think $50.00 is a reasonable fee to charge. Warner stated that this is about seven applications a week, I think the fee presented is more than fair and would think that $100.00 would still be a fair price for opening up a business. Whitehouse stated he agreed $100.00, is still a reasonable fee. Warner asked if the Planner does any inspections with this application, Ashley Drake, Planner stated no, the State does the inspection. Andrew Goforth stated that this may trigger a visual inspection from the Assessor, through the tax implication, but the county planner does not regulate the inspections. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in North Heights Lots 5 thru 8, BLK 15 that was sold in Public Sale on August 24, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Westport Lots 19 and 20, BLK 3 that was sold in Public Sale on August 24, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Buena Vista #1 Lots 9 and 10, BLK 10 that was sold in Public Sale on August 24, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in O.T. Kiefer Lots 1 thru 15, Blk 39 to Carl Wallace for $883.00 plus $100.00 filing and publication total $983.00. There were no other parties present. Gloria Ware, Treasurer Deputy stated there is no 911 address and this property has been on the tax rolls since 2016. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Stephens and seconded by Warner deem 0.81 acres of land in the Southeast Quarter of Section 8, T16N, R12E, within the Town of Mounds, not needed for county purposes and transferring said land to the Town of Mounds pursuant to Title 19 O.S. § 349. Stephens stated this is a small piece of land by the event center and library, between the railroad tracks, I have been working with the school to get this deeded over to them. They have sent over the request for parcel of land, for to have for future growth and expansion. We have never maintained the land. Andrew Goforth, Assistant District Attorney stated that in 1989 the California owner deeded this parcel, along with a parcel in Sapulpa. Both parcels are by railroad tracks, the Mounds parcel has no issues, but the Sapulpa one will require a quite title suite. Warner asked if the county had paid anything financially for the land, Goforth stated no. Goforth explained the process for transferring this parcel, this is the same process that we would use to transfer property over to various public trust, as long as it is not needed by the county. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Stephens and seconded by Warner to approve the submission of receipts and documentation from Olive Volunteer Fire Department for CARES Act reimbursement in the amount of $327.45. Jason Dobson stated that I have submitted request to the County Clerk and I believe it is before you today, to possibly approve. Stephens asked Mortazavi if everything looked okay and was comfortable submitting request. Mortazavi stated yes, it all appears to be PPE, he has submitted documentation, receipts, pictures of all purchases. I will process this request on September 10, 2020. Once, we receive the reimbursement a purchase order will be encumber and paid to Olive Volunteer Fire Department. I will stay in contact with you and provide any updates on this matter. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Warner and seconded by Whitehouse to sign contract with CastleCom for county email services includes 45 users $5.00 per user, per month, totaling $2,700.00 and $2,292.00 one-time setup fee for Microsoft Office 365. The cost following each year will be $2,700.00. The Board discussed the current email issues with storage and the lack of service. Goforth stated that you will still receive emails stating that your emails are getting close to reaching capacity, but I believe this is five times more space, than the one you currently have. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Stephens and seconded by Warner for Vice-Chairman Warner to sign Sales Agreements between Warren Cat and County for Bid#21-1, that was awarded on August 3, 2020. Warner stated that with the recommendation of the Purchasing Agent and County Clerk, this was requested to be a line item on the agenda to sign documents. This is moralizing the agreement that was agreed upon on 8/3/20. Jana Thomas, Purchasing Agent stated that this is normally within the bid proposal, however it came in after the opening, this is Warren Cat finalizing options 1 and 3 of the bid. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #16: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2020-108 surplussing a 2016 Ford Explorer VIN#1FM5K8AR2GGB54878, Code 3 light bar INV#0714 Serial# LL00572188, Carson Commander Switch Box Model SC409 Serial# 15430133 and RAM Tough Computer Stand and Resolution#2020-108A disposing of the same to be transferred to Mounds Police Department, by Inter-Governmental Transfer; Resolution#2020-109 surplussing a 2016 Ford Explorer VIN#1FM5K8AR4GGB54879, Jotto metal console, Go Rhino push bar, Jotto shotgun lock, metal partition, Code 3 light bar INV#0713 Serial #LL00572187, Carson Commander Switch Box Model SC409 Serial #15430139, RAM Tough Computer Stand and Resolution#2020-109A disposing of the same to be transferred to Drumright Police Department, by Inter Governmental Transfer; Resolution#2020-110 surplussing a 2013 Ford Taurus VIN#1FAHP2MKXDG212848, Go Rhino push bar, Jotto shotgun lock, metal partition, Code 3 light bar INV#421 Serial #LL00488933, Carson Commander Switch Box Model SC409 Serial #12410055, RAM Tough Computer Stand and Resolution#2020-110A disposing of the same to be transferred to Oilton Police Department, by Inter Governmental Transfer.  Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #17: Motion was made by Stephens and seconded by Whitehouse to sign Juvenile Detention Agreement between Muscogee (Creek) Nation and the Creek County Juvenile Detention Center for $50.00 per day, per child. Goforth stated this is post McGirt decision.  Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #18: DISCUSSION ONLY/NO ACTION to consider using the ACCO Deductible Fund to pay for damages to an 84" pad foot roller for District #2. Warner stated that we are renting this piece of equipment at $4,800.00 a month, the tire went bad and the cost to repair it was going to be $2,200.00. We have looked at the same tire online and it is anywhere from $900-$1,200.00. I have requested detail as to why it is so much higher, this is above the normal cost for a tire, so I thought we would turn it into the insurance. Stephens stated I am not sure this would be covered by insurance, this is normal wear and tear, not malicious damages. I would reach out to Dustin and see if they can handle this, especially since you are just renting the piece of equipment. Warner stated we are just packing roads, we did not look at the condition of the tire when we received it, but have not done anything that would damage it either. Warner stated he will reach out to Dustin and see if he can take care of the issue, if not this will be back on the agenda next week for possible action.

Item #19: Motion was made by Warner and seconded by Whitehouse to sign corrected Schedule of Federal Awards to be submitted to the Oklahoma State Auditor's Office. Mortazavi stated we had a correction with the PLT Taxes in Lieu of in the amount of $1,649.00, with the result of Kane County Utah vs United States-Class Action Lawsuit. Also, there was a correction of $98.00 on the Highway Safety Grant. Goforth briefed the Board on the lawsuit that was filed back in 2018, we received the settlement on October 21, 2019, which needs to be added to the SEFA report. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #20: Motion was made by Stephens and seconded by Warner to approve Utility permit from Creek County Rural Water District #2 per County Specs for water service line by boring 35' ditch to ditch, size of casing 2", size line 1", to cross 17943 S. 89th W. Ave approximately S. of Int. of 176th St. S. & S. 89th W. Ave further described as 1475' E. of the S.W. corner of Section 36, T17N, R12E in District #1. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #21: Motion was made by Warner and seconded by Stephens to approve Utility Permit from Oklahoma Natural Company per County Specs for natural gas pipeline by boring, size of line ¾" HDPE, to cross W. 64th St. S. approximately 0.68 miles W. and 3.48 miles N. of SH-97 & SH-166 further described as 1,709' S. & 1,395' W. of the N.E. corner of Section 3, T18N, R11E in District #2. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #22:  Motion was made by Stephens and seconded by Warner to approve Utility permit from Creek County Rural Water District #2 per County Specs for water main by boring, size of line 2" poly, to parallel 285th W. Ave approximately .01 miles N. of 285th & 156 St. further described as 3000' S.E. of the N.W. corner of Section 24, T17N, R9E in District #3. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #23: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-111 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office for reimbursement of utility payments, in the amount of $2,142.70, as per Title 62 O.S. 335, and procedures implemented by the State Auditor's Office. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item#24: Motion was made by Warner and seconded by Whitehouse to extend Resolution#2020-87 one more week until 9/7/20. The Board discussed the current number of cases as of Saturday, being 88, with 19 deaths. Warner stated that Sapulpa is leading the charge, along with Bristow, Depew, and Mannford. The Board asked the Sheriff how things were going at the courthouse. Bowling stated it is creating a hardship on the office, but we will do what we need too. Warner stated he is okay with continuing this as long as CARES is going to be reimbursing the expense. Stephens asked Bowling how many deputies are now located at the courthouse, Bowling stated 3 and how many are out protecting the county streets, 16 stated Bowling. We should have at least 19, but we are short some, we have had to redirect transport deputies, Treasurer Deputy and some of our investigators to cover the door at the courthouse. Warner asked if Bowling had looked into private security, Bowling stated no, not at this time, but if someone tried to push pass them, we would just be called over. The Board had a lot of discussion with continuing the request at the courthouse. Stephens weighing in at the treat is just not there to continue this, we have seen the spikes, we just need to get back to business. I cannot justify the manpower at the courthouse and pull the deputies off the streets where they can protect and serve the citizens. Warner asked how many at the courthouse has contracted the virus, Bowling stated no one that I am aware of, Goforth stated the same. We have had some quarantined due to outside exposure. Warner stated we have been asked by the employees of the courthouse to protect them and that is what we have done. Stephens debated that what makes the courthouse employees different from the ones over here, we haven't shut down and are open. I just cannot justify locking down a public building, you have to have a deputy let you in to do business, that's just not right. Warner stated that no one is being denied services and we all know what we have been told would happen if just one got the virus at the courthouse, it would be shut down. Bowling stated we are limiting visitors at the jail to prevent exposure as well, the inmates are using video conferences, but we and the courthouse deal with a different cliental than over at the Collins Building.  There was a lot of discussion of being proactive and taking precautions and continuing to instill fear into people. Stephens stated that we haven't had an outbreak over here, Warner stated we have had one office shut down in the Collins Building. It was discussed that it was brought in and not gotten from here. Stephens stated just like the outbreak at my district, it was brought in and two contracted it going to a fire call. There was discussion of the flu season and the actions that may need to be visited when that comes. Vote as follow: Stephens - No, Warner - Aye, Whitehouse - Aye.

Item #23: DISCUSSION ONLY/NO ACTION to consider authorizing the Use Tax Funds for the Sheriff's Office for temporary additional staffing at the courthouse for COVID-19 restrictions as required by the Board. This item will need possible action on 8/21/20.

Public:

#1: Tandra McClellan, Payroll Clerk stated that Flu Shots have been scheduled for October 13, 2020. You can also get a B-12 shot, along with the flu shot for $15.00 or just a B-12 for $20.00. It doesn't just have to be a county insured person getting shot, anyone with insurance can get one, they will just file with that person's insurance.

#2: Whitehouse asked for an update on the Elevator, Stephens stated it should be done next week sometime.

#3: Warner asked Whitehouse for an update on the bridge, Whitehouse stated we are waiting on the AT&T lines to be moved. The westside dirt work is done. We are just working on the lines that were ran on the bridge. Stephens stated that if you see anyone working on a utility permit call Paul and have him check it out, because this can prevent things like this from happening. We need to make sure they all are following County Specs.

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:25 a.m. to adjourn and meet again 9/8/20. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.