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2020-8-24 Meeting Minutes

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August 24, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, August 24, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of August 17, 2020. Vote as follow: Stephens - Abstained, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve Transfers $10,000.00 from 001-1-3300-4110 Bldg. Maintenance Capital Outlay Commissioners FY2020-2021 to 001-1-3300-1130 Bldg. Maintenance PT-Help Commissioners FY2021; Blanket Purchase Orders #1233 - 1305; Purchase Orders #2019-2020 General Repairs 6649 BEAR COM 3107.00; Highway SERVICE & SUPPLIES 6843 Holmes Appliance Repair 550.00;Jail-ST UNIFORM & ACCESSORIES 6754 Baysinger Uniforms 1000.00; 2020-2021 911 Phone CELL PHONE SERVICE 1081 Verizon Wireless 103.36; SERVICE 1133 A T & T 2235.96; CBRI ASPHALT 327 DUNHAM ASPHALT SERVICE INC 1979.98; MATERIAL 329 ERGON A & E INC 356.60; Crt Clk Revolving JANITORIAL 12 CITY OF BRISTOW 750.00; LEASE 8 Quadient Leasing USA Inc 494.22; 14 XEROX CORP 38.73; 15 XEROX CORP 163.67; Supplies 10 Merrifield Office Supplies 10.26; 11 Merrifield Office Supplies 149.70; 13 Merrifield Office Supplies 26.18; General AIR FRESHENERS 791 Simply Scentsational 18.00; BRAKES/DEPUTY CAR 440 Midtown Auto & Diesel Repair Inc 287.82; CCSO INTERNET AND PHONE SERVICE 1087 COX COMMUNICATIONS 1085.53; CCSO VEHICLE REPAIRS 809 Midtown Auto & Diesel Repair Inc 464.03; 1049 Midtown Auto & Diesel Repair Inc 559.84; 1064 Midtown Auto & Diesel Repair Inc 830.00; 1066 Midtown Auto & Diesel Repair Inc 250.56; CELL PHONE SERVICE 1086 Verizon Wireless 1852.12; Clean/Buff/Etc 1070 M W PROKLEAN OF OKLAHOMA 1627.92; COPIER CHARGES 726 Standley Systems 52.75; FEES 1127 VERIZON CONNECT NWF,INC 16.19; INSURANCE/PROPERTY 1210 ACCO 304018.00; K-9 CARE 1148 ADVANCED CARE VET HOSPITAL 463.53; LABOR 1206 Quinn, Joshua 50.00; 1207 Kindell, Benjamin 50.00; Law Books & Services 49 THOMSON-WEST 13.33; OFFICE SUPPLIES 1090 Merrifield Office Supplies 121.97; parts 1051 LOCKE SUPPLY 201.96; 1068 JACK YOUNG GLASS CO 285.00; PEST CONTROL 665 EMCO TERMITE/PEST CONTROL INC 300.00; PREMIUM AWARDS/FAIR 1212 CREEK CO FAIRBOARD 14043.00; SERVICE 107 Elder Water Consulting Inc 165.00; 110 A T & T 76.36; 151 A T & T 111.48; 640 U S Cellular 90.52; Shirts 1073 Print Shop LLC 47.50; Supplies 51 WESTLAKE ACE HARDWARE OK-020 240.59; 55 JOHN DEERE FINANCIAL 243.67; 116 GREEN GUARD FIRST AID & SAFETY 333.38; 514 JOHN DEERE FINANCIAL 38.88; 645 Merrifield Office Supplies 159.98; 967 Merrifield Office Supplies 298.50; 1072 Merrifield Office Supplies 1062.22; 1074 THE POOL STORE 155.90; UNIFORM & ACCESSORIES 552 Baysinger Uniforms 351.94; 670 Baysinger Uniforms 421.93; UTILITIES 1197 CITY OF SAPULPA 816.33; 1198 O N G 283.50; WORK COMP PREMIUM 1208 ACCO 156028.50; Health SERVICE 199 Vital Records Control 60.00; Supplies 833 Merrifield Office Supplies 491.82; TRAVEL 843 Givings, Samantha 198.95; UTILITIES 191 O N G 105.11; 194 O G & E 411.11; Highway First Aid Supplies 875 CINTAS CORPORATION NO 2 505.02; Installation 397 TOTAL WIRELESS 2215.84; INSURANCE/PROPERTY 1211 ACCO 152009.00; OFFICE SUPPLIES 143 Merrifield Office Supplies 223.22; PARTS & SUPPLIES 658 TULSA GAS & GEAR 49.50; PARTS/SUPPLIES 341 WELDON PARTS-TULSA 226.30; 998 CHEROKEE HOSE & SUPPLY INC 67.50; SERVICE 524 A T & T 53.30; 873 A T & T 224.28; SIGNS 1005 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 166.20; UTILITIES 717 A T & T MOBILITY 245.97; 885 O G & E 660.35; 897 O G & E 38.31; WATER BILL 718 CREEK CO RURAL WATER D#2 67.35; WORK COMP PREMIUM 1209 ACCO 156028.50; Hwy-ST Maintenance 866 SIGNALTEK 30.00; parts 753 JO-CO EQUIPMENT 740.20; PARTS AND SUPPLIES 1009 Onsite Diesel Service 7511.78; Parts & Labor 211 P & K EQUIPMENT 1172.72; 236 WARREN CAT 808.16; Jail-ST CCJ OFFICE SUPPLIES 1150 Merrifield Office Supplies 364.04; CCJ PLUMBING SERVICES 1083 CREEK ENVIRONMENTAL SOLUTIONS LLC 205.00; CCJ VEHICLE REPAIRS 408 ADVANCED AUTO PARTS 295.59; 412 Midtown Auto & Diesel Repair Inc 348.48; 1047 Midtown Auto & Diesel Repair Inc 325.97; CELL PHONE SERVICE 1085 Verizon Wireless 430.82; JAIL CLEANING SUPPLIES 1041 ECOLAB 1220.09; 1044 Merrifield Office Supplies 1174.11; JAIL MAINTENANCE SUPPLIES 773 PLASTIC ENGINEERING 456.71; Laundry Service 977 Sloan, Brett 674.88; PEST CONTROL/JAIL 1136 SILVER BULLET PEST CONTROL, PEST SERVICES INC 110.00; 1202 SILVER BULLET PEST CONTROL, PEST SERVICES INC 110.00; UTILITIES ELECTRIC SERVICE 1124 O G & E 5923.89; 1125 O G & E 75.56; 1126 O G & E 66.79; UTILITIES GAS SERVICES 1201 O N G 197.62; UTILITIES WATER 1089 CITY OF SAPULPA 2277.06; Juv Dent-ST CELL PHONE SERVICE 1088 Verizon Wireless 103.36; INTERNET SERVICE 1084 COX COMMUNICATIONS 1668.54; JAIL KITCHEN SUPPLIES 805 Hagar Restaurant Service 1367.31; JUVENILE DETENTION 1062 Merrifield Office Supplies 357.59; 1123 BRISTOW PUBLIC SCHOOL 10200.00; PEST CONTROL 1200 SILVER BULLET PEST CONTROL, PEST SERVICES INC 280.00; UTILITIES ELECTRIC SERVICE 1061 O G & E 2437.10; Planning/Zoning COPIER CHARGES 138 Standley Systems 81.00;Resale LABOR 1194 STORAGE SOLUTIONS 230.00; SERVICE 6 A T & T 41.23; SH Commissary Commissary 1146 TIGER CORRECTIONAL 1622.83; 1147 TIGER CORRECTIONAL 869.28; SH Svc Fee FOOD FOR INMATES 1082 TIGER CORRECTIONAL 4834.44; MEDICAL/INMATES 1129 Turn Key Health Clinics LLC 28577.17; Tax Refunds TAX CORRECTION 15 The Oklahoma City Abstract & Title Company 368.00; 16 The Oklahoma City Abstract & Title Company 373.00; 17 Calvary Tabernacle 338.00; 18 Calvary Tabernacle 416.96; 19 Godwin, Tazia 91.67. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.      

Item #7: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-103 rezoning request CCZ-2014-Dan and Tina Downing per recommendations of CCPC. Rezoning from Commercial District to Agricultural District to allow Agricultural use and to add home. This tract contains 8.86 acres and will meet all requirements, there are also similar zonings in the area. This was zoned Commercial in 1978 and there has not been any commercial built. This will also bring the farm and home into compliance with Creek County Regulations. We did not receive any concerns or comments on property. The CCPC recommended approval on 8/18/20. Property located at 15992 W. 61st St. S., Sand Springs, being a part of Anderson Acres Ext#3 Block 1 Lots 4-8. - Wendy Murray, Planner. Tina Downing was present. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2020-104 rezoning request CCZ-2015 and lot split CCLS-2687-Corey Barnhart and Emily Washington per recommendations of CCPC. Rezoning from Agricultural District to Light Residential to allow lot split. Tract 1 will contain 2.27 acres and will meet all requirements. Tract 2 will contain 2.16 acres and will meet all requirements. The west tract Corey will retain, the east tract is where the brother will have a modular home or build a home on. The CCPC recommended approval on 8/18/20. We did not receive any concerns or comments on this. Property located at 11882 W. 162nd St. S., Sapulpa, OK, being a part of Prairie Oaks Estates Block 2, Lots 11 & 12.- Wendy Murray Planner. Murray stated that this was on the agenda a few weeks back and it was discovered, per the covenants it had to be light residential to allow modular home (stick-built home). Warner asked that we have confirmed that a modular home is considered a qualifying home correct, Murray stated yes to meet light residential rezoning.  Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Tiger Lot 1, BLK 19 that was sold in Public Sale on August 17, 2020. Stephens stated that item #9-12 on the agenda has a Scribner's error stating sold on 8-10-20, it should be 8/17/20. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Tiger Lot 7, BLK 29 that was sold in Public Sale on August 17, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Westport Lots 47 and 48, BLK 9 that was sold in Public Sale on August 17, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in North Heights Lots 5 thru 8, Blk 15 to Scott and Frances Patrick for $68.00 plus $100.00 filing and publication total $168.00. There were no other parties present. Gloria Ware, Treasurer Deputy stated there is no 911 address and this property has been on the tax rolls since 2011. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Westport Lots 19 and 20, Blk 3 to Scott and Frances Patrick for $375.00 plus $100.00 filing and publication total $475.00. There were no other parties present. Gloria Ware, Treasurer Deputy stated there is no 911 address and this property has been on the tax rolls since 2010. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Buena Vista #1 Lots 9 and 10, Blk 10 to Scott and Frances Patrick for $245.00 plus $100.00 filing and publication total $345.00. There were no other parties present. Gloria Ware, Treasurer Deputy stated there is no 911 address and this property has been on the tax rolls since 2014. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-105 removing Requisitioning Officer Judge Richard Woolery and adding Judge Laura Farris for the Creek County District Attorney's Office 7206-1-0100-2005/DC-96. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #16: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-106 directing the Creek County Treasurer to credit the Creek County General Government Insurance Fund 001-1-2300-1222/R4 with funds from Benefit Resources, Inc., in the amount of $754.55, as per 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #18: Motion was made by Stephens and seconded by Warner to approve Chairman signing contract upon receiving, along with the District Attorney's review, approval and signing of Project Agreement between Oklahoma Turnpike Authority and Creek County to establish responsibilities of each entity pertaining to County Roads near the portion of the turnpike expansion project near the HWY US-66 and Turner Turnpike junction. Warner stated this pertains to property within District #1, we have been waiting on an official copy. Stephens stated all I have seen is a draft, that is why I have been holding off. Warner stated he has an official agreement, Stephens asked that Warner forward that agreement to Jennifer Mortazavi. Stephens stated we have been negotiating on a piece of property the county owns, that is needed by the turnpike, they are wanting to offer a leftover piece that could be used for storage for District #2. Stephens stated this piece would be beneficial to District #2. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #17: DISCUSSION ONLY/ NO ACTION on changing the County email provider, Tulsa Connect. Warner stated that he requested this to be put on the agenda for discussion. I know I am not the only one that is always having to backup my emails, due to the lack of storage from our current provider. I have asked Tim Quinton, IT Director to look into this and see what option we might have. Quinton has received a quote from CastleCom for $2,722.00, this would be for transferring the 45 email accounts over to Outlook, Office 365. Warner verified that all email recipients have access to Outlook, Quinton confirmed. We are only transferring the email with creekcountyonline.com, not another department's separate email accounts. Stephens also stated that he has issues with the storage capacity and the constant backing up that is required, I defiantly think this is a good idea. Quinton stated that there is a $5.00 a month maintenance on the 45 email, which would equal $2700, per year. We currently pay $500.00 to Tulsa Connect. Warner asked Quinton to work with CastleCom and get a contract and place the item back on the agenda for next week to take action.

Item #19: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-107 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office for reimbursement of utility payments, in the amount of $74.02, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office.  Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #20: DISCUSSION ONLY/NO ACTION to consider allowing Olive VFD to submit receipts and documentation for reimbursement through the CARES ACT and CRF Funds- Jason Dobson, Olive VFD. Dobson stated he has receipts totaling $369.00 for PPE was purchased, before the state starting issuing PPE. We are wanting to request reimbursement on PPE items from gowns, to disinfectant equipment. I have a list of purchases. Between the multiple emails with the State and Jana Thomas, we have found direction that the Board needs to approve the submission of the refund. Warner asked Andrew Goforth, is this the correct process, Goforth stated we are following the guidance from the State. Since they do not have an association to apply with or setup, then they can come to the county, it is best practice that the Board approves the submission of items and then the county submits along with theirs. Jennifer Mortazavi, County Clerk stated she had spoke to Keri, with the State and since they are an unincorporated town, they are to submit under Creek County, I didn't want to be the one reviewing and approving expenses for possible reimbursement. Warner asked if Dobson has shared this with the other unincorporated towns, Dobson stated no. And it is my understanding that it is only ones that have a State Emergency License is eligible for reimbursement. Stephens stated that we need to see what is being requested for reimbursement before us, this way we can approve it. This does not guarantee that you will be reimbursed for items, we are just merely submitting it for you. Mortazavi stated that we submit each month from the 1-10th, I like to try and wait as close to the tenth as possible, once submitted the state reviews and then approves. If your submission is approved, then a purchase order will be issued to Olive for payment of reimbursement. Dobson will gather information for next weeks meeting to possibly be approved.

Item #21: Motion was made by Stephens and seconded by Warner to approve Schedule of Federal Awards to be submitted to the State Auditor's Office for FY2020, to the best of our knowledge. Dana Logsdon, Deputy Commissioner stated that she had emailed a copy over for review and there was one CFDA# that was incorrect. Everyone has been helpful in getting the information and I appreciate it.  Warner asked about the HWY Safety Grant, Tandra McClellan stated that the Fed's had done some cleanup and found where they owed the County some money on this grant. This grant ended in December, but the Federal Government's Fiscal year ends on September 30, so they run a little behind our fiscal year ending June 30. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #22: Motion was made by Warner and seconded by Whitehouse to extend Resolution#2020-87 one more week until 8/31/20. Warner stated the he has not seen the numbers since Friday. Bret Bowling, Sheriff stated that the Judges are unable to attend this morning, but Judge Laura Farris had text and asked the Board to leave the resolution in place for another week. Stephens stated the numbers as of 8/21/20 where 90 active cases, down from 105. Warner asked how this was working having an additional employee due to resolution. Bowling stated we are stretched pretty thin. Mortazavi stated that Jana Thomas, Purchasing Agent suggested last week using a Temporary Security Officer, instead of a county employee. Have you guys thought about this, Stephens stated he doesn't foresee this going on much longer, with the numbers continuing to drop, we cannot continue to live in fear. Warner stated with school starting backup, I would like to see this in place a little longer and let's see if this impacts the county numbers. Vote as follow: Stephens - No, Warner - Aye, Whitehouse - Aye.

Item #23: DISUCSSION ONLY/NO ACTION to consider authorizing the Use Tax Funds for the Sheriff's Office for temporary additional staffing at the courthouse for COVID-19 restrictions as required by the Board. This item does not need action this week, as last week the Board took action to approve through August. Next week this item will need action.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:56 a.m. to adjourn and meet again 8-31-20. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.