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2020-8-17 Meeting Agenda

For a printable version of the August 17, 2020 Meeting Minutes (which includes all content as listed below), click here.

      August 17, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, August 17, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Vice-Chairman, Leon Warner. Roll Call Stephens absent, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Warner led the Pledge of Allegiance and Invocation by Don Engle.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of August 10, 2020 and special meeting minutes of August 13, 2020. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and Whitehouse to approve July Monthly Reports from Election Board, Court Clerk, Sheriff and OSU Extension Services; February - June Monthly Reports from Sheriff; Transfers $15,820.59 from 1313-6-8042-2005 HTX2-2 Commissioners FY2019-2020 to 1313-6-8042-2005 HTX2-2 Commissioners FY2021; $60,572.86 from 1313-6-8043-2005 HTX2-3 Commissioners FY2019-2020 to 1313-6-8043-2005 HTX2-3 Commissioners FY2021; $25,565.15 from 1103-6-4100-4030 CBI-1 HWY FY2019-2020 to 1103-6-4100-4030 CBI-1 HWY FY2021; $9,117.39 from 1103-6-4200-4030 CBI-2 HWY FY2019-2020 to 1103-6-4200-4030 CBI-2 HWY FY2021; $4,317.03 from 1103-6-4300-4030 CBI-3 HWY FY2019-2020 to 1103-6-4300-4030 CBI-3 HWY FY2021; $43.49 from 1208-1-1000-2005 County Clerk Preservation County Clerk FY2019-2020 to 1208-1-1000-2005 County Clerk Preservation County Clerk FY2021; $15,929.22 from 1103-6-4000-4030 CBI-ALL HWY FY2020-2021 to 1103-6-4100-4030 CBI-1 HWY $5,309.74, 1103-6-4200-4030 CBI-2 HWY $5309.74 and 1103-6-4300-4030 CBI-3 HWY $5,309.74 FY2021; $91,441.21 from 1102-6-6500-2005 CIRB-MV Coll/SB1888 HWY FY2020-2021 to 1102-6-6510-2005 D1 HWY $18,288.24, 1102-6-6520-2005 D2 HWY and 1102-6-6530-2005 D3 HWY FY2021; $65,608.71 from 1102-6-4000-1110 HWY Salary-ALL HWY FY2020-2021 to 1102-6-4100-1110 HWY Salary-D1 HWY $50,000.00, 1102-6-4100-1320 HWY Travel-D1 HWY $1,000.00, 1102-6-4100-2005 HWY M&O-D1 HWY $4,608.71 and 1102-6-4100-4110 HWY Capita1-D1 HWY $10,000.00 FY2021; $91,281.68 from 1102-6-4000-1110 HWY FY2020-2021 to 1102-6-4200-1110 HWY Salary-D2 HWY $80,000.00, 1102-6-4200-1320 HWY Travel-D2 HWY $753.55, 1102-6-4200-4110 HWY Capital HWY $10,528.13 FY2021; $99,839.34 from 1102-6-4000-1110 HWY Salary-ALL HWY to 1102-6-4300-1110 HWY Salary-D3 HWY $80,000.00, 1102-6-4300-1320 HWY Travel-D3 HWY $1000.00, 1102-6-4300-2005 HWY M&O-D3 HWY $3,839.34 and 1102-6-4300-4110 HWY Capital-D3 HWY $15,000.00 FY2021; $602.30 from 1102-6-4200-1320 T1C-2 HWY FY2019-2020 to 1102-6-4200-1320 T1C-2 HWY FY2021; Blanket Purchase Orders # 1093-1121; Purchase Orders #2019-2020 General BADGES/ETC 5755 SPECIAL-OPS UNIFORMS 6.99; Juv Dent-ST Laundry Service 6442 Advantage Laundry Systems 318.38; 2020-2021\ 911 Phone FEES 1038 OKLA DEPT OF PUBLIC SAFETY 1050.00; SERVICE 986 CIMARRON TELEPHONE COMPANY 1368.57; CH Improv-ST Agreement 1080 CREEK CO PUBLIC FACILITIES 173431.91; General BOTTLED WATER 83 FIZZ-O WATER COMPANY 33.75; 1054 FIZZ-O WATER COMPANY 21.75; Care/Feed Animals 991 MID-AMERICA STOCKYARDS 165.05; CCSO VEHICLE REPAIRS 973 Midtown Auto & Diesel Repair Inc 1107.00; COMPUTER SUPPLIES/PARTS 974 Amazon Capital Services 117.56; INSPECTION 1078 OKLA DEPT OF LABOR 225.00; 1079 OKLA DEPT OF LABOR 225.00; Labor & Materials 864 CITY WIDE PLUMBING, INC. 407.50; Law Books & Services 46 THOMSON-WEST 1860.20; MAINTENANCE AGREEMENT 84 Standley Systems 38.01; MEMBERSHIP DUES 1056 CODA 1055.00; parts 1052 BUILDING SOLUTIONS 12.99; PUBLICATION 776 SAPULPA DAILY HERALD 101.16; 945 SAPULPA DAILY HERALD 534.75; RENEWAL FEES 1034 EDJE WEB DESIGN LLC 1000.00; Rent 647 Whetstine, Shari 70.00; SERVICE 1018 PATRIOT SECURITY SYSTEMS INC 290.00; 1067 COX COMMUNICATIONS 37.06; Service Call 709 CHARLEY S SOUTHSIDE LOCKSMITH 654.36; SOFTWARE 781 CDW GOVERNMENT INC 260.66; SUBSCRIPTION 1017 SAND SPRINGS LEADER 81.12; Supplies 429 Amazon Capital Services 55.00; 515 WESTLAKE ACE HARDWARE OK-020 145.45; 730 Merrifield Office Supplies 407.32; 944 Merrifield Office Supplies 79.99; 1019 Intab 557.32; UNIFORM & ACCESSORIES 375 MTM RECOGNITION 95.17; UTILITIES 507 O N G 96.56; 1035 O G & E 485.93; 1037 O G & E 230.14; 1055 O G & E 586.30; 1076 EAST CENTRAL ELECTRIC COOP 400.00; 1077 EAST CENTRAL ELECTRIC COOP 348.00; UTILITIES GAS SERVICES 1040  O N G 104.67; 1046 O N G 37.19; UTILITIES WATER 1045 CITY OF SAPULPA 138.53; Health Repair 585 FORREST SHOEMAKER INC 816.69; TRAVEL 174 TATE, DEBBIE 343.85; Highway EQUIPMENT 782 CDW GOVERNMENT INC 1665.99; INTERNET SERVICES 1050 A T & T MOBILITY 14.28; MONITOR AGREEMENT 946 PATRIOT SECURITY SYSTEMS INC 700.00; OIL CHANGES 315 B & R LUBE 151.00; parts 303 ROUTE 66 MOWERS & MORE 58.98; 966 ECONOMY SUPPLY CO 444.69; PARTS/SUPPLIES 4 CHEROKEE HOSE & SUPPLY INC 78.36; 337 O REILLY AUTO PARTS 1747.16; Shirts 659 Witty Ideas 520.48; TESTING 911 TotalSIR 36.50; Tolls 140 OTA PIKEPASS CENTER 4.00; UNIFORMS 293 UniFirst Holdings Inc 1467.65; UTILITIES 298 O G & E 27.49; 906 O G & E 378.88; Hwy-ST EMULSIONS 241 ERGON A & E INC 2331.66; EQUIPMENT 695 YELLOWHOUSE MACHINERY 1816.40; First Aid Supplies 219 GREEN GUARD FIRST AID & SAFETY 157.06; parts 693 DISCOUNT TRAILERS 116.25; Parts & Labor 213 ADVANCED ELECTRICAL REBUILDERS 345.00; 227 YELLOWHOUSE MACHINERY 819.69; 237 SUMMIT TRUCK GROUP 889.00; PARTS & SUPPLIES 210 ATWOODS 193.25; 212 PREMIER TRUCK GROUP 79.74; 224 Fastenal 282.81; 230 HARRIS OIL CO 685.01; 232 DRUMRIGHT TIRE 52.00; 235 AMERICAN WELDING 643.50; 530 TULSA AUTO SPRING CO INC 2737.10; 653 SUMMIT TRUCK GROUP 468.57; SERVICE 222 Republic Services #503 135.95; Jail-ST FEES 1042 ALCOHOL MONITORING SYSTEMS 21.28; PHONE & INTERNET SERVICES 990 COX COMMUNICATIONS 2117.78; SUPPLIES/JAIL 1048 Merrifield Office Supplies 1034.99; TAG/TITLE 1059 SAPULPA TAG OFFICE 51.00; Juv Dent-ST CABLE 1063 DISH NETWORK 225.84; FIRE CONTROL SYSTEM 989 FIRETROL 190.00;Resale BOTTLED WATER 23 FIZZ-O WATER COMPANY 36.00; Installation 752 WACOM SYSTEMS 150.00; Supplies 984 Merrifield Office Supplies 26.98; SH Commissary Commissary 1060 TIGER CORRECTIONAL 1655.32;SH Svc Fee FOOD FOR INMATES 987 TIGER CORRECTIONAL 4630.18; Tax Refunds TAX CORRECTION 15 The Oklahoma City Abstract & Title Company 0.00; 16 The Oklahoma City Abstract & Title Company 0.00. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Whitehouse and seconded by Warner to sign Transcript and Deed on property located in Westport Lots 19 and 20, BLK 13, there is no address to property that was sold in Public Sale on August 10, 2020. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Tiger Lot 7, BLK 35 located at 402 N. Burnett Street, Sapulpa, OK 74066 that was sold in Public Sale on August 10, 2020. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Tiger Lot14, BLK 35 located at 521 N. Leonard Street, Sapulpa, OK 74066 that was sold in Public Sale on August 10, 2020. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Tiger Lot 1, Blk 19 to Chloe and Melinda Ryan for $185.00 plus $100.00 filing and publication total $285.00. There were no other parties present. Stephanie Wickliff, Treasurer Deputy stated there is no 911 address and this property has been on the tax rolls since 2010. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Tiger Lot 7, Blk 29 to Melinda Ryan for $278.00 plus $100.00 filing and publication total $378.00. There were no other parties present. Stephanie Wickliff, Treasurer Deputy stated there is no 911 address and this property has been on the tax rolls since 2014. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Westport Lots 47 and 48, Blk 9 to Melinda Ryan for $246.00 plus $100.00 filing and publication total $346.00. There were no other parties present. Stephanie Wickliff, Treasurer Deputy stated there is no 911 address and this property has been on the tax rolls since 2014. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to sign contract with Dunham Asphalt Services Inc. for overlay project Bid#20-15 Chip Seal and Asphalt Overlay Project, for District #2. Warner stated this is for W. 81st St. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Warner and seconded by Whitehouse to sign contract with Yellowhouse Machinery and Armstrong Bank for grader and financing pursuant to Bid#21-1: SN#9276; 48 months at $3,059.79/month at 3.04%. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Warner and seconded by Whitehouse to sign ODOT 324A claim form for project 19CRE02 J/P304173(05) for District #2. Warner stated this is for right-of-way acquisitions that Meshek & Associates, in the amount of $2,950.00. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #16: Motion was made by Whitehouse and seconded by Warner to sign Utility Relocation Agreement between Creek County and AT&T Oklahoma on ODOT Project JP#28681, 3 Bridges, Creek County, in District #3 per ODOT Specs. Whitehouse stated this has been in the works for years, I hope this will now let for the 3 Bridge Project. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #17: Motion was made by Whitehouse and seconded by Warner for the Allocation of Beverage Tax to be distributed as follows Bristow $4,196.28; Depew $473.95; Drumright $2,894.74; Kellyville $1,144.77; Kiefer $1,677.06; Lawrence Creek $149.48; Mannford $3,062.45; Mounds $1,163.00; Oilton $1,009.88, Sapulpa $20,452.78; Shamrock $102.08; Slick $131.25. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #18: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-100 adding Requisitioning Officer Amanda Lawson for the Creek County Health Department for accounts 1216-3-5000-1110/MD1A, 1216-3-5000-1310/MD1C, 1216-3-5000-2005/MD2, 1216-3-5000-4110/MD3 and 1216-3-5000-2999/MD4.  Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #19: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of casing ¾" HDPE to cross W. 61st St. approximately 0.94 miles S. and 2.63 miles W. of US-244 & Gillcrease Expressway further described as 1,229' W. of the S.E. corner of Section 36, T18N, R11E and the N.E. corner of Section 1, T18N, R11E in District #2. Paul Farris, Project Coordinator stated that the property is located half in Creek County and half in Tulsa. They will be submitting a permit request for Tulsa County as well. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #20: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-101 directing the Creek County Treasurer to credit the General Government Capital Outlay Fund 001-1-2000-4110/R3 with fund from the General Government Maintenance and Operations Fund/Use Tax 1301-1-0800-2005/GA2 in the amount of $43,327.85 and make a journal entry evidencing of the same, as per Title 62 O.S. §  335, and procedures implemented by the State Auditor's Office. Andrew Goforth stated this is the paperwork that is needed for Betty, in the Treasurer's Office to make adjustment. This action is in result of the Budget Hearing that was on August 13, 2020, where there was an action of the Board to make such transfer to balance the budget for FY2020-2021. Warner stated the amount is not typed on Resolution, Goforth stated he didn't have the amount, when preparing resolution, writing amount on the resolution will be sufficient. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #21: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-102 directing the Creek County Treasurer to credit the Creek County General Government Insurance Fund 001-1-2300-1222/R4 in the amount of $233.36, with funds from American Public Life (APL) to reimburse for refunds of premium submitted on behalf of employees paid from that account, as per Title 62 O.S. §  335, and procedures implemented by the State Auditor's Office. Vote as follow: Warner - Aye, Whitehouse - Aye. 

Item #22: DISCUSSION/NO ACTION to consider approval of the Schedule of Federal Awards to be submitted to the Oklahoma State Auditor's Office. Dana Logsdon stated this needs to be passed until 8-24-20, I just haven't had the time to work on it, with all the budget and other stuff going on. Warner asked Logsdon if she has received all the information, Logsdon stated yes, I just need to compile what has been given to me. Everyone has been very helpful.

Item #23: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from ASC, Inc. per County Specs for waterline, size of line 1" to cross and parallel 61st St. and 33rd W. Ave approximately 1/2-mile W. and 1/4-mile S. of 33rd W. Ave further described as 1500' S. of Section 4, T18N, R12E in District #1. Paul Farris, Project Coordinator stated this has been done to county specs and completed already. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #24: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Cushing Connect Pipeline Holdings LLC per County Specs for 16" steel crude oil pipeline by boring/jack to cross N. 35930/Old Shamrock HWY approximately 0.14 miles S. of the intersection of Old Shamrock HWY/E. 0720 Rd. further described as 2686.95' WSW of Section 7, T17N, R7E; to cross W. 131st St. S. approximately 0.22 miles S.E. of the intersection of W. 131st St. S./Old Shamrock HWY further described as 1604.55 WSW of Section 7, T17N, R7E; to cross D07170/W. 131st St. S. approximately 0.10 Miles S.E. of State HWY16/D0720 Rd. intersection further described as 1224.50' NNE of Section 4, T17N, R7E; to cross S. 513th W. Ave approximately 0.12 miles N. of S. 513th W. Ave/W 121st St. S. further described as 2267.31' ENE of Section 35, T18N, R7E; to cross W. 116th St. approximately 0.02 miles N.W. of W. 116th St./W. 121st St. S. further described as 2541.44' SSE of Section 36, T18N, R7E; to cross S. 449th W. Ave approximately 0.84 miles N/N.W. of S. 449th W. Ave/W. 121st St. S. further described as 1693.21' S.W. of Section 30, T18N, R8E; to cross W. 101st St./E0690 Rd. approximately 0.77 miles N.W. of W. 101st St. S./S.433rd W. Ave further described as 1936.40' N.E. of Section 20, T18N, R8E; to cross N. 3668 Rd. approximately 0.31 Miles S. of D00682 Rd./S. 436th W. Ave further described as 2445.97' NNW of Section 20, T18N, R8E; to cross S. 433rd W. Ave approximately 0.47 miles N. of S. 433rd W. Ave/ W.101st St. S. further described as 2475.22' N. of Section 21, T18N, R8E; to cross S. 417th W. Ave approximately 0.22 miles S. of S. 417th W. Ave/ W. 91st St. S. further described as 1145.74' S. of Section 22, T18N, R8E; to cross N.36850/S. 409th W. Ave approximately 0.11 miles S. of S. 409th W. Ave/ W. 91st St. S. further described as 2696.54 WSW of Section 22, T18N, R8E; to cross W. 91st St. S. approximately 2.24 miles W. of W. 91st St. S./ King Camp Rd. further described as 294.47' SSW of Section 22, T18N, R8E; to cross King Camp Rd. approximately 0.12 miles N. of King Camp Rd./ E0680 Rd. further described as 1356.08' ENE of Section 18, T18N, R9E; to cross N 37300/ S. 337th W. Ave approximately 0.21 miles N, of S. 337th W. Ave/ W. 91st St. S. further described as 1112.74' N. of Section 17, R18N, R9E; to cross 241st W. Ave approximately 0.86 miles S.W. of S. 241st/ W. 71st S. intersection further described as 3259.58' N.E. of Section 8, T18N, R10E; to cross S. 193rd W. Ave approximately 0.02 miles S. of S. 193rd W. Ave/W. 71st St. S. further described as 116.12' S. of Section 12, T18N, R10E; to cross W. 71st St. S. crossing 1 approximately 0.98 miles N. of W. 71st St. S./W. 81st St. S. further described as 146.97 miles ESE of Section 12, T18N, R10E; to cross 177th W. Ave approximately 0.97 miles W. of W. 71st St. S./S. 161st St. S. further described as 175' ENE of Section 6, T18N, R11E; to cross W. 71st St. S. crossing 2 approximately 0.61 miles W. of W. 71st St. S./ S. 161st W. Ave further described as 440.81' W. of Section 7, T18N, R11E; to cross S. 161st W. Ave approximately 0.15 miles S. of S. 161st St. S./W. 71st St. S. further described as 852.36' S. of Section 7, T18N, R11E; to cross W. 71st St. S. crossing 3 approximately 0.02 miles W. of W. 71st St. S./S. 145th W. Ave further described as 114.13' W. of Section 8, T18N, R11E; to cross S. 145th W. Ave approximately 0.01 miles N. of S. 145th W. Ave/ W. 71st St. S. further described as 364.23' N. of Section 5, T18N, R11E; to cross S. 129th W. Ave approximately 0.23 miles N. of S. 129th W. Ave/ W. 71st St. S. further described as 1234.21' N. of Section 4, T18N, R11E; to cross S. 97th W. Ave approximately 0.48 miles S. of S. 97th W. Ave/ W. 61st St. S. further described as 2760.65' N. of Section 1, T18N, R11E; to cross W. 61st St. S. approximately 0.07 miles N.W. of W. 61st St. S./Frankoma Rd. further described as 399.17' E. of Section 31, T19N, R12E. Warner stated this is a pipeline running from Cushing, Oklahoma to Tulsa at the Holly Oil Company. There was discussion with Paul Farris, Andrew Goforth about Farris will coordinate placing item back on agenda, if extension is needed of stated permits, as it is only good for 30 days. Farris stated that all permits are located within District #2. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #25: Motion was made by Warner and seconded by Whitehouse to extend Resolution#2020-87 one more week until 8/24/20. Warner stated the last update he received was 118 active cases, down from 128 from last week, we have 15 deaths, one additional from last week. Covey is out today, so we cannot get any updates from Emergency Management. Dana Logsdon stated that Judge Laura Farris had texted and asked that the resolution stay in place. Vote as follow: Warner - Aye, Whitehouse - Aye.

Item #26: Motion was made by Warner and seconded by Whitehouse to authorize the use of Use Tax Funds for the Sheriff's Office for temporary additional staffing at the courthouse for COVI-19 restrictions as required by the Board in the amount of $2,287.92, plus the cost of benefits, for the time period through 8/23/2020. Tandra McClellan stated this is just for the gross pay and does not include the benefits. Goforth stated the claim will be approving a whole month and can be changed, if the resolution is not continued. Warner stated that the funds that are being reimbursed through CARES monies, will be audited by the State Auditor. Mortazavi stated that is why I am being very careful of what is submitted and am not submitting anything that could be questionable. Warner asked Mortazavi to see if benefits are something that can be reimbursed as well. Vote as follow: Warner - Aye, Whitehouse - Aye.

Public Comment: NONE

Adjournment: Motion was made by Warner and seconded by Whitehouse at 10:22 a.m. to adjourn and meet again 8-24-20. Vote as follow: Warner - Aye, Whitehouse - Aye.