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2020-8-10 Meeting Minutes

For a printable version of the August 10, 2019 Meeting Minutes (which includes all content as listed below), click here.

    August 10, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, August 10, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.

Item #4: Motion was made by Warner and seconded by Stephens to approve the minutes of August 03, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Abstained. A motion was made by Whitehouse and seconded by Stephens to approve the minutes of July 06, 2020. Vote as follow: Stephens - Aye, Warner - Abstained, Whitehouse - Aye.

Item #5: Motion was made by Whitehouse and seconded by Warner to approve Monthly Appropriations; July Monthly Reports from Treasurer, County Clerk, District Attorney, Health Department; June Monthly Report County Clerk; Error Corrections $47.10 from 001-1-1000-2005/F2 to 001-1-2000-2005 paid out of wrong account, $3.83 from 001-1-2000-1210/R10 to 001-2100-1110/U1A paid matching from wrong account, $364.78 from 001-1-2300-1222/R4 to 001-1-0800-1110D1A paid employee insurance out of wrong account; Transfers $43.49 from 1209-1-1000-2005 County Clerk Preservation County Clerk FY2019-2020 to 1209-1-1000-2005 Count Clerk Preservation County Clerk FY2021; $11,365.86 from 001-1-2700-2005 Civil Defense M&O Commissioners FY2020-2021 to 001-1-2700-1110 Civil Defense Salary Commissioners FY2021; $857,333.58 from 1220-1-0600-2005/CV2 Resale M&O Treasurer FY2019-2020 to 1220-1-0600-2005/CV2 Resale M&O Treasurer FY2021; $19,373.70 from 001-1-3200-2005 Metro Planning M&O Commissioners FY2020-2021 to 001-1-3200-1110 Metro Planning Salary Commissioners FY2021; $90,177-41 from 1220-1-0600-1110 Resale Payroll Treasurer FY2019-2020 to 1220-1-0600-1110 Resale Payroll Treasurer FY2021; Blanket Purchase Orders #997 - 1031 ; Purchase Orders #2019-2020 Fair Board EQUIPMENT 6426 Curtis Restaurant Supply - Tulsa 12083.50;  General LEASE 6154 Quadient Leasing USA Inc 507.99; Supplies 6611 Info Group 295.00; Jail-ST CPR TRAINING 6581 Turn Key Health Clinics LLC 345.00; SERVICE CONTRACT 6553 AIRCO SERVICE INC 2837.25; UNIFORM & ACCESSORIES 6910 Baysinger Uniforms 261.96;Juv Dent-ST CPR TRAINING 6636 Turn Key Health Clinics LLC 45.00; 6637 Turn Key Health Clinics LLC 60.00;Tax Refunds TAX CORRECTION 47 LENDMARK CLOSING SERVICES LLC 0.00; Use-ST SERVICE 5045 Castle.Com 3641.86;2020-2021 911 Phone ANNUAL FEE 988 Geosafe Inc 14999.00; INTERNET SERVICE 962 COX COMMUNICATIONS 232.76; OFFICE SUPPLIES 795 Amazon Capital Services 62.17; Professional Service 970 Mission Critical Parrtners, LLC 13854.12; SERVICE 941 A T & T 1584.19; 968 Cimarron Telephone Co 190.86; Assr Rev Fee Supplies 808 Merrifield Office Supplies 148.59;General Assessment 939 INCOG 6054.00; AUDIT 937 STATE AUDITOR & INSPECTOR 2366.50; AWARDS 579 REGALIA MFG. CO. 156.50; BOCC MINUTES 750 SAPULPA DAILY HERALD 558.15; BOTTLED WATER 75 CULLIGAN OF TULSA 26.25; CCSO VEHICLE REPAIRS 399 BRISTOW TIRE & AUTO SERV. INC 36.00; 400 ADVANCED AUTO PARTS 292.08; CONTRACT BASE RATE 947 ADVANCED COPIER SYSTEMS LLC 238.50; CREMATION 933 GREEN HILL FUNERAL HOME 185.00; Dog food 413 FARMERS FEED 80.00; EMPLOYEE ASSISTANCE PROG 943 COMMUNITYCARE EAP 172.70; FEES 958 THOMSON-WEST 183.60; FUEL/DEPUTY CARS 955 COMDATA INC 6823.47; K-9 CARE 978 ADVANCED CARE VET HOSPITAL 396.03; KEYS 930 CHARLEY S SOUTHSIDE LOCKSMITH 12.00; Labor & Materials 97 A & M ELECTRIC CO INC 125.00; LAWN EQUIPMENT 708 ENLOW & SONS EQUIPMENT 4650.00; LEGAL REPRESENTATION 512 Gannaway, Mary 2500.00; MEMBERSHIP DUES 938 INCOG 6067.25; OFFICE SUPPLIES 784 Amazon Capital Services 83.10; PEST CONTROL 493 EMCO TERMITE/PEST CONTROL INC 35.00; 549 EMCO TERMITE/PEST CONTROL INC 15.00; RENTAL 972 Lampton Welding Supply 20.02; Repairs 95 Castle.Com 146.50; SERVICE 76 COX COMMUNICATIONS 356.04; 506 A-1 Refuse 150.00; 508 COX COMMUNICATIONS 36.64; 516 COX COMMUNICATIONS 175.89; 518 Verizon Wireless 160.04; 981 ONE NET 640.00; 982 ONE NET 470.00; SOFTWARE 466 LANDMARK GSI 26600.00; Supplies 105 Merrifield Office Supplies 162.51; 645 Merrifield Office Supplies 39.74; SUPPLIES/SHERIFF DEPT 403 WESTLAKE ACE HARDWARE OK-020 32.32; UTILITIES 58 O G & E 2311.71; 509 CREEK CO RURAL WATER D#3 263.65; 936 O G & E 29.47; 940 O G & E 7314.51; 969 CITY OF BRISTOW 71.19; 983 Symmetry Energy Solutions LLC 1.99; UTILITIES ELECTRIC SERVICE 806 O G & E 1557.45; Water Cooler Tower 113 FIZZ-O WATER COMPANY 9.00; Health LEASE 197 Standley Systems 367.60; OVERAGES 195 PREFERRED BUSINESS SYSTEMS LLC 454.05; SERVICE 188 Metro Security 45.00; 198 , VIP Voice Services 835.00; SUBSCRIPTION 760 SAPULPA DAILY HERALD 70.00; Supplies 747 McKESSON 226.11; 761 Merrifield Office Supplies 469.85; TRAVEL 158 Givings, Samantha 470.35; UTILITIES 177 CITY OF BRISTOW 100.23; VACCINATIONS 694 SANOFI PASTEUR INC 21402.87; Highway BANK PAYMENT 739 SNB BANK 1476.23; 740 Armstrong Bank 1014.94; 742 SNB BANK 1556.98; EMPLOYEE ASSISTANCE PROG 942 COMMUNITYCARE EAP 60.50; EQUIPMENT 783 CDW GOVERNMENT INC 1665.99; First Aid Supplies 316 CINTAS CORPORATION NO 2 326.05; FUEL 525 COMDATA INC 330.26; parts 322 CROWN PRODUCTS INC 111.70; PARTS & SUPPLIES 313 FARM PLAN DBA ATWOODS 20.97; PARTS/SUPPLIES 342 WESTLAKE ACE HARDWARE OK-020 160.15; 677 P & K EQUIPMENT 663.80; PAYMENT 249 OKLA DEPT OF TRANSPORTATION 1791.56; 338 OTA PIKEPASS CENTER 3.06; 741 OKLA DEPT OF TRANSPORTATION 1791.56; PEST CONTROL 660 EMCO TERMITE/PEST CONTROL INC 65.00; PIKE PASS FEE 299 OTA PIKEPASS CENTER 101.46; 522 OTA PIKEPASS CENTER 20.50; Radio Tower 985 WOLF VALLEY RANCH 3600.00; RENTAL 308 Lampton Welding Supply 96.32; SERVICE 128 A T & T MOBILITY 259.40; 131 A T & T 352.62; SERVICE CONTRACT 756 PATRIOT SECURITY SYSTEMS INC 400.00; SIGNS 353 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 710.00; SOFTWARE 688 KELLPRO COMPUTER SOLUTIONS 1604.20; Supplies 294 VARNERS EQUIPMENT & HARDWARE 121.27; 310 Merrifield Office Supplies 42.30; 786 SOUTHERN TIRE MART LLC 8.22; SUPPLIES 417 Print Shop LLC 25.00; TIRES 551 SOUTHERN TIRE MART LLC 731.60; TRASH 1 AMERICAN WASTE CONTROL INC 62.00; Hwy-ST ASPHALT 240 Greenhill Materials 1623.69; 319 DUNHAM ASPHALT SERVICE INC 3303.00; EMULSIONS 278 ASPHALT & FUEL SUPPLY 6103.44; 318 ERGON A & E INC 913.06; FUEL 778 BOWERS OIL CO 8924.90; OIL 799 Petrochoice Dynamo LLC 1331.28; parts 567 TULSA FORD NEW HOLLAND INC 59.27; Parts & Service 258 YELLOWHOUSE MACHINERY 991.33; PARTS & SUPPLIES 209 CECIL & SONS 50.00; 217 BRUCKNERS 555.60; 223 INLAND TRUCK PARTS 115.48; 231 NAPA AUTO PARTS 657.90; 234 DRUMRIGHT AUTO SUPPLY 85.40; 238 FLEET PRIDE 477.09; 239 ECONOMY SUPPLY CO 905.15; 250 STANDARD AUTO PARTS 858.79; 251 Stewart Martin Equipment 60.49; 260 O REILLY AUTO PARTS 708.74; 268 KUBOTA CENTER 82.72; 288 CROW-BURLINGAME CO 134.78; RENTAL 220 WARREN CAT 5192.00; 280 Industrial Welding & Tools Supply 102.71; Repairs 264 Sellers Tire Inc 155.00; ROAD MATERIAL 242 QUAPAW COMPANY, THE 18612.30; 534 QUAPAW COMPANY, THE 9091.15; 655 QUAPAW COMPANY, THE 8853.59; Jail-ST FUEL/JAIL CARS 954 COMDATA INC 980.19; INSPECTION 948 FIRETROL 167.00; JAIL CLEANING SUPPLIES 360 Merrifield Office Supplies 720.08; 637 Merrifield Office Supplies 731.45; JAIL MAINTENANCE SUPPLIES 407 WESTLAKE ACE HARDWARE OK-020 111.32; PHONE MAINTENANCE 950 Castle.Com 62.50; Repairs 961 AIRCO SERVICE INC 474.00; SERVICE 960 AIRCO SERVICE INC 474.00; TRANSPORTS/INMATES 521 Visa 424.28; UTILITIES WATER 951 SAPULPA RURAL WATER CO 38.00; 952 SAPULPA RURAL WATER CO 2144.50; Juv Dent-ST FOOD 405 SYSCO FOODS 2697.78; 406 Williams Grocery 36.15; INTERNET SERVICE 797 A T & T 66.63; JUVENILE DETENTION 669 Merrifield Office Supplies 298.52; Repair 686 CREEK ENVIRONMENTAL SOLUTIONS LLC 1685.00; UTILITIES WATER 953 CITY OF BRISTOW 264.46; ML Fee Supplies 436 MIDWEST PRINTING 1357.42; Planning/Zoning PUBLICATION 145 SAPULPA DAILY HERALD 186.10; Supplies 711 STAPLES BUSINESS ADVANTAGE 102.59;Resale AIR FRESHENERS 35 SCENTS PLUS LLC 48.00; FUEL 18 COMDATA INC 317.99; IT Support 39 TM CONSULTING INC 1457.00; JANITORIAL 25 Gster Cleaning 520.00; LABOR 965 WACOM SYSTEMS 25.00; SEARCH ENGINE 8 LEXISNEXIS RISK SOLUTIONS 180.00; TAX WARRANT SERVICE 37 CREEK COUNTY SHERIFF 550.00; SH Commissary Commissary 963 TIGER CORRECTIONAL 1558.60; 964 TIGER CORRECTIONAL 490.50; FEES 957 TIGER CORRECTIONAL 295.00;SH Svc Fee FOOD FOR INMATES 798 TIGER CORRECTIONAL 4639.66; RECYCLE SERVICE 796 SHOW INC. 85.00;Tax Refunds TAX CORRECTION 10 CREEK CO TREASURER 166.17; 11 CREEK CO TREASURER 155.35; 12 Mounds Parks LLC 232.00; 13 Mounds Parks LLC 230.00; 14 Hooper Law Firm - Michael Hopper 1133.00. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Stephens and seconded by Whitehouse to approve public sale auction of property located in Westport Lots 19 and 20, Blk 13 to Onemore LLC for $223.00 plus $100.00 filing and publication total $323.00. There were no other parties present. Gloria Ware, Treasurer's Deputy stated that there was not 911 address on property. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Tiger Lot 7, Blk 35 to Max Ryan for $359.00 plus $100.00 filing and publication total $459.00. There were no other parties present. Gloria Ware, Treasurer Deputy stated the address is 402 N Burnett St. Sapulpa, OK 74066. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to approve public sale auction of property located in Tiger Lot 14, Blk 35 to Melinda Ryan for $585.00 plus $100.00 filing and publication total $685.00. There were no other parties present. Gloria Ware, Treasurer Deputy stated the address is 521 N. Leonard St. Sapulpa, OK 74066. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to sign contracts with Warren Cat and Arvest Bank for graders and financing pursuant to Bid#21-1: SN#491, 48 months at $3,154.86/month at 2.35% and SN#1798, 48 months at $2,761.59/month at 2.35%. Warner stated these are two of the three graders awarded from last week. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: DISCUSSION ONLY/NO ACTION to consider signing contract with Yellowhouse Machinery and Armstrong Bank for grader and financing pursuant to Bid#21-1: SN#9276, 48 months at $3,059.79/month at 3.04%. Warner stated that Yellowhouse/Armstrong Bank was unable to get their contract over, we will pass this until next week 8/17/20.

Item #12: Motion was made by Whitehouse and seconded by Warner to deny Bid#20-15 Chip Seal and Asphalt Over Project for District #3. This item was on last weeks agenda and was awarded by Roy Smith. There was some confusion as to what roads were actually being awarded. Whitehouse reviewed the bids and discussed possibly awarding a couple of roads, as money comes available. Stephens stated that the bids are only good for 30 days after the opening, we are getting close to that already. There was discussion with Andrew Goforth, Assistant District Attorney and the process of awarding the bid, then the next step being executing the contract to start the process. Jana Thomas, Purchasing Agent stated we have other options that you can look at. Thomas stated we have the State Contract, 6 Month Bid, or we can rebid anytime you are ready. Thomas stated that we need to look at adding professional services and asphalt laydown to the 6 Month Bid. Whitehouse stated that at this time with the cost that it would take to do a couple of roads, we could do it cheaper in house.  Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Stephens and seconded by Whitehouse to sign contracts with Dunham's Asphalt Services Inc. and Vance Brothers Inc. for District #1 pertaining to Bid#20-15 Chip Seal and Asphalt Overlay Project. Stephens stated that this is the new process to make it a little smoother for Jana. We have sent her a contract that was on the Commissioners Computer for her to start using. The awarding of the bid meets the legal binding requirements, but this just set the expectations a little higher by executing a contract. There was discussion with Warner and Goforth about a completion date being within the contract. Goforth stated we have the prep commencement date within the document, but we didn't include a completion date. Jana Thomas, Purchasing Agent stated this is why we need clear bid specs, so that we can lay all of the terms out, once the bid is awarded that gives you time to speak with vendor and negotiate the terms of the contract and all of the details that need to be included in contract. Warner stated he wants to pass his signing until 8/17/20 to include the expectation of bid to be completed by the end 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Warner and seconded by Whitehouse to agree to match 20% of the cost of state contract SW1050M, Deliverables-Based IT Services, with Mission Critical Partners, LLC for the improvement of the County's 911 GIS data to meet operation requirements for NG911 in order to make application for a grant for remaining 80% from the Oklahoma 911 Management Authority; total grant request amount $54,774.00 to be paid out of WR911. Warner stated that we have gotten into the 911 study and found out that the County is behind on GIS data being entered. We need to get this data updated to proceed with the 911 grant. This is an 80/20 grant that we pay upfront and then we are reimbursed. The total cost after reimbursement will be $10-11,000.00. With the opportunity of this grant, I think the County needs to take advantage of it. They meet once a month and it is critical that we get this in this week. Warner stated this is for all 5 p-saps that have not been kept up to date, this is why we need a 911 director, so that things like this do not fall through the cracks. Stephens stated that INCOG used to update that GIS data, I think the lady retired, but I did not know it wasn't being done. Warner stated that Darrell Maggard will be representing us on the grant. A purchase order will be following if the next item is approved as well. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Warner and seconded by Whitehouse to approve submitting grant application to Oklahoma 911 Management Authority for improvement of Creek County GIS data to meet operation requirements for NG911. Warner stated this goes with the previous item. The meeting is Thursday, August 13, 2020. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #16: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-97 surplussing two 2012 Ford F-150 extended cab pickups VIN#1FTEX1CMXCFA45860 and VIN#1FTEX1CM1CFA45861 and Resolution#2020-97A disposing of the same to be transferred to the Sheriff. Bret Bowling, Sheriff stated that these will not be used for patrol vehicles, they will be used for support vehicles. Warner asked how many miles are on the trucks, Bowling stated they have very low mileage.  Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #17: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-98 directing the Creek County Treasurer to credit the Creek County Commissioners Account 001-1-2000-1233/R5 workman's compensation in the amount of $15,694.17 with funds received from Creek County Court Clerk's Payroll Fund 1211-1-1900-1110/PFCC in the amount of $186.91, Treasurer's Cash Voucher Resale Fund 1220-1-0600-2005/CV-2 in the amount of $406.26, County Clerk's Preservation Fund 1209-1-1100-1130/CCPF-1 in the amount of $9.52, Assessor's Reval Fund 001-1-1700-1110/H4 in the amount of $451.37, Sheriff County Jail Maintenance Payroll Fund 1315-2-0400-1110/CJM1A in the amount of $9,378.33, Sheriff E-911 Phase II Fund 1201-2-3601-1110/E911 in the amount of $69.37, Sheriff Juvenile Justice Center Payroll Fund 1317-2-0400-1110/JJC1A in the amount of $5,192.41, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follow: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #18: Motion was made by Warner and seconded by Whitehouse to extend Resolution#2020-87 one more week until 8/17/20. Warner stated the last update he received was 128 active cases, with 14 deaths. Last I knew we were at 10 deaths, so I am not sure when the other four took place. Judge Kelly Hake asked the Commissioner's to keep the resolution in place. I can report that the Okmulgee Court Clerk's Office has been shut down for two weeks, due to exposed employees. We have met with the Sheriff to discuss their plan. It just takes one exposure, and it would shut down the court process. Judge Hammer asked the Board to keep the resolution in place as well, I have not heard of any issues. The Sheriff has done a great job with making sure everyone is wearing masks and if they do not have one, we are suppling them with one. We are continuing to do court sessions by video to reduce the number the crowds within the courthouse. There was discussion of the new machines that have been ordered and as soon as they receive them, we can get started on spraying the complex. Warner asked how it was going at the Collins Building, we are doing the best we can with daily cleaning, but it will sure be helpful when the new sprayers come in. There was discussion of the CARES Reimbursement grant that the county is currently doing and other options that are available through Emergency Management. Jana Thomas, Purchasing Agent stated she received a call from Jason Dobson on some PPE that was purchased by their volunteer fire department and was wanting to submit it with the Counties. Thomas stated again there are other options for unincorporated towns through Emergency Management. Covey Murray joined the meeting, we currently have 119 active cases as of Saturday, we are coming down a little. This is not going away anytime soon. Stephens stated that they had discussion of purchasing some equipment for the schools, but we will have to go through a different grant avenue. Vote as follows: Stephens - No, Warner - Aye, Whitehouse - Aye.

Item #19: Motion was made by Stephens and seconded by Warner to authorize the use of Use Tax funds for the Sheriff's Office for temporary additional staffing at the courthouse for COVID-19 restrictions as required by the Board. Bowling stated we are making it through, things are going to come up and we will have to make adjustments with staff. Warner stated he would like to applaud the efforts of the Sheriff for keeping COVID out of the jail. He is doing a great job, Bowling stated thank you. Murray stated that we have masks if needed for the jail as well. Bowling spoke about a testing machine that they are looking into getting, this will test for COVID, Flu and Strep in a matter of minutes. We are gathering more information and will let you know. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Warner at 10:16 a.m. to adjourn and meet again 8-17-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.