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2020-7-1 Meeting Agenda

For a printable version of the July 1, 2020 Meeting Minutes (which includes all content as listed below), click here.

     

   July 01, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Wednesday, July 01, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Vice-Chairman, Leon Warner. Roll Call Selsor present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Warner led the Pledge of Allegiance and  Invocation.

Item #4: Motion was made by Whitehouse and seconded by Selsor to approve the minutes of June 29, 2020 with correction to item #3 Invocation by Don Engle not Stephens. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Whitehouse and seconded by Selsor to approve contracts Blanket Purchase Orders# 1 - 357; Transfers $342,549.85 from 1209-1-1000-2005 County Clerk Preservation County Clerk FY2019-2020 to 1209-1-1000-2005 County Clerk Perseveration County Clerk FY2021; $304,658.25 from 1208-1-1000-2005 County Clerk Lien Fee County Clerk FY2019-2020 to 1208-1-1000-2005 County Clerk Lien Fee County Clerk FY2021; $1,341,892.65 from 1313-6-8041-2005 Road & Bridges-Dist#1 Commissioners FY2019-2020 to 1313-6-8041-2005 Road & Bridges-Dist#1 Commissioners FY2021; $150,000.00 from 1313-6-8042-2005 Road Bridges-Dist#2 Commissioners FY2019-2020 to 1313-6-8042-2005 Road Bridges-Dist#2 Commissioners FY2021; $850,000.00 from 1313-6-8043-2005 Road & Bridges-Dist#3 Commissioners FY2019-2020 to 1313-6-8042-2005 Road & Bridges-Dist#3 Commissioners FY2021; $2,380.00 from 1235-1-2000-4110 CC Officer Memorial Commissioners FY2019-2020 to 1235-1-2000-4110 CC Officer Memorial Commissioners FY2021; $600,000.00 from 1301-0800-2005 General Admin/M&O Commissioners FY2019-2020 to 1301-0800-2005 General Admin/M&O Commissioners FY2021; $7,737.06 from 1213-6-3200-2005 Flood Plain Commissioners FY2019-2020 to 1213-6-3200-2005 Flood Plain Commissioners FY2021; $35,000.00 from 1219-1-3200-2005 Planning & Urban Develop Commissioners FY2019-2020 to 1219-1-3200-2005 Planning & Urban Develop Commissioners FY2021; $316,845.29 from 1103-6-4000-4030 Co Bridge & Rd Improv-ALL HWY FY2019-2020 to 1103-6-4000-4030 Co Bridge & Rd Improv-ALL HWY FY2021; $375,000.00 from 1103-6-4100-4030 Co Bridge & Rd Improv-Dist#1 HWY FY2019-2020 to 1103-6-4100-4030 Co Bridge & Rd Improv-Dist#1 HWY FY2021; $265,000.00 from 1103-6-4200-4030 Co Bridge & Rd Improv-Dist#2 HWY FY2019-2020 to 1103-6-4200-4030 Co Bridge & Rd Improv-Dist#2 HWY FY2021; $340,000.00 from 1103-6-4300-4030 Co Bridge & Rd Improv-Dist#3 HWY FY2019-2020 to 1103-6-4300-4030 Co Bridge & Rd Improv-Dist#3 HWY FY2021; $5,585.36 from 1212-2-2700-2005 CC Emergency Mgmt Commissioners FY2019-2020 to 1212-2-2700-2005 CC Emergency Mgmt Commissioners FY2021; $370,000.00 from 1201-2-3600-2005 WR911 Commissioners FY2019-2020 to 1201-2-3600-2005 WR911 Commissioners FY2021; $1,468.45 from 1102-6-4300-1110 HWY/Salary-Dist#3 HWY FY2019-2020 to 1102-6-4300-1110 HWY/Salary-Dist#3 HWY FY2021; $1,388.00 from 1102-6-4300-1320 HWY/Travel-Dist#3 HWY FY2019-2020 to 1102-6-4300-1320 HWY/Travel-Dist#3 HWY FY2021; $200,000.00 from 1102-6-4300-2005 HWY/M&O-Dist#3 HWY FY2019-2020 to 1102-6-4300-2005 HWY/M&O-Dist#3 HWY FY2021; $360,000.00 from 1102-6-4300-4110 HWY/Cap Outlay-Dist#3 FY2019-2020 to 1102-6-4300-4110 HWY/Cap Outlay-Dist#3 FY2021; $3,343.48 from 1102-6-4200-1110 HWY/Salary-Dist#2 HWY FY2019-2020 to 1102-6-4200-1110 HWY/Salary-Dist#2 HWY FY2021; $785.70 from 1102-6-4200-1320 HWY/Travel-Dist#2 HWY FY2019-2020 to 1102-6-4200-1320 HWY/Travel-Dist#2 HWY FY2021; $80,000.00 from 1102-6-4200-2005 HWY/M&O-Dist#2 HWY FY2019-2020 to 1102-6-4200-2005 HWY/M&O-Dist#2 HWY FY2021; $70,000.00 from 1102-6-4200-4110 HWY/Cap Outlay-Dist#2 FY2019-2020 to 1102-6-4200-4110 HWY/Cap Outlay-Dist#2 FY2021; $2,410.43 from 1102-6-4100-1110 HWY/Salary-Dist#1 HWY FY2019-2020 to 1102-6-4100-1110 HWY/Salary-Dist#1 HWY FY2021; $1,388.00 from 1102-6-4100-1320 HWY/Travel-Dist#1 HWY FY2019-2020 to 1102-6-4100-1320 HWY/Travel-Dist#1 HWY FY2021; $60,000.00 from 1102-6-4100-2005 HWY/M&O-Dist#1 HWY FY2019-2020 to 1102-6-4100-2005 HWY/M&O-Dist#1 HWY FY2021; $35,000.00 from 1102-6-4100-4110 HWY/Cap Outlay-Dist#1 FY2019-2020 to 1102-6-4100-4110 HWY/Cap Outlay-Dist#1 FY2021; $35,258.04 from 1201-2-3601-1110 E911 Phase II/Salary Sheriff FY2019-2020 to 1201-2-3601-1110 E911 Phase II/Salary Sheriff FY2021; $127,205.10 from 1201-2-3601-2005 E911 Phase II/M&O Sheriff FY2019-2020 to 1201-2-3601-2005 E911 Phase II/M&O Sheriff FY2021; $146,628.65 from 1217-2-0400-2017 JJC Sheriff FY2019-2020 to 1217-2-0400-2017 JJC Sheriff FY2021; $31,250.16 from 1317-2-0400-1110 JJC/Payroll Sheriff FY2019-2020 to 1317-2-0400-1110 JJC/Payroll Sheriff FY2021; $10,527.66 from 1317-2-0400-4110 JJC-Cap Outlay Sheriff FY2019-2020 to 1317-2-0400-4110 JJC/Cap Outlay Sheriff FY2021; $1,351,648.44 from 1317-2-0400-2005 JJC/M&O Sheriff FY2019-2020 to 1317-2-0400-2005 JJC/M&O Sheriff FY2021; $25,491.84 from 1223-2-0400-2005 SSF/Jail Revenue Sheriff FY2019-2020 to 1223-2-0400-2005 SSF/Jail Revenue Sheriff FY2021; $16,215.26 from 1226-2-0400-1110 SSF/Salary Sheriff FY2019-2020 to 1226-2-0400-1110 SSF/Salary Sheriff FY2021; $87,222.24 from 1226-2-0400-2005 SSF/M&O Sheriff FY2019-2020 to 1226-2-0400-2005 SSF/M&O Sheriff FY2021; $7,309.53 from 1226-2-0400-4110 SSF/Cap Outlay Sheriff FY2019-2020 to 1226-2-0400-4110 SSF/Cap Outlay Sheriff FY2021; $36,660.79 from 1226-2-1100-2012 Sheriff Board of Prisoners Sheriff FY2019-2020 to 1226-2-1100-2012 Sheriff Board of Prisoners Sheriff FY2021; $13,530.81 from 1226-2-3500-1110 SSF/Courthouse Sec Sheriff FY2019-2020 to 1226-2-3500-1110 SSF/Courthouse Sec Sheriff FY2021; $4,418.26 from 1526-2-0400-1110 OK HWY Safety Grant Sheriff FY2019-2020 to 1526-2-0400-1110 OK HWY Safety Grant Sheriff FY2021; $2,217.34 from 1209-1-1000-1113 County Clerk Pres/Pt Salary County Clerk FY2019-2020 to 1209-1-1000-1113 County Clerk Pres/Pt Salary County Clerk FY2021; $56,732.00 from 1315-2-0400-1110 CO Jail/Salary Sheriff FY2019-2020 to 1315-2-0400-1110 CO Jail/Salary Sheriff FY2021; $686.61 from 1315-2-0400-1310 Co Jail/Travel Sheriff FY2019-2020 to 1315-2-0400-1310 Co Jail/Travel Sheriff FY2021; $292,374.38 from 1315-2-0400-2005 Co Jail/M&O Sheriff FY2019-2020 to 1315-2-0400-2005 Co Jail/M&O Sheriff FY2021; $16,551.30 from 1315-2-8034-2005 Co Jail/Care of Prisoners Sheriff FY2019-2020 to 1315-2-8034-2005 Co Jail/Care of Prisoners Sheriff FY2021; $116,852.00 from 7201-1-1400-2005 Court Clerk Rev Fund Court Clerk FY2019-2020 to 7201-1-1400-2005 Court Clerk Rev Fund Court Clerk FY2021; $100,000.00 from 1220-1-0600-2005 Resale/M&O Treasurer FY2019-2020 to 1220-1-0600-1110 Resale/Salary Treasurer FY2021; $37,635.83 from 7402-1-0600-2005 Record Owner Treasurer FY2019-2020 to 7402-1-0600-2005 Record Owner Treasurer FY2021; $15,718.63 from 7210-1-1400-2005 Court Clerk Pres Mgmt Court Clerk FY2019-2020 to 7210-1-1400-2005 Court Clerk Pres Mgmt Court Clerk FY2021; $600,000.00 from 1220-1-0600-2005 Resale/M&O Treasurer FY2019-2020 to 1220-1-0600-2005 Resale/M&O Treasurer FY2021; $22,616.34 from 1230-1-0600-2005 Co Treas Mtg Tax Treasurer FY2019-2020 to 1230-1-0600-2005 Co Treas Mtg Tax Treasurer FY2021; AF-3 Technical Solutions for the Assessor, Andrew Goforth, Assistant District Attorney advised the Board that this was approved last week, however the Board cannot approve new fiscal year money in old fiscal year. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Whitehouse and seconded by Selsor to approve renewal of the following Inter-Cooperative/Contracts for the 2020-2021 fiscal year Creek County Home Finance Authority, Creek County Industrial Authority, Bristow Public Schools, Depew Public Schools, Lone Star Public School, Gypsy Public Schools, Sapulpa Public Schools, Mounds Public Schools, Town of Mounds, Town of Kiefer, Kiefer Public Schools, Hilltop Rural Road District, Oilton Public Schools, Mose Meadows Rural Road Improvement District, West Teel Rural Road District, Grant Street Rural Road District, Edgewater Rural Road District, Sunrise Rural Road District, Resolution#2020-74 ACCO-Sig Property and Liability Insurance Contract, Resolution#2020-75 ACCO-SIF Workman's Compensation Insurance Contract, Guy Engineering Independent Contractor Agreement(On-Call Services) and Resolution#2020-74 ODOT Equipment Lease Renewal.  Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Warner and seconded by Selsor to approve renewal of the following Contracts Standley Systems LLC, Brooks Jeffrey Marketing Inc. website and certificate renewal, Kellpro software and service agreement, Imagenet Service Agreement for the County Clerk; Mark Cromwell, Hollon Fire Protection, Clifford Power, Metro Termite and Pest Control and Metro Security USA for the Health Department; Canadian County Juvenile Detention Contract, Bristow Public Schools Education Contract, Community Works Juvenile Detention Contract, Eastern Oklahoma Youth Services Contract, Turnkey Health Clinics Contract, NCIC Inmate Communications, Inc. Contract, Tiger Correctional Services Food Service Agreement, Tiger Correctional Services Commissary Service Agreement and Brooks Jeffrey Marketing, Inc. Contract for the Sheriff. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Whitehouse and seconded by Selsor to sign Resolution#2020-77 renewing, ratifying and affirming the Sales Tax and Financing Agreement between the Board of County Commissioners and the Public Facilities Authority for Fiscal Year 2020-2021. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Whitehouse and seconded by Selsor to sign Resolution#2020-78 designating county depository banks for Fiscal Year 2020-2021 as follows: American Heritage Bank, First United Bank, Spirit Bank and Community Bank. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Whitehouse and seconded by Selsor to sign the Treasurer's Investment Policy for Fiscal Year 2020-2021. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Whitehouse and seconded by Selsor to sign Resolution#2020-79 identifying County Receiving Officers for Fiscal Year 2020-2021. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Whitehouse and seconded by Selsor to sign Resolution#2020-80 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office Fund for reimbursement of utility payments, in the amount of $66.33, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Warner and seconded by Selsor to approve Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of line 4" HDPE & 4" MDPE to cross and parallel Sahoma Lake Rd. approximately 1.68 miles W. and 0.69 miles N. of SH-97 & SH-166 further described as the N.E. corner of Section 21, T18N, R11E in District #2. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Selsor and seconded by Whitehouse to approve Utility Permit from Sapulpa Digging Inc. per County Specs for concrete apron by cut 12" into 49th W. Ave to cross 13499 S. 49th W. Ave approximately 1.5 miles S. of HWY 117 further described as Section 9 T17N, R12E in District #1. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Whitehouse and seconded by Selsor to sign Resolution#2020-81 identifying County Requisitioning Officers for Fiscal Year 2020-2021. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.

Item #16: DISCUSSION ONLY/NO ACTION on updating, modifying, or taking any additional protective measures or emergency action regarding the COVID-19 virus outbreak. Warner stated I have no updates at this time. I will add that the State of Oklahoma has increased by 545 more active cases since yesterday. The current cases are not being reported as severe as the first cases were. The virus has mutated and is ten time more infectious, then other countries have seen like Canada and China. Selsor stated that all District #1 employees have been tested and are negative. We are taking the rest of this week off, just to make sure everything is good.

      Public Comment:

#1: Goforth addressed Item #7 the ACCO SIF/SIG payment opinions need to be made by the Board. Warner discussed the payment options with the Board and Engle. Warner asked that this item be on Monday, July 7, 2020 agenda to make decision on payment option.                                                            #2: Selsor announced that there will be a memorial service for the District #1 employee to be held on July 10, 2020 at 2 p.m. located at the Wood Lake Church in Bixby. Warner asked how the donations are going, Mortazavi stated we have $200.00 collected so far and I will reach out to Newt and see what date he would like to have donations turned in by.

Adjournment: Motion was made by Warner and seconded by Whitehouse at 10:41 a.m. to adjourn and meet again 7-6-20. Vote as follows: Selsor - Aye, Warner - Aye, Whitehouse - Aye.