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2020-6-29 Meeting Minutes

For a printable version of the June 29, 2020 Meeting Minutes (which includes all content as listed below), click here.

        June 29, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, June 29, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:03 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and  Invocation by Don Engle.

Item #4: Motion was made by Warner and seconded by Stephens toapprove the minutes of June 22, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Whitehouse and seconded by Warner to approve contracts from MailFinance Inc.; Blanket Purchase Orders #6893 - 6901; Purchase Orders #2019-2020 911 Phone 281, Merrifield Office Supplies, 4.59, Dispatch office supplies282, OK COMMUNICATIONS SYSTEMS, 221.44, FEES; CBRI 54, JOHNNY CARR BULLDOZING INC, 1480.00, MATERIAL; CH Improv-ST 9, CREEK CO PUBLIC FACILITIES, 157696.94, Agreement; Emergency Mgmt 9, COX COMMUNICATIONS, 33.94, SERVICE; General 3243, Cason, Jacob, 10.00, POLLING PLACES3244, Beams Of Light Church, 50.00, POLLING PLACES3245, Foundation Church, 50.00, POLLING PLACES3246, MT OLIVE BAPTIST CHURCH, 50.00, POLLING PLACES3247, THE WAY CHURCH, 50.00, POLLING PLACES3248, Church Of The Good Shepherd, 50.00, POLLING PLACES3249, NAZARENE CHURCH, 50.00, POLLING PLACES3250, TRINITY BAPTIST CHURCH, 50.00, POLLING PLACES3251, FIRST UNITED METHODIST CHURCH, 50.00, POLLING PLACES3252, ST JOSEPHS CATHOLIC CHURCH, 50.00, POLLING PLACES3253, CHURCH OF THE NAZARENE, 50.00, POLLING PLACES3254, BLUE BELL CHURCH, 50.00, POLLING PLACES3255, DAVENPORT, KAYE, 50.00, POLLING PLACES3256, FREEDOM HILL BAPT CHURCH,50.00, POLLING PLACES3257, FIRST BAPTIST CHURCH SHAMROCK, 50.00, POLLING PLACES3258, MID-AMERICA STOCKYARDS, 50.00, POLLING PLACES3259, First Baptist Church, 50.00, POLLING PLACES3260, SR CITIZENS BLDG, DEPEW, 50.00, POLLING PLACES3261, FAITH BAPTIST CHURCH, 50.00, POLLING PLACES3262, ADVENT CHRISTIAN CHURCH, 50.00, POLLING PLACES3263, KELLYVILLE HOLINESS CHURCH, 50.00, POLLING PLACES3264, PICKETT PRAIRIE BAPTIST CHURCH, 50.00, POLLING PLACES3265,LEXINGTON RD FAMILY CHURCH, 50.00, POLLING PLACES3266, CANYON RD BAPT CHURCH, 50.00, POLLING PLACES3267, OAKRIDGE BAPTIST CHURCH, 50.00, POLLING PLACES3268, CREEK CO ELECTION BOARD, 0.00, POLLING PLACES3269, COX COMMUNICATIONS, 67.88, SERVICE3270, COX COMMUNICATIONS, 152.73, SERVICE3271, WESTLAKE ACE HARDWARE OK-020, 130.93, Supplies3272, ALLIANCE MAINTENANCE, 66.00, JANITORIAL3273, EMCO TERMITE/PEST CONTROL INC, 300.00, PESTCONTROL3274, JOHN DEERE FINANCIAL, 42.87, Supplies3275, Merrifield Office Supplies, 27.84, Supplies3276, COX COMMUNICATIONS, 36.19, SERVICE3277, O N G, 110.55, UTILITIES3278, COX COMMUNICATIONS, 164.27, SERVICE3279, COMMUNITY CARE INSURANCE, 172.70, EMPLOYEE ASSISTANCE PROG3280, O N G, 62.84, UTILITIES3281, SHOW INC., 35.00, RECYCLE SERVICE3282, Intab, 246.58, Supplies3283, POSTMASTER, 226.00, Rent3284, USPS-POC, 4000.00, POSTAGE3285, COMMUNITY CARE, 607.96, INSURANCEPREMIUM3286, Guardian, 146.59, INSURANCE PREMIUM3287, COX COMMUNICATIONS, 16.97, SERVICE3288, United Rentals, 3600.00, EQUIPMENT3289, O G & E, 74.34, UTILITIES3290, She Paints The Nation, 750.00, remodel3291, Baysinger Uniforms, 166.97, UNIFORM & ACCESSORIES3292, Safelite Fulfillment Inc, 99.97, WINDSHIELD3293, Safelite Fulfillment Inc, 99.97, WINDSHIELD3294, Amazon Capital Services, 115.42, OFFICE SUPPLIES3295, GREEN HILL FUNERAL HOME, 185.00, CREMATION; Health 482, Payne, Kellie, 55.20, TRAVEL483, DEARMAN, SHEREE, 25.30, TRAVEL484, DOTCOM LEASING LLC, 445.00, LEASE485,SafeKids Worldwide, 95.00, TRAINING486, Merrifield Office Supplies, 125.37, Supplies487, INSURICA, 9817.00, PROPERTY INSURANCE; Highway 1617, COMMUNITY CARE INSURANCE, 60.50, EMPLOYEE ASSISTANCE PROG1618, WALMART, 105.57, SUPPLIES1619, Print Shop LLC, 454.24, T-SHIRTS1620, Amazon Capital Services, 163.20, PARTS/SUPPLIES1621, O G & E, 128.41, UTILITIES1622, CREEK CO RURAL WATER D#2, 61.70, WATER BILL1623, O G & E, 486.86, UTILITIES1624, SOUTHERN TIRE MART LLC, 523.60, TIRES1625, U S Cellular, 264.72, SERVICE1626, CINTAS CORPORATION NO 2, 294.28, First Aid Supplies1627, O N G, 86.81, UTILITIES1628, Tri-Fab Trash Service, 80.00, SERVICE1629, SNB BANK, 1556.98, PAYMENT1630, SNB BANK, 1476.23, PAYMENT; Hwy-ST 711, Direct Discount Tire, 2740.00, PARTS & SUPPLIES712, ETHRIDGE OIL, 7487.80, FUEL; Jail-ST 979, J & A CASTROL LUBE EXPRESS, 114.98, OIL CHANGES980, FASTENAL COMPANY, 449.24, Supplies & Materials981, WESTLAKE ACE HARDWARE OK-020, 324.93, Supplies & Materials982, PLASTIC ENGINEERING, 197.15, SUPPLIES/JAIL983, O N G, 187.66, UTILITIES GAS SERVICES984, Merrifield Office Supplies, 417.18, 985, A T & T, 272.34, PHONE & INTERNET SERVICES;Juv Dent-ST 580, Merrifield Office Supplies, 70.00, Supplies581, SYSCO FOODS, 2050.87, FOOD582, Amazon Capital Services, 159.76, OFFICE SUPPLIES583, A T & T, 432.08, PHONE & INTERNET SERVICES584, O N G, 141.23, UTILITIES GAS SERVICES585, Merrifield Office Supplies, 126.57, JUVENILE DETENTION;ML Fee 31, Vital Records Control, 105.00, SERVICE32, QUADIENT FINANCE USA INC, 300.00, POSTAGE;Planning/Zoning 82, Merrifield Office Supplies, 62.82, INK CARTRIDGE83, COX COMMUNICATIONS, 50.91, SERVICE84, Floyd, Elon, 145.00, REIMBURSEMENT; Resale 470, COX COMMUNICATIONS, 186.67, SERVICE471, Castle.Com, 1627.00, EQUIPMENT472, SAPULPA DAILY HERALD, 2623.86, PUBLICATION473, Merrifield Office Supplies, 28.00, Supplies474, J R W INC, 378.40, Supplies; RM&P 96, KELLPRO COMPUTER SOLUTIONS, 3500.00, LABOR97, Imagenet Consulting LLC, 707.40, SERVICE; SH Commissary 174, U S POSTMASTER, 275.00, STAMP175, TIGER CORRECTIONAL, 1760.33, Commissary items176, Howard, RobertShawn, 42.37, REIMBURSEMENT; SH Svc Fee 212, Castle.Com, 6239.95, EMAIL HOSTING213, TIGER CORRECTIONAL, 4525.90, FOOD FOR INMATES214, TIGER CORRECTIONAL, 4577.12, FOOD FOR INMATES;Tax Refunds 151, Patton Air Conditioning Co Inc, 7819.00, TAX CORRECTION. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Whitehouse to allow Main Street Farmer's Market to operate on Thursday, July 02, 2020 from 3 p.m. to 7:00 p.m., at the gazebo within the Courthouse Complex and the grass area to the south. Cindy Lawrence spoke to the board, since the 4th is on Saturday, we would like to change the day of the market. We will begin setting up at 3:00 p.m. and have everything broke down by 8:00 p.m. Andrew Goforth advised the board that Judge Farris will have outside docket at 2:00 p.m., but should be done by 3:00 p.m. Lawrence stated they will discuss parking with the Christian Church. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made Stephens and seconded by Warner to accept Bid#20-15 Chip-seal and Asphalt Overlay Project and pass for two weeks until July 13, 2020 for review. Bids submitted by Apac-Central Inc., Vance Brothers Inc., Dunham's Asphalt Services Inc., Circle C Paving & Construction LLC. Returned bid from Wood & Sons Paving Inc. Stephens discussed with Jana Thomas, Purchasing Agent the time needed to tally bid information. Thomas stated she should be able to prepare that within this week, but could take two depending on the information provided by vendors. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: DISCUSSION ONLY/NO ACTION regarding letter from State Auditor's Office regarding Senate Bill 1888 CIRB Funds. There was discussion amongst the board and Goforth on if the board can take action on the appropriation of funds, since this will be next fiscal year money. Goforth stated they cannot take action, the action needs to be within that fiscal year, also ACCO has requested additional information from the Auditor's Office on how funds need to be broken down and source of funds needed for the Treasurer's Office. There was discussion of the funds not being appropriated until August, so the board has time to get the information before making a decision. Warner asked that this item stay on the agenda, until action is taken. Stephens asked that it not be on the July 01, 2020 meeting, as he will not be in attendance. Stephens stated this has opened up more questions then answers on the breakdown of funds. According to CIRB Funding the direction they are saying is that it is to be broken down by 1/3, 1/3, 1/3. The board stated they need to get all information first, before making a decision.

Item #10: DISCUSSION ONLY/NO ACTION on hiring outside legal services for Planning on Case CCBOA-372, Dan Newman. Stephens stated our District Attorney has a conflict of interest on this case and cannot give us guidelines on the variance things needed in this case, to prevent any issues arising it would be best that we seek outside counsel on case. Warner stated he needs to be briefed in this case. Goforth stated that the D.A. Office has a conflict of interest and has recused out of case, we cannot give specific information on the zoning case. Warner asked when this item was on the CCBOA agenda, Goforth stated it was on last week's agenda and can be pushed out for 60 days, I believe. The board discussed having an agenda item for Executive Session to further discuss case, also Stephens asked Warner to get a list of Attorney's that could possibly be used. Stephens stated he would rather have Warner do the calling and prepare the list, so that the District Attorney's Office is totally out of the case.

Item #11: Motion was made by Stephens and seconded by Warner to approve purchase of four air conditioning units for the jail per recommendations of Bret Bowling, Sheriff to Airco Service Inc. in the amount of $45,140.00, as per Title 62 O.S. § 101-138. Quotes submitted by Airco Service Inc., Air Assurance, Triad Service Company, Ace Air Inc. and Dowd Heat & Air Inc. Bowling spoke to the board about their plan to add new a/c units each year, we have new infrastructure in place. As you know we are in need of new units and this is taking four more units off the geo thermal loop, which should help that function better. As, you are aware we are going to need help with the cost, as we have seen our revenue fall and do not know what it will be in the future. Warner discussed a plan that Bowling and him had discussed with the replacing of the units. We are spending too much to keep maintaining the original units, it would be best served to just replace them as we can. Quotes were reviewed with Thomas and Bowling stated that Airco is the lowest and they are familiar with the needs, as they replace the last one's last year. There was discussion of the size of units being 10 ton and moving them off the geo thermal will be a benefit to the jail. The board agreed this would be a good investment for the county and improve the situation at the jail. Mortazavi stated that the agenda states three units and there is a Scribner's error that was discovered Friday by Fred Clark. Mortazavi asked Goforth if he had been contacted about the correction, Goforth stated yes. All quotes have four units. Bowling stated this is just a small step, there are still needs at the jail. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Stephens and seconded by Warner to approve using the Use Tax Account/GA2 1301-1-0800-2005, to assist the Sheriff's Office in obtaining the four air conditioning units for the jail. Stephens stated that we are trying to keep $500,000.00, in the account at all time, however, I believe we are at $700,000.00 roughly at the moment. This purchase will be a good investment for the Jail and County. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Stephens and seconded by Whitehouse signing Resolution#2020-73 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operation Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office Fund for reimbursement of utility payments, in the amount of $40.73, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #1 per County Specs for 1" poly service line by boring, size of line 1" poly to cross S. Post Oak Rd. approximately .16 miles N. of W. 101st St. S. & S. Post Oak Rd. further described as 820' N.W. of the S.W. corner of Section 23, T18N, R10E in District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #2 per County Specs for water service line, by boring, size of line 1", size of casing 3" to cross 15582 S. 49th W. Ave approximately W. of 161st St. S. & 49th W. Ave further described as 2900' N. the S.W. corner of Section 20, T17N, R12E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Public Comment:

#1: Stephens announced an employee from District #1 had passed away last night from COVID. We have implemented a new policy and taking strict precautions out at our barn. We are currently all being tested; I would be glad to share the procedures with anyone that might be interested. Also, I ask that you keep his family and District #1 family in your prayers.

#2: Warner and Bowling both discussed Creek Counties active cases and Warner requested an item to be placed on the agenda to discuss any action that the board may need to take to protect our employees. Bowling stated they are closely monitoring the numbers and will keep you in our prayers. I ask that you keep Tulsa Police in your prayers as well, they had two officers shot, one has passed and the other's current condition does not look good. In the times that we are in I ask that you keep Law Enforcement in your prayers, they put their life on the line each day.

Adjournment: Motion was made Stephens and seconded by Whitehouse at 9:58 a.m. to adjourn and meet again 7-1-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.