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2020 6-22 Meeting Minutes

For a printable version of the June 22, 2020 Meeting Minutes (which includes all content as listed below), click here.

        June 22, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, June 22, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:02 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and  Invocation.

Item #4: Motion was made by Warner and seconded by Stephens to approve the minutes of June 15, 2020 and minutes of special meeting held on June 10, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Abstained.

Item #5: Motion was made by Whitehouse and seconded by Warner to approve contracts from AF3 Technical Solutions, LandMark GSI, Green Country Valuation Services for the Assessor; Transfers $200.00 from 001-1-2000-1310 Travel Commissioners FY2019-2020 to 001-2-2100-1310 Travel County Clerk FY2020; $0.03 from 001-1-2700-2005 Civil Defense M&O Commissioners FY2019-2020 to 001-1-2700-1110 Civil Defense Payroll Commissioners FY2020; Blanket Purchase Orders #6810 - 6825; Purchase Orders #2019-2020 911 Phone CELL PHONE SERVICE 6685 Verizon Wireless 109.94; COMPUTER SUPPLIES/PARTS 6669 Amazon Capital Services 11.99; NOTARY/FEES 6653 WALKER COMPANIES 88.00; SERVICE 6760 A T & T 1032.56; CBRI ASPHALT 6146 DUNHAM ASPHALT SERVICE INC 1383.93; CULVERTS 5129 FENSCO INC 596.00; Crt Clk Revolving PO BOX RENT 82 US POSTAL SERVICE 4.00; Supplies 83 MIDWEST PRINTING 343.66; Drug Court DRUG COURT ADMIN SERVICES 6411 HUMAN SKILLS & RESOURCES INC 11250.00; Fair Board EQUIPMENT 6388 SAMS CLUB DIRECT PAYMENT PROCESSING 16215.50; Flood Plain PERMIT FEE 6679 OK Dept Of Environmental Quality 748.11; General AMMUNITION 6591 GT DISTRIBUTORS-AUSTIN 1220.49; BOCC MINUTES 6165 SAPULPA DAILY HERALD 358.50; 6347 SAPULPA DAILY HERALD 468.00; CARPET CLEANING 6598 BETTIS, SHANNON 225.00; CCSO VEHICLE REPAIRS 6376 Midtown Auto & Diesel Repair Inc 975.93; 6595 Midtown Auto & Diesel Repair Inc 1424.27; CELL PHONE SERVICE 6683 Verizon Wireless 1858.61; COPIER CHARGES 5857 Standley Systems 81.00; CREMATION 3032 TRADITIONS FUNERAL & CREMATION SERVICES, INC 185.00; 4255 TRADITIONS FUNERAL & CREMATION SERVICES, INC 185.00; 5201 GREEN HILL FUNERAL HOME 185.00; 6626 GREEN HILL FUNERAL HOME 185.00; Dog food 6378 FARMERS FEED 80.00; ELECTION ASSISTANCE 6762 GILLILAND, DAVID R 100.00; INTERNET SERVICE 6682 COX COMMUNICATIONS 1035.28; LABOR 5957 Diversified Civil Contractors 4950.00; Law Books & Services 6704 THOMSON-WEST 3909.00; MAINTENANCE AGREEMENT 3982 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; 4029 XEROX CORP 55.00; Parts & Labor 6080 Bearcom 1319.00; Phone Bill 6726 U S Cellular 92.11; POSTAGE MACHINE RIBBON 6433 OME CORPORATION LLC 25.00; RECYCLE SERVICE 6740 SHOW INC. 335.00; Repairs 5931 Hoover, Brian 575.00; 6555 Bearcom 1319.00; SALARY 3251 OSU CO-OP EXT SERVICE 11738.00; SERVICE 3977 PATRIOT SECURITY SYSTEMS INC 15.00; 4000 A-1 Refuse 18.00; 6326 Elder Water Consulting Inc 165.00; 6748 A T & T MOBILITY 111.26; 6749 A T & T MOBILITY 76.25; Supplies 4757 Harbor Freight Tools 43.98; 6163 KUBOTA CENTER 309.98; 6444 Merrifield Office Supplies 388.04; 6678 Amazon Capital Services 67.61; TAG/TITLE 6680 SAPULPA TAG OFFICE 48.50; TEMPORARY EMPLOYEE 6743 DYNAMIC RECRUITING SPECIALIST 75.60; TIRES 6439 BRISTOW TIRE & AUTO SERV. INC 150.00; TRASH SERVICE 5900 SHOW INC. 150.00; TRAVEL 6761 CREEK CO ELECTION BOARD 971.18; UTILITIES 6687 O N G 190.80; 6715 EAST CENTRAL ELECTRIC COOP 474.00; 6716 EAST CENTRAL ELECTRIC COOP 404.00; WATER 6725 FIZZ-O WATER COMPANY 27.75; 6728 FIZZ-O WATER COMPANY 14.50; Health LEASE 3681 Pitney Bowes Inc 76.25; Repairs 6711 Raby Plumbing 135.00; Salary/Benefits 2487 Okla State Dept Of Health 72239.02; 3168 Okla State Dept Of Health 78185.00; 3689 Okla State Dept Of Health 105795.76; 4186 Okla State Dept Of Health 78185.00; SERVICE 3433 Digit Smart Sense LLC 180.00; 3434 Digit Smart Sense LLC 180.00; Supplies 6710 Merrifield Office Supplies 27.49; UTILITIES 6298 O N G 97.15;Highway EQUIPMENT 6321 P & K EQUIPMENT 13500.00; parts 6675 Amazon Capital Services 39.99; PARTS/SUPPLIES 6692 OCT EQUIPMENT INC 138.29; PUBLICATION 6605 SAPULPA DAILY HERALD 62.20; SERVICE 6074 UniFirst Holdings Inc 1154.64; 6509 A T & T 219.91; 6750 A T & T MOBILITY 53.19; SIGNS 4042 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 385.20; UTILITIES 6517 O G & E 37.77; Hwy-ST CRS2 OIL 6035 ERGON A & E INC 1530.35; CULVERT PIPE 6559 DUB ROSS COMPANY 933.76; EQUIPMENT 5936 Light Em Up Emergency Equipment 480.00; Maintenance 6526 SIGNALTEK 30.00; OIL 6560 Petrochoice Dynamo LLC 753.78; parts 5773 P & K EQUIPMENT 2631.53; 6356 Lampton Welding Supply 32.50; PARTS 5503 P & K EQUIPMENT 79.32; Parts & Labor 6400 YELLOWHOUSE MACHINERY 5327.36; PARTS & SUPPLIES 6038 DRUMRIGHT TIRE 40.00; Repairs 6391 Yellowhouse Machinery Co 15985.40; ROAD MATERIAL 6394 ANCHOR STONE 15481.18; UTILITIES 6029 O G & E 562.12; Jail-ST AUTO REPAIRS/SUPPLIES 6377 ADVANCED AUTO PARTS 427.88; CELL PHONE SERVICE 6686 Verizon Wireless 434.86; UTILITIES ELECTRIC SERVICE 6722 O G & E 68.92; 6723 O G & E 74.21; 6724 O G & E 4868.50; UTILITIES WATER 6681 CITY OF SAPULPA 2426.37; Juv Dent-ST CELL PHONE SERVICE 6684 Verizon Wireless 109.94; INTERNET SERVICE 6721 COX COMMUNICATIONS 1577.52; UTILITIES ELECTRIC SERVICE 6741 O G & E 1882.46; Planning/Zoning COPIER CHARGES 6381 Standley Systems 72.16; Supplies 5983 Merrifield Office Supplies 10.00;Resale SERVICE 5989 A T & T 41.23; SH Commissary Commissary items 6730 TIGER CORRECTIONAL 655.49; 6731 TIGER CORRECTIONAL 2096.10; SH Svc Fee MEDICAL/INMATES 6720 Turn Key Health Clinics LLC 28577.17;Tax Refunds TAX CORRECTION 158 AMERICAN HERITAGE BANK 165.40; 159 AMERICAN HERITAGE BANK 130.00; 160 LUMMUS, CARLENE 140.59; Use-ST ROAD MATERIAL 5031 QUAPAW COMPANY, THE 7213.52. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-69 rezoning request CCZ-2010-Frankoma Land Management per recommendations of CCPC and CCBOC. Rezoning from Agricultural District to Industrial District to extend an Industrial Subdivision that was previously approved in February 2020. This tract contains 16 lots totaling 1.24 acres. It has zero street frontage, when tied to the 13.09 tract to the east, it will meet all requirements. There are similar zoning requests in the area. This property will be joining previously purchased property. The CCPC recommended approval on 6/16/20. Property located at S.W. corner of HWY 166 and Frankoma Road, being a part of Sapulpa View Addition Block 1, Lots 17-32, Wendy Murray, Planner. Frankoma Land Management was present. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to approve the amendment to the Final Plat for Oakhaven Farms-Jeremy Stanford changing from public roads to private gated roads. This subdivision contains approximately 18 lots and 1 block with two reserve areas and detention pond. All release letters have been received and emergency responders request a key or code to access subdivision. The property will meet all development standards. The CCPC recommended approval on 6/16/20. Property located at 7717 S. 49th W. Avenue, Sapulpa, OK 74066, Wendy Murray, Planner. Jeremy Stanford was present. The board asked if any lots have been sold, Stanford stated no not at this time. Murray stated that there is only a farmhouse now, that will be removed as planned. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Inter-Agency Agreements with Creek County Industrial Authority for Sapulpa, Drumright, and Bristow Industrial sites for the period of July 1, 2020 to June 30, 2021.-Donnette Widdoes, Director Creek County Industrial Authority. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to authorize Chairman to sign lease agreement between Creek County Home Finance Authority and Creek County Board of County Commissioners on property located at 230 E. Hobson in Sapulpa for the Election Board for the period of July 1, 2020 to June 30, 2021, with amendment to the address.-Donnette Widdoes, Director Creek County Industrial Authority. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: DISCUSSION/NO ACTION regarding letter from State Auditor's Office regarding Senate Bill 1888 CIRB Funds. This item was discussed amongst the board. Stephens stated that with the direction of the State Auditor's Office, this account will operate like the "T" account and can be used on any lawful operations of the Highway Department. Currently the T account is being split 23%-D1, 32%-D2, 35%-D3 and 10%-All, with this only being for one year I thought it best would be served by allocating 23%-D1 37%-D2 and 40%-D3, this splits the 10% that was going to the T-All account and would allow extra cash flow for the two districts. What are your thoughts. Warner stated he appreciated that, but has spoken to our Legislators, I would like to see it be divided by road miles, we have tremendous needs to repair our roads. Stephens stated that he doesn't want to short change the citizens in my district. I thought that what I presented was a good gesture for that one year of money. Warner stated that the road miles are greater in District #2 and #3, I have 460 road miles, District #3 has 600 and District #1 has 144. Stephens asked where he got the 144 because he has 190 road miles, Warner stated this is off the certified road miles. I have talked to the Legislator's and the Attorney for the State and they said we can do it however we decide to do so, but road miles make more sense. It was my understanding this money was to help with the roads that have been destroyed with the counties. I would like to put this on a future agenda, and let you do some research. Stephens stated this will go into effect July 1 and we need to know how it will be broken down. Stephens stated I don't mind sharing, but I am not going to be thrown aside to lose employees. I can get an AG Opinion stating that it should go 1/3, 1/3, 1/3 and that would be devastating to you all. Warner stated that this money is allocated over and above what we are already receiving, this was dedicated due to emergency situations throughout counties for roads. There was discussion of that shouldn't affect employees. If we keep seeing the T account fall, we may have to use these funds for employees, we just don't know right now. The COVID impact may continue and we may continue with the shortfall in our T accounts and have to use these funds on bills and employees. These funds were to give the county the ability to keep going and operating. Warner stated again I believe it should be based on road miles, we have the obligation to keep our roads in the best condition we can with the funds we have.  

Item #12: Motion was made by Warner and seconded by Whitehouse to approve the Creek County Treasurer's Financial Statement for fiscal year 2020-2021. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-70 surplussing a HON Desk Inv#F105.43 and Resolution#2020-70A disposing of the same to be transferred to District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-71 directing the Creek County Treasurer to credit the Creek County General Government Insurance Fund 001-1-2300-1222/R4 with funds from Benefit Resources, Inc., in the amount of $754.55, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2020-72 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office for reimbursement of utility payments, in the amount of $1,171.34, as per Title 62 O.S.§ 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Public Comment:

#1: Stephens stated the Health Department has requested our assistance in finding a location for COVID testing for this Friday, June 26, 2020. They will have 500 test kits and need a facility where there is a covered area and in town. The Board discussed the drive-thru bank and 316 E. Lee and options that could be considered, but are not the perfect layout. Don Engle suggested Central Tech, as they are not open right now.

#2: Warner stated with the spike over the last couple of weeks Creek County has 17 active cases and still only 7 deaths. We will be watching this number of the next couple of weeks and may have to implement new policies. There was discussion of the tracing of how someone has been exposed has gotten better and the projection numbers are showing the cases to rise. Warner listed the top four counties in Oklahoma being Tulsa, Oklahoma, Texas and Cleveland Counties, in Texas County they are not seeing a high number of deaths, which is a good thing.

#3: Warner stated he will get with the newspapers on an ODOT presentation that happened last week on the HWY 97 corridor. 81st St. has had more accidents, since the road has been fixed. There are talks of adding a J turn, it has been proven to be effective in other states. We have done traffic counts and right now 81st see about 3,000 cars a day, this number will increase when school goes into effect.  71st, 61st and 51st all have high accidents. 51st has the highest with the light, so this has shown ODOT a light is not effective.

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:50 a.m. to adjourn and meet again 6-29-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.