May 26, 2020
The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Tuesday, May 26, 2020 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of May 18, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Warner and seconded by Whitehouse to approve Contract from Emco Termite & Pest Control Company of Tulsa, Inc for Commissioners; Transfers $31,606.77 from 1103-6-4000-4030 Co Bridge & Rd Improv-ALL HWY FY2019-2020 to 1103-6-4100-4030 to CB-1(D-1) HWY $10,535.59, 1103-6-4200-4030 to CB-2(D-2) HWY $10,535.59, and 1103-6-4300-4030 to CB-3(D-3) HWY $10,535.59 FY2020; $277,843.45 from 1102-6-4000-1110 HWY Cash/Salary-ALL HWY FY2019-2020 to 1102-6-4100-2005 HWY Cash/M&O-Dist#1 HWY $34,812.46, 1102-6-4200-2005 HWY Cash/M&O-Dist#2 HWY $38,173.85, 1102-6-4300-2005 HWY Cash/M&O Dist#3 HWY $43,697.65 and 1102-6-4000-2005 HWY Cash/M&O-Dist-ALL HWY $124,159.49, 1102-6-4100-4110 HWY Cash/Cap Outlay-Dist#1 HWY $10,000.00, 1102-6-4200-4110 HWY Cash/Cap Outlay-Dist#2 HWY $12,000.00 and 1102-6-4300-4110 HWY Cash/Cap Outlay-Dist#3 HWY $15,000.00; $187,724.37 from 1102-6-0800-2079 from Circuit Engineering District Commissioners FY2019-2020 to 1313-6-8042-2005 HWY Tax/M&O-Dist#2 HWY FY2020; Blanket Purchase Orders #6376 - 6902; Purchase Orders #2019-2020 911 Phone CELL PHONE SERVICE 6233 Verizon Wireless 86.44; SERVICE 6330 A T & T 2235.96; TONER 6235 Amazon Capital Services 89.98; Crt Clk Revolving LEASE 71 Quadient Leasing USA Inc 494.22; General AIR FRESHENERS 5628 Simply Scentsational 154.00; CCSO VEHICLE REPAIRS 6139 Midtown Auto & Diesel Repair Inc 1115.78; CELL PHONE SERVICE 6230 Verizon Wireless 1830.11; COPIER CHARGES 5231 Standley Systems 81.00;Dog food 4309 FARMERS FEED 80.00; ELECTION EXPENSES 6156 CREEK CO ELECTION BOARD 180.00; EQUIPMENT 5564 KELLPRO COMPUTER SOLUTIONS 593.00; FEES 6340 VERIZON CONNECT NWF,INC 16.45; Maintenance 5703 Midtown Auto & Diesel Repair Inc 991.02; OVERAGES 6341 Brooks Jeffrey Marketing Inc 740.00; Parts & Labor 4948 I-CARE BOBYWORKS 2458.30; PARTS & REPAIRS 4164 I-CARE BOBY WORKS 4102.45; PUBLICATION 6362 SAPULPA DAILY HERALD 47.15; Repairs 3861 I-CARE BOBY WORKS 4458.15; SERVICE 5832 Elder Water Consulting Inc 165.00; 6327 A T & T 76.25; 6329 A T & T 111.26; 6367 COX COMMUNICATIONS 67.88; 6368 COX COMMUNICATIONS 164.27; 6370 COX COMMUNICATIONS 33.94; Supplies 4411 MTM RECOGNITION 172.68; 5232 LOCKE SUPPLY 68.58; 5237ADVANCED AUTO PARTS 192.87; 5241 Merrifield Office Supplies 125.97; 5482 JOHN DEERE FINANCIAL 334.68; 5565 KELLPRO COMPUTER SOLUTIONS 79.00; 6157 MIDWEST PRINTING 1350.00; 6286 MIDWEST PRINTING 350.00; TEMPORARY EMPLOYEE 6168 DYNAMIC RECRUITING SPECIALIST 1453.00; UNIFORM & ACCESSORIES 4969 MTM RECOGNITION 173.38; 6234 Baysinger Uniforms 650.00; UTILITIES 4480 COX COMMUNICATIONS 152.73;4489 COX COMMUNICATIONS 16.97; WATER 4472 FIZZ-O WATER COMPANY 40.50; Health PEST CONTROL 3176 METRO TERMITE AND PEST CONTROL 480.00; SHIPPING 6223 Standley Systems 7.50; Highway Phone Bill 6000 A T & T MOBILITY 245.49; SERVICE 6047 A T & T 219.91; 6076 Tri-Fab Trash Service 80.00; 6328 A T & T 53.19; Supplies 4892Heritage Crystal Clean LLC 352.89; Hwy-ST parts 6173 Industrial Tractor Parts 5074.00; Parts & Labor 5370 YELLOWHOUSE MACHINERY 551.54; PARTS &SUPPLIES 5042 ATWOODS 127.19; 5525 DRUMRIGHT TIRE 648.00; 5927 CROWN PRODUCTS INC 15.10; 5928 KAMAN INDUSTRIAL TECHNOLOGIES 427.94; PIKE PASS FEE 5527 OTA PIKEPASS CENTER 0.85; SERVICE 6063 SIGNALTEK 30.00; SIGNS 5025 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 90.00; TESTING 5541TotalSIR 36.50; UTILITIES 5529 O G & E 424.02; Jail-ST CELL PHONE SERVICE 6231 Verizon Wireless 411.36; PARTS 5879 MORRISON SUPPLY 1791.10; Parts & Labor 5343 Hagar Restaurant Service 1074.09; PEST CONTROL/JAIL 6342 SILVER BULLET PEST CONTROL, PEST SERVICES INC 220.00; Repairs 5426 FIRETROL 540.00; 6198 SPRINGDALE TRACTOR CO. 679.94; REPAIRS/JAIL 5669 CREEK ENVIRONMENTAL SOLUTIONS LLC 585.00; 5670 CREEK ENVIRONMENTAL SOLUTIONS LLC 115.00; UTILITIES ELECTRIC SERVICE 6227 O G & E 66.21; 6228 O G & E 56.06; 6229 O G & E 3621.75; UTILITIES GAS SERVICES 6339 O N G 343.64; UTILITIES WATER 6338 CITY OF SAPULPA 2426.37;Juv Dent-ST CELL PHONE SERVICE 6232 Verizon Wireless 86.44; COMPUTER 6094 Castle.Com 3028.00; COMPUTER PROGRAM 6236 Castle.Com 154.08; INTERNET SERVICE 6226 COX COMMUNICATIONS 1577.52;Planning/Zoning COPIER CHARGES 5924 Standley Systems 59.28; SERVICE 6369 COX COMMUNICATIONS 50.91; Resale SERVICE 4855 A T & T 41.23; SH Commissary Commissary items 6349 TIGER CORRECTIONAL 1818.26; 6351 TIGER CORRECTIONAL 728.69; SH Svc Fee MEDICAL SERVICE 6335 Turn Key Health Clinics LLC 28577.17;Tax Refunds TAX CORRECTION 31 Executives Title & Escrow 453.00; 55 Wesley D Sweger 408.00; Use-ST ROAD MATERIAL 5031 QUAPAW COMPANY, THE 13270.32; 5032 QUAPAW COMPANY, THE 2797.60; . Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2020-60 surplussing a Binding Machine Inv#SL246.7 serial number ZA05791P for the Election Board and Resolution#2020-60A disposing of the same to be junked. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-61 surplussing a 1994 Kenworth T-400 Dump Truck/Operator INV#192-302-0037 serial number IXKBDA9XXRS621237, 1996 Ford 6640 Cab Tractor with side boom Inv#192-304-0009 serial number 044669B, 1990 DYNAPK Compactor Inv#192-320-0009 serial number 598298, Ferguson Pneumatic SP-912 Wheel Roller Inv#192-320-0010 serial number 1201 and a 2002 John Deere Sabre 48' Riding Mower Inv#192-430-0004 serial number 3109408391 and Resolution#2020-61A disposing of the same to be sold at auction. The Board discussed with Andrew Goforth, Assistant District Attorney the publication requirements. Warner stated that this will be sold at Enlow Auction, Stephens stated they have to have two publications, so it will probably be sold next month. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to sign Memorandum of Understanding between The Indian Nations Council of Government (INCOG) and Creek County for 911 mapping services in the amount of $2,227.00. Stephens stated this is just a renewal. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item#10: Motion was made by Warner and seconded by Whitehouse to let for Bid#20-13 Janitorial Services for Bristow and Sapulpa Health Department offices to be opened 6/8/20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Stephens and seconded by Whitehouse to accept Bid#20-10 6 Month Bridge/HWY Materials and pass for two weeks to review until 6/8/20. Bids submitted by Dunham's Asphalt Services Inc., Quapaw, DP Supply Company, Sunbelt Equipment Supply Inc., Greenhill Materials, Tulsa Asphalt LLC, Vance Brothers Inc., Advanced Workzone Services LLC, Shelton Redi-Mix LLC, Fensco Inc., Wright Asphalt Products Co., Wear Parts & Equipment, Ergon Asphalt & Emulsions, Warren Cat, Earl-Le Dozer Service LLC, Logan County Asphalt Co., Leo Hicks Creosoting Co. Inc., Asphalt & Fuel Supply LLC, Coastal Energy Corp., Apac-Central Inc., North Texas Natural Select Materials, T & C Asphalt Materials LLC, Xcessories Squared, Millennial Asphalt, Railroad Yard Inc., Zyar LLC, Asphalt Producers Inc., Dub Ross Co. Inc., Johnny Carr Grading & Bulldozing. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: A amended motion was made by Warner and seconded by Whitehouse to accept Bid#20-11 Commonly Used Items and pass for two weeks until 6/8/20. Bids submitted by Admiral Express Office Supply and Merrifield Office Supply. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was Warner and seconded by Whitehouse to sign Resolution#2020-62 directing the Creek County Treasurer to credit the Creek County Commissioners Account 001-1-2000-1233/R5 workman's compensation in the amount of $17,106.86 with funds received from KCC Class Action Services for Seminole Mud Co. v CompSource Mutual Insurance Company as payment for Creek County's share of net settlement amount in the CompSource Mutual Insurance Company Class Settlement, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Goforth stated this is dividends that CompSource has been withholding since 2012 to present. Dana Logsdon and I have done the research and the money is from the R5 account. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #14: Motion was made by Warner to maintain the Judges recommendations for the Courthouse with door being locked, deputy or bailiff giving access and the temperatures being taken by Temp Agency for one more week and that the Collins Building and all other County Buildings be open to the public removing the temperature taker at the Collins Building. The Collins Building entrance will remain the north entrance for one more week. The Board asked Covey Murray, Emergency Management to give an update on the number of cases. Murray stated that we have 5 active cases for Creek County, with 1 new case out of West Tulsa. Max Cook, District Attorney addressed the Board. The Judges are asking that the courthouse continue as recommended for one more week. This circumstance has given us the opportunity to learn and apply what we have learned for the next situation we may have to deal with. I am not sure how effective the temperature taking is, I don't want us to be un-cautious either because it can only take one person to spread it throughout the building. The Judges have resolved the inclement weather plan and are working to complete phase III. Everything has gone fairly well last week with minimal issues. We just ask that we continue the Judges recommendations for one more week. Amanda Vanorsdol spoke to the Board, this week we will have a heavy docket and would like to keep the temperature taker at the door for one more week as well. Bret Bowling, Sheriff stated that he agrees with the monitoring of temperatures for one more week. Warner and the Board discussed the effectiveness of the temperature taking at the entrances. No one has been turned away over the past week at any office, we are not sure this is an effective measure at this time. Warner and Whitehouse stated they agree with the Judges, there is a lot more people entering the courthouse, than the Collins Building. Mortazavi stated we really didn't have a lot of foot traffic last week like we anticipated. I would be okay with taking the monitoring of the temperatures away from the Collins Building. Stephens stated I just think it is an unnecessary expense that has proven to be ineffective. Now, I think we should still have one entrance for one more week. The number of cases was discussed amongst the board, Creek County is at 88 with seven deaths. The Board stated I believe we have taken a conservative approach to this point and we have to start moving forward. This may be something we may have to revisit if our numbers go up again. Whitehouse agreed, the Judges have expressed their concern and I cannot go against that. Mortazavi asked if they will continue to spray all buildings twice a week, Murray stated they are working on getting another sprayer so that they can get all buildings done in a faster time period. Vote as follows: Stephens - No, Warner - Aye, Whitehouse - Aye.
Public Comment: NONE
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:00 a.m. to adjourn and meet again 6-1-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.