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2020-5-11 Meeting Minutes

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     May 11, 2020

The Board of County Commissioners of Creek County (BOCC)met in Regular Session on Monday, May 11, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and  Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of May 4, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve April Monthly Reports from County Clerk, Court Clerk, OSU Extension Services, District Attorney, Election Board, Health Department, Treasurer; Monthly Appropriations; Transfers $100,000.00 from 1102-6-4000-2005 HWY Cash/M&O-ALL HWY FY2019-2020 to 1102-6-4100-1110 HWY Cash/Salary-Dist#1 HWY $20,000.00, 1102-6-4200-1110 HWY Cash/Salary-Dist#2 HWY $40,000.00, 1102-6-4300-1110 HWY Cash/Salary-Dist#3 HWY $40,000.00 FY2020; Blanket Purchase Orders #6141 - 6178 ; Purchase Orders # 2019-2020 911 Phone Network Services 6104 COX COMMUNICATIONS 220.06; SERVICE 6085 A T & T 1554.38; 6089 Cimarron Telephone Co 188.34; 6131 CIMARRON TELEPHONE COMPANY 1368.57; CBRI ASPHALT 5845 DUNHAM ASPHALT SERVICE INC 201.47; Crt Clk Revolving LEASE 69 XEROX CORP 665.73; Supplies 70 Merrifield Office Supplies 110.84; 72 Merrifield Office Supplies 7.18; General null 5975 ADVANCED COPIER SYSTEMS LLC 238.50; 6096 Visa 2.21; 6101 Merrifield Office Supplies 156.01; 1st AID SUPPLIES 5554 FASTENAL COMPANY 255.27; ADMINISTRATIVE SERVICES 5866 INCOG 5000.00; BOCC MINUTES 5862 SAPULPA DAILY HERALD 328.05; CONTRACT BASE RATE 5394 Standley Systems 322.52; COPIER MAINT/ OVERAGE 4432 Standley Systems 28.50; EQUIPMENT 5878 HARBOR FREIGHT TOOLS 283.46; Evaluation 6082 Green Country Valuation Services 14860.00; FEES 6092 OKLA DEPT OF PUBLIC SAFETY 160.00; 6095 Visa 1.72; FUEL/DEPUTY VEHICLES 6098 COMDATA INC 4583.09; INFORMATION CHARGES 6106 Thompson Reuters- West 183.60; JANITORIAL 4013 Trout, Darrel 165.00; 5701 ALLIANCE MAINTENANCE 215.00; LEASE PYMT 4499 Mailfinance 535.50; PEST CONTROL 5083 EMCO TERMITE/PEST CONTROL INC 55.00; 5600 EMCO TERMITE/PEST CONTROL INC 15.00; POSTAGE MACHINE RIBBON 5974 OME CORPORATION LLC 190.00; PUBLICATION 5476 SAPULPA DAILY HERALD 224.10; 5950 SAPULPA DAILY HERALD 77.45; Rent 5391 KEIZOR, DONALD 70.00; 5580 FIZZ-O WATER COMPANY 9.00; Repairs 4758 BRISTOW TIRE & AUTO SERV. INC 193.85; 5240 EMERGENCY POWER SYSTEMS, INC 1089.00; REPLACE WINDSHIELD 5556 Safelite Fulfillment Inc 307.97; 5571 Safelite Fulfillment Inc 217.99; SERVICE 5085 Automated Mail Service 3242.06; 5473 COX COMMUNICATIONS 169.70; 5618 COX COMMUNICATIONS 36.26; 5620 A-1 Refuse 150.00; 5635 Verizon Wireless 160.04; 5636 COX COMMUNICATIONS 175.50; 6120 ONE NET 470.00; 6121 ONE NET 640.00; 6122 COX COMMUNICATIONS 36.26; Supplies 5164 WESTLAKE ACE HARDWARE OK-020 249.48; 5342 Merrifield Office Supplies 147.50; 5553 Fastenal 1466.45; 5625 TENNANT SALES & SERVICE COMPANY 258.20; 5629 JOHN DEERE FINANCIAL 48.11; 5749 Merrifield Office Supplies 1012.35; 5969 Merrifield Office Supplies 32.88; 5972 Merrifield Office Supplies 39.96; 6126 Merrifield Office Supplies 8.54; TEMPORARY EMPLOYEE 5923 DYNAMIC RECRUITING SPECIALIST 1251.60; UTILITIES 5617 O G & E 433.52; 5623 CREEK CO RURAL WATER D#3 108.95; 6084 CITY OF BRISTOW 66.69; 6113 O G & E 3128.16; 6130 O G & E 283.51; UTILITIES ELECTRIC SERVICE 6093 O G & E 589.47; WATER 5225 FIZZ-O WATER COMPANY 38.25; WORK COMP PREMIUM 6083 CREEK COUNTY COMMISSIONERS 352.92; Health HANDYMAN SERVICES 4180 MARK CROMWELL 150.00; LAWN CARE 4181 MARK CROMWELL 200.00; MAINTENANCE AGREEMENT 5140 Standley Systems 367.60; OVERAGES 4725 PREFERRED BUSINESS SYSTEMS LLC 375.88; SERVICE 4183 Metro Security 45.00; 4868 , VIP Voice Services 835.00; 5837 Steven Enterprises Inc 442.50; Supplies 3687 WESTLAKE ACE HARDWARE OK-020 22.83; 5722 Merrifield Office Supplies 472.99; TRAVEL 881 Heath, Patricia 26.45; 896 Lawson, Amanda 0.00; 3697 MCFARLAND, MARCELLA 105.80; 5151 Givings, Samantha 317.40; UTILITIES 5114 CITY OF BRISTOW 99.69; Highway FUEL 5742 COMDATA INC 260.64; LEASE 5506 SNB BANK 1476.23; OFFICE SUPPLIES 4491 Merrifield Office Supplies 75.81; PARTS & SUPPLIES 4511 FARM PLAN DBA ATWOODS 75.00; 5510 TRACTOR SUPPLY CREDIT PLAN 237.96; PARTS/SUPPLIES 4879 WELDON PARTS-TULSA 395.96; 5367 SOUTHSIDE MOWERS 0.00; 5708 O Reilly Auto Parts 182.73; 5709 WESTLAKE ACE HARDWARE OK-020 36.63; PAYMENT 5358 OTA PIKEPASS CENTER 79.45; 5499 OKLA DEPT OF TRANSPORTATION 1791.56; 6020 SNB BANK 1556.98; 6021 SNB BANK 1476.23; 6022 SNB BANK 1755.35; 6026 OKLA DEPT OF TRANSPORTATION 1791.56; 6044 Armstrong Bank 1014.94; PIKE PASS FEE 5500 OTA PIKEPASS CENTER 64.50; 5632 OTA PIKEPASS CENTER 14.35; RENTAL 5494 Lampton Welding Supply 93.45; Supplies 5514 VARNERS EQUIPMENT & HARDWARE 92.10; SUPPLIES 4882 GREEN GUARD FIRST AID & SAFETY 205.33; 5849 Merrifield Office Supplies 161.64; TRASH 5706 AMERICAN WASTE CONTROL INC 60.00; Hwy-ST ASPHALT 5489 DUNHAM ASPHALT SERVICE INC 3551.78; 5491 Greenhill Materials 142.69; 5533 Greenhill Materials 1038.32; EMULSIONS 4986 ERGON A & E INC 1718.40; 5536 ERGON A & E INC 2648.87; First Aid Supplies 3534 FIRECO OF OKLAHOMA INC 483.00; parts 5576 Stewart Martin Equipment 97.66; 5695 BRUCKNERS 1664.53; 6046 ENLOW & SONS EQUIPMENT 570.00; PARTS 5485 BRUCKNERS 91.50; 5502 O REILLY AUTO PARTS 482.77; Parts & Labor 6032 Gerber Collision & Glass 2397.73; Parts & Service 5517 YELLOWHOUSE MACHINERY 2012.58; PARTS & SUPPLIES 304 STEWART WHOLESALE CO. 690.00; 4601 ECONOMY SUPPLY CO 232.88; 4610 NAPA AUTO PARTS 986.42; 5018 O REILLY AUTO PARTS 627.63; 5036 FLEET PRIDE 238.45; 5038 DRUMRIGHT AUTO SUPPLY 163.14; 5487 CROW-BURLINGAME CO 1098.48; 5507 STANDARD AUTO PARTS 1355.86; RENTAL 5492 Industrial Welding & Tools Supply 99.75; Repairs 6024 Ideal Machine & Welding 160.00; SERVICE 5020 Republic Services #503 104.58; 5519 A T & T 346.20; 5520 A T & T 258.94; Supplies 5687 CUSHING LUMBER 65.99; TIRE REPAIRS 5504 Sellers Tire Inc 215.00; TIRES 5022 SOUTHERN TIRE MART LLC 291.40; Jail-ST CCJ JAIL SUPPLIES/TOILET PAPER 5961 Merrifield Office Supplies 734.66; FUEL/JAIL CARS 6097 COMDATA INC 437.74; HYGIENE PRODUCTS 5787 BOB BARKER CO 620.83; JAIL CLEANING SUPPLIES 5584 ECOLAB 549.75; JAIL MAINTENANCE SUPPLIES 5610 WESTLAKE ACE HARDWARE OK-020 32.56; TIRES/REPAIRS/JAIL CARS 5612 BRISTOW TIRE & AUTO SERV. INC 129.90; Juv Dent-ST CABLE 6099 DISH NETWORK 107.92; JUVENILE DETENTION 5704 Williams Grocery 53.96; UTILITIES WATER 6091 CITY OF BRISTOW 362.91; ML Fee Supplies 5971 Merrifield Office Supplies 113.88; Planning/Zoning PUBLICATION 6088 SAPULPA DAILY HERALD 101.80; Resale EQUIPMENT 5747 WATCHGUARD INC 111.00; FUEL 2745 COMDATA INC 210.71; JANITORIAL 4854 Gster Cleaning 520.00; NOTARY BOND 5967 OK NOTARY DISCOUNT ASSOC CO 74.95; NOTARY RENEWAL 5968 OK NOTARY DISCOUNT ASSOC CO 74.95; SERVICE 4324 TM CONSULTING INC 1457.00; TAX WARRANT SERVICE 4862 CREEK COUNTY SHERIFF 50.00; WATER 4860 FIZZ-O WATER COMPANY 22.50; SH Commissary Commissary items 5958 TIGER CORRECTIONAL 1651.55; 5959 TIGER CORRECTIONAL 982.90; 5960 TIGER CORRECTIONAL 29.74; 6107 TIGER CORRECTIONAL 613.13; 6108 TIGER CORRECTIONAL 1889.02; 6109 TIGER CORRECTIONAL 490.50; 6110 TIGER CORRECTIONAL 946.05;FEES 6100 TIGER CORRECTIONAL 212.50; Supplies 5216 ECOLAB 523.73; SH Svc Fee MEALS 5963 TIGER CORRECTIONAL 4191.10; MEDICAL SERVICES/JAIL 6127 Turn Key Health C inics LLC 28577.17; Use-ST ROAD MATERIAL 5031 QUAPAW COMPANY, THE 16214.33; 5032 QUAPAW COMPANY, THE 35244.1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Whitehouse to allow Sapulpa Main Street to use the Courthouse parking lot for the Farmer's Market, beginning May 16, 2020. Cindy Lawrence stated we have been approved by the City of Sapulpa to conduct the Farmer's Market. Oklahoma Department of Agriculture guidelines were presented to the Board. We will follow all recommended guidelines and practice social distancing, all vendors will be setup 6' part, and there will be hand washing stations setup as well. Also, we have double bucks for anyone with a SNAP Card, you will get double the money when you buy from the market and we also have the Senior Nutrition Program as well. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Stephens and seconded by Whitehouse to sign Resolution#2020-53 a Proclamation for National Police Week, beginning Sunday, May 10 through Saturday, May 16, 2020. Stephens asked that Dana Logsdon send an email to all cities, towns, Election Board, Health Department and Fairgrounds letting them know that all flags in Creek County be flown at half-staff from sunrise to sunset on May 15, 2020, in honor of our law enforcement community's many sacrifices in dedicated service to our community.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to let for Bid#20-12 Ballot Printing for the Creek County Election Board to be opened June 15, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-54 surplussing a 2013 Ford Explorer AWD SUV VIN#1FM5K8AR0DGC40413 with light bar and Rhino Bar, Motorola VHF Radio Model CDM1250 ID#0228 Serial#103THE6407, Carson Commander Switch Box Model SC409 Serial#12410056 and 10-8 Video System ID#0631 Serial#BW1001S21203290009M04E and Resolution#2020-54A disposing of the same by Inter-Governmental Transfer to Drumright Police Department. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: DISCUSSION ONLY/NO ACTION to consider adding or assigning additional staffing to assist the County Emergency Management Director. Stephens asked Warner if he had any new information. Warner stated no, the last conversation I had was that we needed job descriptions on this before we can discuss this further, also what skills are needed for the position. Again, I think we need to utilize someone already in place. Bret Bowling, Sheriff asked if this was a requested new position. Stephens stated that Covey is overloaded with paperwork and more coming with the FEMA stuff. We need to figure out a way to assist him. We have visited Wagoner Counties Emergency Management and they are able to assist office and Fire Departments with grant writing and getting supplies to both as well. Do we want to stay idle where we are or do we want to make steps to get to the next level? I don't have anyone in mind; I just know we are missing out on local and federal grants that we could be taking advantage of. Bowling asked if position would be full-time and paid through the budgeted account. Stephens stated most likely if it is approved. Bowling briefed the Board on the possibilities of having to add jail or juvenile staffing to the County Budget at some point. Do I need to have a line item on the agenda to discuss; Stephens stated no you would just present that with your budget. We as a Board can only discuss matters that are going to need action during a meeting; otherwise we would be violating the Open Meeting Act. So, the only place we can discuss the matter is here in a meeting. Stephens we have talked about maybe someone volunteering some time assisting Covey, Deputy Jamie would be a perfect person to help with Covey. He is knowledgeable with grant side and has a great background. Bowling stated they are short staffed already; he cannot commit a person to assist at this time. Jamie is very knowledgeable and is already pulled in a lot of directions and has a lot of responsibilities as well. It would be something that I am not opposed to, but would have to look at. Stephens told Dana that this item will only be placed back on agenda when further information is available to present.

Item #12: Motion was made by Stephens and seconded by Whitehouse to approve Utility Permit from Creek County Rural Water District #2 per County Specs for water service line by boring 35' ditch to ditch, size of line 1", size of casing 2" to cross 14691 S. 97th W. Ave approximately N. of W. 151st & 97th further described as 2400' N. of N.E. corner Section 14, T17N, R11E in District #1. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to continue to restrict all access to employees only and all other by appointment only for the Courthouse Complex, Election Board and OSU Extension Office, excluding all Regular Meetings, Special Meetings, and Emergency Meetings of county bodies and trusts. Stephens asked for input on the situation. Warner stated he would like to hear what our folks have to say. Judge Laura Farris reported to the Board, the judges are meeting frequently and are developing plans for when we open up to the public. The Supreme Court Order has the Courthouses closed until Friday, May 15, 2020 and this follows the Governors moving into phase II of opening, which I assume the County will follow as well. Judge Hake has implemented an order requiring social distancing and wearing of a face covering while in the Courthouse. We will continue to meet weekly as the situation warrants. Warner stated we are not sure what the right time to open is, we are not sure how effective the people are at the doors. I think that money may be better spent elsewhere like to purchase face coverings for all entering the buildings. Tulsa County has opened today and is recommending face coverings in the buildings. Farris stated that next Monday, we are working on how we are going to implement social distancing as there will be a lot of people present in the courthouse. We don't need the courthouse open until then, this would just have people in the building unnecessarily wondering around. We are assisting emergency situations and appointments. The Court Clerk is not accepting mail or in person paperwork at this time, only email. I am not sure what the District Attorney's Office stance is on this, but we would like to continue to be closed so that we can get everything in place for Monday. Farris also stated they do not have supplies at the courthouse, you all know we will be expecting large crowd when offices open. We have had some small hearings and everyone has been respectful with face covering and social distancing. We just need another week to get things implemented and in place. Andrew Goforth, Assistant District Attorney stated he cannot way in on if the District Attorney's Office will require face coverings in there office, our employees are all behind glass enclosures already. Stephens stated that is not for requiring of face coverings, but has no problem with recommending it. We have a job with being transparent and accessible and I do not feel that we have been doing a good job at that, we have just been creating a lot of hassle and issues for the citizens. Warner stated that it is no different than the hassles of an airport or visiting a federal building. We have to take every precaution to protect our employees. It may be a minor inconvenience but if it helps with the spreading of the virus we should be all for it. Stephens stated I have said all along I will not violate anyone's constitutional right. Stephens stated that I think we need to be open now and each elected official can implement their rules within their offices. Warner asked if anyone has been turned away yet, Mortazavi stated there were two issues last week with elderly individuals needing to renew their farm tax cards and there has been a few with temperatures that had been turned away before we were closed to the public. We are stuck in the middle of the communication process, because some people want someone to come and explain it to them and not call the office. It really puts extra work on our office, since we are right by the entrance; we are stuck in the middle trying to communicate with the offices and the person needing assistance. I think that the Board needs to have all elected official communicate their office procedures with all the offices, so that we know how to assist the people. This is especially important when the elevator becomes shut down due to repairs. We will be in the middle of everyone passing through and if an office is not allowing people to enter, then we all need to know.  Bowling asked if someone becomes demanding that they want to go into an office or an issue arises, who is going to be called to escort that individual out or is the official going to be able to do that. Warner stated again this is what Mortazavi is referring to, we need everyone's office implementations and still need to discuss something's before we open up to the public. Stephens stated I feel that we have supplied each office with the face protectors and done what we can do; I think it's time to open back up. Warner stated that we have a strong obligation to protect our employees and err on the side of caution; I think we need to maintain what we have in place for one more week. Whitehouse stated he agreed, what's another week to get everything in order. Vote as follows: Stephens - No, Warner - Aye, Whitehouse - Aye.

Public:

#1: Warner asked for an update on the new bridge in District #3, Whitehouse stated June 1 is the projected start date. There were some issues with a right-of-way.

#2: Covey Murray, Emergency Management stated he has 1000 surgical masks and has delivered 50 to each office; we have some N-95 as well. The courthouse has been added to my list for supplying. We also have hand sanitizer.  There was further discussion of the monitoring of the temperatures at the door, Stephens stated this is something we need to keep while the numbers are high but it is costing $1600 a week, and we cannot keep them forever. Debbie Mainard, Deputy Treasurer stated we are still running the drive-thru and running information to offices. I suggest that each office help with the cost of the door monitor's or that the offices alternate a person to do the monitoring. Stephens stated that he has looked at some infer-red temperature taking equipment, but again who would monitor it. The equipment would tell someone if they have a temperature, but again we wouldn't have someone monitoring it. We have informational signage up at the door; we just need to use some common sense. Warner stated that he is monitoring the number of cases and number of deaths for our county, we have been staying steady at 10 active cases, 6 of which are in Kellyville, and we need to still be cautious of the virus.   

Adjournment: Motion was made by Stephens and seconded by Warner at 10:16 a.m. to adjourn and meet again 5-18-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.