Skip to Main Content

2020-5-4 Meeting Minutes

For a printable version of the May 04, 2020 Meeting Minutes (which includes all content as listed below), click here.

     May 04, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular

Session on Monday, May 04, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and  Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to

approve the minutes of April 27, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve Blanket Purchase Orders #5976 - 6079; Purchase Orders # 2019-2020911 Phone 228, A T & T, 1203.40, SERVICE229, Castle.Com, 2307.00, EQUIPMENT230, Merrifield Office Supplies, 52.78, Supplies231,  WALKER COMPANIES, 160.00, NOTARY BOND RENEWAL; CBRI 47, ANCHOR STONE, 4632.70, MATERIAL; Emergency Mgmt 8, Bill Knight, 296.60, Parts & Labor; General 2661, COX COMMUNICATIONS, 67.88, SERVICE2662, COX COMMUNICATIONS, 46.52, SERVICE2663, OSU CO-OP EXT SERVICE, 11738.00, SALARY 2664, COX COMMUNICATIONS, 350.65, SERVICE2665, O G & E, 182.41, UTILITIES2666, COX COMMUNICATIONS, 46.52, UTILITIES2667, KELLPRO COMPUTER SOLUTIONS, 3588.00, EQUIPMENT2668, DYNAMIC RECRUITING SPECIALIST, 1251.60, TEMPORARY EMPLOYEE2669, Merrifield Office Supplies, 3460.50, Supplies2670, COX COMMUNICATIONS, 165.86, SERVICE2671, Waste Management Of Tulsa, 161.12, SERVICE2672, Waste Management Of Tulsa, 282.60, SERVICE2673, COX COMMUNICATIONS, 110.59, SERVICE2674, O N G, 55.72, UTILITIES2675, AMERICAN PUBLIC LIFE, 58.34, INSURANCE2676, KELLPRO COMPUTER SOLUTIONS, 150.00, Installation2677, COX COMMUNICATIONS, 33.94, SERVICE2678, O G & E, 28.88, UTILITIES2679, AIR COMFORT INC, 1259.00, Labor & Materials2680, A & M ELECTRIC CO INC, 341.15, PARTS & SUPPLIES2681, Amazon Capital Services, 28.99, SUPPLIES/SHERIFF DEPT2682, OK DEPT OF PUBLIC SAFETY, 350.00, 2683, Waste Management Of Tulsa, 59.77, TRASH SERVICE2684, GREEN HILL FUNERAL HOME, 185.00, CREMATION; Health 413, Cummins, Vicki, 56.75, TRAVEL414, TATE, DEBBIE, 364.65, TRAVEL415, Waste Management Of Tulsa, 117.01, TRASH SERVICE416, CITY OF SAPULPA, 228.01, UTILITIES417, CLEAN SCOPE CLEANING GROUP LLC, 1788.00, JANITORIAL418, O G & E, 758.69, UTILITIES419, O N G, 52.71, UTILITIES; Highway 1357, SOUTHERN TIRE MART LLC, 235.64, TIRES1358, TULSA CLEANING SYSTEMS, 110.00, PARTS/SUPPLIES1359, ATLINK SERVICES LLC, 324.95, SERVICE CONTRACT1360, CREEK CO RURAL WATER D#2, 73.00, WATER BILL1361, O G & E, 114.18, UTILITIES1362, O G & E, 327.60, UTILITIES1363, BOWERS OIL CO, 517.05, FUEL1364, KELLPRO COMPUTER SOLUTIONS, 2225.26, EQUIPMENT1365, ROUTE 66 MOWERS & MORE, 380.00, parts1366, CINTAS CORPORATION NO 2, 275.14, First Aid Supplies1367, O N G, 100.72, UTILITIES1368, FRIESEN TRAILERS, 10800.00, TRAILER1369, SNB BANK, 1556.98, LEASE PYMT; Hwy-ST 599, TotalSIR, 36.50, TESTING600, DRUMRIGHT UTILITIES, 519.65, UTILITIES601, Walker Trailer And Equipment, 1500.00, Repairs; Jail-ST 825, K & M SHILLINGFORD INC, 4500.00, Repairs826, Midtown Auto & Diesel Repair Inc, 438.18, Repairs827, Midtown Auto & Diesel Repair Inc, 77.28, JAIL VEHICLE MAINTENANCE828, SWEEPER FABRICATORS INC, 2988.00, Installation829, Fastenal, 115.08, JAIL MAINTENANCE SUPPLIES830, FIRETROL, 1600.00, REPAIRS/JAIL 831, CHARM TEX, 387.72, Supplies832, Merrifield Office Supplies, 326.73, HYGIENE PRODUCTS833, CREEK ENVIRONMENTAL SOLUTIONS LLC, 285.00, Repairs834, Waste Management Of Tulsa, 619.23, TRASH SERVICE835, A T & T, 272.44, ; Juv Dent-ST 490, Amazon Capital Services, 59.99, Supplies491, O N G, 270.11, UTILITIES GAS SERVICES492, FIRETROL, 230.00, LABOR493, A T & T, 66.63, ; Memorial Donation 2, Eagle Peak Monuments, 2495.00, Police Memorial; Planning/Zoning 71, Merrifield Office Supplies, 40.42, Supplies72, Quadient Leasing USA Inc, 167.11, LEASE73, COX COMMUNICATIONS, 50.91, SERVICE; Resale 402, COX COMMUNICATIONS, 186.67, SERVICE403, COX COMMUNICATIONS, 56.22, SERVICE404, WACOM SYSTEMS, 235.00, Installation405, Merrifield Office Supplies, 338.04, Supplies406, WACOM SYSTEMS, 125.00, LABOR; RM&P 81, Imagenet Consulting LLC, 707.40, TECH SUPPORT82, KELLPRO COMPUTER SOLUTIONS, 400.00, SOFTWARE; SH Commissary 140, Castle.Com, 2440.40, EQUIPMENT141, FIRETROL, 81.38, FIRE EXTINGUISHER142, FIRETROL, 7200.00, Repairs143, KPS, 400.00, STRIPING/DECALS144, KPS, 400.00, 145, BOB BARKER CO, 327.00, INMATE SUPPLIES146, Castle.Com, 370.00, IT Support147, TIGER CORRECTIONAL, 1624.26, Commissary items; SH Svc Fee 200, TIGER CORRECTIONAL, 4111.86, FOOD FOR INMATES; Tax Refunds 127, BSI FINANCIAL SERVICE, 928.00, TAX CORRECTION; Use-ST 33, VERTIV CORPORATION, 6833.07, MAINTENANCE AGREEMENT. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Whitehouse to sign Subrecipient Certification for small projects with completed work, category C-G, to accept reimbursement of $23,960.04 for FEMA Project #120577, associated with the May 2019 tornados and transfer funds back to ACCO for deductible fund. Stephens stated this was the funds being reimbursed from FEMA on the deductible that was paid out the ACCO Deductible Fund. The Board discussed this during the meeting of February 18, 2020 and stated any reimbursement would then go to the deductible fund. This was for the insurance claims from Creek County on the May tornado damages. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to sign revised contract between Sac and Fox Nation Juvenile Detention Center and Creek County Board of Commissioners for $23.00 per day per child. Andrew Goforth spoke briefly about the contract, the price is roughly 15% of the cost to house the child, and the other 85% is reimbursed to Sac and Fox from the Office of Juvenile Affairs. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: DISCUSSION NO ACTION to consider staffing a second emergency management position. Stephens stated he has spoken to Covey Murray, Emergency Management Director and the amount of time that has been spent with the COVID and upcoming FEMA reporting paperwork process is a lot for one person to handle. We have discussed adding a second position with someone with grant writing abilities, this would be something that we will need in the future as well. Warner stated that he recognized the need for that position however; I would like to utilize staff that is already in place. Especially with budget constraints and the unknown that lies ahead. I would also like to discuss this within Executive Session; Stephens stated that the specific item didn't meet the requirements with Executive Session. Warner will work with Goforth on an agenda item to discuss further.

Item #10: Motion was made by Warner and seconded by Whitehouse to continue to restrict all access to employees only and all other by appointment only for the Courthouse Complex, Election Board and OSU Extension Office, excluding all Regular Meetings, Special Meetings, and Emergency Meetings of county bodies and trusts. Stephens stated with all restaurants, gyms and the country opening up, we should do the same. I think we keep the temperature taking in place for now as well. Stephens opened the item up for discussion; Warner asked that we hear from the Judges. Judge Golden and Hake spoke to the Board about the concerns of opening up to the public. The Supreme Court has the Court shut down to the general public until May 15, 2020 and the courthouses opening May 18, 2020. We are still hearing emergencies matter and handling appointments. Our concern is that people are not adhering to the social distancing and we have to protect our staff with this infectious virus. We have had several meetings discussing guidelines and implementations that will need to go into effect. We do not want to rush into opening to the general public and risking infecting our staff or the citizens. We cannot do away with the screening process at this time, as we know there are people that are A-symptomatic and we are going to require a mask or face covering for when we do open up to the public. We have just seen spikes over the past couple of weeks and this is not going away, so we have to do everything that we can to protect our staff. Stephens and Hake discussed who would be responsible for providing the protective coverings. Judge Hake discussed the implementing limitations of the courtrooms, cleaning the courthouse and providing the proper items for staff that should be provided by the County. Judge Hake and Golden both spoke about the Budget restrictions and the responsibility of the County for the Courthouse. Hake stated he has been purchasing N-95 masks and thermometers out of his own money to protect his people. We all have to be responsible and try and stop the spreading of this by us wearing masks or protective coverings. We all know there are not enough tests and we have to do our part. Golden spoke briefly about a subcommittee that has been put into place to discuss this epidemic. Stephens stated that the County has spent roughly $120,000.00 on COVID-19 and I think we have taken all the precautionary steps we can. I just think we as elected officials are public servants and we should be serving the public. We are the ones that signed up to take that risk; we have purchased spray that is being used twice a week on the complex and Courthouse. We have purchased sneeze guards for all offices. The Board only has control over the common areas of the complex; each elected official can implement further measures. But at some point we have to get back to business as usual. Bret Bowling Sheriff spoke to the Board, the Judges and each elected official knows their clientele and we all need to be cautious moving forward. We need to take the time to discuss and implement what needs to be in place throughout this epidemic and beyond. Warner asked if anyone was aware of business or being handled or if anyone was turned away from any of the offices. No one was aware of any. There was discussion of whether or not we can make someone wear a face covering or mask. Golden and Hake both spoke on this, it was challenged in Guthrie Oklahoma and was thrown out by the Western District Federal Court. This means that we were given the green light to have this in place. Stephens stated he is not supportive of making individuals wear a mask or face covering. I am okay with recommending, but not making.  There was discussion of other Counties opening and procedures that they have in place. Don Engle, Treasurer stated we are only in Phase I of the Governor's re-opening plan. We need to keep the temperature taking at the door in place, and then have the people escorted to each office. Mortazavi stated that we would need all offices staffed to be able to handle this, we have had a lot of calls that we our office has had to handle, due to a lack of staff in others. Whitehouse stated that with most counties not opening up until May 15, I am in favor of leaving it closed to general public. There was discussion of when we open up that the north doors only being the entrances to each building. Vote as follows: Stephens - No, Warner - Aye, Whitehouse - Aye.

Public: NONE

 Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:05 a.m. to adjourn and meet again 5-11-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.