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2020-4-27 Meeting Minutes

For a printable version of the April 27, 2020 Meeting Minutes (which includes all content as listed below), click here.

     April 27, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular

Session on Monday, April 27, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and  Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of April 20, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Warner and seconded by Whitehouse to approve Blanket Purchase Orders #5919 - 5930; Purchase Orders #2 019-2020 911 Phone CELL PHONE SERVICE 5876 Verizon Wireless 86.44; SERVICE 5867 A T & T 2235.96; 5884 OK COMMUNICATIONS SYSTEMS 221.44; WORK COMP PREMIUM 5895 CREEK CO COMMISSIONERS 62.20; CBRI ASPHALT 5127 DUNHAM ASPHALT SERVICE INC 251.96; MATERIAL 4883 ERGON A & E INC 1119.97; 5465 ANCHOR STONE 4793.72; Crt Clk Revolving SERVICE 68 Pointer Communications 250.00; Supplies 67 MIDWEST PRINTING 90.00; Crt Payroll WORK COMP PREMIUM 5888 CREEK COUNTY COMMISSIONERS 186.91; General ADMINISTRATIVE SERVICES 5265 INCOG 5000.00; ANNUAL SUBSCRIPTION 5839 Radiotronics Inc 336.00; BOCC MINUTES 5652 SAPULPA DAILY HERALD 371.25; 5750 SAPULPA DAILY HERALD 326.40; CELL PHONE SERVICE 5874 Verizon Wireless 1791.27; CREMATION 5830 GREEN HILL FUNERAL HOME 185.00; EQUIPMENT 4927 Amazon Capital Services 129.99; GPS 5779 ALCOHOL MONITORING SYSTEMS 15.96; INSURANCE PREMIUM 5881 COMMUNITY CARE 607.96; 5882 Guardian 146.59; LEASE PYMT 5868 CREEK CO HOME FINANCE AUTH 1500.00; OFFICE SUPPLIES 5887 Merrifield Office Supplies 2.98; PEST CONTROL 5159 EMCO TERMITE/PEST CONTROL INC 15.00; 5400 EMCO TERMITE/PEST CONTROL INC 300.00; PUBLICATION 5552 SAPULPA DAILY HERALD 496.05; SERVICE 3998 A-1 Refuse 18.00; 4027 PATRIOT SECURITY SYSTEMS INC 15.00; 5443 SHOW INC. 300.00; 5864 A T & T 76.25; 5865 A T & T 111.26; Supplies 5619 FARMERS FEED 53.00; TEMPORARY EMPLOYEE 5711 DYNAMIC RECRUITING SPECIALIST 1251.60; TOWING 2082 A & W TOWING 193.75; 4944 A & W TOWING 203.00; TRAVEL 5162 KEIFFER, JONATHAN R. 115.81; UTILITIES 4479 COX COMMUNICATIONS 152.73; 4488 COX COMMUNICATIONS 16.97; 5892 COX COMMUNICATIONS 36.26; UTILITIES GAS SERVICES 5784 O N G 37.57; 5785 O N G 139.35; VETINARY SERVICES 5840 ADVANCED CARE VET HOSPITAL 22.85; WATER 4471 FIZZ-O WATER COMPANY 27.00; Health LEASE 5120 DOTCOM LEASING LLC 445.00; SALARY 1301 Okla State Dept Of Health 61353.43; Salary/Benefits 1941 Okla State Dept Of Health 64915.39; 2326 Okla State Dept Of Health 59624.06; SERVICE 4728 Vital Records Control 91.56; Supplies 5723 Merrifield Office Supplies 199.51; 5835 Merrifield Office Supplies 14.68; TRAVEL 4201 DEARMAN, SHEREE 25.30; 4747 DEARMAN, SHEREE 25.30; Highway CONSTRUCTION 5268 MOREHEAD CONSTRUCTION, LLC 21579.00; PARTS/SUPPLIES 4802 SOUTHWEST TRAILERS & EQUIPMENT 4365.00; Phone Bill 5360 A T & T MOBILITY 245.49; PRINTING 4939 MIDWEST PRINTING 855.00; Public Hearing 5568 SAPULPA DAILY HERALD 231.95; SERVICE 5483 A T & T 219.91; 5511 Tri-Fab Trash Service 80.00; 5512 U S Cellular 219.77; 5863 A T & T 53.19; Supplies 5243 WALMART 68.76; 5774 Lynn Strickland 100.00; SUPPLIES 4884 CHEROKEE HOSE & SUPPLY INC 462.09; Hwy-ST FUEL 5442 ETHRIDGE OIL 4544.66; Materials 5655 THE RAILROAD YARD INC 135.00; PARTS 5653 Amazon Capital Services 21.26; Parts & Labor 5746 Quality Ford 237.40; PARTS & SUPPLIES 4463 Direct Discount Tire 2740.00; 4466 DRUMRIGHT TIRE 112.00; 4608 ATWOODS 275.96; 4614 Summit Truck Group 792.51; 5244 Bearcom 470.00; PIKE PASS FEE 5019 OTA PIKEPASS CENTER 8.70; Pipe 5445 DUB ROSS COMPANY 2155.60; UTILITIES 5017 O G & E 513.63; Jail-ST CELL PHONE SERVICE 5877 Verizon Wireless 432.20; Equip Rental 5886 ECOLAB 724.75; INSURANCE 5914 COMMUNITY CARE 607.96; 5915 Guardian 74.39; 5916 AMERICAN PUBLIC LIFE 58.34; 5917 Teladoc Health Inc 4.25; Supplies 4283 Amazon Capital Services 24.99; UTILITIES 5873 O N G 215.42; UTILITIES ELECTRIC SERVICE 5869 O G & E 3458.35; 5870 O G & E 80.14; 5871 O G & E 63.98; UTILITIES WATER 5872 CITY OF SAPULPA 2426.37; WORK COMP PREMIUM 5897 CREEK CO COMMISSIONERS 9168.30; Juv Dent-ST CELL PHONE SERVICE 5875 Verizon Wireless 86.44; JUVENILE DETENTION 5780 Merrifield Office Supplies 131.20; SERVICE 5885 A T & T 438.49; WORK COMP PREMIUM 5898 CREEK CO COMMISSIONERS 5025.42; Planning/Zoning COPIER CHARGES 4872 Standley Systems 89.21; Resale LABOR 5834 WACOM SYSTEMS 35.00; SERVICE 4330 A T & T 41.23; WORKCOMP PREMIUM 4497 CREEK CO COMMISSIONERS 437.08; RM&P WORK COMP PREMIUM 5880 CREEK COUNTY COMMISSIONERS 3.88; SH Commissary Commissary 5782 TIGER CORRECTIONAL 1664.90; SH Svc Fee FOOD FOR INMATES 5838 TIGER CORRECTIONAL 4303.28; MEDICAL SERVICES/JAIL 5778 Turn Key Health Clinics LLC 28577.17; WORK COMP PREMIUM 5896 CREEK CO COMMISSIONERS 92.45; 5899 CREEK CO COMMISSIONERS 390.37; Use-ST elevator installation 5256 OTIS ELEVATOR COMPANY 43596.50; ROAD MATERIAL 5032 QUAPAW COMPANY, THE  34151.42;. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Stephens and seconded by Warner to sign Resolution#2020-50 adding S. 84th W. Avenue, between S. 85th W. Avenue and 191st S. St. located in 1-16N-11E in District #1 to the County Maintenance System. Stephens spoke briefly to the Board stating that under the circumstances I welcomed the residents to attend, but stated it is not necessary. This is a ½ mile road off 191st, which is in the Lake Jackson area. 186th cuts across with ingress and egress, this being open to the public and maintained is vital for emergency responders. It also gives another route out within the winter months. Stephens confirmed with Selsor that the road will need a 36" culvert, roughly 10 loads of shell and 30 loads of road costing approximately from $5,000.00 to $7,000.00. This would bring it up to a nice road that would be vital to the area. Andrew Goforth, Assistant District Attorney stated that there are only 6 residents that live on the road, but would provide service to a lot more. Stephens and Selsor stated that all residents are for this and are aware that now it will be opened up to the public. The residents have all filed easements dedicating 25' to the public. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to let for Bid#20-10 6 Month Bridge/HWY Materials to be opened May 26, 2020. Warner asked if there were any changes, Jana Thomas, Purchasing Agent stated no. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to let for Bid#20-11 Commonly Used Items to be opened May 26, 2020. Stephens thanked Jana Thomas for all her work she put into getting this bid started. It has really been, beneficial and provided great savings for the county. Merrifield has really stepped up and been able to provide items to the county quickly.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-51 directing the Creek County Treasurer to credit the Creek County General Government Insurance Account 001-1-2300-1222/R4 with funds from Benefit Resources, Inc., in the amount of $754.55, as per Title 62 O.S. §  335, and procedures implemented by the State Auditor's Office. Stephens stated that there was a Scribner's error in the amount it is not the $1,437.12, as posted on agenda. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2020-52 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R5 with funds from the Creek County Court Clerk's Office for reimbursement of utility payments, in the amount of $113.65, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to continue to restrict all access to employees only and all other by appointment only for the Courthouse Complex, Election Board and OSU Extension Office, excluding all Regular Meetings, Special Meetings, and Emergency Meetings of county bodies and trusts. Stephens stated it is great to see a few businesses opened back up and with the Governor's plan on reopening Paul, Covey and myself have looked at a plan for the county. We have started preparing for the May 1, 2020 date. Stephens asked Covey Murray, Emergency Management to give an update, Murray stated that we are at 3280 and 197 deaths for the state. Creek County is at 75 cases and 6 deaths. Stephens stated with the Governor's precautionary that have been given, we have ordered sneeze guards for all offices, except the Sheriff. They have glass already in place. The sneeze guards should be here by Thursday, and will be in place by Monday. I think we need to leave the temperature taking personnel in place at this time. The County Clerk's Office has started making alternations within her office, with moving staff and placing precautions within the land record area.  I think that each office should at this time make necessary alterations in preparing to be open to the public. The Commissioners office will be limiting their office to one adult at a time and will revisit as needed. Warner gave an update for the State of Oklahoma over the last seven days, we have seen a 28% increase in the number of cases, with 28 new deaths in Oklahoma as well. I feel that we need to stay cautious at this time. We are not ready to open up to the public just yet. Stephens stated that we have gone above and beyond to protect our employees and the citizens of our county. We will continue to spray all county building twice a week and the Sheriff is now equipped to spray the jail and vehicles as needed. Don Engle, Treasurer asked what happens if the sneeze guards do not come in as stated. Stephens stated that we would make a decision as a board at that point. Stephens stated they are scheduled to arrive by Thursday, from Merrifield. Murray asked if we could ask that anyone that enters the building must wear a mask, Mortazavi stated I would love that, but I do not think that we have the authority to make the public wear one. Mortazavi asked Goforth is this correct, we can highly recommend that they do, but we cannot make them. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Public Comment:

#1: Don Engle asked for an update on CastleCom, Stephens stated that within this pandemic it just has been on hold. I will touch base with them this week and find out what the timeline will be.

#2: Warner asked for an update on the Elevator, Paul Farris, Project Coordinator stated they were here last week taking measurements. We should have different options for designs this week. The first payment is on the boards today, with that being paid things should get started pretty quickly.

Adjournment: Motion was made by Stephens and seconded by Warner at 9:38 a.m. to adjourn and meet again 5-4-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.