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2020-4-13 Meeting Minutes

For a printable version of the April 13, 2020 Meeting Agenda (which includes all content as listed below), click here.

    April 13, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular

Session on Monday, April 13, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and  Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of April 06, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Whitehouse and seconded by Warner to approve March Monthly Reports from OSU Extension Services, Health Department, Court Clerk, Election Board; Transfers $36,639.96 from 1103-6-4000-4030 CB-ALL HWY FY2019-2020 to 1103-6-4100-4030 CB-1 HWY $12,213.32, 1103-6-4200-4030 CB-2 HWY $12,213.32 and 1103-6-4300-4030 CB-3 HWY $12,213.32 FY2020; $326,697.83 from 1102-6-4000-1110 HWY Cash/Salary-All HWY FY2019-2020 to 1102-6-4100-1110 HWY Cash/Salary HWY-Dist#1 $50,000.00, 1102-6-4200-1110 HWY Cash/Salary HWY-Dist#2 $82,000.00 and 1102-6-4300-1110 HWY Cash/Salary HWY-Dist#3 $81,000.00 FY2020, 1102-6-4100-2005 HWY Cash/M&O HWY-Dist#1 $15,140.50,  1102-6-4200-2005 HWY Cash/M&O HWY-Dist#2 $10,543.31, 1102-6-4300-2005 HWY Cash/M&O HWY-Dist#3 $18,344.24 and 1102-6-4000-2005 HWY Cash/M&O  HWY-Dist#ALL $32,669.78 FY2020, 1102-6-4100-4110 HWY Cash/Cap Outlay HWY-Dist#1 $10,000.00, 1102-6-4200-4110 HWY Cash/Cap Outlay HWY-Dist#2 $12,000.00 and 1102-6-4100-4110 HWY Cash/Cap Outlay HWY-Dist#3 $15,000.00 FY2020; Blanket Purchase Orders #5702 - 5746; Purchase Orders #2019-2020 911 Phone 210, CIMARRON TELEPHONE COMPANY, 1368.57, SERVICE211, OKLA EMPLOYMENT SEC COMM, 153.20, QUARTERLY CONTRIBUTIONS212, OK COMMUNICATIONS SYSTEMS, 221.44, ACCESS FEES; Crt Clk Revolving 73, Merrifield Office Supplies, 11.60, Supplies; Crt Payroll 148, OKLA EMPLOYMENT SEC COMM, 467.75, QUARTERLY CONTRIBUTIONS; Drug Court 18, HUMAN SKILLS & RESOURCES INC, 3541.67, DRUG COURT ADMIN SERVICES19, HUMAN SKILLS & RESOURCES INC, 13125.00, DRUG COURT ADMIN SERVICES; General 2447, EMCO TERMITE/PEST CONTROL INC, 35.00, PEST CONTROL2448, Standley Systems, 29.50, COPIER MAINT/ OVERAGE2449, OKLA EMPLOYMENT SEC COMM, 7170.64, QUARTERLY CONTRIBUTIONS2450, LOWES CREDIT SERVICES, 36.89, Supplies2451, JOHN DEERE FINANCIAL, 70.83, Supplies2452, DYNAMIC RECRUITING SPECIALIST, 1596.00, TEMPORARY EMPLOYEE2453, O G & E, 266.02, UTILITIES2454, O G & E, 176.62, UTILITIES2455, O G & E, 128.20, UTILITIES2456, INCOG, 6009.75,MEMBERSHIP DUES2457, SHOW INC., 35.00, SERVICE2458, Intab, 71.78, Supplies2459, KEIZOR, DONALD, 70.00, Rent2460, Quadient Leasing USA Inc, 327.00, LEASE2461, Intab, 1502.93, EQUIPMENT2462, Amazon Capital Services, 2189.50, PAPER2463, A & M ELECTRIC CO INC, 690.65, Labor & Materials2464, Baxter Stone & Brick Repair, 1500.00, Repairs2465, WESTLAKE ACE HARDWARE OK-020, 9.15, Supplies2466, SOUTHWEST TULSA TROPHY, 95.00, PLAQUES2467, HAMPTON INN, 2100.00, TRAINING2468, Midtown Auto & Diesel Repair Inc, 697.38, Parts & Labor2469, Midtown Auto & Diesel Repair Inc, 617.97, Parts & Labor2470, J & A CASTROL LUBE EXPRESS, 479.90, OIL CHANGES2471, Midtown Auto & Diesel Repair Inc, 148.79, OIL CHANGES2472, SPECIAL-OPS UNIFORMS, 533.37, 2473, Waste Management Of Tulsa, 59.77, 2474, SPECIAL-OPS UNIFORMS, 58.51, UNIFORM & ACCESSORIES2475, O G & E, 665.09, UTILITIES ELECTRIC SERVICE2476, O G & E, 29.79, UTILITIES ELECTRIC SERVICE2477, COMDATA INC, 6205.37, FUEL/DEPUTY CARS 2478, COX COMMUNICATIONS, 223.01, UTILITIES2479, Merrifield Office Supplies, 597.02, Supplies2480, FORD AUDIO-VIDEO SYSTEMS LLC, 860.00, EQUIPMENT2481, Simply Scentsational, 18.00, AIR FRESHENERS2482, CREEK CO RURAL WATER D#3, 329.50, UTILITIES2483, A-1 Refuse, 230.00, SERVICE;Health 387, Watson, Robyn, 101.20, TRAVEL388, STRINGFELLOW, ANNA, 27.60, TRAVEL389, CULLIGAN OF TULSA, 53.70, WATER390, CULLIGAN OF TULSA, 53.70, WATER391, CULLIGAN OF TULSA, 39.80, WATER392, Vital Records Control, 53.60, SERVICE393, WOZENCRAFT, GEORGINA, 2717.00, TRANSLATION SERVICES394, O G & E, 161.53, UTILITIES395, WALMART, 50.39, Supplies396, Merrifield Office Supplies, 474.78, Supplies397, Merrifield Office Supplies, 70.00, Supplies398, Merrifield Office Supplies, 64.76, Supplies; Highway 1244, COMDATA INC, 310.73, FUEL1245, OKLA EMPLOYMENT SEC COMM, 119.89, QUARTERLY CONTRIBUTIONS1246, Amazon Capital Services, 24.99, BATTERY1247, OKLA EMPLOYMENT SEC COMM, 1044.28, QUARTERLY CONTRIBUTIONS1248, OKLA CORP COMMISSION, 50.00, FEES1249, OKLA EMPLOYMENT SEC COMM, 2090.61, QUARTERLY CONTRIBUTIONS1250, OK DEPT OF TRANSPORTATION, 1791.56, LEASE PYMT1251, Lampton Welding Supply, 96.32, RENTAL1252, O G & E, 27.16, UTILITIES1253, TRACTOR SUPPLY CREDIT PLAN, 306.94, PARTS & SUPPLIES1254, TRACTOR SUPPLY CREDIT PLAN, 185.54, PARTS & SUPPLIES1255, O G & E, 262.31, UTILITIES1256, TotalSIR, 36.50, TESTING1257, OKLA EMPLOYMENT SEC COMM, 2038.66, QUARTERLY CONTRIBUTIONS1258, OKLA DEPT OF TRANSPORTATION, 1791.56, PAYMENT; Hwy-ST 557, AMERICAN WELDING, 68.04, PARTS & SUPPLIES558, ECONOMY SUPPLY CO, 232.03, PARTS & SUPPLIES559, Greenhill Materials, 1086.48, ASPHALT560, HARRIS OIL CO, 81.90, PARTS, SUPPLIES, SERVICES561, P & K EQUIPMENT, 863.33, PARTS & SUPPLIES562, Republic Services #503, 104.58, TRASH563, NAPA AUTO PARTS, 449.44, PARTS & SUPPLIES564, O REILLY AUTO PARTS, 385.74, PARTS & SUPPLIES565, DRUMRIGHT AUTO SUPPLY, 61.44, PARTS & SUPPLIES566, YELLOWHOUSE MACHINERY, 1083.84, Parts & Labor567, A T & T, 259.07, SERVICE568, Commercial Distributing, Inc, 3399.73, OIL569, Quality Ford, 235.54, Parts & Labor570, MHC Kenworth-Tulsa, 1690.35, Parts & Labor571, UniFirst Holdings Inc, 165.42, SERVICE & SUPPLIES572, LESTER S GEAR & PARTS, 423.36, PARTS & SUPPLIES573, INLAND TRUCK PARTS, 806.75, PARTS & SUPPLIES574, YELLOWHOUSE MACHINERY, 2138.61, parts575, STANDARD AUTO PARTS, 985.75, PARTS & SUPPLIES576, WARREN CAT, 181.58, Parts & Service577, WELDON PARTS-TULSA, 775.03, PARTS & SUPPLIES578, O REILLY AUTO PARTS, 265.99, PARTS & SUPPLIES579, STANDARD AUTO PARTS, 638.97, PARTS & SUPPLIES580, ETHRIDGE OIL, 8247.60, FUEL581, THOMPSON DIESEL INC, 795.00, Parts & Labor; Jail-ST 741, OKLA EMPLOYMENT SEC COMM, 2722.28, QUARTERLY CONTRIBUTIONS742, ATWOODS, 26.98, Supplies743, SPECIAL-OPS UNIFORMS, 75.23, UNIFORMS744, WESTLAKE ACE HARDWARE OK-020, 604.02, Supplies745, CHARM TEX, 909.90, 746, WasteManagement Of Tulsa, 619.23, 747, Merrifield Office Supplies, 40.26, JAIL CLEANING SUPPLIES748, FIRETROL, 546.65, JAIL SMOKE DETECTORS749, COMDATA INC, 991.46, FUEL/JAIL CARS750, COX COMMUNICATIONS, 2072.91, UTILITIES; Juv Dent-ST 441, OKLA EMPLOYMENT SEC COMM, 1331.14, QUARTERLY CONTRIBUTIONS442, Williams Grocery, 10.44, Food/Supplies443, ADVANCED COPIER SYSTEMS LLC, 238.50, COPIER CONTRACT444, ADVANCED COPIER SYSTEMS LLC, 228.16, COPIER CHARGES445, Williams Grocery, 54.93, Food/Supplies446, Merrifield Office Supplies, 351.82, Supplies447, Merrifield Office Supplies, 40.26, CLEANING SUPPLIES448, FIRETROL, 1964.44, ANNUAL INSPECTION449, COMDATA INC, 27.55, Fuel450, DISH NETWORK, 107.92, UTILITIES451, CITY OF BRISTOW, 295.83, UTILITIES WATER452, US POSTAL SERVICE, 150.00, PO BOX RENT453, Merrifield Office Supplies, 200.40, JUVENILE DETENTION;Law Library 13, LAW LIBRARY REV FUND, 6289.90, QUARTERLY CONTRIBUTIONS; Planning/Zoning 68, QUADIENT FINANCE USA INC, 500.00, POSTAGE69, Amazon Capital Services, 42.98, EQUIPMENT; Resale 376, OKLA EMPLOYMENT SEC COMM, 359.16, QUARTERLY CONTRIBUTIONS377, COMDATA INC, 283.59, FUEL378, LEXISNEXIS RISK SOLUTIONS, 180.00, SEARCH ENGINE379, FIZZ-O WATER COMPANY, 42.75, BOTTLED WATER380, SCENTS PLUS LLC, 24.00, AIR FRESHENERS381, CREEK CO ABSTRACT CO, 25730.00, TITLE SEARCH382, Watch Guard, 1275.00, EQUIPMENT383,

Merrifield Office Supplies, 349.99, Copier384, WACOM SYSTEMS, 55.00, SERVICE; RM&P 72, OKLA EMPLOYMENT SEC COMM, 16.79, QUARTERLY CONTRIBUTIONS73, Imagenet Consulting LLC, 1228.00, TECH SUPPORT74, CDW GOVERNMENT INC, 54.24, EQUIPMENT75, Merrifield Office Supplies, 258.30, Supplies; SH Commissary 132, TIGER CORRECTIONAL, 1803.67, Commissary items133, TIGER CORRECTIONAL, 528.03, Commissary; SH Svc Fee 191, OKLA EMPLOYMENT SEC COMM, 319.93, QUARTERLY CONTRIBUTIONS192, Light Em Up Emergency Equipment, 8146.00, EQUIPMENT193, Light Em Up Emergency Equipment, 8146.00, EQUIPMENT; Tax Refunds 121, PNC Equip Finance LLC, 678.00, TAX CORRECTION122, Hodson, Gary, 401.84, TAX CORRECTION123, Hodson, Gary, 355.24, TAX CORRECTION124, Hodson, Gary, 288.40, TAX CORRECTION125, Sterling Or Rita Bougher, 272.00, TAX CORRECTION; Use-ST 29, QUAPAW COMPANY, THE, 11758.18, ROAD MATERIAL. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Stephens and seconded by Warner to sign Resolution#2020-46 recognizing April as Child Abuse Prevention Month and authorizing the placement of 155 pinwheels on the courthouse lawn in recognition of the 155 children placed in foster care in Creek County over the past year due to abuse and neglect. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in a part of the NW4 (Lot 4) of Section 4, Township 16 North, Range 9 East, in Creek County, Oklahoma, more particularly described as follows, to wit: Beginning at the Southwest Corner of the North 8.09 acres of Lot 4; thence East a distance of 200 feet; thence North a distance of 100 feet; thence West a distance of 200 feet; thence South a distance of 100 feet to the point of beginning that was sold in Public Sale on April 06, 2020.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to accept notice of petition requesting opening section line right-of-way and set a Public Hearing for May 18, 2020, on approximately ½ mile of the west half of the south section-line of Section 5, T18N, R8E from Jason Hoover located in District #2. Warner stated that Mr. Hoover is in the process of purchasing 240 acres in Olive that is land locked. The only access is a very old oilfield road. I have had discussions with Hoover and the best fit would be putting a road down through the property, about a ½ mile W. of 449th and 71st St. We have discussed the potential cost of the road and that the County would have no interest in the road. Whitehouse asked is the road going to be open to the public, Warner stated yes, we have discussed that the road will be open to the public. Hoover has acknowledged that the building and maintenance of the road will be his responsibility. There are three property owners that would need to be notified of notice. Andrew Goforth, Assistant District Attorney discussed the process and procedures for the public hearing and the counties adopted procedures, along with the cost that would be incurred for the publication and notices being mailed. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to sign Cooperative Agreement between the Oklahoma Department of Agriculture, Food and Forestry Wildlife Services Division, and the Creek County Board of Commissioners, beginning July 01, 2020 and ending June 30, 2021, for predator and rodent services in the amount of $2400.00. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to sign juvenile detention contract between Tulsa County Juvenile Detention Center and the Creek County Board of County Commissioners, beginning July 01, 2020 and ending June 30, 2021 in the amount of $68.25 per day, per child. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-47 directing the Creek County Treasurer to credit the Creek County Sheriff Maintenance and Operation Fund 001-2-0400-2005/B2 with funds from the Sapulpa Tag Agency for reimbursement of change received during the purchase of two tags for two Dodge Chargers, in the amount of $6.00, as per Title 61 O.S. § 335, and procedures implemented by the State Auditor's Office.Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Whitehouse and seconded by Stephens to sign Resolution#2020-48 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office Fund for reimbursement of utility payments, in the amount of $1,060.84, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Stephens and seconded by Warner to approve Utility Permit from Oklahoma Natural Gas Company per County Spec's for natural gas pipeline by boring, size of line 2 2" crossings and 2" paralleling 3/4" crossing to cross and parallel S. 50th W. Ave and W. 62nd St. S. approximately 1.01 miles S. and 0.57 miles W. of Gilcrease & US-44 located in Section 5, T18N, R12E in District #1. Stephens verified with Paul Farris, Project Coordinator that he has reviewed request. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Stephens and seconded by Warner to continue to restrict all access to employees only and all other by appointment only for the Courthouse Complex, Election Board and OSU Extension Office, excluding all Regular Meetings, Special Meetings, and Emergency Meetings of county bodies and trusts. Stephens asked Covey Murray, Emergency Management if we should be implementing anything else at this time. Murray stated to just keep doing what we already have in place. Murray read the current number of cases for State of Oklahoma being 2069, with 99 deaths. Creek County has increased by one case totaling 56, with three deaths. Stephens stated that there has been 20,000 negative cases, and currently you can only be administered a test if you show symptoms. Stephens stated I feel like what we are doing is working, I feel that we have hit our plateau; we need to continue to stay protected, maintain good hygiene and we will overcome this. Stephens asked if anyone had additional comments, no one stated anything. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Public Comment: Don Engle, Treasurer congratulated Leon Warner, Amanda Vanorsdol, Jennifer Mortazavi and Bret Bowling on continuing on their next four year term.

Adjournment: Motion was made by Stephens and seconded by Warner at 9:56 a.m. to adjourn and meet again 4-20-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.