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2020-4-6 Meeting Minutes

For a printable version of the April 06, 2020 Meeting Agenda (which includes all content as listed below), click here.

    April 06, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular

Session on Monday, April 06, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and  Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to

approve the minutes of March 30, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #5: Motion was made by Stephens and seconded by Warner to approve Monthly Appropriations, March Monthly Reports from District Attorney, County Clerk, and Treasurer; Contract from Otis Elevator Company for Commissioners; Transfer $7,500.00 from 001-1-0900-1110/E1A Salaries OSU Extension Services FY2019-2020 to 001-1-0900-2005/E2 M&O OSU Extension Services 2020; Blanket Purchase Orders #5606 - 5641; Purchase Orders #2019-2020 911 Phone Utilities 5562 A T & T 1561.29; 5563 A T & T 1204.96; UTILITIES 5592 Cimarron Telephone Co 188.34; CBRI MATERIAL 3483 ERGON A & E INC 713.87; 5361 ANCHOR STONE 3850.96;General AIR FRESHENERS 4871 Simply Scentsational 154.00; CREMATION 1024 SMITH FUNERAL HOME 185.00; 1611 SMITH FUNERAL HOME 185.00; 1647 SMITH FUNERAL HOME 185.00; 2001 SMITH FUNERAL HOME 185.00; 3958 SMITH FUNERAL HOME 185.00; JANITORIAL 4012 Trout, Darrel 240.00; LEASE 5550 CREEK CO HOME FINANCE AUTH 1500.00; OPEN/CLOSE GRAVE 4698 CITY OF SAPULPA 425.00; 4769 CITY OF SAPULPA 425.00; Parts & Labor 5437 Midtown Auto & Diesel Repair Inc 1544.85; Rent 5590 CITY OF BRISTOW 65.92; Repairs 5350 PRO TECH ROOFING INC 625.00; Salary/Benefits5578 DISTRICT ATTORNEYS COUNCIL #24 18000.00; SERVICE 3162 TM CONSULTING INC 1457.00; 4002 COX COMMUNICATIONS 355.95; 5111 Verizon Wireless 160.04; 5113 COX COMMUNICATIONS 175.33; 5158 COX COMMUNICATIONS 36.37; 5446 SHOW INC. 35.00; 5454 Waste Management Of Tulsa 282.60; 5456 Waste Management Of Tulsa 161.12; Supplies 4869 ENLOW & SONS EQUIPMENT 500.00; 4870 WESTLAKE ACE HARDWARE OK-020 174.97;5245 Amazon Capital Services 312.32; 5284 NASCO 278.25; 5447 SYSCO 31.80; TEMPORARY EMPLOYEE 5432 DYNAMIC RECRUITING SPECIALIST 1596.00; TRAVEL 4874 Trout, Tina 76.25; 4877 Toothman, Olivia 52.50; 4878 Self, Nancy 59.46; Utilities 5561 COX COMMUNICATIONS 110.92; UTILITIES 4021 O G & E 253.24; 4482 COX COMMUNICATIONS 46.35; 5157 O G & E 852.56; 5579 COX COMMUNICATIONS 46.35; 5593 ONE NET 470.00; 5594 ONE NET 640.00; 5595 O G & E 3586.86; Water Cooler Tower 5109 FIZZ-O WATER COMPANY 9.00; Health HANDYMAN SERVICES 3713 MARK CROMWELL 150.00; JANITORIAL 4709 CLEAN SCOPE CLEANING GROUP LLC 1788.00; LAWN CARE 3712 MARK CROMWELL 200.00; LEASE 4726 Standley Systems 367.60; OVERAGES 5139 PREFERRED BUSINESS SYSTEMS LLC 299.92; SERVICE 5133Metro Security 45.00; 5143 Waste Management Of Tulsa 117.01; Supplies 5214 Taylor Technologies 73.64; TRAVEL 3703 DAVIS, SHERRIE D. 59.90; 4198 Talley, Robert 157.49; 4736 TATE, DEBBIE 333.00; 4744 Talley, Robert 47.21; 4746 Givings, Samantha 317.40; UTILITIES 4706 CITY OF BRISTOW 99.69; 4721 O G & E 648.91; Highway BANK PAYMENT 5377 Armstrong Bank 1014.94; 5378 SNB BANK 1476.23; 5379 SNB BANK 1845.59; 5381 SNB BANK 1556.98; EQUIPMENT 5280 Blue Tarp Financial 502.22; 5368 LOWES CREDIT SERVICES 475.00; 5439 BATTLE ARMOR DESIGNS, LLC 4095.00; FEES 252 OKLA CORP COMM 50.00; FUEL 5440 BOWERS OIL CO 2926.85; MONTHLY SERVICE 4510 B & R LUBE 68.00; OFFICE SUPPLIES 3750 Merrifield Office Supplies 50.00; PARTS & SUPPLIES 2657 TULSA GAS & GEAR 148.82; PARTS/SUPPLIES 4630 PREMIER TRUCK GROUP 77.34; 4800 JO-CO EQUIPMENT 414.00; PAYMENT 4996 SNB BANK 1476.23; PIKE PASS FEE 5013 OTA PIKEPASS CENTER 101.65; 5172 OTA PIKEPASS CENTER 4.50; REIMBURSEMENT 1592 SHARPES DEPARTMENT STORE 75.00; SERVICE CONTRACT 5359 ATLINK SERVICES LLC 324.95; Supplies 1587 Fastenal 55.52; 5004 VARNERS EQUIPMENT & HARDWARE 60.98; 5179 Amazon Capital Services 32.99; 5198 Amazon Capital Services 74.05; SUPPLIES 5128 LOCKE SUPPLY 42.90; Supplies & Materials 4998 T H ROGERS LUMBER CO 75.97; TIRES 5549 SOUTHERN TIRE MART LLC 641.00; 5567 SOUTHERN TIRE MART LLC 60.00; TRASH 5122 AMERICAN WASTE CONTROL INC 62.00; WATER BILL 5467 CREEK CO RURAL WATER D#2 299.00; WINDOW TINTING 5397 SHADES OF GLASS 2230.00; Hwy-ST ASPHALT 4985 DUNHAM ASPHALT SERVICE INC 15906.72; EMULSIONS 5035 ERGON A & E INC 1261.04; FUEL 5246 BOWERS OIL CO 8331.50;LABOR 5272 Roadhouse Manufacturing Of Tulsa 425.00; MATERIAL 3747 Greenhill Materials 138.89; OIL 4518 ERGON A & E INC 675.39; parts 1534 DRIVE SHAFTS INC 274.12; 4522 BRUCKNERS 82.89; 5215 SOUTHERN TIRE MART LLC 100.00; PARTS & SUPPLIES 2763 Stewart Martin Equipment 1146.92; 4486 HI-LINE ELECTRICAL SUPPLY 157.16; 4611 FLEET PRIDE 5.19; 5007 CROW-BURLINGAME CO 239.38; 5375 JO-CO EQUIPMENT 775.00; RENTAL 4988 Industrial Welding & Tools Supply 102.71; Repairs 5174 Stewart Martin Equipment 7918.18; SERVICE 5040 A T & T 347.28; SIGNS 3816 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 462.60; 4505 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 677.20; Supplies 3297 CHEROKEE HOSE & SUPPLY INC 135.12; TIRE REPAIRS 4993 Sellers Tire Inc 220.00; TIRES 4922 SOUTHERN TIRE MART LLC 535.60; 5182 Direct Discount Tire 246.72; UTILITIES 5037 DRUMRIGHT UTILITIES 1084.78; Jail-ST INSPECTION 3824 EMERGENCY POWER SYSTEMS, INC 481.75; Parts & Labor 4166 I-CARE BOBY WORKS 5459.60; SERVICE 4591 Alcohol Monitoring Systems Inc 31.92; Juv Dent-ST INTERNET SERVICE 5547 A T & T 66.63; Landscape Supplies 5557 WESTLAKE ACE HARDWARE OK-020 821.47; Repairs 5398 FIRETROL 570.00; SOFTWARE 3128 KELLPRO COMPUTER SOLUTIONS 680.26; Supplies 5106 Merrifield Office Supplies 286.90; ML Fee CLEANING SUPPLIES 5224 WESTLAKE ACE HARDWARE OK-020 45.29; Planning/Zoning COPY PAPER 5247 Merrifield Office Supplies 59.78; LEASE PYMT 4900 Mailfinance 167.11; REFRIGERATOR 5450 LOWES CREDIT SERVICES 360.05; REIMBURSEMENT 5598 SCHULTZ, JUSTIN 125.00; Shirts 5401 CHARLIES TEES 77.76; Resale JANITORIAL 4338 Gster Cleaning 520.00; OIL CHANGES 4173 Midtown Auto & Diesel Repair Inc 79.41; Parts & Labor 5281 Midtown Auto & Diesel Repair Inc 615.93; SERVICE 3271 TM CONSULTING INC 75.00; 4328 COX COMMUNICATIONS 50.54; Supplies 5449 Merrifield Office Supplies 47.00; TAX WARRANT SERVICE 4343 CREEK COUNTY SHERIFF 600.00; RM&P EQUIPMENT 5252 CDW GOVERNMENT INC 371.62; SH Commissary Car 5060 John Vance Auto Group Fleet & Gov Slaes 46915.00; SH Svc Fee null 5458 TIGER CORRECTIONAL 5255.82; Use-ST ROAD MATERIAL 5032 QUAPAW COMPANY, THE 14658.57.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Broadway Lots 23 and 24, BLK 24 located at 301 S. Jones Avenue, Drumright, OK that was sold in Public Sale on March 30, 2020.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Drumright 2nd W32' Lot 18, BLK 9 located at 111 E. Oak St., Drumright, Ok that was sold in Public Sale on March 30, 2020.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to approve Public Sale auction of property located in a part of the NW4 (Lot 4) of Section 4, Township 16 North, Range 9 East, in Creek County, Oklahoma, more particularly described as follows, to wit: Beginning at the Southwest Corner of the North 8.09 acres of Lot 4; thence East a distance of 200 feet; thence North a distance of 100 feet; thence West a distance of 200 feet; thence South a distance of 100 feet to the point of beginning to Marsha Lynn Goctschius for $312.00 plus $100.00 filing and publication total $412.00. There were no other parties present. Gloria Ware, Deputy Treasurer stated this property has been County owned since 2019 and there is no 911 address. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-44 relating to the incurring of indebtedness by the trustees of the Creek County Educational Facilities Authority for the benefit of Elementary School District No. 8, Creek County, Oklahoma (Lone Star Public Schools); authorizing the sale of revenue obligations; waiving competitive bidding with respect therto and related matters. There was discussion of the waiving of competitive bidding with Andrew Goforth, this is done so that they do not have to go out for different bond investors. The Bond Attorney asks for this, so a local bank can offer services. Don Engle, stated that there are only two banks authorized to hold bonds in Oklahoma. Bank of Oklahoma in Tulsa being one. Stephens stated they have an Inter-Local Agreement in place with Lone Star currently.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-45 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office Fund for reimbursement of utility payments, in the amount of $108.44, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Stephens and seconded by Warner to continue to restrict all access to employees only and all other by appointment only for the Courthouse Complex, Election Board and OSU Extension Office, excluding all Regular Meetings, Special Meetings, and Emergency Meetings of county bodies and trusts. Stephens stated we should keep on doing what we are doing. I have been asked if we are doing enough with the work from home situations. Do we want to continue the temperature taking; it is costing the County $1596.00. Warner stated maybe we go to an honor system, where everyone takes their own temperature and writes it down. Mortazavi stated I believe this is the only peace of mind our employees have right now. Not, that someone who has the virus could not run a temperature, but it is monitoring who is coming into our office. We unlike other offices have to still let in the Abstractors and Attorney's to do their research. We have to file all documents that come in within the same day, we are still taking documents in person by two of our local Abstractors. We have seen an increase in E-recordings, but we still have at least 10 or so outside people a day in foot traffic. We have other Offices bringing purchase orders, we have to touch on a daily bases. Warner stated all paperwork going into his office is setting for 72 hours. Mortazavi stated we cannot operate that away, by statute. I would ask the Board to continue this practice, again it is the only peace of mind our employees have right now. I have been struggling on how you determine who is essential in your office, how it is fair that those people work and others don't. So, I have split our staff where one group works one week and the next works the following week. I am not sure you can make the right decision.  Warner asked how other counties are shutting down, Goforth stated he wasn't sure, we still have a constitutional duty, as well as statute requirements to be operating. Goforth stated unfortunately we are on the front slope of this. Don Engle, Treasurer stated that we should be able to find a way to fund the person taking the temperatures, I believe they need to stay in place.  Mortazavi asked Stephens and Murray how often they are going to be spraying the buildings; there was discussion of the need of equipment to continue. Murray stated that we borrowed Sapulpa Fire Departments pack to spray on Friday. All County Offices were sprayed and we want to go to the Jail and Juvenile Justice Center. The product used and alternatives were discussed for individual offices to purchase. There was discussion of providing more protective equipment next week to all employees and have some protective measures in place for outsiders that come into the building. Stephens stated they are continuing to search for masks for the first responders and the current shortage of these items. Mortazavi stated we would like the first responders to receive masks first, rather than provide them to the public. We can ask that the public bring their own mask when visiting, if needed. There was discussion with Bret Bowling on the Jail supply; we have a 30 day supply currently. We are working with the Sheriff's Association and trying to stay on top of everything. Our numbers of calls have increased, with the current situation.  We will have additional information next week to provide, the Board stated.

Public Comment: Stephens announced the Creek County Health Department is offering curbside COVID-19 testing, starting today at 1808 S. Hickory, while supplies are available.

Adjournment: Motion was made by Stephens and seconded by Warner at 9:58 a.m. to adjourn and meet again 4-13-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.