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2020-3-9 Meeting Minutes

For a printable version of the March 9, 2020 Meeting Minutes (which includes all content as listed below), click here.

March 9, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, March 9, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and  Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of March 2, 2020 and amend February 18, 2020 minutes for Item #9 defining the $25,000.00 being paid out of the Deductible Fund and Item #10 adding amended motion to use the Use Tax Fund. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.      

Item #5: Motion was made by Whitehouse and seconded by Warner to approve Monthly Report from County Clerk, Court Clerk, Treasurer, Election Board, District Attorney: Contract from Metro Termite and Pest Control for the Health Department; Monthly Appropriations; Blanket Purchase Orders #5110 - 5175; Purchase Orders # 2019-2020 911 Phone SERVICE 5049 Cimarron Telephone Co 188.94; 5051 A T & T 1561.29; 5052 A T & T 974.56; CBRI ASPHALT 4790 DUNHAM ASPHALT SERVICE INC 9058.67; 4796 DUNHAM ASPHALT SERVICE INC 9000.08; MATERIAL 4079 Crafco Inc 2192.00; CH Improv-ST Agreement 5081 CREEK CO PUBLIC FACILITIES 160895.49; General COPIER MAINT/ OVERAGE 4430 Standley Systems 28.50; INTERNET SERVICE 4501 COX COMMUNICATIONS 175.50; JANITORIAL 4011 Trout, Darrel 300.00; LABOR 5072 NAIFEH, KEVIN 115.50; 5073 EGAN, PETE 84.70; Labor & Materials 3239 I-CARE BOBY WORKS 809.60; Materials 4666 A & D Supply 783.36; OIL CHANGES 4588 J & A CASTROL LUBE EXPRESS 236.95; PEST CONTROL 3908 EMCO TERMITE/PEST CONTROL INC 55.00; Phone Bill 4441 COX COMMUNICATIONS 36.37; POLLING PLACES 5070 CREEK CO ELECTION BOARD 1310.00; RECYCLE SERVICE 4971 SHOW INC. 35.00; SERVICE 3161 TM CONSULTING INC 1457.00; 4001 COX COMMUNICATIONS 353.36; 4312 COX COMMUNICATIONS 169.70; 4582 Verizon Wireless 160.04; 4964 COX COMMUNICATIONS 46.52; 4965 COX COMMUNICATIONS 110.92; 4966 KELLPRO COMPUTER SOLUTIONS 644.54; 5053 ONE NET 470.00; 5054 ONE NET 640.00; 5080 Waste Management Of Tulsa 59.77; STRIPING/DECALS 1689 KPS 800.00; 4163 KPS 50.00; 4912 KPS 300.00; SUBSCRIPTION 5074 Tulsa World 159.74; Supplies 4897 OME CORPORATION LLC 381.00; 4923 STOP STICK LTD 1915.00; 4952 Merrifield Office Supplies 38.08; 4962 Merrifield Office Supplies 97.64; 4963 Amazon Capital Services 21.98; 4972 Merrifield Office Supplies 46.86; 5069 MIDWEST PRINTING 1169.00; TRAINING 4372 OSU-CTP 125.00; TRAVEL 3254 MCDOUGAL, STEPHANIE A. 37.32; 4304 Trout, Tina 81.65; 4384 OSU-CTP 125.00; UTILITIES 4020 O G & E 374.38; 4440 O G & E 794.36; 4481 COX COMMUNICATIONS 46.52; 4583 CREEK CO RURAL WATER D#3 115.00; 5050 O G & E 3890.13; 5055 Centerpoint Energy Service Inc 196.86; 5056 CITY OF BRISTOW 65.92; 5092 O G & E 679.15; WATER 4544 FIZZ-O WATER COMPANY 9.00; Health HANDYMAN SERVICES 3192 MARK CROMWELL 528.95; LEASE 4216 Standley Systems 367.60; SERVICE 3193 Metro Security USA 45.00; 4729 Waste Management Of Tulsa 117.01; TRAVEL 1264 Payne, Kellie 27.60; 3699 Watson, Robyn 101.20; 3702 DEARMAN, SHEREE 50.60; 4187 STRINGFELLOW, ANNA 112.70; 4189 TATE, DEBBIE 284.00; 4203 Givings, Samantha 264.50; UTILITIES 4178 O G & E 547.29; 4204 CITY OF BRISTOW 98.92; Highway BANK PAYMENT 4888 Armstrong Bank 1014.94; 4889 SNB BANK 1476.23; 4895 SNB BANK 1845.59; DRUG TESTING 4968 Alere Escreen 250.00; EQUIPMENT LEASE 4454 OK DEPT OF TRANSPORTATION, ATTN: J. PRUETT 1791.56; FUEL 4627 COMDATA INC 418.42; HARDWARE 4446 VARNERS EQUIPMENT & HARDWARE 193.19; PARTS & SUPPLIES 3741 JOHN DEERE FINANCIAL 75.00; PARTS/SUPPLIES 4626 JOHN DEERE FINANCIAL 385.54; 4629 WESTLAKE ACE HARDWARE OK-020 111.00; PAYMENT 4894 OKLA DEPT OF TRANSPORTATION 1791.56; PIKE PASS FEE 4621 OTA PIKEPASS CENTER 16.15; Supplies 2775 HARBOR FREIGHT TOOLS 108.93; 3734 VARNERS EQUIPMENT & HARDWARE 10.68; SUPPLIES 4619 CHEROKEE HOSE & SUPPLY INC 75.38; Supplies & Materials 3321 T H ROGERS LUMBER CO 8.07; Tolls 4455 OKLAHOMA TURNPIKE AUTHORITY GOVERNMENT ACCOUNT SERVICES 34.55; TRASH 4886 AMERICAN WASTE CONTROL INC 58.00; Hwy-ST ASPHALT 3282 Greenhill Materials 1645.49; 4519 DUNHAM ASPHALT SERVICE INC 5328.00; parts 2890 MHC Kenworth-Tulsa 122.60; Parts & Service 4443 YELLOWHOUSE MACHINERY 1517.84; 4445 WARREN CAT 1308.80; PARTS & SUPPLIES 944 OCT EQUIPMENT INC 197.68; 2798 ECONOMY SUPPLY CO 320.34; 3308 WELDON PARTS-TULSA 652.40; 3801 CHEROKEE HOSE & SUPPLY INC 415.52; 4465 DRUMRIGHT AUTO SUPPLY 119.77; 4474 FLEET PRIDE 91.51; 4492 NAPA AUTO PARTS 905.14; 4520 CROW-BURLINGAME CO 519.44; RENTAL 4517 Industrial Welding & Tools Supply 96.79; ROAD MAT/DIST 2 4498 QUAPAW COMPANY, THE 16999.68; ROAD MATERIAL 4764 DUNHAM ASPHALT SERVICE INC 8581.50; 4891 DUNHAM ASPHALT SERVICE INC 17445.41; SERVICE & SUPPLIES 4893 UniFirst Holdings Inc 255.01; Supplies 4650 CUSHING LUMBER 35.48; TIRE REPAIRS 4459 Sellers Tire Inc 130.00; 4509 Bristow Fire Department 5.00; TIRES 4502 SOUTHERN TIRE MART LLC 1061.80; TRASH 4245 Republic Services #503 104.58; UTILITIES 4469 DRUMRIGHT UTILITIES 773.44; Jail-ST Repairs 4270 Jeff Jones Welding/Jeffrey Jones 500.00; SERVICE 5090 Waste Management Of Tulsa 634.71; Service Call 4925 CREEK ENVIRONMENTAL SOLUTIONS LLC 165.00; TIRE REPAIRS 554 BRISTOW TIRE & AUTO SERV. INC 15.00; UTILITIES 5088 Centerpoint Energy Service Inc 445.28; 5089 SAPULPA RURAL WATER CO 2270.50; Juv Dent-ST SERVICE 5077 A T & T 57.38; 5078 A T & T 477.79; UTILITIES 5079 O N G 614.12; 5091 CITY OF BRISTOW 285.51; ML Fee Supplies 4949 HARBOR FREIGHT TOOLS 109.99; 4961 Merrifield Office Supplies 267.95; REAP Generator 5071 Faith Electric 8000.00; Resale COPIER CHARGES 236 Sumnerone - Drake Systems 1.38; EQUIPMENT 4704 Sumnerone - Drake Systems 4520.00; FUEL 2743 COMDATA INC 383.34; JANITORIAL 4337 Gster Cleaning 650.00; MAINTENANCE AGREEMENT 4967 Sumnerone - Drake Systems 356.00; SERVICE 4326 COX COMMUNICATIONS 53.05; Supplies 2882 WESTLAKE ACE HARDWARE OK-020 270.22; 5067 Merrifield Office Supplies 302.89; TAX WARRANT SERVICE 4342 CREEK COUNTY SHERIFF 550.00; TEMPORARY EMPLOYEE 4333 DYNAMIC RECRUITING SPECIALIST 826.40; 4334 DYNAMIC RECRUITING SPECIALIST 816.07; RM&P TECH SUPPORT 2504 Imagenet Consulting LLC 1228.00; . Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.      

Item #6: NO DISCUSSION of new business. (In accordance with the OpenMeetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Whitehouse to sign Transcript and Deed on property located in Southern Heights Lots 17, 18, 19, BLK 7 located at 119 E. Davis Avenue Sapulpa, OK 74066 that was sold in public sale on March 2, 2020.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.      

Item #8: Motion was made by Warner and seconded by Whitehouse to sign Resoluton#2020-36 Re-Appointing Trustees for the Creek County Industrial Authority for term ending in 2025: District 2- Ron Dyer and District 3-Marland Armitage. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.      

Item #9: DISCUSSION ONLY/NO ACTION concerning the Creek County 8-year Transportation Plan update-John Blickensderfer, GUY Engineering. Blickensderfer presented the current 8-year plan and asked if any of the priorities have changed in each district. District #3 has Three Bridges, Little Deep Fork Creek and Deep Fork River, as their top priorities, District #2 has Tribute to Little Salt Creek as their priority, District #1 has 49th  W. Ave. Are there any changes in priorities, Board didn't state there was. Blickensderfer explained that the CIRB has taken a $200 million dollar cut in their budget; we are hoping to get $20 million back. Our CED district lost $15 million. Warner asked how long it would be before we can add any projects, Blickensderfer stated probably 3-5 years. Stephens discussed the recent Sapulpa Bond first phase and the 250' fence line that they own on 49th W. Ave, this may need to be modified on my side with the cost of utilities. Blickensderfer stated they will work closely with that project and see if there are any adjustments needed. Warner asked about a scenario of a bridge going out and how can we get it replaced if need be, Blickensderfer stated that is a disaster is declared, then you can use ER Funds or FEMA, matching would come from CIRB, we would have to look at the priority. Whitehouse asked about Three Bridges letting, Blickensderfer stated we are waiting to be told to let the project, maybe late summer early fall.   

Item #10: Motion was made by Warner and seconded by Whitehouse to approve the Change Order in the amount of $11,500.00 to the Commercial Building project at the Fairgrounds, Bid#18-15-Jonathan Kieffer, Fairgrounds.  Andrew Goforth stated that we have two different change orders and they are subject to the 15% bid contingency laws. This request is for roughly $11,500.00. Jana Thomas, Purchasing Agent has done an itemized breakdown of the bid and change orders. We are not at that 15%, which would be around $30,000.00. Kieffer spoke to the Board about the proposed change orders, we want to add epoxy to the flooring in the bathrooms, kitchen and that would be $4,500.00 and the restroom build-out add rock to the bottom floor, along with tile border in the restrooms to match the arena area. Stephens asked if the project was almost complete. Kieffer stated once these changes are done it will be complete and we will have a grand opening upon the completion. Warner asked about the tenant that was lost, have they come back. Keiffer stated yes they have come back, they will not see the full completion of project in April, but will see it in the fall.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2020-37 project agreement with ODOT and Creek County,  for county improvements on roads and bridges,  funding on project j3-2157(004)CI, South 193rd W. Avenue, AKA Edna Road over Little Deep Fork Creek, State Job #6559504. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #12: Motion was made by Stephens and seconded by Warner to accept Bid#20-9 Modernization of Elevator in the Collins Building and pass for one week until 3-16-20 for review. Bids submitted by Schindler Elevator Corporation, Otis Elevator and Kone Elevators Escalators. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to sign Assignment of Lease  from P & K Equipment John Deere  to SNB Bank for two 2019 John Deere 60G Compac Excavators from Sourcewell Contract #032515-JDC for District #2 and District #3 in the amount of $71,300.00 unit price and $74,735.34 lease purchase price. Goforth stated this item was approved last week for Chairman to sign the contract, however upon receiving the contract an assignment of lease was within the documents. So, today we need approval to sign the assignment from the Board. There was discussion of the paperwork process not holding up the delivered date. Goforth stated we will need to include the approved minutes of 3/2/20 as well. SNB Bank is also requesting a copy be emailed, along with the original being mailed to them to execute. Stephens asked who would be taking care of the email, Warner stated we can do that within each district and mail the original to SNB to execute. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Stephens and seconded by Warner to sign the Inter-Local Agreement with National Cooperative Purchasing Alliance and Creek County. Stephens stated this is another purchasing cooperative that I am looking at to buy a hot box, it is roughly $31,000.00. Originally it was $35,000.00, if we approve this agreement the price will go down. There was discussion of how many purchasing cooperatives the county is currently in agreements with, Thomas stated four that she can think of. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-38 directing the Creek County Treasurer to credit the Creek County Commissioners General M&O Fund 001-1-2000-2005/R2 with a portion of the check received from ACCO for reimbursement of damages to County property from the May 25, 2019, tornado, in the amount of $5,197.00, as per Title 62 O.S. 335, and procedures implemented by the State Auditor's Office. Stephens asked about the other accounts and the money they received in reimbursement, it was stated that they are cash accounts and do not require a resolution to direct the money being reimbursed. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #16: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Oklahoma Natural Gas Company per County Spec's for natural gas pipeline by boring, size of line ¾" to cross S. 78th W. Ave approximately 0.60 miles E. and 2.74 miles N. of the Turner Turnpike & SH 364 further described as 978' E. of the N.W. corner of Section 6, T18N, R12E in District #2.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Public Comment:

#1: Stephens notified everyone that the agenda's will now be posted in the display case out front on the Eastside of the Collins Building.

#2: Warner announced that Creek County has been approved for the 911

study grant, this will take approximately 5-6 month to complete once the paperwork is all in order. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.      

Adjournment: Motion was made by Stephens and seconded by Warner at 10:02 a.m. to adjourn and meet again 3-16-20.