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2020-2-18 Meeting Minutes

For a printable version of the February 18, 2020 Meeting Minutes (which includes all content as listed below), click here.

   February 18, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Tuesday, February 18, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and  Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of February 10, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.      

Item #5: Motion was made by Whitehouse and seconded by Warner to approve January Monthly Reports from the Sheriff, Election Board, Court Clerk; August through December Monthly Reports from Sheriff; Transfers $40,793.91 from 1103-6-4000-4030 CBI-A HWY FY2019-2020 to 1103-6-4100-4030 CBI-1 HWY $13,597.97, 1103-6-4200-4030 CBI-2 HWY $13,597.97 and 1103-6-4300-4030 CBI-3 HWY $13,597.97 FY2020; $328,782.84 from 1102-6-4000-1110 HWY Cash/Salary-ALL HWY FY2019-2020 to 1102-6-4100-1110 HWY Cash Salary-Dist#1 HWY $50,0000.00, 1102-6-4200-1110 HWY Cash Salary-Dist#2 HWY $83,0000.00 and 1102-6-4300-1110 HWY Cash Salary-Dist#3 HWY $85,0000.00 FY2020; 1102-6-4100-2005 HWY Cash M&O-Dist#1 $15,620.05, 1102-6-4200-2005 HWY Cash M&O-Dist#2 $10,210.52, 1102-6-4300-2005 HWY Cash M&O-Dist#3 $15,073.99 and 1102-6-4000-2005 HWY Cash M&O-ALL $32,878.28 FY2020; 1102-6-4100-4110 HWY Cash Cap Outlay-Dist#1 $10,000.00, 1102-6-4200-4110 HWY Cash Cap Outlay-Dist#2 $12,000.00 and 1102-6-4300-4110 HWY Cash Cap Outlay-Dist#3 $15,000.00 FY2020; Blanket Purchase Orders #4703 - 4768; Purchase Orders # 2019-2020 911 Phone SERVICE 4647 CIMARRON TELEPHONE COMPANY 1368.57; CBRI ASPHALT 3205 DUNHAM ASPHALT SERVICE INC 593.10; MATERIAL 3537 ERGON A & E INC 312.31; Pipe 4398 DUB ROSS COMPANY 4311.20; ROAD MATERIAL 3623 ANCHOR STONE 17140.46; Crt Clk Revolving null 51 XEROX CORP 655.12; LEASE 52 Mailfinance 494.22; 55 XEROX CORP 628.85; Supplies 49 MIDWEST PRINTING 135.00; 53 Merrifield Office Supplies 108.49; 54 Merrifield Office Supplies 206.93; 56 Merrifield Office Supplies 9.88; Drug Court ADMINISTRATIVE SERVICES 4064 HUMAN SKILLS & RESOURCES INC 3541.67; 4065 HUMAN SKILLS & RESOURCES INC 13125.00; Emergency Mgmt EQUIPMENT 2973 Light Em Up Emergency Equipment 219.00; General AIR FRESHENERS 4056 Simply Scentsational 18.00; BOCC MINUTES 4357 SAPULPA DAILY HERALD 308.55; 4530 SAPULPA DAILY HERALD 482.40; CERTIFICATIONS 2198 OKLA BOARD OF TESTS FOR ALCOHOL 72.00; EMPLOYEE ASSISTANCE PROG 4685 COMMUNITY CARE INSURANCE 172.70; EQUIPMENT 3922 School Outfitters 1619.32; 4095 Castle.Com 1740.82; First Aid Supplies 4655 GREEN GUARD FIRST AID & SAFETY 280.49; JANITORIAL 3869 ALLIANCE MAINTENANCE 215.00; OIL CHANGES 3521 J & A CASTROL LUBE EXPRESS 585.89; 4580 J & A CASTROL LUBE EXPRESS 108.97; 4581 J & A CASTROL LUBE EXPRESS 48.99; PEST CONTROL 3989 EMCO TERMITE/PEST CONTROL INC 30.00; SERVICE 3678 VERIZON CONNECT NWF,INC 18.95; 3860 A-1 Refuse 40.00; 4160 Elder Water Consulting Inc 165.00; 4240 THOMSON-WEST 183.60; 4695 COX COMMUNICATIONS 1047.67; SHIPPING 3488 Blade-tech Industries 7.95; Supplies 2999 SCOVIL & SIDES HDWE CO 29.50; 4229 ADVANCED AUTO PARTS 224.68; 4236 WESTLAKE ACE HARDWARE OK-020 305.90; 4410 Amazon Capital Services 102.33; 4567 Amazon Capital Services 280.63; 4570 Merrifield Office Supplies 64.50; 4576 Merrifield Office Supplies 275.58; 4579 WESTLAKE ACE HARDWARE OK-020 1.42; 4640 Merrifield Office Supplies 80.89; 4670 Merrifield Office Supplies 72.91; UNIFORM & ACCESSORIES 4694 Baysinger Uniforms 1007.00; UTILITIES 3986 O N G 491.14; 4577 CITY OF SAPULPA 189.41; 4645 O G & E 180.94; 4646 O G & E 164.93; 4648 O G & E 260.72; 4649 O N G 295.02; 4668 EAST CENTRAL ELECTRIC COOP 362.00; 4682 CITY OF SAPULPA 888.11; 4684 EAST CENTRAL ELECTRIC COOP 291.00; WATER 3940 FIZZ-O WATER COMPANY 27.50; Health Repairs 4637 Raby Plumbing 185.00; TRANSLATION SERVICES 3715 WOZENCRAFT, GEORGINA 2277.00; TRAVEL 2467 Watson, Robyn 232.30; 3173 DEARMAN, SHEREE 50.60; 3690 STRINGFELLOW, ANNA 36.80; 3698 Talley, Robert 341.09; UTILITIES 3680 O N G 205.64; 3708 O G & E 174.54; 4185 O G & E 49.71; VACCINATIONS 4387 SANOFI PASTEUR INC 767.82; WATER 2458 CULLIGAN OF TULSA 46.75; Highway Clean Up 4667 CREEK COUNTY LANDFILL 525.00; EMPLOYEE ASSISTANCE PROG 4683 COMMUNITY CARE INSURANCE 60.50; MONTHLY SERVICE 4453 O G & E 291.19; PARTS & SUPPLIES 386 CHEROKEE HOSE & SUPPLY INC 116.76; 3444 TRACTOR SUPPLY CREDIT PLAN 59.98; 3730 TRACTOR SUPPLY CREDIT PLAN 237.68; PARTS/SUPPLIES 3427 WESTLAKE ACE HARDWARE OK-020 49.73; 3755 JOHN DEERE FINANCIAL 444.03; 4052 O Reilly Auto Parts 957.02; 4195 PREMIER TRUCK GROUP 20.65; SERVICE CONTRACT 4350 EMCO TERMITE/PEST CONTROL INC 65.00; SERVICE & SUPPLIES 3733 UniFirst Holdings Inc 1425.97; Supplies 1540 Kimball Midwest 501.57; 3749 Lampton Welding Supply 77.99; 4561 Merrifield Office Supplies 63.52; SUPPLIES 3543 LOCKE SUPPLY 12.24; TESTING 4451 TotalSIR 36.50; TIRES 4542 SOUTHERN TIRE MART LLC 211.06; UTILITIES 3752 O G & E 27.24; Hwy-ST FUEL 4653 HARRIS OIL CO 12330.11; Materials 4347 XCESSORIES SQUARED 1731.25; parts 284 BRUCKNERS 160.50; Parts & Labor 3014 WARREN CAT 1744.38; Parts & Service 2089 P & K EQUIPMENT 423.00; PARTS & SUPPLIES 2793 AMERICAN WELDING 143.60; 3442 Blue Tarp Financial 993.83; 3728 Summit Truck Group 800.16; 3736 WELDON PARTS-TULSA 152.26; 3793 HARRIS OIL CO 777.65; 3798 ATWOODS 623.91; ROAD MATERIAL 3811 QUAPAW COMPANY, THE 17704.51; 4031 QUAPAW COMPANY, THE 8589.52; 4039 QUAPAW COMPANY, THE 18825.34; Tag 4693 OKLAHOMA TAX COMMISSION 55.00; Jail-ST EQUIPMENT 4159 Amazon Capital Services 213.86; LABOR 4408 Midtown Auto & Diesel Repair Inc 180.00; LIGHT BULBS 2965 Lighting inc 1804.83; OIL CHANGES 3522 J & A CASTROL LUBE EXPRESS 137.56; Parts & Labor 4422 Midtown Auto & Diesel Repair Inc 96.97; Supplies 2 ADVANCED AUTO PARTS 37.79; 3524 WESTLAKE ACE HARDWARE OK-020 550.40; 3531 LOCKE SUPPLY 250.98; 3971 ECOLAB 1027.05; 4077 RR Brink 405.00; 4405 Amazon Capital Services 137.62; 4407 Amazon Capital Services 81.96; 4529 CHARM TEX 438.90; UNIFORMS 3953 Baysinger Uniforms 216.97; UTILITIES 4679 CITY OF SAPULPA 2426.37; Juv Dent-ST Food/Supplies 4226 Williams Grocery 50.76; LICENSE FEES 4658 Okla State Dept Of Health 125.00; PEST CONTROL 3512 SILVER BULLET PEST CONTROL, PEST SERVICES INC 140.00; Supplies 4568 Merrifield Office Supplies 440.16; 4575 Merrifield Office Supplies 59.78; UTILITIES 4680 O G & E 950.74; Planning/Zoning PUBLICATION 1118 SAPULPA DAILY HERALD 52.80; Supplies 4366 Merrifield Office Supplies 6.30; 4531 Merrifield Office Supplies 127.53; SUPPLIES 4553 Merrifield Office Supplies 43.60; REAP Materials 4664 FREEDOM HILL VFD 399.64; 4665 FREEDOM HILL VFD 4568.43; Resale LABOR 4391 K&T TRUCKING SITE CLEARING 4400.00; 4661 STORAGE SOLUTIONS 230.00; REFUND 4574 Murphy, Rex 60.00; Supplies 4674 Merrifield Office Supplies 1461.97; TEMPORARY EMPLOYEE 4331 DYNAMIC RECRUITING SPECIALIST 826.40; WATER 2748 FIZZ-O WATER COMPANY 36.00; SH Commissary Commissary items 4659 TIGER CORRECTIONAL 613.13; 4660 TIGER CORRECTIONAL 2309.19; EQUIPMENT 2384 Light Em Up Emergency Equipment 1837.00; 2385 Light Em Up Emergency Equipment 19601.00; FEES 4578 TIGER CORRECTIONAL 445.00; OVERAGES 4651 Turn Key Health Clinics LLC 16462.35; SH Svc Fee INMATE MEDICAL 4686 Turn Key Health Clinics LLC 28577.17; WORK COMP PREMIUM 4657 CREEK CO COMMISSIONERS 368.36; Tax Refunds TAX CORRECTION 109 Julie Claggett 599.50; 110 WELLS FARGO REAL ESTATE TAX SERVICE 2289.00; 111 Corelogic Centralized Refunds 94.00; 112 Pawnee Development Foundation 1396.00; 113 Larry And Beth Patterson 280.00; 114 Larry And Beth Patterson 328.00; 115 Enerflex 8269.00; 116 CSC Service Works 133.00; 117 CSC Service Works 53.00; 118 CSC Service Works 1.00; 119 Harwood Properties No 1 LLC 127.50; 120 D M Development 127.50; 121 Corelogic 1139.00; 122 Corelogic 858.00; 123 Deborah And Jeff Hughes 1570.00; Use-ST AIR CONDITIONER 2550 AIR COMFORT INC 7690.00; DUMP TRUCK 1741 MHC Kenworth-Tulsa 131020.00;. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-25 re-appointing trustees for the Creek County Home Finance Authority as follows: District #1 Greg Pugmire and Zak Dyer and District #3 Dave Roberts. Stephens stated the agenda mentioned the reappointment of trustees from the Creek County Industrial Authority; we will do their reappointment in April. We are trying to get everything on the correct schedule. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. 

Item #8: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-19 on plat waiver for zoning CCPW-2018-1-Sandstone Resources and Resolution#2020-20 on plat waiver on zoning CCPW-2019-1-Ramey 2000 Properties. Wendy Murray, Planner stated that she was reviewing old files from Irving and realized he had resolutions for plat waivers. So, going back through cleaning my files up, these were the only two plat waivers I have done. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.   

Item #9:Motion was made by Stephens and seconded by Warner to pay the $25,000.00 deductible for damages that occurred from the 2019 storm damage at the jail and courthouse complex from the deductible fund. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. Stephens stated he had spoken to ACCO and we are doing well with the deductible fund and will have some funds rolling back into it this year. We need to make a decision on if we want to use the $25,000.00 per occurrence deductible on the storm damage claim and how do we want to divide that out. We have $146,671.46 in damages and the majority is from the jail. This is a big hit in cost. Warner asked if this was per event and is this one claim or multiple. Stephens stated that ACCO has grouped it all into one claim from the storms. There was discussion of what accounts have paid for the damages already, Stephens thinking that all had been paid from the Use Tax Account. Jana Thomas, Purchasing Agent stated that the Jail damages were not paid from the Use Tax, it was paid from the Jail Maintenance and Operations Accounts. Stephens stated there was roughly $120,000.00 in just jail damage. Thomas stated she can provide a report of the breakdown of accounts and how much had been paid. I have already sent the information to ACCO and FEMA. We possibly could get up to 75% of the $25,000.00 reimbursed from FEMA. There was discussion of where that reimbursement would then go back to, it was stated and agreed it would go back to the account that paid the deductible. In this circumstance and so that it is easier I think we should just pay the deductible from the ACCO Deductible Fund, so that we are not having to figure out what percentage and what account needs to pay what. This would be a lot easier.

Item #10: Motion was made by Stephens and seconded by Warner to award Bid#20-8 Network Infrastructure Refresh for the Collins Building to CastleCom per recommendation of Tim Quinton, IT Director, along with the phone system. Stephens stated that Quinton has taken time to review all bids submitted. Quinton stated based on the fact that CastleCom is the lowest bid and we have used CastleCom prior, I feel that they do the job in a timely manner and to everyone's satisfaction. Warner asked if there was a representative here from CastleCom, Stephens stated no. Warner stated he has done his own review of the bids, as well as spoken to Quinton. I have factored in all the extra services as well as the phone system. CastleCom is $100,000.00 to $146,000.00 less than the other bids. I would like to know the timeframe on installation and having the system up and operating. Quinton stated I am sure that it would be pretty quick. Warner stated I am comfortable with CastleCom and I do believe they have enough resources to get the job done. Joe Thompson stated they are timely in maintenance and respond quickly to issues. Warner asked if we are going to do the phone system as well, Quinton stated yes if that is what the Board chooses to do. Stephens stated I think it would be wise to get it all done right the first time. Quinton stated that the Sheriff is already using CastleCom phones and they are happy with them. Warner discussed the cost comparison breakdown over the three year warranty time period with the Board. Warner also thanked the vendors present and stated that I do think each of you could have done the work. I appreciate all the time and effort put into this project. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.     

Item #11: Motion was made by Warner and seconded by Whitehouse to approve purchasing daily log books from Midwest Printing for $855.00, to be used by the Creek County Highway Departments to ensure the safety of said equipment and to be paid from the T2-All account. Don Engle, Treasurer spoke to the Board. The Safety Committee would like to present a way to improve the maintenance of vehicles within the Highway Departments. We have recently been tasked with coming up with better ways the county can improve on safety. After, an inspection of Highway equipment we have come up with a similar procedure that Tulsa County uses. We have received two quotes for the daily log books from Merrifield for $1290.00 and Midwest Printing for $855.00. Warner stated that the Safety Committee had been tasked to review each districts maintenance procedures on equipment/vehicles. I know my district has not been doing a good job with the task. I believe this is a great idea and a start so that we have some kind of records. I do think next year during the budget process that the Safety Committee needs to have a budget, to be able to operate on. We have discussed having L-Tap come out and provide classes for the County, for all employees that drive County vehicles. Stephens agreed with having a line item on the Budget. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. 

Item #12: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-21 surplussing a Kyocera Task ALFA 255 B&W copier INV#H213.009 and a Kyocera Task ALFA 255ci Color copier INV#H213.008 and Resolution#2020-21A disposing of the same by returning them back to the company to dispose of. Don Engle, Treasurer stated we are getting two new copiers and the company will be taking the two old ones back and disposing of them. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse for the Allocation of Beverage Tax to be distributed as follows Bristow $3,259.60; Depew $368.16; Drumright $2,248.58; Kellyville $889.24; Kiefer $1,302.70; Lawrence Creek $116.11; Mannford $2,378.85; Mounds $903.40; Oilton $784.45; Sapulpa $15,887.33; Shamrock $79.30; Slick $101.96. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.   

Item #14: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-22 directing the Creek County Treasurer to credit the Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office Fund for reimbursement of utility payments, in the amount of $1,107.47, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.   

Item #15: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-23 directing the Creek County Treasurer to credit the Creek County General Government Insurance Account 001-1-2300-1222/R4 with funds from Benefit Resources, Inc., in the amount $71.98, as per Title 62 O.S. §  335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. 

Item #16: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-24 directing the Creek County Treasurer to credit the Creek County General Government Insurance Fund 001-1-2300-1222/R4 with funds from American Public Life (APL), in the amount of $86.46, as per Title 62 O.S. §  335, and procedures implemented by the State Auditor's Office. Tandra McClellan, Payroll Clerk stated that we had an employee drop their spouse, due to being Medicare eligible and they had to back date the premium. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.     

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:57 a.m. to adjourn and meet again 2-24-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.