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2020-2-10 Meeting Minutes

For a printable version of the February 10, 2020 Meeting Minutes (which includes all content as listed below), click here.

   February 10, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, February 10, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and  Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of February 03, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.      

Item #5: Motion was made by Warner and seconded by Whitehouse to approve January Monthly Reports from District Attorney, Treasurer, County Clerk, Health Department and OSU Extension Services; Monthly Appropriations;  Transfer $944.04 from 001-1-0800-4110 Capital Outlay Commissioners FY2019-2020 to 001-1-0800-2005 M&O Commissioners FY2020; Error Corrections $33.94 from 001-1-2700-2005 to 001-1-2700-1110 FY2020; Blanket Purchase Orders #4582 - 4631 ; Purchase Orders # 2019-2020 911 Phone SERVICE 4533 A T & T 1561.29; 4535 COX COMMUNICATIONS 222.82; CBRI MATERIAL 3539 ANCHOR STONE 3901.86; Crt Payroll WORK COMP PREMIUM 4557 CREEK CO COMMISSIONERS 183.33; General null 3897 Verizon Wireless 160.04; BANNERS 3834 COPY WRITE INC 464.00; Checks/Warrants 4156 MIDWEST PRINTING 1105.01; Dog food 4541 FARMERS FEED 80.00; EQUIPMENT 4094 OKLA WHOLESALE OVERHEAD DOORS LLC 70.18; Evaluation 4572 Green Country Valuation Services 17260.00; Fuel 4554 ETHRIDGE OIL 619.84; FUEL/DEPUTY VEHICLES 4551 COMDATA INC 8324.07; JANITORIAL 3663 Trout, Darrel 240.00; LABOR 4373 She Paints The Nation 650.00; LEASE 2707 Mailfinance 535.50; MEMBERSHIP FEES 4527 United States Police Canine Assoc 50.00; OIL CHANGES 1778 Midtown Auto & Diesel Repair Inc 220.58; OVERAGES 2522 Standley Systems 28.50; PUBLICATION 4560 BRISTOW NEWS 144.92; SERVICE 3665 COX COMMUNICATIONS 353.49; 3898 COX COMMUNICATIONS 176.21; 4538 ONE NET 640.00; 4539 ONE NET 470.00; 4545 OTIS ELEVATOR COMPANY 35.40; Supplies 4555 Merrifield Office Supplies 87.64; 4565 WESTLAKE ACE HARDWARE OK-020 11.75; TIRES 4378 BRISTOW TIRE & AUTO SERV. INC 572.80; TRAVEL 3654 Trout, Tina 79.24; 3655 MCDOUGAL, STEPHANIE A. 27.03; UTILITIES 3662 O G & E 379.16; 3988 CREEK CO RURAL WATER D#3 231.80; 3994 O G & E 985.46; 4424 O G & E 684.38; 4534 O G & E 4009.57; 4540 CITY OF BRISTOW 65.92; Water Cooler Tower 3870 FIZZ-O WATER COMPANY 9.00; WORK COMP PREMIUM 4427 CREEK CO COMMISSIONERS 185.17; Health LEASE 3684 Standley Systems 367.60; SERVICE 3709 Metro Security 45.00; Supplies 899 WESTLAKE ACE HARDWARE OK-020 29.97; 4264 Riverside Insights 727.50; TRAVEL 1269 ISAACS, JENNIFER 26.80; 2471 FARLEY, KELLI 97.64; 3692 TATE, DEBBIE 284.40; 4200 Givings, Samantha 396.25; UTILITIES 3724 CITY OF BRISTOW 99.69; Highway FUEL 4035 COMDATA INC 423.10; LEASE PYMT 3705 OKLA DEPT OF TRANSPORTATION 1791.56; PAYMENT 4241 Armstrong Bank 1014.94; 4242 SNB BANK 1476.23; 4243 SNB BANK 1845.59; 4244 OKLA DEPT OF TRANSPORTATION 1791.56; PIKE PASS FEE 4034 OTA PIKEPASS CENTER 10.65; Products and Services 4382 TRIKNTRUX 1939.00; PROPANE 4262 HOPKINS PROPANE 1290.00; Supplies 275 JOHN DEERE FINANCIAL 150.00; 2101 HARBOR FREIGHT TOOLS 139.99; 3743 CINTAS CORPORATION NO 2 284.93; Tolls 3710 OTA PIKEPASS CENTER 59.20; TRASH 4043 AMERICAN WASTE CONTROL INC 62.00; 4050 AMERICAN WASTE CONTROL INC 325.00; TRUCK 4348 MANHEIM TULSA 24540.00; Hwy-ST ASPHALT 3745 DUNHAM ASPHALT SERVICE INC 6258.60; EMULSIONS 3806 ERGON A & E INC 2522.91; MATERIAL 3720 QUAPAW COMPANY, THE 8901.04; OIL 3746 ERGON A & E INC 680.24; parts 3028 Radiator Depot 465.00; 3622 Summit Truck Group 5047.17; 4275 O REILLY AUTO PARTS 274.97; 4386 STANDARD AUTO PARTS 600.00; Parts & Service 3737 YELLOWHOUSE MACHINERY 597.71; PARTS & SUPPLIES 2669 ECONOMY SUPPLY CO 13.16; 2817 WELDON PARTS-TULSA 557.09; 3279 ECONOMY SUPPLY CO 322.49; 3280 FLEET PRIDE 379.50; 3291 Summit Truck Group 1797.69; 3717 O REILLY AUTO PARTS 446.66; 3727 STANDARD AUTO PARTS 841.15; 3744 CROW-BURLINGAME CO 554.46; 3751 OCT EQUIPMENT INC 140.00; 3802 DRUMRIGHT AUTO SUPPLY 41.35; 3805 NAPA AUTO PARTS 937.46; 3807 O REILLY AUTO PARTS 255.06; 4036 O REILLY AUTO PARTS 487.51; RENTAL 3748 Industrial Welding & Tools Supply 99.33; Repairs 294 BRISTOW TIRE & AUTO SERV. INC 87.00; SERVICE 3796 A T & T 330.14; 3799 A T & T 259.07; SERVICE & SUPPLIES 4040 UniFirst Holdings Inc 198.05; TIRES 3376 SOUTHERN TIRE MART LLC 1999.56; 4037 SOUTHERN TIRE MART LLC 2394.96; TIRES/DIST 2 3518 SOUTHERN TIRE MART LLC 5038.26; TRASH SERVICE 3812 Republic Services #503 104.58; UTILITIES 3804 DRUMRIGHT UTILITIES 596.00; Jail-ST EQUIPMENT 4423 Merrifield Office Supplies 192.50; FUEL/JAIL CARS 4552 COMDATA INC 1628.32; INMATE SUPPLIES 3833 BOB BARKER CO 1088.00; parts 4300 LOWES CREDIT SERVICES 12.34; SERVICE 4564 COX COMMUNICATIONS 2072.33; Supplies 4406 Merrifield Office Supplies 707.24; TIRES 4297 BRISTOW TIRE & AUTO SERV. INC 489.68; UTILITIES 4537 SAPULPA RURAL WATER CO 2298.00; Juv Dent-ST COPIER CHARGES 3896 ADVANCED COPIER SYSTEMS LLC 241.85; UTILITIES 4536 CITY OF BRISTOW 388.71; Planning/Zoning FURNITURE 4248 Merrifield Office Supplies 2237.00; Resale AIR FRESHENERS 2750 SCENTS PLUS LLC 43.00; FUEL 1482 COMDATA INC 281.49; JANITORIAL 1490 Gster Cleaning 520.00; LABOR 4390 K & T TRUCKING INC 2600.00; POSTAGE 4426 USPS-Hasler 50000.00; SEARCH ENGINE 3160 LEXISNEXIS RISK SOLUTIONS 180.00; SERVICE 1500 TM CONSULTING INC 1457.00; 4295 TM CONSULTING INC 669.98; Supplies 4370 WACOM SYSTEMS 36.00; 4403 Merrifield Office Supplies 87.40; 4429 Merrifield Office Supplies 94.53; TEMPORARY EMPLOYEE 3788 DYNAMIC RECRUITING SPECIALIST 764.42; RM&P TECH SUPPORT 2503 Imagenet Consulting LLC 1228.00; SH Commissary Commissary items 4548 TIGER CORRECTIONAL 144.53; 4549 TIGER CORRECTIONAL 2092.03; 4550 TIGER CORRECTIONAL 613.13; SH Svc Fee MEALS 4563 TIGER CORRECTIONAL 5971.80; Use-ST EQUIPMENT 3454 Vertiv 14215.00;. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.      

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-17 certifying election results from District #1 that was held on February 1, 2020, with Chris Carr winning and reappointing Fair Board members to serve as trustees for a three year terms as follows Terry Spencer, District #2, and Keith Nation, District #3 representatives. There were 60 votes casted, with 56 going to Chris Carr and 4 going to James Stephens.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #8: Motion was made by Warner and seconded by Whitehouse to sign Memorandum of Understanding between Creek County and Muscogee (Creek) Nation to add several county roads to the National Tribal Transportation Facility Inventory. Stephens stated the roads consist of roads within District #2 and District #3.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Stephens and seconded by Warner to approve $100,000.00 for District #2 and $100,000.00 for District #3 for the purchase of gravel, however we may purchase it and for it to be paid out of 1301-1-0800-2005/Use Tax Account. Stephens so we don't lose any roads, I think it is a good idea for District #2 and #3 to be able to purchase some gravel. We can get phone quotes with delivery and without. Mortazavi and Jana Thomas, Purchasing Agent stated that this would have to be let for bid, no phone quotes can be used. Now, you can go back to your six month bid and see if they are willing to lower the price for a bulk order. If not you will have to cancel the six month bid on the gravel portion and re-let. There was discussion of the current price being a little under $9.00 per ton and whichever way we choose to do it; we need to be frugal with the money Stephens stated. Warner stated this is a great idea it is badly needed and not just here in our county, but all over Oklahoma.  Stephens with the amount of rain we have had over the last two years, the rain just absorbs the gravel immensely. I think this will help with the struggles they have with keeping up with it. Our roads are a major investment and I don't think we should just sit back and let them deteriorate. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.      

Item #10: Motion was made by Stephens and seconded by Warner to accept Bid#20-8 Network Infrastructure Refresh for the Collins Building and pass for one week until February 18, 2020 to review. Bids submitted by Probst Construction, Apprentice Information Systems, CastleCom LLC and VIP Technology Solutions Group LLC. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.     

Item #11: Motion was made by Warner and seconded by Whitehouse to sign Inter-Cooperative Agreement with the Town of Mannford and District #2. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.      

Item #12: Motion was made by Stephens and seconded by Warner to let for Bid#20-9 Modernization of Elevator in the Collins Building to be opened 3-9-20. There was discussion of the specs, Stephens stated we are updating the electronics and bringing them up to modern equipment. Stephens stated we are constantly having struggles with the elevator and there is a lot of equipment that is obsolete and needs to be updated. Andrew Goforth, Assistant District Attorney stated that the elevator itself is structurally sound. Jana Thomas stated that there will be a pre-bid meeting held on February 20, 2020 at 10:00 a.m. in the County Clerk's Office.  Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-18 directing the Creek County Treasurer to credit the Creek County General Government Insurance Account 001-1-2300-1222/R4 with funds from Benefit Resources, Inc., in the amount of $71.98, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.      

Item #14: Motion was made by Stephens and seconded by Whitehouse at 9:40 a.m. to enter into Executive Session per 25 O.S. § 307(B)(4) for discussion of confidential communications between the Board, its litigation attorney, and the District Attorney's Office concerning an ongoing lawsuit that upon advice of counsel, disclosure of which will seriously impair the ability of the County to process the action in the best interest of the public: Janice Bush v. Bret Bowling, et al., 19-CV-98-GKF-JFJ, in the United States District Court for the Northern District of Oklahoma. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye. A motion was made by Stephens and seconded by Warner at 10:37 a.m. to come out of Executive Session. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.      

Item #15: NO DISCUSSION/NO ACTION required of the Board in the aforementioned case. Stephens stated there is no action required.

Public Comment: Warner reminded everyone that our meeting will be held on Tuesday, February 18, 2020 next week.

Adjournment: Motion was made by Stephens and seconded by Warner at 10:55 a.m. to adjourn and meet again 2-18-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.