January 27, 2020
The Board of County Commissioners of Creek County (BOCC) met in Regular
Session on Monday, January 27, 2020 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of January 21, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Warner to approve Transfer $100,000.00 from CV-2 Resale M&O Treasurer FY2019-2020 to CV-2 Resale Payroll Treasurer FY2020; Blanket Purchase Orders #4304 - 4352; Purchase Orders # 2019-2020 911 Phone 156, CIMARRON TELEPHONE COMPANY, 1368.57, SERVICE157, Verizon Wireless, 98.48, SERVICE158, OK COMMUNICATIONS SYSTEMS, 221.44, FEES159, DEPT OF PUBLIC SAFETY, 350.00, ACCESS FEES160, DEPT OF PUBLIC SAFETY, 330.00, FEES161, DEPT OF PUBLIC SAFETY, 350.00, ACCESS FEES162, A T & T, 44.94, SERVICE163, DEPT OF PUBLIC SAFETY, 350.00, ACCESS FEES164, A T & T, 2235.96, SERVICE; CBRI 26, ANCHOR STONE, 5198.12, MATERIAL; CH Improv-ST 6, CREEK CO PUBLIC FACILITIES, 160595.69, Agreement; Crt Clk Revolving 52, COMMUNITY BANK, 100.05, Checks/Warrants53, MIDWEST PRINTING, 1483.00, Supplies54, OSU-CTP, 80.00, Training55, OSU-CTP, 65.00, Training; Drug Court 14, HUMAN SKILLS & RESOURCES INC, 13125.00, DRUG COURT ADMIN SERVICES15, HUMAN SKILLS & RESOURCES INC, 3541.67, DRUG COURT ADMIN SERVICES; General 1736, OKLA GANG INVESTIGATORS ASSOC, 25.00, MEMBERSHIP DUES1737, O N G, 490.18, UTILITIES1738, NAIFEH, KEVIN, 30.80, ELECTION ASSISTANCE1739, THOMSON-WEST, 1848.01, Law Books & Services1740, EAST CENTRAL ELECTRIC COOP, 419.00, UTILITIES1741, Castle.Com, 604.99, Labor & Equipment1742, Merrifield Office Supplies, 238.96, Supplies1743, School Outfitters, 712.62, EQUIPMENT1744, MIDWEST PRINTING, 20.00, LABOR1745, Brooks Jeffrey Marketing Inc, 24.00, SERVICE1746, Castle.Com, 3358.08, EQUIPMENT1747, INTERNATIONAL ASSOCIATION FOR PROPERTY AND EVIDENCE, INC, 50.00, MEMBERSHIP DUES1748, Merrifield Office Supplies, 97.96, EQUIPMENT1749, JOHN DEERE FINANCIAL, 67.53, Supplies1750, THOMSON-WEST, 183.60, SERVICE1751, KPS, 300.00, STRIPING/DECALS1752, FAMILY CONSUMER SCIENCES, 980.00, Supplies1753, Trout, Tina, 42.50, TRAVEL1754, WESTLAKE ACE HARDWARE OK-020, 39.00, Supplies1755, O N G, 326.23, UTILITIES1756, GREEN HILL FUNERAL HOME, 185.00, CREMATION1757, Myers, Randi, 37.85, TRAVEL1758, Verizon Wireless, 1776.98, SERVICE1759, XEROX CORP, 55.00, SERVICE1760, GREEN HILL FUNERAL HOME, 185.00, CREMATION1761, COX COMMUNICATIONS, 1046.46, SERVICE1762, Locke Supply, 16.12, BALLASTS1763, Midtown Auto & Diesel Repair Inc, 160.00, TIRES1764, VERIZON CONNECT NWF,INC, 18.95, SERVICE1765, GREEN HILL FUNERAL HOME, 185.00, OPEN/CLOSE GRAVE1766, BRISTOW TIRE & AUTO SERV. INC, 400.00, TIRES1767, Self, Nancy, 77.95, TRAVEL1768, Simply Scentsational, 18.00, AIR FRESHENERS1769, Castle.Com, 245.53, Maintenance1770, EGAN, PETE, 46.20, ELECTION ASSISTANCE1771, EAST CENTRAL ELECTRIC COOP, 364.00, UTILITIES1772, O N G, 786.64, UTILITIES1773, CITY OF SAPULPA, 1192.22, UTILITIES1774, GREEN HILL FUNERAL HOME, 185.00, CREMATION1775, Merrifield Office Supplies, 129.36, Supplies1776, Merrifield Office Supplies, 37.30, Supplies1777, Merrifield Office Supplies, 483.61, Supplies1778, COX COMMUNICATIONS, 67.88, SERVICE1779, EMCO TERMITE/PEST CONTROL INC, 300.00, PEST CONTROL1780, AIR COMFORT INC, 652.00, Parts & Labor1781, Baysinger Uniforms, 788.12, UNIFORM & ACCESSORIES1782, Elder Water Consulting Inc, 165.00, SERVICE1783, A T & T, 76.29, SERVICE1784, Standley Systems, 277.47, COPIER CHARGES1785, EMCO TERMITE/PEST CONTROL INC, 300.00, PEST CONTROL1786, COX COMMUNICATIONS, 33.94, SERVICE1787, FARMERS FEED, 80.00, Dog food1788, Baxter Stone & Brick Repair, 2000.00, Repairs1789, FIRETROL, 542.20, EQUIPMENT1790, MIDWEST PRINTING, 42.55, Supplies1791, TOTAL RADIO INC, 1290.00, Repairs1792, A & M ELECTRIC CO INC, 875.45, Parts & Labor1793, Midtown Auto & Diesel Repair Inc, 138.14, Parts & Labor1794, INCOG, 5000.00, ADMINISTRATIVE SERVICES1795, LOCKE SUPPLY, 58.24, Supplies1796, COX COMMUNICATIONS, 152.73, SERVICE1797, Tulsa World, 130.00, SUBSCRIPTION1798, Midtown Auto & Diesel Repair Inc, 412.72, Parts & Labor1799, A T & T, 111.35, SERVICE1800, ALL MAINTENANCE SUPPLY, 187.60, Supplies1801, Simply Scentsational, 210.00, AIR FRESHENERS1802, Green Country Valuation Services, 26965.00, REVAL EXPENSES 1803, OSU CO-OP EXT SERVICE, 11738.00, SALARY 1804, Xpress Wellness Urgent Care, 71.00, DRUG SCREENING1805, Baysinger Uniforms, 892.00, UNIFORM & ACCESSORIES1806, COX COMMUNICATIONS, 166.38, SERVICE1807, Tulsa Connect, 599.40, WEB HOSTING1808, I-CARE BOBY WORKS, 2451.00, Repairs1809, COX COMMUNICATIONS, 16.97, SERVICE1810, Auto Enhancers, 50.00, WINDOW TINT1811, COMMUNITYCARE EAP, 172.70, 1812, Amazon Capital Services, 45.44, Supplies1813, BRISTOW TIRE & AUTO SERV. INC, 523.60, TIRES1814, GT DISTRIBUTORS-AUSTIN, 1190.40, Supplies1815, ADVANCED AUTO PARTS, 29.13, Supplies1816, JOHN DEERE FINANCIAL, 77.75, Supplies1817, SAPULPA DAILY HERALD, 501.15, BOCC MINUTES; Health 280, ODENWALD, HEATHER, 53.00, TRAVEL281, Payne, Kellie, 98.80, TRAVEL282, O G & E, 177.30, Utilities283, O G & E, 50.60, Utilities284, O N G, 246.76, Utilities285, STRINGFELLOW, ANNA, 127.30, TRAVEL286, WOZENCRAFT, GEORGINA, 2376.00, TRANSLATION SERV/HEALTH287, PITNEY BOWES, 900.00, POSTAGE288, MCKESSON, 280.59, Supplies289, Talley, Robert, 71.65, TRAVEL290, CLEAN SCOPE CLEANING GROUP LLC, 1788.00, JANITORIAL291, MARK CROMWELL, 381.50, LAWN CARE292, Xpress Wellness Urgent Care, 96.00, Medical293, DOTCOM LEASING LLC, 445.00, LEASE; Highway 916, DARR EQUIPMENT CO, 4770.68, PARTS AND REPAIR917, A T & T, 220.94, UTILITIES918, UniFirst Holdings Inc, 1092.03, SERVICE919, TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS, 473.80, SIGNS920, O G & E, 282.79, UTILITIES921, O G & E, 35.78, Utilities922, TotalSIR, 36.50, TESTING923, PREMIER TRUCK GROUP, 5.67, PARTS/SUPPLIES924, TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS, 1641.40, SIGNS925, COMMUNITYCARE EAP, 60.50, EMPLOYEE ASSISTANCE PROG926, EMCO TERMITE/PEST CONTROL INC, 65.00, SERVICE CONTRACT927, A T & T, 53.22, SERVICE928, BILL KNIGHT FORD FLEET CENTER, 35464.00, TRUCK929, OKLAHOMA TURNPIKE AUTHORITY, 11.20, PAYMENT930, CHARLIES TEES, 54.00, Shirts931, A T & T MOBILITY, 245.64, Phone Bill; Hwy-ST 384, ERGON A & E INC, 644.17, EMULSIONS385, Greenhill Materials, 1085.19, ASPHALT386, Summit Truck Group, 519.94, PARTS & SUPPLIES387, O REILLY AUTO PARTS, 386.97, PARTS & SUPPLIES388, QUAPAW COMPANY, THE, 19388.67, ROAD MATERIAL389, DRUMRIGHT TIRE, 276.00, PARTS & SUPPLIES390, Midwest Radiator LLC, 200.00, Repairs391, HARRIS OIL CO, 377.16, PARTS & SUPPLIES392, DRUMRIGHT TIRE, 250.00, PARTS & SUPPLIES393, FLEET PRIDE, 797.72, PARTS & SUPPLIES394, Amazon Capital Services, 24.98, EQUIPMENT395, O G & E, 485.99, Utilities396, Quality Ford, 28.57, PARTS & SUPPLIES397, UniFirst Holdings Inc, 107.54, SERVICE & SUPPLIES398, HI-LINE ELECTRICAL SUPPLY, 238.44, PARTS & SUPPLIES399, TOTALSIR, 36.50, TESTING400, TERRYS BODY SHOP, 725.00, PARTS & SUPPLIES401, THOMPSON DIESEL INC, 2500.00, Parts & Labor402, OTA PIKEPASS CENTER, 2.00, PIKE PASS FEE; Jail-ST 538, Merrifield Office Supplies, 1098.57, Supplies539, Merrifield Office Supplies, 470.06, Supplies540, CITY OF SAPULPA, 2426.37, UTILITIES541, Verizon Wireless, 402.91, SERVICE542, ECOLAB, 415.29, Supplies543, SILVER BULLET PEST CONTROL, PEST SERVICES INC, 110.00, PEST CONTROL544, Merrifield Office Supplies, 825.14, Supplies545, Panco Inc, 35000.00, Installation546, DASH GLOVES, 347.40, Supplies547, Centerpoint Energy Service Inc, 487.44, UTILITIES548, LIBERTY FLAGS, 310.76, FLAGS549, Xpress Wellness Urgent Care, 271.00, DRUG TESTING550, I CARE AUTO GLASS & PARTS, 416.00, Parts & Labor551, Amazon Capital Services, 85.83, Supplies552, HANDCUFF WAREHOUSE, 446.90, EQUIPMENT553, SPECIAL-OPS UNIFORMS, 117.02, UNIFORM & ACCESSORIES554, O N G, 250.11, UTILITIES555, ARROW MACHINERY COMPANY, 365.32, Repairs556, Lighting inc, 374.55, BULBS557, O G & E, 3690.30, UTILITIES558, Xpress Wellness Urgent Care, 195.00, DRUG SCREENING559, Brooks Jeffrey Marketing Inc, 24.00, SERVICE560, K & N Powersports, 793.31, parts561, American T, 129.90, Shirts562, Brooks Jeffrey Marketing Inc, 24.00, SERVICE; Juv Dent-ST 331, COX COMMUNICATIONS, 1597.31, SERVICE332, COMDATA INC, 30.33, FUEL333, O G & E, 945.68, UTILITIES334, SYSCO, 2372.22, Food/Supplies335, Verizon Wireless, 98.48, SERVICE336, Xpress Wellness Urgent Care, 237.00, DRUG SCREENING337, A T & T, 193.75, SERVICE338, Williams Grocery, 33.97, Food/Supplies339, LIBERTY FLAGS, 202.16, FLAGS; Law Library 10, LAW LIBRARY REV FUND, 6273.23, QUARTERLY CONTRIBUTIONS; ML Fee 21, Neopost/Neofunds, 300.00, POSTAGE; Planning/Zoning 42, Merrifield Office Supplies, 44.82, Supplies43, Standley Systems, 81.85, COPIER CHARGES44, Merrifield Office Supplies, 177.53, Supplies45, COX COMMUNICATIONS, 50.91, SERVICE46, Neopost/Neofunds, 535.00, POSTAGE; Resale 260, SCENTS PLUS LLC, 77.00, AIR FRESHENERS261, Merrifield Office Supplies, 15.75, Supplies262, Merrifield Office Supplies, 17.96, Supplies263, OTA PIKEPASS CENTER, 5.55, PIKE PASS FEE264, LEXISNEXIS RISK SOLUTIONS, 180.00, SEARCH ENGINE265, Robertson Tire Company Inc, 811.20, TIRES266, DYNAMIC RECRUITING SPECIALIST, 826.40, TEMPORARY EMPLOYEE267, SAPULPA DAILY HERALD, 24.65, PUBLICATION268, A T & T, 41.23, SERVICE269, J R W INC, 3016.00, EQUIPMENT270, Robertson Tire Company Inc, 59.99, LABOR271, Merrifield Office Supplies, 455.00, Supplies272, Merrifield Office Supplies, 13.80, Supplies273, DYNAMIC RECRUITING SPECIALIST, 826.40, TEMPORARY EMPLOYEE274, Merrifield Office Supplies, 98.00, Supplies; RM&P 57, Imagenet Consulting LLC, 707.40, TECH SUPPORT; SH Commissary 96, TIGER CORRECTIONAL, 1977.46, Commissary items97, TIGER CORRECTIONAL, 613.13,Commissary items98, TIGER CORRECTIONAL, 1578.04, Commissary items; SH Svc Fee 148, TIGER CORRECTIONAL, 5552.40, MEALS149, Baysinger Uniforms, 147.97, UNIFORM & ACCESSORIES150, TIGER CORRECTIONAL, 5630.28, Commissary items. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: NO DISCUSSION of new business. (In accordance with the OpenMeetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.
Item #7: Motion was made by Warner and seconded by Whitehouse to award written quotes for purchase of a generator for Olive VFD, REAP Grant #200106 per recommendations of Jason Dobson to Faith Electric Inc. for $8,585.00. Dobson spoke to the board stating we received five written quotes they range from $8,000.00 - $21,000.00. We were approved for the REAP Grant in 2019; we have made a change to the original application of a 13 KW generator to a 22 KW generator per recommendations from the site visits. Barbara Albritton, INCOG has approved the upgraded generator. Dobson stated we are going offset some costs for the updating the electrical, concrete pad, and fence that will be needed with the generator. We meet with all vendors for an onsite visit and I really think Faith Electric had the best consumer service, along with the maintenance plan thereafter. Quotes received from Faith Electric Inc., Favco Electric Inc., The Generator Guy, Airco Service.com, and Dizzy Dean Electric. Warner asked Dobson to notify the County when the job is completed. Warner asked when the anticipated start time would be, Dobson stated Faith quoted they are three weeks out. Jana Thomas, Purchasing Agent asked that she receive the grant application, award letter, and notice of funding for her records. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #8: Motion was made by Whitehouse and seconded by Warner to approve Plat waiver CCPW-2019-1 for Ramey 2000 Properties to allow for a lot split located at S. 49th W. Avenue and Hilton Road in Sapulpa. Murray stated the tract is currently zoned light residential and this would allow for the tract to be split into four lots. The 3.21 acre tract was rezoned March 21, 2019 with approval of the CCPC. There will be a forty foot easement filed, there are similar cases in the area and will not increase the density. There was no opposition. CCPC and Planning has recommended approval, Wendy Murray, Planner. Applicant is present. Warner stated that this property currently is not doing anything for the county; this would put some homes on the tax roll and benefit the county. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Warner and seconded by Whitehouse to approve Resolution#2020-8 rezoning request CCZ-2001-Roy and Linda Little per recommendations of CCPC. Rezoning tract from Agricultural to Light Residential to bring subject property into compliance with the county regulations, Wendy Murray Planner. Murray stated this is a two acre tract that was split two years ago, owner was supposed to tie this property in with existing land. Owner didn't tie in and sold the property instead. Property located at 9530 Sahoma Lake Road in Sapulpa. CCPC and Planning has recommended approval. Warner stated this is a very nice home that was just built. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Stephens and seconded by Whitehouse to approve Resolution#2010-9 rezoning CCZ-2002-Joshua and Kimberly Shinault per recommendations of CCPC. Rezoning tract from Agricultural to Light Residential District to allow new construction bringing subject property into compliance with the county regulations. Property is designated Agricultural on the Future Land Use Map, it is not located with a flood zone and will meet all requirements. Property located near S. 106th W. Avenue and W. 171st St. S. in Sapulpa, Wendy Murray Planner. Murray stated we have concerns brought up at the 1/21/20 meeting by neighbors about the road being private and the condition of the road. CCPC and Planning has recommended approval. Jimmie Shropshire and Sharon Tiger both spoke to the Board about the conditions of the road and the lack of maintenance thereof. We have been told different stories as to why the road is not being maintained. Originally the Morgan's owned the area and slowly sold tracts of land with a not so good road. There is no maintenance being done on the road currently and it is in bad shape. The Board, along with Andrew Goforth explained what a private road means and the options to dedicating the road to the public. There are options for you to develop a Rural Road Improvement District as well, we would need to do some research on how everyone's deeds read and you would have to have the majority of the land owners agree to move this direction. Stephens stated we cannot spend tax dollars on roads that are not on the County Inventory that money is restricted. We have had several new Rural Road Improvement District develop over the last year and it is certainly doable for you. Warner addressed some things that were spoke about at the CCPC meeting. One being a 20' easement that has been filed with all deeds since 1997 and the other being the Shinault's are now going to build and sell. Lense Ramey Jr., builder for the Shinault's was present. There was discussion of the road being repaired upon the construction being complete. We have had talks of their possibility being dues to help maintain the road in the future, in hopes the County would eventually take the road over. Ramey we will help with the road and getting it to where it is a good road. Stephens stated if you even laid some loads of gravel and graded the road the residents would have some piece of mind. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: DISCUSSION ONLY/NO ACTION on update on bridge closure for NBI#0388 on W. 231st St. over Catfish Creek located in District #3. Whitehouse stated we have meet with the three landowners and Tom is going over the right-of-way options. We have one temporary easement that we are going to use, one is cooperative in the other easement needed and we are working with Kevin on some tree issues. The design is done, environmental is done and needs to be signed. We are hopeful that March 1, 2020 we can start the bridge work.
Item #12: Motion was made by Warner and seconded by Whitehouse to Accept and Award Bid #20-7 Title Search Services for June Resale to Creek County Abstract per recommendation of Don Engle, Treasurer. Bids submitted by American Abstract and Title and Creek County Abstract. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: DISCUSSION ONLY/NO ACTION on the County Treasurer requesting an account for the Creek County Sheriff's Office to accept funds from Social Security Administration from inmate payments. The funds can be placed into the Sheriff Board of Prisoners Account. Don Engle spoke to the Board about the ability for the County to make a little more money with incarcerated inmates receiving SSI. We need a resolution to direct the money that we will be receiving from SSI to the Sheriff Board of Prisoners Account. Tandra McClellan stated the Sheriff Service Fee account already exists and we just need a resolution directing the money received to this fund. The Board per the Chart of Accounts must approve the directing of the money to the SSF Fund. Engle stated that reports are due on the 1st and the 15th. Stephens asked if this would open up any opportunity for any healthcare to come along. Bret Bowling, Sheriff stated it is unknown at this time what all this in tells. The last time this program was in place was with Sheriff Fugate back in 2008. I think this will just help off-set the cost of medical. Stephens stated that we will have this back on next week with the verbiage cleaned up and a resolution prepared.
Item #14: DISCUSSION ONLY/NO ACTION on standard operating procedures for the documentation of disaster response for Creek County-Covey Murray, CEM. Murray spoke to the Board about getting some standard operating procedures put into place. With the recent FEMA disaster we had, it would be helpful if we had some designated positions, along with duties to document the affected areas. Whether that be Paul and I or have an additional position at the Barns help assist as well. After our meeting last week, we definitely need some procedures Stephens stated. We currently do not have any procedures and nothing that tells us what is needed as far as documentation. Warner stated he would like to see the designees be positions and not a person due to turnover. There was discussion of who the districts would like to make as their designee and what documentation may be required in the future. Murray stated he will work on procedures and bring them back to the Board for approval.
Item #15: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-10 surplussing a 2013 Ford Extended Cab 4 door 4 wheel drive pickup and equipment inside ID#0621, 13-621 VIN#1FTFW1EF9DKE72218 and Resolution#2020-10A disposing of same to be transferred to Drumright Police Department by inter-governmental transfer. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #16: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-11 surplussing 3 Dell Computer Towers INV#D221.1, D221.2, D221.3, 17 Heat Pumps D699-21-D699.37 see list, Mita Sharp Imaging Copier D213.1 serial number 55005911, Airoil Cooling Tower D699.39 serial number 97201788, Air Handler D699-40 serial number M299804951, Heat Pump D699-41 serial number 5982M0698106.32 and Resolution#2020-11A disposing of the same to be junked. Stephens stated we are not sure why some of these fixtures were on the inventory, they are not equipment. They are attached to the buildings and a part of Title 61. They are a part of the structure; my only guess is maybe there was a grant from 1999 that required it to be on the inventory. But the fixtures were replaced during the 2011 courthouse renovation. There was discussion of how are we currently disposing of computer equipment. Jana Thomas, Purchasing Agent stated we have a vendor that will come and pick up the equipment, if we could get everything together at one time for him. He also stated he is not sure how much longer this can be a free service as many pieces require money to be disposed of. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #17: Motion was made by Warner and seconded by Whitehouse to sign Resoltuion#2020-12 directing the Creek County Treasurer to credit the Creek County General Government Retirement/Worker's Compensation/Unemployment Fund 001-1-2000-1233/R5 with funds from the Oklahoma Public Employment Retirement System for reimbursement of a previous employee's contribution, in the amount of $487.48, as per Title 62 O.S. 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Public Comment: Warner asked that we keep the City of Sapulpa Mayor, Mr. Green's family in our prayers with his passing.
Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:11 a.m. to adjourn and meet again 2-3-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.