January 21, 2020
The Board of County Commissioners of Creek County (BOCC) met in Regular
Session on Tuesday, January 21, 2020 at 9:00 a.m., date and time duly posted.
Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.
Item #2: Statement of compliance with open meetings act-Chairman.
Item #3: Commissioner Stephens led the Pledge of Allegiance and Stephens Invocation.
Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of January 13, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #5: Motion was made by Whitehouse and seconded by Warner to approve Contracts from Community Care Renewal of Retirees and Vertiv Corporation; Blanket Purchase Orders #4171 - 4246; Purchase Orders # 2019-2020 911 Phone SERVICE 3969 CIMARRON TELEPHONE COMPANY 1368.57; 4089 Verizon Wireless 98.48; CBRI MATERIAL 3419 ANCHOR STONE 5198.12; Crt Clk Revolving Checks/Warrants 48 COMMUNITY BANK 100.05; General AIR FRESHENERS 3055 Simply Scentsational 18.00; BALLASTS 3959 Locke Supply 16.12; CREMATION 3911 GREEN HILL FUNERAL HOME 185.00; 3938 GREEN HILL FUNERAL HOME 185.00; 3948 GREEN HILL FUNERAL HOME 185.00; ELECTION ASSISTANCE 4084 NAIFEH, KEVIN 30.80; 4085 EGAN, PETE 46.20; EQUIPMENT 3645 Castle.Com 3358.08; 3923 School Outfitters 712.62; 4053 Merrifield Office Supplies 97.96; LABOR 3904 MIDWEST PRINTING 20.00; Labor & Equipment 3925 Castle.Com 604.99; Law Books & Services 3430 THOMSON-WEST 1848.01; Maintenance 3646 Castle.Com 245.53; MEMBERSHIP DUES 3970 INTERNATIONAL ASSOCIATION FOR PROPERTY AND EVIDENCE, INC 50.00; 4076 OKLA GANG INVESTIGATORS ASSOC 25.00; OPEN/CLOSE GRAVE 3780 GREEN HILL FUNERAL HOME 185.00; SERVICE 2981 VERIZON CONNECT NWF,INC 18.95; 3263 XEROX CORP 55.00; 3513 THOMSON-WEST 183.60; 4061 Brooks Jeffrey Marketing Inc 24.00; 4075 COX COMMUNICATIONS 1046.46; 4087 Verizon Wireless 1776.98; STRIPING/DECALS 3862 KPS 300.00; Supplies 2726 JOHN DEERE FINANCIAL 67.53; 3667 WESTLAKE ACE HARDWARE OK-020 39.00; 3912 FAMILY CONSUMER SCIENCES 980.00; 3914 Merrifield Office Supplies 238.96; 3928 Merrifield Office Supplies 129.36; TIRES 3222 Midtown Auto & Diesel Repair Inc 160.00; 3235 BRISTOW TIRE & AUTO SERV. INC 400.00; TRAVEL 3252 Self, Nancy 77.95; 3253 Myers, Randi 37.85; 3255 Trout, Tina 42.50; UTILITIES 3517 O N G 490.18; 4059 EAST CENTRAL ELECTRIC COOP 419.00; 4060 EAST CENTRAL ELECTRIC COOP 364.00; 4073 O N G 326.23; 4101 O N G 786.64; 4102 CITY OF SAPULPA 1192.22; Health POSTAGE 4063 PITNEY BOWES 900.00; Supplies 3942 MCKESSON 280.59; TRANSLATION SERV/HEALTH 3184 WOZENCRAFT, GEORGINA 2376.00; TRAVEL 884 Payne, Kellie 98.80; 2468 Talley, Robert 71.65; 3169 STRINGFELLOW, ANNA 127.30; 3694 ODENWALD, HEATHER 53.00; Utilities 3188 O G & E 50.60; 3189 O G & E 177.30; 3194 O N G 246.76; Highway PARTS AND REPAIR 3445 DARR EQUIPMENT CO 4770.68; PARTS/SUPPLIES 4045 PREMIER TRUCK GROUP 5.67; SERVICE 3293 UniFirst Holdings Inc 1092.03; SIGNS 1963 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 473.80; 3638 TULSA COUNTY HIGHWAY CONSTRUCTION SIGNS 1641.40; TESTING 3729 TotalSIR 36.50; Utilities 3701 O G & E 35.78; UTILITIES 3740 A T & T 220.94; 3753 O G & E 282.79; Hwy-ST ASPHALT 2803 Greenhill Materials 1085.19; EMULSIONS 3019 ERGON A & E INC 644.17; EQUIPMENT 3927 Amazon Capital Services 24.98; PARTS & SUPPLIES 2804 FLEET PRIDE 797.72; 3284 HARRIS OIL CO 377.16; 3301 DRUMRIGHT TIRE 276.00; 3315 O REILLY AUTO PARTS 386.97; 3320 Summit Truck Group 519.94; 3529 DRUMRIGHT TIRE 250.00; Repairs 3944 Midwest Radiator LLC 200.00; ROAD MATERIAL 3441 QUAPAW COMPANY, THE 19388.67; Jail-ST Installation 2252 Panco Inc 35000.00; PEST CONTROL 3525 SILVER BULLET PEST CONTROL, PEST SERVICES INC 110.00; SERVICE 4090 Verizon Wireless 402.91; Supplies 2269 ECOLAB 415.29; 3457 Merrifield Office Supplies 1098.57; 3627 Merrifield Office Supplies 825.14; 3885 DASH GLOVES 347.40; 3886 Merrifield Office Supplies 470.06; UTILITIES 4071 CITY OF SAPULPA 2426.37; Juv Dent-ST Food/Supplies 3675 SYSCO 2372.22; FUEL 4069 COMDATA INC 30.33; SERVICE 4074 COX COMMUNICATIONS 1597.31; 4088 Verizon Wireless 98.48; UTILITIES 4103 O G & E 945.68; Law Library QUARTERLY CONTRIBUTIONS 10 LAW LIBRARY REV FUND 6273.23; Planning/Zoning COPIER CHARGES 3672 Standley Systems 81.85; Supplies 3973 Merrifield Office Supplies 44.82; Resale AIR FRESHENERS 2749 SCENTS PLUS LLC 77.00; PIKEPASS FEE 2977 OTA PIKEPASS CENTER 5.55; SEARCH ENGINE 3159 LEXISNEXIS RISK SOLUTIONS 180.00; Supplies 229 Merrifield Office Supplies 17.96; 3939 Merrifield Office Supplies 15.75; TIRES 3975 Robertson Tire Company Inc 811.20; SH Commissary Commissary items 4068 TIGER CORRECTIONAL 1977.46; . Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #6: DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting. Stephens clarified that the Fair Board Election will be February 1, 2020 from 10 A.M. to 12 P.M and that District #1 will be the only district holding an election.
Item #7: DISCUSSION ONLY/NO ACTION on update on bridge closure for NBI#0388 on W. 231st St. over Catfish Creek located in District #3. Whitehouse stated they are meeting with the landowners today at 1 p.m. to see if the County will be purchasing the right-of-ways or if the landowners are going to donate the right-of-ways needed. Stephens stated we will have this on next week as well for an update of the right-of-way progress.
Item #8: Motion was made by Warner and seconded by Whitehouse to let for Bid#20-8 Network Infrastructure Refresh for the Collins Building with corrected changes as discussed on the performance bond and adding of option on telephones to be opened February 10, 2020. There was discussion of the Board with the review of the network specs. Andrew Goforth discussed the option of allowing the bidder to choose the backbone of the architectural bases they choose. We have asked for 1 gigabit of cooper, but they can bid both or just fiber. Warner asked if there had been any changes to the bid since last discussed. Stephens stated they have made some changes with just asking for bare minimal specs, but with quality products. We want to leave options open, we have added the telephones as an option. There was discussion if the specs addressed services contracts, monitoring services and performance bond required. Stephens stated we are requiring a bid bond. Jana Thomas, Purchasing Agent stated we have requested a bid bond per statute, but we can change it to have both bid bond and performance bond or just a performance bond. Warner stated I think the performance bond would have more warranty then the bid bond. Goforth stated we are within statues to have either. There was discussion of the performance bond being 5% of the cost of bid and in the term of 3 years. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #9: Motion was made by Stephens and seconded by Warner to disqualify Mooney's Construction and Renovation, LLC on project CO-80-8/13/19 and select Cherokee Pride as next lowest and best bid on project for a total of $49,450.00. Stephens stated this is for the Ed shed and Mooney has never brought in the performance bond and the project has never got off the ground. We have given adequate time for Mooney to submit bond. Cherokee Pride is the next bidder at $49,450.00, I have spoken to them and they are willing to still honor the bid. Warner asked what the difference in cost between the two bids, Stephens stated $11,000.00. Andrew Goforth stated he would like to clarify that this was not a sealed bid; it is a Title 61 project between $5-$50,000.00, where we are required to get three quotes and work through those. It doesn't fall within the normal bid process. We have done that and I believe we are still good to work within them, since the next bidder has agreed to honor the quote. Warner asked who will notify Mooney of his disqualification and then notifies Cherokee Pride, Jana Thomas, Purchasing Agent stated that she will prepare the letter of disqualification and then a new award letter to Cherokee Pride. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #10: Motion was made by Warner and seconded by Whitehouse to approve using the ACCO deductible fund to pay for damages to a Sheriff vehicle due to hitting a dog on December 25, 2019 for a total of $4,472.25. Stephens asked if they were running code when accident occurred, Bret Bowling, Sheriff stated he absolutely wasn't sure. With the newer cars the damage a car can receive is much more now days, as with any vehicle. I know that our Officers take great pride in the cars and I know they are taking great care of them while operating them as well. It hurts the Officer just as much seeing the damages made to the vehicles as it does me. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #11: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-7 directing the Creek County Treasurer to credit Creek County General Government Maintenance and Operations Fund 001-1-2000-2005/R2 with funds from the Creek County Court Clerk's Office Fund for reimbursement of utility payments, in the amount of $1,172.93, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #12: Motion was made by Warner and seconded by Stephens for the Allocation of Alcoholic Beverage Tax to be distributed as follows: Bristow $3,365.52, Depew $380.12, Drumright $2,321.65, Kellyville $918.14, Kiefer $1,345.04, Lawrence Creek $119.88, Mannford $2,456.16, Mounds $932.76, Oilton $809.95, Sapulpa $16,403.63, Shamrock $81.87, Slick $105.26. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
Item #13: Motion was made by Whitehouse and seconded by Warner to approve the Utility Permit from Oklahoma Natural Gas Company per County Specs for natural gas pipeline by boring, size of line ¾", to cross S. Sunset Ln. approximately 0.48 miles S. and 0.25 miles W. of SH 33 & 117 further described as 994' S. of the N.W./N.E. corner of Section 4, T17N, R11E in District #3. Whitehouse asked Paul Farris, Project Coordinator is everything was good with permit, Farris stated yes. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
#1: Don Engle, Treasurer updated the Board on some work that he, Warner and Andrew Goforth have been doing, on county owned property. We have found a statute where we can modify the amount of costs owed, on county owned property, this will not only help with the properties that the county owns that have a lot of outstanding taxes, but it will allow us to sell them for a reduce rate and get them back on the tax rolls. We have some potential buyers interested if we can do this. We currently have an abundance of property located in Drumright, that we can benefit from this and we have some potential buyers interested if we can do this. This is something we cannot implement until after March 1, 2020, but I will have an agenda item next week, to have the Board approve the modification process. Warner touched base on the amount of dilapidated property we have not only in Drumright, but throughout the County, this sure seems like it could be a great thing, for our County. Engle thanked Goforth for his efforts in finding this statute to allow such modification for us to be able to get some of these properties back on the tax roll and reduce the amount of cleanup the county spends.
#2: Leon Warner congratulated the City of Sapulpa for all the bonds passing; this will be great for the City. We currently have an abundance of property located in Drumright, that we can benefit from this and we have some potential buyers interested if we can do this. This is something we cannot implement until after March 1, 2020, but I will have an agenda item next week to have to the Board approve the modification process. Engle thanked Goforth for his efforts in finding this statute to allow such modification for us to be able to get some of these properties back on the tax roll and reduce the amount of cleanup the county spends.
Adjournment: Motion was made by Stephens and seconded by Warner at 9:57 a.m. to adjourn and meet again 1-28-20. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.