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2020-1-13 Meeting Minutes

For a printable version of the January 13, 2020 Meeting Minutes (which includes all content as listed below), click here.

  January 13, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular

Session on Monday, January 13, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:02 a.m. by Chairman, Newt Stephens Jr. Roll Call Stephens present, Warner present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Stephens Invocation.

Item #4: Motion was made by Warner and seconded by Whitehouse to approve the minutes of January 06, 2020. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
     

Item #5: Motion was made by Whitehouse and seconded by Warner to approve December Monthly Reports from County Clerk, Court Clerk, Health Department, District Attorney, Election Board, OSU Extension Services, Assessor; November Monthly Report from Assessor; Contract from American Fidelity; Transfers $35,627.88 from 1103-6-4000-4030 CI-ALL HWY FY2019-2020 to 1103-6-4100-4030 CI-1 HWY $11,875.96, 1103-6-4200-4030 CI-2 HWY $11,875.96 and 1103-6-4300-4030 CI-3 HWY $11,875.96 FY2020; $339,490.59 from 1102-6-4000-1110 HWY Cash/Salary-ALL HWY FY2019-2020 to 1102-6-4100-1110 HWY Cash/Salary-Dist#1 HWY $50,000.00, 1102-6-4200-1110 HWY Cash/Salary-Dist#2 HWY $85,000.00, 1102-6-4300-1110 HWY Cash/Salary-Dist#3 HWY $85,000.00 FY2020, 1102-6-4100-2005 HWY Cash/M&O-Dist#1 HWY $18,082.84, 1102-6-4200-2005 HWY Cash/M&O-Dist#2 HWY $11,636.99, 1102-6-4300-2005 HWY Cash/M&O-Dist#3 HWY $18,821.71, 1102-6-4000-2005 HWY Cash/M&O-ALL HWY $33,949.05 FY2020, 1102-6-4100-4110 HWY Cash/Capital Outlay-Dist#1 $10,000.00, 1102-6-4200-4110 HWY Cash/Capital Outlay-Dist#2 $12,000.00, 1102-6-4300-4110 HWY Cash/Capital Outlay-Dist#3 $15,000.00 FY2020; Blanket Purchase Orders #3974 - 4040, Purchase Orders # 2018-2019 HEALTH TRAVEL 4021 Payne, Kellie 24.00; 2019-2020 911 Phone SERVICE 3915 A T & T 1577.71; CBRI Materials 3394 Leo Hicks Creosoting Co 17952.00; Crt Clk Revolving SALARY 46 CREEK COUNTY COURT CLERK 3490.62; Supplies 47 Merrifield Office Supplies 223.98; General BOCC MINUTES 3916 SAPULPA DAILY HERALD 122.70; FUEL 3920 COMDATA INC 7082.52; LABOR 3650 Midtown Auto & Diesel Repair Inc 30.00; LEASE 3890 Mailfinance 183.09; MEMBERSHIP DUES 3845 Okla Sheriffs Assoc 1800.00; MEMBERSHIP DUES/3RD QTR 3964 INCOG 6009.75; OIL CHANGES 2884 J & A CASTROL LUBE EXPRESS 236.55; OPEN/CLOSE GRAVE 3406 CITY OF SAPULPA 425.00; parts 3625 TENNANT SALES & SERVICE CO 120.75; Parts & Labor 3827 Midtown Auto & Diesel Repair Inc 907.73; PEST CONTROL 3459 EMCO TERMITE/PEST CONTROL INC 55.00; 3465 EMCO TERMITE/PEST CONTROL INC 15.00; PUBLICATION 3000 SAPULPA DAILY HERALD 284.60; Repairs 3624 AIR COMFORT INC 129.00; Salary/Benefits 3918 DISTRICT ATTORNEYS COUNCIL #24 18000.00; SERVICE 3411 Verizon Wireless 170.72; 3438 COX COMMUNICATIONS 36.61; 3906 ONE NET 470.00; 3907 ONE NET 640.00; STRIPING/DECALS 3626 KPS 200.00; Supplies 1469 Westlake Ace Hardware 29.18; 3628 Merrifield Office Supplies 39.98; 3679 Merrifield Office Supplies 259.12; 3858 Merrifield Office Supplies 13.30; 3909 GREEN GUARD FIRST AID & SAFETY 13.55; TEMPORARY EMPLOYEE 3510 DYNAMIC RECRUITING SPECIALIST 826.40; 3511 DYNAMIC RECRUITING SPECIALIST 826.40; TESTING 3843 Thomas, A Hoffman PHD 125.00; UNEMPLOYMENT TAXES 3874 OKLA EMPLOYMENT SEC COMM 339.73; UTILITIES 3435 O G & E 699.79; 3437 CREEK CO RURAL WATER D#3 128.00; 3913 O G & E 4086.20; 3945 O G & E 255.04; 3946 CITY OF SAPULPA 119.97; 3962 O G & E 180.83; 3963 O G & E 171.17; WATER 3409 FIZZ-O WATER COMPANY 13.50; Health DOT SERVICE 3182 WIDDOES, DONETTE 220.00; LEASE 1934 Pitney Bowes Inc 71.25; 3185 DOTCOM LEASING LLC 445.00; OVERAGES 3197 PREFERRED BUSINESS SYSTEMS LLC 215.74; SERVICE 2450 Metro Security USA 45.00; 2483 , VIP Voice Services 931.61; Supplies 1896 American Printing House For The Blind 126.00; 3711 Merrifield Office Supplies 474.60; TRASH SERVICE 3200 Waste Management Of Tulsa 117.01; TRAVEL 888 ISAACS, JENNIFER 23.30; 1948 FARLEY, KELLI 19.80; 1953 Watson, Robyn 112.00; 2464 DEARMAN, SHEREE 44.00; 2476 WIDDOES, DONETTE 490.60; 3171 TATE, DEBBIE 240.50; Utilities 3177 CITY OF BRISTOW 99.69; 3186 O N G 76.19; 3187 O G & E 558.60; Highway null 3541 O REILLY AUTO PARTS 718.51; FUEL 3544 COMDATA INC 262.09; parts 1131 PREMIER TRUCK GROUP 133.53; PARTS & SUPPLIES 3310 TRACTOR SUPPLY CREDIT PLAN 178.07; PAYMENT 3312 OKLA DEPT OF TRANSPORTATION 1791.56; 3797 Armstrong Bank 1014.94; 3810 OKLA DEPT OF TRANSPORTATION 1791.56; 3813 SNB BANK 1845.59; 3814 SNB BANK 1476.23; PIKE PASS FEE 3313 OTA PIKEPASS CENTER 45.60; 3440 OTA PIKEPASS CENTER 7.45; RENTAL 3334 Lampton Welding Supply 77.99; SAFETY BOOTS/DIST 2 3515 CAVENDER S BOOT CITY 75.00; SERVICE 2339 Castle.Com 560.00; STAGING/LIGHTS/ETC 2898 Light Em Up Emergency Equipment 276.00; Supplies 3007 JOHN DEERE FINANCIAL 475.90; 3294 VARNERS EQUIPMENT & HARDWARE 3.04; TRASH 3415 AMERICAN WASTE CONTROL INC 62.00; UNEMPLOYMENT TAXES 3875 OKLA EMPLOYMENT SEC COMM 221.76; 3876 OKLA EMPLOYMENT SEC COMM 220.20; 3877 OKLA EMPLOYMENT SEC COMM 196.45; Utilities 3338 O G & E 27.24; Hwy-ST ASPHALT 3329 DUNHAM ASPHALT SERVICE INC 8429.33; EMULSIONS 3330 ERGON A & E INC 635.86; FUEL 3620 ETHRIDGE OIL 14225.32; MATERIAL 3491 CUSHING LUMBER 107.45; parts 3203 WARREN CAT 930.93; Parts & Service 3296 YELLOWHOUSE MACHINERY 2038.25; PARTS & SUPPLIES 105 OCT EQUIPMENT INC 141.23; 2795 CHEROKEE HOSE & SUPPLY INC 479.37; 2816 WARREN CAT 888.03; 3285 NAPA AUTO PARTS 12.97; 3288 P & K EQUIPMENT 632.85; 3289 O REILLY AUTO PARTS 503.61; 3295 WELDON PARTS-TULSA 179.20; 3300 ATWOODS 545.77; 3302 DRUMRIGHT AUTO SUPPLY 111.59; 3304 CHEROKEE HOSE & SUPPLY INC 25.09; 3319 STANDARD AUTO PARTS 671.37; 3328 CROW-BURLINGAME CO 291.60; 3335 OCT EQUIPMENT INC 266.63; 3532 JO-CO EQUIPMENT 650.00; 3790 JO-CO EQUIPMENT 110.00; RENTAL 3332 Industrial Welding & Tools Supply 99.33; Repairs 3901 Yellowhouse Machinery Co 14162.48; ROAD MAT/DIST 3 3536 QUAPAW COMPANY, THE 8365.22; SERVICE 3298 A T & T 332.70; 3299 A T & T MOBILITY 259.33; SERVICE & SUPPLIES 3306 UniFirst Holdings Inc 226.16; 3817 UniFirst Holdings Inc 254.27; Supplies 3325 CHEROKEE HOSE & SUPPLY INC 62.01; TIRES 3467 SOUTHERN TIRE MART LLC 3864.00; 3468 Direct Discount Tire 2780.00; 3791 SOUTHERN TIRE MART LLC 1726.80; TRASH SERVICE 3290 Republic Services #503 104.58; Utilities 3278 DRUMRIGHT UTILITIES 762.21; Jail-ST EQUIPMENT 2318 Grainger 168.22; FUEL 3919 COMDATA INC 1331.61; INSURANCE PREMIUM 3966 COMMUNITY CARE 562.93; OIL CHANGES  2994 J & A CASTROL LUBE EXPRESS 132.17; parts 3619 ASSOCIATED PARTS & SUPPLY 229.02; SERVICE 3891 COX COMMUNICATIONS 2112.84; Supplies 2885 WESTLAKE ACE HARDWARE OK-020 470.85; UNEMPLOYMENT TAXES 3878 OKLA EMPLOYMENT SEC COMM 660.69; UTILITIES 3887 SAPULPA RURAL WATER CO 2815.00; Juv Dent UNEMPLOYMENT TAXES 3879 OKLA EMPLOYMENT SEC COMM 14.41; Juv Dent-ST PEST CONTROL 3163 SILVER BULLET PEST CONTROL, PEST SERVICES INC 140.00; SERVICE 3888 DISH NETWORK 102.91; Supplies 3846 Merrifield Office Supplies 749.79; UNEMPLOYMENT TAXES 3880 OKLA EMPLOYMENT SEC COMM 180.56; Planning/Zoning Supplies 3910 Merrifield Office Supplies 14.04; Resale FUEL 1481 COMDATA INC 183.82; 1764 COMDATA INC 54.81; LABOR 3871 WACOM SYSTEMS 60.00; Parts & Labor 3643 WACOM SYSTEMS 110.00; Supplies 3921 Merrifield Office Supplies 888.52; TAX WARRANT SERVICE 1495 CREEK COUNTY SHERIFF 350.00; UNEMPLOYMENT TAXES 3881 OKLA EMPLOYMENT SEC COMM 58.05; WATER 2747 FIZZ-O WATER COMPANY 63.00; RM&P Maintenance 2822 Edoc 300.00; TECH SUPPORT 2502 Imagenet Consulting LLC 1228.00; UNEMPLOYMENT TAXES 3882 OKLA EMPLOYMENT SEC COMM 24.07; SH Commissary Commissary items 3930 TIGER CORRECTIONAL 435.00; 3931 TIGER CORRECTIONAL 613.13; 3932 TIGER CORRECTIONAL 613.13; 3933 TIGER CORRECTIONAL 1704.58; SH Svc Fee FOOD/INMATES 3951 TIGER CORRECTIONAL 5725.80; MEALS 3889 TIGER CORRECTIONAL 5611.34; Medical 3952 Turn Key Health Clinics LLC 28577.17; UNEMPLOYMENT TAXES 3883 OKLA EMPLOYMENT SEC COMM 33.02; Tax Refunds TAX CORRECTION 71 Pettigrew, Jordan 426.00; 72 FIREY, DAVID 225.00; 73 Batchelor, Cheryl 30.00; 74 SCOTT OR TEERSA KRAMER 94.00; 75 Corelogic Centralized Refunds 107.00; 76 ENERGY ONE FEDERAL CREDIT UNION 50.00; 77 FIRST AMERICAN TITLE INSURANCE COMPANY 119.00; 78 Wells Fargo Bank Attn Refunds/financial Support 119.00; 79 Corelogic Centralized Refunds 119.00; 80 Corelogic Centralized Refunds 118.00; 81 Corelogic Centralized Refunds 119.00; 82 Corelogic Centralized Refunds 118.00; 83 Corelogic Centralized Refunds 99.00; 84 Corelogic Centralized Refunds 107.00; 85 TOMMY OR SHARON PARSON 6.00; 86 Wells Fargo Bank Attn Refunds/financial Support 83.00; 87 Corelogic Centralized Refunds 83.00; 88 LERETA LLC, ATT CENTRAL REFUNDS 93.00; 89 JERRY WAYNE HOUSLEY 94.00; 90 BLACKBERRY HILLS LLC 126.00; 91 DALE HASKINS 89.00; 92 American Heritage Bank 103.00; 93 CAJJ ENTERPRISES LLC 596.00; 94 Corelogic Centralized Refunds 119.00; 95 Corelogic Centralized Refunds 118.00; 96 Corelogic Centralized Refunds 119.00; 97 Corelogic Centralized Refunds 796.00; 98 Corelogic Centralized Refunds 1732.00; 99 Corelogic Centralized Refunds 94.00; 100 JULIE ANN DICARLO 42.50; 101 PERRYMAN, LYLE & MARY 13.00; 102 FASTENAL COMPANY PURCHASING 2901.50; 103 GUARDIAN CAPITAL LLC 5425.00; 104 Wells Fargo Bank Attn Refunds/financial Support 2861.00;. Vote as follows: Stephens - Aye, Warner - Aye, Whitehouse - Aye.
             

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: DISUSSION ONLY/NO ACTION on update on bridge closure for NBI#0388 on W. 231st St. over Catfish Creek located in District #3. Whitehouse stated he has been working with Tom and will be meeting with the affected landowners this Wednesday to discuss the right-of-way acquisitions. If all goes well with the acquisitions then the project is let to let on March 1, 2020. Stephens asked if the environmental has been completed on the project, Whitehouse stated yes all environmental has been done. We are ready to move on project with Creek Nation.

Item #8: Motion was made by Warner and seconded by Whitehouse to sign an Inter-Cooperative Agreement with Olive Fire Department for District #2. Warner stated he had been contacted to do some work for the fire department and they need agreement in place before work can begin. Vote as follows:  Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to let for Bid#20-7 Title Search Services for June Tax Resale to be opened and awarded on January 27, 2020. Vote as follows:  Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to sign Oklahoma Department of Emergency Management Disaster Assistance Agreement for Major Disasters between the State of Oklahoma and Creek County Board of Commissioners, for major disaster declared from May 7, 2019 - June 09, 2019 FEMA-4438-DR-OK and appointing the appointee upon clarification with OEM. Vote as follows:  Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #11: DISCUSSION ONLY/NO ACTION on recognizing a vendor name change from Green Country Shredding and Recycling to VRC (Vital Records Control) for the Creek County Health Department. Tandra McClellan stated this is typically not an agenda item; they are required to submit a new W-9. Stephens asked if this was a bid item, Jana Thomas, Purchase Agent stated they do not spend more than $15,000.00 per year on service, so I believe it may just be a contract with the company. Dana Logsdon, Deputy Commissioner stated she had received an email requesting agenda item. There was discussion of the County Clerk's Office contacting the Health Department to get further information and see if a new contract is needed to be signed by the Board. If so the item will be on next week's agenda.

Item #12: Motion was made by Whitehouse and seconded by Stephens to accept the Sheriff's Commissary Account expense report pursuant to 19 O.S. § 180.43. Bret Bowling, Sheriff spoke to the Board this is an annual report required to be given to the Board by January 15 each year. This is per statues that we report the profit from the commissary of the jail. The profit is in the amount of $50,231.33.  Vote as follows:  Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #13: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-5 directing the Creek County Treasurer to credit the Law Enforcement Memorial Fund with funds donated in honor of John and Claudeen Young, in the amount of $355.00, to be used to restore, replace, or improve the Law Officer Memorial. Bowling clarified that the funds were received as a donation in honor of John and Claudeen Young.  Vote as follows:  Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #14: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-6 directing the Creek County Treasurer to credit the Creek County Sheriff Maintenance and Operations Fund 001-2-0400-2005/B2 with $4,515.26 for repairs to damaged vehicle from a December 10, 2019, accident, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows:  Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Item #15: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from AT&T per County Specs for fiber optic, by boring, size of line 1", size of casing 1.25" to parallel W. 111th and cross and parallel S. 513th approximately E. of HWY 99 & 33 bypass further described as 200' E. of the S.W. corner of Section 27, T18N, R7E in District #2. Warner stated that Paul Farris, Project Coordinator actually discovered AT&T working without a permit and stopped the work. Farris will go out and supervise the location to make sure it is done correctly. Vote as follows:  Stephens - Aye, Warner - Aye, Whitehouse - Aye.

Public Comment:

#1: Stephens asked for an update on the Ed Shed, Farris stated he is waiting on a bond from the contractor. I have called the contractor eight to ten times requesting bond, Farris stated. Mortazavi stated to the Board that they need to review the Bid with Jana Thomas, Purchasing Agent due to the time lapsed and we may need to rebid the project.

#2: Warner reminded everyone of the City Proposition and School Election that will be Tuesday, January 14, 2020.

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 9:47 a.m. to adjourn and meet again 1-21-20. Vote as follows:  Stephens - Aye, Warner - Aye, Whitehouse - Aye.