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2020-1-06 Meeting Mintues

For a printable version of the January 06, 2020 Meeting Minutes (which includes all content as listed below), click here.

January 06, 2020

The Board of County Commissioners of Creek County (BOCC) met in Regular

Session on Monday, January 06, 2020 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:02 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse present.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Stephens led the Pledge of Allegiance and Stephens Invocation.

Item #4: Motion was made by Stephens and seconded by Warner to approve the minutes of December 30, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Abstained.     

Item #5: Motion was made by Stephens and seconded by Whitehouse to approve December Monthly Reports from Treasurer; Monthly Appropriations; Blanket Purchase Orders #3892 - 3903, Purchase Orders #2019-2020 911 Phone ACCESS FEES 3267 OK COMMUNICATIONS SYSTEMS 221.44; SERVICE 3855 A T & T 1038.68; 3856 Cimarron Telephone Co 188.94; 3865 COX COMMUNICATIONS 230.00; Crt Clk Revolving LEASE 43 XEROX CORP 685.32; Supplies 44 MIDWEST PRINTING 62.00; General AIR FRESHENERS 3054 Simply Scentsational 18.00; BOCC MINUTES 3560 SAPULPA DAILY HERALD 467.40; 3763 SAPULPA DAILY HERALD 421.35; CREMATION 2974 Mark Griffith Funeral Homes Inc 185.00; 3653 GREEN HILL FUNERAL HOME 185.00; 3781 GREEN HILL FUNERAL HOME 185.00; EQUIPMENT 3148 GT DISTRIBUTORS-AUSTIN 507.34; JANITORIAL 3393 ALLIANCE MAINTENANCE 215.00; Labor & Materials 806 HOOVER & HOOVER CONSTRUCTION 27000.00; 1658 A & M ELECTRIC CO INC 1428.85; 2996 AIR COMFORT INC 1284.00; LEASE 2645 Mailfinance 327.00; Maintenance 3642 Castle.Com 658.00; Medical 3140 DR KATHY THOMAS 200.00; OPEN/CLOSE GRAVE 3564 GREEN HILL FUNERAL HOME 185.00; OVERAGES 2521 Standley Systems 28.50; PAPER 3784 Merrifield Office Supplies 59.98; Parts & Labor 3390 I CARE AUTO GLASS & PARTS 4615.35; 3771 Midtown Auto & Diesel Repair Inc 468.11; 3844 Midtown Auto & Diesel Repair Inc 689.92; PEST CONTROL 3153 PRO TECH TERMITE& PEST SERVICE 150.00; 3867 SILVER BULLET PEST CONTROL, PEST SERVICES INC 100.00; Rent 2646 , DONALD KEIZOR 70.00; SERVICE 3139 Precision Finishing 600.00; 3232 COX COMMUNICATIONS 176.75; 3257 COX COMMUNICATIONS 356.47; 3273 COX COMMUNICATIONS 169.70; 3277 SHOW INC. 35.00; 3840 COX COMMUNICATIONS 47.77; 3851 COX COMMUNICATIONS 111.72; 3852 Waste Management Of Tulsa 161.12; 3853 Waste Management Of Tulsa 59.77; 3854 Waste Management Of Tulsa 282.60; 3872 COX COMMUNICATIONS 36.61; Service Call 3405 AIR COMFORT INC 201.00; Supplies 2886 ADVANCED AUTO PARTS 292.13; 2986 WESTLAKE ACE HARDWARE OK-020 139.87; 3264 SAMS CLUB DIRECT PAYMENT PROCESSING 340.67; 3404 Merrifield Office Supplies 50.97; 3779 Merrifield Office Supplies 13.20; 3859 Merrifield Office Supplies 11.10; TEMPORARY EMPLOYEE 3505 DYNAMIC RECRUITING SPECIALIST 495.84; 3506 DYNAMIC RECRUITING SPECIALIST 826.40; 3507 DYNAMIC RECRUITING SPECIALIST 826.40; 3509 DYNAMIC RECRUITING SPECIALIST 826.40; Training 1836 NATIONAL BUSINESS INSTITUTE 339.00; TRASH SERVICE 3345 A-1 Refuse 150.00; TRAVEL 3166 Visa 121.69; UNIFORM & ACCESSORIES 2160 Baysinger Uniforms 917.00; Utilities 3260 O G & E 378.42; UTILITIES 3866 O G & E 657.35; 3873 CITY OF BRISTOW 66.69; VETINARY SERVICES 3832 ADVANCED CARE VET HOSPITAL 22.63; WATER 3841 FIZZ-O WATER COMPANY 33.75; 3850 FIZZ-O WATER COMPANY 13.50; Water Cooler Tower 3371 FIZZ-O WATER COMPANY 9.00; Health INSPECTION 3144 HOLLON FIRE PROTECTION LLC 106.00; LEASE 2441 Standley Systems 367.60; Utilities 3179 CITY OF SAPULPA 245.37; Highway BANK PAYMENT 3318 SNB BANK 1476.23; Boots 2670 Sharps Dept Store 75.00; JANITORIAL 3516 Anthamatten, Carla 75.00; Labor & Materials 3114 Paradygm Development LLC 2110.00; SERVICE 3292 U S Cellular 225.36; SERVICE CONTRACT 3420 ATLINK SERVICES LLC 324.95; Supplies 2780 Merrifield Office Supplies 194.90; 3004 WALMART CREDIT SERVICES 93.23; 3204 WALMART CREDIT SERVICES 79.76; TRASH 3731 Tri-Fab Trash Service 80.00; Utilities 3314 O N G 140.29; Hwy-ST EMULSIONS 2154 ASPHALT & FUEL SUPPLY 11723.82; Parts & Labor 2668 Ideal Machine & Welding 482.00; 3621 YELLOWHOUSE MACHINERY 1059.50; PARTS & SUPPLIES 95 HI-LINE ELECTRICAL SUPPLY 278.44; 3523 Direct Discount Tire 2740.00; ROAD MATERIAL 3309 QUAPAW COMPANY, THE 8389.66; ROAD MATERIALS 3020 QUAPAW COMPANY, THE 19488.15; TESTING 2812 TotalSIR 34.50; Jail-ST EQUIPMENT 3820 ALCOHOL MONITORING SYSTEMS 1208.96; Late Fee 3847 Visa 7.05; 3848 Visa 2.96; Repairs 3392 Safelite Fulfillment Inc  267.97; Service Call 3823 CREEK ENVIRONMENTAL SOLUTIONS LLC 275.00; 3857 CREEK ENVIRONMENTAL SOLUTIONS LLC 125.00; Supplies 2437 Grainger 38.90; 3388 Amazon Capital Services 401.18; 3389 Amazon Capital Services 165.24; UNIFORM & ACCESSORIES 3059 SPECIAL-OPS UNIFORMS 615.76; Juv Dent-ST COPIER CONTRACT 3397 ADVANCED COPIER SYSTEMS LLC 225.00; EQUIPMENT 3821 CREEK ENVIRONMENTAL SOLUTIONS LLC 476.00; Food/Supplies 2991 Williams Grocery 53.06; SERVICE 3822 A T & T 66.63; Training 3149 CENTRAL OKLA AREA VO-TECH 395.00; UTILITIES 3864 CITY OF BRISTOW 373.23; Law Library SALARY 7 Bower, Laura 300.00; 8 Bower, Laura 300.00; 9 Bower, Laura 300.00; ML Fee Supplies 3652 Merrifield Office Supplies 1353.95; Planning/Zoning POSTAGE MACHINE FEE 3340 Mailfinance 157.11; Resale JANITORIAL 1489 Gster Cleaning 520.00; REGISTRATION 3782 CODA 100.00; SERVICE 1499 TM CONSULTING INC 1457.00; 1502 TM CONSULTING INC 70.00; 2740 COX COMMUNICATIONS 66.08; SH Commissary Commissary items 3828 TIGER CORRECTIONAL 790.10; 3829 TIGER CORRECTIONAL 1562.35; 3830 TIGER CORRECTIONAL 1077.33; 3831 TIGER CORRECTIONAL 190.40; 3849 TIGER CORRECTIONAL 613.13; EQUIPMENT 3772 Castle.Com 1323.44; SH Svc Fee EQUIPMENT 2605 WATCHGUARD INC 2320.00; MEALS 3783 TIGER CORRECTIONAL 5677.88; Tax Refunds TAX CORRECTION 36 Corelogic Centralized Refunds 1098.00; 37 Corelogic Centralized Refunds 958.00; 38 Corelogic Centralized Refunds 2448.00; 39 Corelogic Centralized Refunds 636.00; 40 American Abstract & Title Co 554.00; 41 American Abstract & Title Co 1920.00; 42 Firstitle & Abstract Services LLC 1930.00; 43 Firstitle & Abstract Services LLC 1773.00; 44 Firstitle & Abstract Services LLC 1943.00; 45 MARZ, STEVE 43.00; 46 TITAN TITLE & CLOSING LLC 153.00; 47 LENDMARK CLOSING SERVICES LLC 1133.00; 48 CALVIN D TATE 136.00; 49 Kimberly Hayes 2300.00; 50 Steve C Guinn 69.00; 51 Phyllis W & Or Bill Vineyard 57.00; 52 TERRY R STORAR 38.00; 53 SOLIDIFI TITLE &CLOSING LLC 948.00; 54 TAYLOR B BLAYLOCK 237.50; 55 Wesley D Sweger 408.00; 56 Martin, Danny 328.00; 57 ELITE TITLE LLC 6370.00; 58 SHERRY & OR MICHAEL McCALL 640.00; 59 ALLISON L MOORE 493.00; 60 RESOURCE REAL ESTATE SERVICE LLC 231.50; 61 Nations Title Agency Of Okla Inc 1345.00; 62 APEX TITLE & CLOSING 1418.00; 63 MCBROOM NAOMI 937.00; 64 FIRST AMERICAN TITLE INSURANCE CO 1609.00; 65 LITTLE DEEP FORK PROPERTIES LLC 174.00; 66 Beavers Melissa J 50.00; 67 Lereta LLC 1688.00; 68 Firstitle & Abstract Services LLC 2120.00; 69 Annettes Rental LLC 499.00; 70 Executives Title & Escrow 3602.00. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.                

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Stephens and seconded by Whitehouse for Newt Stephens Jr. to be Chairman and Leon Warner to be Vice-Chairman for 2020. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.      

Item #8: Motion was made by Warner and seconded by Whitehouse for Newt Stephens Jr. to be the representative for CED #1. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #9: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-1 on county employees driving home county owned vehicles and equipment at night as follows: Rick Selsor, Justin McCleery, Mike Anthamatten, Tim Richison, Nick Bozworth, Paul Guinn, Clyde Smith, Earl Steeley, Steve Thompson, Roy Smith, Roger Smith, J.D. Stephens, Chris Canady, Jimmey Grant, Charlie Hurst, Dorvel Patrick, Bret Wimberly, Tim Quinton, Paul Farris, Ed Frank and Covey Murray. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #10: Motion was made by Warner and seconded by Whitehouse to accept the tort claim policy for the County. Stephens stated we didn't have a clear process on handling the process, so Andrew designed the forms that will assist in the process. There was discussion with Don Engle, the Board and Gorfoth on how the process is and how it is ultimately determined by ACCO investigation if the tort claim will be paid or not. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.     

Item #11: DISCUSSION ONLY/NO ACTION on update on bridge closure for NBI#0388 on West 231st Street over Catfish Creek located in District #3. Whitehouse stated that Creek Nation is going to fund the bridge project, if the County will acquire the right-of-ways and can start March 1, 2020. This building time for the bridge is estimated to take one year, depending on weather. This is a huge savings for the County. Warner stated that he has been in discussion with Creek Nation and this is a project they are willing to take on, they will be expanding the Bridge from 80' to 100' and the height of the bridge will now be 26' instead of the 16' it was. They have said that they have meet with some of the landowners already, but I'm not sure of that. This bridge has been on the 8 year plan to replace for years, and has just gotten pushed back due to the lack of funding in the CIRB budget. The funding was cut several years ago when the state was having financial problems they cut the CIRB funding to replace some of that revenue. This is a cost that the county cannot afford either, so this is great that Creek Nation is willing to take this on. We have some of the effected property owners here today to see what we can do better now, see if you have any suggestions. Residents Skye McNeil, Steve Bell, and Kevin Creedon discussed concerns with the new bridge being put in and the road not being asphalted or repaired. The road is in pretty bad shape and with a new bridge and the increased traffic that will bring, it's just not safe. We wanted to know why the bridge there cannot be repaired. Whitehouse stated the inspection firm has stated that the bridge must be closed, it is not repairable. Usually you have 30 days once notice is given of repair and if repair isn't done then you would have to close. The bridge was rated at zero and it was stated by the inspection firm that it must be closed immediately. I apologize for the short notice, but the county the notice we received as well. Whitehouse stated I will do all that I can on the road, but I cannot promise you asphalt now; we just don't have the money.  McNeil stated they used to have a five minute drive into town, now with the detour it takes fifteen minutes and the detour road isn't safe. There isn't enough lighting, there's no shoulder. This isn't just a detour it's a life style change for us, it has put a hardship on all of us as well. Also, if the detour could have some attention as well, Whitehouse stated he has already started improving the road with more gravel and I will continue to do what I can. McNeil thanked Whitehouse and the Board for all they have done, with being accessible and taking all of our phone calls. Warner asked what we can do to make the detour safer.  Would flashing lights at the intersection of HWY 66 would be a good start, McNeil yes I think so.  Warner asked Whitehouse to contact ODOT and let's see what we can do. Also, we need more signs giving notice of the closure. What has all been done to this point for the new bridge, Stephens stated it's his understanding that this is a top shelf project, engineering has been done and it's pretty well ready to go. Warner stated he isn't sure if the NEPA study has been done, but the Creek Nation can get that expedited quickly. Residents asked if the county would be opened to closing the road and letting the residents build the bridge and maintain the road. We have done something similar on the other side of this and it has worked out. Stephens stated he would have to do some homework on the statues and asked why you would want that liability. I just don't know if I could approve that knowing that the bridge is unsafe and then someone possibly traveling on it. Residents stated they would put gates up on both sides if the Board approved the closure.  Board entertained the idea and stated they would do what is best for the county. We would have to notify all affected, have a hearing, meet with the Turnpike Authority, emergency responders and see if that would impact their response time. Whitehouse stated that in the long run I believe a new bridge would be better and we can see if Creek Nation could help out on the asphalt road. Most of the timely process is done, Warner stated. The speed limit was discussed and stated we may need to lower the speed limit once the new bridge is in place to slow down travelers McNeil asked what the next step would be, we will have another agenda item to define which direction we are going next week possibly. McNeil asked if this could be a re-occurring agenda item weekly, so that they may receive updates and stay informed of the process. Whitehouse stated he will stay in communication with residents and give them updates.

Item #12: DISCUSSION ONLY/ NO ACTION regarding internet and networking services and equipment at several County offices. Presentation was given by Cornell Cross II, Apprentice, with diagrams of proposed new system for Assessor, Treasurer, County Clerk, Commissioners/County Planning, Election Board and CEM Office. Cross stated that they had spent several weeks here determining what issues Creek County is having and seeing where we can take you now and for the future. There are a lot of issues with the phones, switching, cabling, wifi, cyber security and just an infrastructure that you have outgrown. We have prepared a diagram with what we would like to see as far as a whole new infrastructure in place, so that you are caught up with the current time and have future growth still as well. Warner and Stephens both had questions as far as the breakdown per office and separating out the phones from the computers. There was discussion of drops; fiber being ran from offices and the fiber network coming into the building with the first line of security. Bret Bowling, Sheriff asked why they weren't included in the initial study. Stephens stated that we thought you had your own thing going on, since you have your own internet coming in, we really didn't look at yours. Being since this building is having all the issues. Bowling stated he would like to have been included and seen all of the Elected Official's working together and not just some. And see that the Sheriff's Building is not the Sheriff's, it is the Commissioners Building. Cross stated that they can come over and take a look at their system and add them to the study. Stephens stated that we need to look at the Treasurers drive thru bank as well. Stephens stated at this point we are going to have to let for bid and I would like to meet with you and the others after the meeting to discuss bid spec's, we cannot have them specific to just one vendor we have to have it open to all. Jana Thomas, Purchasing Agent and Jennifer Mortazavi stated at this time since we are going to be letting for bid, the Commissioners should not have further discussion with the possible vendors. Maybe Tim Quinton can have discussion with them, we need to have a set of bid spec's written send them out for bid and have a recommended site meeting for all vendors to come visit the location and equipment and ask Quinton questions if there are any. This way you are not disqualifying the vendors from bidding the project. Thomas stated we have seven other vendors that have contacted us over the last year and a half to offer the same services. I just don't agree with how this has been handled. Mortazavi stated and since none of the vendors here are on the State Contract you have to let the project out for bid. Don Engle stated that he and Warner had been working with Apprentice for months and had been working with VOIP last year on the same issues. In which VOIP never would get back with us. The Board discussed this being a new agenda item next week if we can get bid spec's together to let for bid.

Item #13: Motion was made by Warner and seconded by Whitehouse to approve using the ACCO deductible fund to pay for damages to a Sheriff unit due to driving over a large rock in the road on December 10, 2019. Bowling stated that a large rock had been pulled up on a road with a grader in District #2, while the driving down the road a deputy ran over the rock causing damage to the oil pan which then damaged the motor. ACCO has found a used motor and that is going to save us a couple thousand dollars. Board stated that what had been approved for the process of the claims from a couple of weeks ago.  Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #14: Motion was made by Whitehouse and seconded by Warner to sign Resolution#2020-2 surplussing table F110.7A, ARC Kip 3000 used plat copier F213, HP Lazer Jet printer/envelope feeder F225.16/ F225.16A serial number CNBX241318, two CPU's HP 8300 F218.218 serial number MXL31706CL and HP 4gb Z220 F2018.219 serial number MXL9235D2M and a Laminate desk F105.41 and Resolution#2020-2A disposing of the same to be junked. Mortazavi stated the items are broken and are unuseable. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #15: Motion was made by Warner and seconded by Whitehouse to approve Utility Permit from Sapulpa Rural Water Company per County Specs for water line service by boring, size of line 1" to cross Ridgeview 75' E. of Frankoma Rd approximately ¼ mile South of the Jct. of W. 91st further described as 1300' S. of the N.W. of corner Section 24, T18N, 11E in District #2. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #16: Motion was made by Warner and seconded by Whitehouse to approve encumbrance of purchase order for the repairs that have been completed on JD 672G grader of Yellowhouse Machinery Company in the amount of $14,162.48. Jana Thomas, Purchasing Agent stated that this came in last week as a daily and any repairs on equipment over $10,000.00 must be paid on a blanket. You can encumber a blanket with just a estimation and always call me if you get the quote and it is more, we can adjust the PO. I just can't approve this until the Board does. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #17: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-3 directing the Creek County Treasurer to credit the Creek County Sheriff Maintenance and Operations account 001-2-0400-2005/B2 with $3,316.14 for repairs to damaged vehicle from October 28, 2019 accident, as per Title 62 O.S. 335, and procedures implemented by the State Auditor's Office. Bowling stated this was when a motorist hit one of our units. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Item #18: Motion was made by Warner and seconded by Whitehouse to sign Resolution#2020-4 directing the Creek County Treasurer to credit Creek County Highway Cash Maintenance and Operations account 1102-6-4200-2005/T2-2 with $13.80 cash for change returned after payment of the tag for a 2020 MUV-ALL Trailer Multech Corp., in the amount of $71.98, as per Title 62 O.S. 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.

Public Comment: NONE

Adjournment: Motion was made by Stephens and seconded by Whitehouse at 10:47 a.m. to adjourn and meet again 1-14-20.  Vote as follows: Warner - Aye, Stephens - Aye, Whitehouse - Aye.