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2019-12-16 Meeting Minutes

For a printable version of the December 16, 2019 Meeting Minutes (which includes all content as listed below), click here.

  December 16, 2019

The Board of County Commissioners of Creek County (BOCC) met in Regular

Session on Monday, December 16, 2019 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse absent, Roy Smith, First Deputy sitting in.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.

Item #4: Motion was made by Stephens and seconded by Warner to approve the minutes of December 9, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.      

Item #5: Motion was made by Stephens and seconded by Warner to approve November Monthly Reports from Election Board; Transfers $32,196.20 from 001-1-3200-2005 Metro Planning M&O Commissioners FY2019-2020 to 001-1-3200-1110 Metro Planning Salary Commissioners FY2020; $38,136.03 from 1103-6-4000-4030 CB-ALL HWY FY2019-2020 to 1103-6-4100-4030 CB-1 HWY $12,712.01, 1103-6-4200-4030 CB-2 HWY $12,712.01 and 1103-6-4300-4030 CB-3 HWY $12,712.01 FY2020; $716.89 from 001-1-2700-1110 Gen Gov't/Civil Defense Commissioners FY2019-2020 to 001-1-2700-2005 Gen Gov't/Civil Defense Commissioners FY2020; $318,115.14 from 1102-6-4000-1110 HWY Cash/Salary HWY FY2019-2020 to 1102-6-4000-2005 HWY Cash/M&O-ALL HWY $31,811.51, 1102-6-4100-2005 HWY Cash/M&O-Dist#1 HWY $13,166.48, 1102-6-4200-2005 HWY Cash/M&O-Dist#2 HWY $4,796.85, 1102-6-4300-2005 HWY Cash/M&O-Dist#3 HWY $11,340.30 FY2020; 1102-6-4100-1110 HWY Cash/Salary-Dist#1 HWY $50,000.00, 1102-6-4200-1110 HWY Cash/Salary-Dist#2 HWY $85,000.00 and 1102-6-4300-1110 HWY Cash/Salary-Dist#3 HWY $85,000.00 FY2020, 1102-6-4100-4110 HWY Cash/Cap Outlay-Dist#1 HWY $10,000.00, 1102-6-4200-4110 HWY Cash/Cap Outlay-Dist#2 HWY $12,000.00 and  1102-6-4300-4110 HWY Cash/Cap Outlay-Dist#3 HWY $15,000.00 FY2020; Error Correction $35.53 from 001-1-2700-2005/R8 M&O to 001-1-2700-1110/R8 Payroll FY2020; Blanket Purchase Orders #3503 - 3544; Purchase Orders #2019-2020 911 Phone Maintenance 3268 Castle.Com 294.50; SERVICE 3460 CIMARRON TELEPHONE COMPANY 1368.57; CBRI EMULSIONS 2752 ERGON A & E INC 1022.36; 3377 ERGON A & E INC 332.47; Supplies 3145 CRIMSON STEEL SUPPLY 155.00; Crt Clk Revolving JANITORIAL 36 CITY OF BRISTOW 750.00; 39 BENNETT, SHERRY A. 500.00; LEASE 42 Pitney Bowes Inc 961.95; Supplies 35 MIDWEST PRINTING 15.50; 37 MIDWEST PRINTING 583.00; 38 Merrifield Office Supplies 197.20; 40 Merrifield Office Supplies 131.38; 41 Merrifield Office Supplies 78.39; Drug Court DRUG COURT ADMIN SERVICES 3446 DISTRICT ATTORNEYS COUNCIL #24 4347.92; General BOCC MINUTES 3339 SAPULPA DAILY HERALD 390.90; Door Decall 3450 CHARLIES TEES 50.00; ELECTION EXPENSES 3407 CREEK CO ELECTION BOARD 507.39; EQUIPMENT 3041 Axon Enterprises Inc, DEPT 2018 300.00; 3138 WATCHGUARD INC 2395.00; FUEL 154 Oklahoma State University 100.00; 3470 COMDATA INC 7574.20; Labor & Equipment 2253 4650.00; Law Books & Services 1799 THOMSON-WEST 1848.01; OIL CHANGES 2324 J & A CASTROL LUBE EXPRESS 509.89; Parts & Labor 3341 Light Em Up Emergency Equipment 65.00; PEST CONTROL 2266 EMCO TERMITE/PEST CONTROL INC 55.00; Repairs 3241 Midtown Auto & Diesel Repair Inc 1018.58; SERVICE 2873 Verizon Wireless 120.03; 2992 THOMSON-WEST 170.00; 3475 COX COMMUNICATIONS 1074.91; Supplies 3151 Amazon Capital Services 109.47; 3396 Merrifield Office Supplies 103.41; TIRES 3368 BRISTOW TIRE & AUTO SERV. INC 572.80; UNIFORM & ACCESSORIES 3219 Baysinger Uniforms 76.99; 3220 Baysinger Uniforms 75.99; Utilities 3002 O N G 225.90; UTILITIES 3448 CITY OF SAPULPA 119.97; 3461 O G & E 155.89; 3462 O G & E 244.24; 3463 O G & E 147.27; 3492 O N G 272.47; Health Salary/Benefits 871 Okla State Dept Of Health 74769.00; Utilities 1933 O N G 238.57; 2449 O G & E 160.50; WATER 897 CULLIGAN OF TULSA 46.75; 1295 CULLIGAN OF TULSA 39.80; 1920 CULLIGAN OF TULSA 39.80; Highway ANNUAL DUES 3464 NACO 1399.00; Fuel 3482 ETHRIDGE OIL 7448.64; FUEL 2896 COMDATA INC 299.51; OIL CHANGES 2785 B & R LUBE 68.00; PARTS & SUPPLIES 1967 O REILLY AUTO PARTS 459.43; 2335 YELLOWHOUSE MACHINERY 587.69; 2760 TRACTOR SUPPLY CREDIT PLAN 239.97; 3202 TRACTOR SUPPLY CREDIT PLAN 277.98; 3208 OCT EQUIPMENT INC 66.79; PARTS/SUPPLIES 3429 YELLOWHOUSE MACHINERY 347.47; RECYCLE SERVICE 3116 FREEDOM USED OIL LLC 60.00; REGISTRATION 3481 SAPULPA TAG OFFICE 67.00; RENTAL 2779 Lampton Welding Supply 75.72; Repair 3380 PATRIOT SECURITY SYSTEMS INC 65.00; SUBSCRIPTION 3458 BRISTOW NEWS 44.00; Supplies 2712 WATKINS SAND CO., INC. 1100.00; 3006 Merrifield Office Supplies 439.50; SUPPLIES 3423 LOCKE SUPPLY 32.36; TESTING 3322 TotalSIR 34.50; TIRES 3379 SOUTHERN TIRE MART LLC 425.34; Utilities 2783 O G & E 27.04; 3337 O G & E 249.41; Hwy-ST null 2791 Summit Truck Group 831.78; EMULSIONS 2802 ERGON A & E INC 307.54; FUEL 2861 HARRIS OIL CO 14289.29; OIL 2842 Commercial Distributing, Inc 1584.58; Parts & Labor 2818 YELLOWHOUSE MACHINERY 865.98; Parts & Service 2754 YELLOWHOUSE MACHINERY 279.86; PARTS & SUPPLIES 2110 WELDON PARTS-TULSA 227.52; 2331 O REILLY AUTO PARTS 350.72; 2767 O REILLY AUTO PARTS 605.95; 2796 ATWOODS 505.63; 2800 DRUMRIGHT TIRE 203.00; 2801 ECONOMY SUPPLY CO 2011.07; 2805 HARRIS OIL CO 475.25; 2806 NAPA AUTO PARTS 888.07; 2808 P & K EQUIPMENT 1229.78; 2811 Summit Truck Group 80.81; 2891 HARRIS OIL CO 225.73; 3017 Direct Discount Tire 2740.00; PIKE PASS FEE 2809 OTA PIKEPASS CENTER 12.70; REGISTRATION 3478 OKLAHOMA TAX COMMISSION 233.00; ROAD MATERIAL 296 ANCHOR STONE 505.97; 2525 QUAPAW COMPANY, THE 17992.67; 3005 QUAPAW COMPANY, THE 8747.10; SERVICE 2797 A T & T MOBILITY 259.73; 3013 Republic Services #503 104.58; SERVICE & SUPPLIES 2813 UniFirst Holdings Inc 254.27; 2895 UniFirst Holdings Inc 226.16; 3012 UniFirst Holdings Inc 198.05; Jail-ST EQUIPMENT 3040 Axon Enterprises Inc, DEPT 2018 220.00; FUEL 3471 COMDATA INC 1791.49; INMATE CLOTHING 2920 CHARM TEX 231.20; OIL CHANGES 1392 J & A CASTROL LUBE EXPRESS 85.18; PEST CONTROL 2980 SILVER BULLET PEST CONTROL, PEST SERVICES INC 110.00; Repairs 2343 CREEK ENVIRONMENTAL SOLUTIONS LLC 3925.00; SERVICE 3451 COX COMMUNICATIONS 2098.07; 3455 Brooks Jeffrey Marketing Inc 24.00; Service Call 617 ARROW MACHINERY COMPANY 125.00; Supplies 553 LOCKE SUPPLY 288.06; 1034 LOCKE SUPPLY 117.29; 2919 WESTLAKE ACE HARDWARE OK-020 1559.40; 3234 Merrifield Office Supplies 249.90; 3344 Merrifield Office Supplies 5.44; Juv Dent-ST FUEL 3472 COMDATA INC 33.59; PEST CONTROL 2624 SILVER BULLET PEST CONTROL, PEST SERVICES INC 140.00; Supplies 3127 Amazon Capital Services 154.50; Planning/Zoning POSTAGE 3225 Neopost/Neofunds 500.00; Resale AIR FRESHENERS 1492 SCENTS PLUS LLC 48.00; FUEL 707 COMDATA INC 101.17; LEASE 718 MAILFINANCE INC 801.72; PIKE PASS FEE 2976 OTA PIKEPASS CENTER 10.15; PRINTING 1904 PEREGRINE CORP 19882.82; SERVICE 1486 FIZZ-O WATER COMPANY 36.00; TEMPORARY EMPLOYEE 2730 DYNAMIC RECRUITING SPECIALIST 826.40; 2731 DYNAMIC RECRUITING SPECIALIST 826.40; RM&P TECH SUPPORT 2501 Imagenet Consulting LLC 1228.00; SH Commissary Commissary items 3474 TIGER CORRECTIONAL 2049.05; FEES 3473 TIGER CORRECTIONAL 9.85; SH Svc Fee EQUIPMENT 1615 Light Em Up Emergency Equipment 7732.00; 1616 Light Em Up Emergency Equipment 7732.00; Tax Refunds TAX CORRECTION 27 Mcguire, Steven 541.00; 28 Fred J III & Faith, Comfort 0.00; 29 Adams, Peggy 170.00; 30 Barnes, Jesse Or Valerie 652.00; Use-ST DUMP TRUCK 1749 MHC Kenworth-Tulsa 26040.00; 1750 MHC Kenworth-Tulsa 26040.00; 1751 MHC Kenworth-Tulsa 13020.00;. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.      

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Stephens and seconded by Warner to approve Resolution#2019-141 rezoning request CCZ-2000 and lot split CCLS-2649-Country Investments per recommendations of CCPC. Rezoning Tract 1 from Agricultural District to Light Residential District containing 2.17 acres more or less. Tract 2 from Agricultural District to Light Residential District containing .34 acres more or less. Murray stated that the tracts will meet all requirements with attached property. There are similar cases in the area. . There was no opposition, the CCPC recommended approval on 12/10/19 and the Planning Office recommends approval. Applicant is not present. Property located at S. 49th W. Avenue and Hilton Road, Sapulpa. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #8: Motion was made by Stephens and seconded by Warner to sign Resolution#2019-139 Special Election for the purpose of submitting to the registered qualified voters of Creek County the question of approving sales of alcoholic beverages on Sundays by retail spirits licensees on March 3, 2020 and the County General Fund paying for up to half of the cost for such election. The other half will be paid by Nat LeMaster. LeMaster spoke to the Board about the law changes that have impacted the local liquor stores; we are just asking that the vote of the people determine if we can be open on Sundays. We are hoping that we get on the same ballot timeframe as Tulsa County; we just want the ability to compete with the box stores. Warner discussed the cost of the last election from 2016 and it was roughly $3,300.00. Are you prepared to share that cost? LeMaster stated yes, I will pay the whole thing or however it is decided, if the other five local retailer want to pitch in it would be fine as well. Stephen Wisotsky, Bristow Liquor & Wine spoke to the board, this is taxation and for us to stay competitive with the big business we need to be able to be open on Sunday's. We are just asking that the people decided it would be a win /win for the county. Stephens stated that he appreciates that you want to have the election during a statewide vote, so that there are true numbers of voters that can determine the outcome. We as the Board are not for or against the issue. I have within my district received calls/emails at 15 for it and 3 against it. Warner stated with the last cost we are looking at somewhere around $1750.00 for the county and $1750.00 from you, is that okay, LeMaster stated yes.  Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #9: Motion was made by Stephens and seconded by Warner to accept the audit results from the Creek County Home Finance Authority and Creek County Industrial Authority for fiscal year 2018-2019. Warner stated these are clean opinions and there are no issues with the operations. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #10: DISCUSSION ONLY/NO ACTION on Stormwater Program-Matt Ryan. Ryan discussed the interoffice correspondence sent out. We are in our fourth year in our permit on Monitoring Process with DEQ. This is a five year permit, we have completed the 2018 Annual Report in July and had field inspections with the Oklahoma Department of Environmental Quality, I have updated the stormwater page within the County website and I have performed dry weather field screenings for twenty sites. I have seven sites that I have to go back to due to the wet weather we have had. If flow water is present, I will test the water and trace the source. Hopefully, it will just be ground water. Warner asked if the website contained a map of the urbanized area in Creek County, Ryan stated no but I will add it. Most of the 7,500 sq. ft. of urbanized area is within District #1, a lot of it is residential. District #1 was inspected by DEQ and it was stated that we as a governmental agency should set an example. We had one site that had some erosion issues and that was Deer Crossing, this has been fixed and discussed with the developer. I am going to go out once a year on any property over an acre and inspect the sites, I will discuss any issues that I may see and if they don't respond with the suggestions then DEQ will get involved. Stephens stated that this is a good idea to protect the builders and educate them on things they might not know. There was discussion of placing signage at all creeks stating the names of each creek, so that if someone sees something it is easier to identify which creek they are reporting issues with. Board stated this is a good idea, Stephens stated he is going to work on district #1.

Item #11: Motion was made by Stephens and seconded by Warner to sign Inter-Cooperative Agreement with Mose Meadows Rural Road Improvement District. The board discussed that was a newly formed improvement district and will renew with the fiscal years. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #12: Motion was made by Stephens and seconded by Warner to sign REAP grant extension for Freedom Hills Fire Department interior build out, through December 31, 2020. Dana Logsdon stated that the INCOG board has already approved the extension. . Warner stated they have been working on improving their facility for some time and are need to extend the grant they received. Stephens discussed with Warner that he may want to check with Barbara Albritton, INCOG and make sure this doesn't impact any future grants with the extension. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #13: Motion was made by Stephens and seconded by Warner to sign Mater Agency Agreement with Alcohol Monitoring Systems, Inc. for the Creek County Sheriff's Office. Bret Bowling, Sheriff stated this is for ankle monitors that can monitor alcohol usage, if the inmates were to go out to work. It also, offers GPS tracking for when we are able to let inmates out on the grounds to work, if they were to run, and then we would be able to track them. We have always been asked why inmates cannot do work outside, this is a step to letting that happen. Warner asked if other counties are using this service, Bowling stated he wasn't sure. Stephens stated this is an opportunity to have multiple advantages in using this device. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #14: Motion was made by Stephens and seconded by Warner to award Bid#20-6 6 Month Bridge & HWY Materials as designated per district. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #15: Motion was made by Smith and seconded by Warner to sign Memorandum of Understanding between Muscogee Creek Nation and Creek County Board of Commissioners. Warner stated this is overlay project for District #3 for Teel Road, beginning at S.H. 66 and W. 141st in the town of Kellyville and extends eastward 4.6 miles. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #16: Motion was made by Stephens and seconded by Warner to sign CED#1 Materials grant application for District #2 in the amount of $50,000.00. Warner stated this is a request form for W. 81st St. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #17: Motion was made by Stephens and seconded by Warner for the Allocation of Beverage Tax to be distributed as follows: Bristow $3,565.08; Depew $402.66; Drumright $2,459.32; Kellyville $972.58; Kiefer $1,424.79; Lawrence Creek $126.99; Mannford $2,601.80; Mounds $988.06; Oilton $857.97; Sapulpa $17,376.29; Shamrock $86.73; Slick $111.51. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #18: Motion was made by Stephens and seconded by Warner to sign Resolution#2019-140 directing the Creek County Treasurer to credit the Creek County Highway Maintenance and Operations general fund account 001-6-4000-2005/SA2 with funds from Mose Meadows Rural Road Improvement District in the amount of $507.39, as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #19: Motion was made by Stephens and seconded by Warner to approve temporary Utility Permit from Sara and Ryan Beller per County Spec's for ONG gas line by boring to cross 337 w. Avenue approximately ¼ mile N. of HWY 16 E. & 337 W. Avenue in Section 29, T16N, R9E in District #3. Paul Farris stated that this is a temporary permit and ONG has the full permit following on the next agenda item.  Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #20: Motion was made by Stephens and seconded by Warner to approve Utility Permit from Oklahoma Natural Gas Company per County Spec's for natural gas pipeline by boring, size of line ¾" to cross S. 337th W. Avenue approximately 1.00/0.21 miles E. & N. of SH 16 & SH 48 further described as 1,130' N. of the S.E. and S.W. corner of Sections 29/28, T16N, R9E in District #3. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Public Comment:

#1: Larry Carnes thanked the Board for all the work you do and all the behind the scene stuff everyone is not aware about.

#2: Suzanne Shirey, Chamber stated Channel 8 will be here this evening for the wreath laying. Stephens stated that the monuments look good, we have little more to add, but it's looking great.

#3: Warner stated that our county is seconded to none on the holiday lighting on the Courthouse and it is appreciated.

Adjournment: Motion was made by Warner and seconded by Stephens at 9: 58 a.m. to adjourn and meet again 12-23-19. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.