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2019-12-9-19 Meeting Minutes

For a printable version of the December 09, 2019 Meeting Minutes (which includes all content as listed below), click here.

  December 9, 2019

The Board of County Commissioners of Creek County (BOCC) met in Regular

Session on Monday, December 9, 2019 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse absent, Roy Smith, First Deputy sitting in.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.

Item #4: Motion was made by Stephens and seconded by Warner to approve the minutes of December 2, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.      

Item #5: Motion was made by Stephens and seconded by Warner to approve November Monthly Reports from County Clerk, Court Clerk, OSU Extension Services, Treasurer, District Attorney; Monthly Appropriations; Transfer $47.80 from 1204-1-1600-2005/AR1 Assessor Revolving Fee Assessor FY2018-2019 to 1204-1-1600-2005/AR1 Assessor Revolving Fee Assessor FY2020;  Blanket Purchase Orders #3410 - 3444; Purchase Orders #2019-2020 911 Phone FURNITURE 2859 Amazon Capital Services 539.98; PHONE SERV/ WR911 3353 Cimarron Telephone Co 190.32; SERVICE 3348 A T & T 1558.20;  3349 A T & T 1577.71; Utilities 3359 COX COMMUNICATIONS 230.00; CBRI Pipe 2655 FENSCO INC 2751.20; General AIR FRESHENERS 3052 Simply Scentsational 18.00; Car 2968 BOB HOWARD 68280.50; CREMATION 3402 GREEN HILL FUNERAL HOME 185.00; EQUIPMENT 2048 ENLOW & SONS EQUIPMENT 560.44; Evaluation 3233 Green Country Valuation Services 22695.00; JANITORIAL 2652 Siler, Melissa 59.84; 2933 ALLIANCE MAINTENANCE 215.00; LEASE 3356 CREEK CO HOME FINANCE AUTH 1500.00; Medical 2928 DR KATHY THOMAS 100.00; 2929 Dr Kathy Thomas 100.00; NOTARY BOND RENEWAL 2848 WALKER COMPANIES 80.00; OVERAGES 2520 Standley Systems 63.38; PUBLICATION 3242  SAPULPA DAILY HERALD 562.05; PUBLISH/ESTIMATE OF NEEDS 3367 PATTEN, CPA, KERRY JOHN 6800.00; REIMBURSEMENT 3384 BAILEY, WILLIAM  20.67; Rent 1519 CARZOR CORP 70.00; SERVICE 2632 A-1 Refuse 18.00; 2633 COX COMMUNICATIONS 355.78; 2879 COX COMMUNICATIONS 36.61; 3373 Waste Management Of Tulsa 59.77; 3403 COX COMMUNICATIONS 111.72; Supplies 1656 THE POOL STORE 10.95; 2080 LOCKE SUPPLY 32.26; 3152 Merrifield Office Supplies 314.88; TRASH SERV/FAIRGROUNDS 3365 A-1 Refuse 150.00; TRAVEL 2078 KEIFFER, JONATHAN R. 85.07; 2627 Self, Nancy 211.40; 2629 Myers, Randi 174.60; Utilities 2637 O G & E 310.20; 2862 CREEK CO RURAL WATER D#3 84.90; 3350 CITY OF BRISTOW 65.92; 3351 ONE NET 640.00; 3352 ONE NET 470.00; 3354 Waste Management Of Tulsa 161.12; 3355 Waste Management Of Tulsa 282.60; 3358 O G & E 617.60; 3366 O G & E 557.64; 3372 O G & E 3913.94; WATER 2518 FIZZ-O WATER COMPANY 33.75; 3374 FIZZ-O WATER COMPANY 13.50; Water Cooler Tower 2826 FIZZ-O WATER COMPANY 9.00; Health DOT SERVICE 2457 WIDDOES, DONETTE 230.00; EQUIPMENT/INSTALLATION 2262 DIGI INTERNATIONAL, INC 1383.16; HANDYMAN SERVICES 2453 MARK CROMWELL 300.00; INSPECTION 1619 Metro Security USA 45.00; Installation 2261 DIGI INTERNATIONAL, INC 1091.16; KEYS 3218 Merrifield Office Supplies 119.50; LAWN CARE 2452 MARK CROMWELL 150.00; OVERAGES 2442 PREFERRED BUSINESS SYSTEMS LLC 292.03; Salary/Benefits 526 Okla State Dept Of Health 63875.74; SERVICE 3243 LOGIX COMMUNICATIONS 140.33; Supplies 502 WESTLAKE ACE HARDWARE OK-020 97.69; TRANSLATION SERV/HEALTH 2455 WOZENCRAFT, GEORGINA 2541.00; TRASH SERVICE 2482 Waste Management Of Tulsa 117.01; TRAVEL 889 ODENWALD, HEATHER 425.65; 1265 FARLEY, KELLI 233.20; 1266 ODENWALD, HEATHER 55.00; 1959 Frankenburger, Wendy 22.90; 2440 Frankenburger, Wendy 336.30; 2477 TATE, DEBBIE 262.10; 3172 WIDDOES, DONETTE 278.80; Utilities 2447 O G & E 515.91; 2484 CITY OF BRISTOW 98.92; Highway BANK PAYMENT 3021 Armstrong Bank 1014.94; 3022 SNB BANK 1476.23; First Aid Supplies 1789 GREEN GUARD 482.76; 2786 CINTAS CORPORATION NO 2 294.73; OFFICE FURNITURE 3113 Merrifield Office Supplies 187.50; Parts & Service 836 Heritage Crystal Clean LLC 355.35; PARTS & SUPPLIES 2656 WESTLAKE ACE HARDWARE OK-020 304.49; PAYMENT 2764 OKLA DEPT OF TRANSPORTATION 1791.56; 3023 SNB BANK 1845.59; 3024 OKLA DEPT OF TRANSPORTATION 1791.56; PEST CONTROL 3008 EMCO TERMITE/PEST CONTROL INC 65.00; PIKE PASS FEE 2765 OTA PIKEPASS CENTER 204.36; 2897 OTA PIKEPASS CENTER 9.90; REGISTRATION 1816 ACCO 95.00; RENTAL 1781 A+ Truck Rental 360.00; SECURITY SERVICE 3370 PATRIOT SECURITY SYSTEMS INC 200.00; SERVICE 3009 ATLINK SERVICES LLC 324.95; 3011 AMERICAN WASTE CONTROL INC 60.00; 3311 Tri-Fab Trash Service 80.00; Shirts 3209 Witty Ideas 406.54; SOFTWARE 2616 KELLPRO COMPUTER SOLUTIONS 1350.76; SUBSCRIPTION 3120 SAPULPA DAILY HERALD 110.00; Supplies 2755 VARNERS EQUIPMENT & HARDWARE 81.10; 2832 Merrifield Office Supplies 61.95; Supplies & Materials 2762 T H ROGERS LUMBER CO 18.99; TRAILER 1637 IRWIN TRAILER 50999.00; Hwy-ST ASPHALT 2774 Greenhill Materials 202.64; 2788 DUNHAM ASPHALT SERVICE INC 14350.03; EMULSIONS 2789 ERGON A & E INC 2339.77; OIL 3108 Commercial Distributing, Inc 381.00; parts 3130 CHEROKEE HOSE & SUPPLY INC 185.00; PARTS & SUPPLIES 287 OCT EQUIPMENT INC 43.32; 1537 INLAND TRUCK PARTS 641.12; 2132 DRUMRIGHT AUTO SUPPLY 26.50; 2671 FLEET PRIDE 446.64; 2773 STANDARD AUTO PARTS 615.78; 2787 CROW-BURLINGAME CO 250.80; 2815 TRIKNTRUX 1260.00; RENTAL 2776 Industrial Welding & Tools Supply 96.48; ROAD MATERIAL 2769 QUAPAW COMPANY, THE 8609.98; SERVICE 2794 A T & T 332.70; Supplies 1564 GREEN GUARD FIRST AID & SAFETY 203.10; 2768 CHEROKEE HOSE & SUPPLY INC 198.79; TIRE REPAIRS 2841 CECIL & SONS 40.00; TIRES 1570 SOUTHERN TIRE MART LLC 2996.50; 2149 SOUTHERN TIRE MART LLC 2398.46; Utilities 2799 DRUMRIGHT UTILITIES 286.93; Jail-ST EQUIPMENT 2922 Axon Enterprises Inc, DEPT 2018 290.00; POSTAGE STAMPS 3364 U S POSTMASTER 330.00; Repairs 1831 PRO TECH ROOFING INC 2150.00; Supplies 2705 ECOLAB 362.85; 2921 ECOLAB 129.98; 3034 Merrifield Office Supplies 1519.41; WATER SERVICES 3363 SAPULPA RURAL WATER CO 2324.30; Juv Dent-ST COPIER CONTRACT 2723 ADVANCED COPIER SYSTEMS LLC 258.25; Network Services 3362 DISH NETWORK 112.91; PHONE & INTERNET SERVICES 3361 A T & T 66.63; Supplies 2840 Merrifield Office Supplies 184.87; Utilities 3360 CITY OF BRISTOW 285.51; Planning/Zoning LEASE 3347 Mailfinance 157.11; Resale EQUIP LEASE/TREASURER 3106 TM CONSULTING INC 69.58; EQUIPMENT 2823 TM CONSULTING INC 401.00; JANITORIAL 1488 Gster Cleaning 650.00; SERVICE 1476 LEXISNEXIS RISK SOLUTIONS 105.00; 1498 TM CONSULTING INC 1457.00; 1501 TM CONSULTING INC 25.00; 2581 TM CONSULTING INC 250.00; 2654 TM CONSULTING INC 665.00; TAX WARRANT SERVICE 1494 CREEK COUNTY SHERIFF 600.00; TEMPORARY EMPLOYEE 2729 DYNAMIC RECRUITING SPECIALIST 826.40; 2978 DYNAMIC RECRUITING SPECIALIST 851.40; SH Commissary Commissary items 3381 TIGER CORRECTIONAL 1703.05; 3382 TIGER CORRECTIONAL 704.25; FEES 3383 TIGER CORRECTIONAL 455.00; SH Svc Fee FOOD/INMATES 3357 TIGER CORRECTIONAL 6082.00. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye. Warner announced that we received a late bid on December 2, 2019 at 9:58 a.m. from Kirby Smith for the 6 Month Bridge & HWY Materials last week and they will not be eligible for the bidding process.      

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: A motion was made by Stephens and seconded by Warner to pass for one week until December 16, 2019 discussion and possible action to consider a vote of the people of Creek County to allow liquor sales on Sundays-Nat LeMaster, Liquor Mart. LeMaster and Melanie Holmes, Bristow spoke to the Board asking the Board to allow for the vote of the people, for the local liquor stores to be able to be open on Sunday's. We just are at a disadvantage with the revamped laws from two years ago, liquor stores still cannot be open on Sunday's, but the convenient stores and box stores can be open and sell products on Sundays. We are at a disadvantage and are losing money, we just want the same option as the box stores have.  The Board asked if any other counties have gone out for the vote of the people for this and do allow the sales on Sunday. I am afraid if we don't get this on the March ballot, we will be at a disadvantage and shopper will change their patterns and not shop in Creek County. This will also mean loss of sales tax for the County. There was discussion with the Board and Mr. LeMaster about getting the public's opinion, would this include the Whole County, timeframe being December 18 for the Commissioners to decide, cost associated with election, other options available and how the original law was established. The Board asked that the newspapers write a good story and let's see what the public response is.  We can have this back on the agenda next Monday, to decide and have a solid number on the cost, along with the public's opinion. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.      

Item #10: DISCUSSION ONLY/NO ACTION on modifications to the grinder system at the jail.-Bret Bowling, Sheriff. Bowling stated that the grinder was replaced in March, since then we have had some issues after freezing temperatures, with the gears expanding and contracting. The vendor would like to make a modification to the system and add a 4x4 aluminum lid and cover the gear box, so that it is not exposed to temperatures. This will be done with no cost to the County. We have had two issues with the grinder, since the new installation. The vendor thinks this will help and has other locations where there is a box around the gears and they have not had any issues. We are also waiting on the spare to be brought back to the jail. Also, the vendor stated if this doesn't fix the issue, they will replace the grinder with a new one and we are under warranty as well.

Item #11: DISCUSSION ONLY/NO ACTION to consider allowing a wreath laying ceremony at the Creek County Law Enforcement Memorial to be held on Monday, December 16, 2019, at 5:30 p.m.-Bret Bowling, Sheriff. Bowling stated that there is push by Oklahoma Law Enforcement to have this memorial each year for the fallen officers, we place a wreath at our memorial site, along with each know grave site of the fallen. We have 13 grave sites here in Creek County. This would be a great time to show off the new memorial updates with the monuments as well as the updates that have been completed after the storm damage. Stephens stated they have done some updating and will be laying a hard surface leading up to the monuments, so you can walk straight up to each monument. Bowling encouraged everyone to come out and attend the ceremony.

Item #12: Motion was made by Warner and seconded by Stephens to sign Resolution#2019-136 changing Requisitioning Officer from Becky Perryman to Tami Hicks for the Creek County Health Department (MD1A, MD1C, MD2, MD3 and MD4) accounts. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.       Item #13: Motion was made by Stephens and seconded by Warner to sign Resolution#2019-137 removing Receiving Officer Vicki Cummins for the Creek County Health Department and adding Marcella McFarland as Receiving Officer for (MD1A, MD1C, MD2, MD3, and MD4) accounts. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

 Item #14: Motion was made by Stephens and seconded by Warner to submit grant application for 911 consolidation study and approve matching County funds required by the grant in the amount of $14,215.00, starting first committing  the 911 account funds, if they aren't an option then we will use the GA2 Use Tax Account. Warner discussed the grant application process and the previous meetings held with all stakeholders in the 911 consolidation process. We have discussed forming a 911 Trust Board and moving toward the next generation 911 systems. But, first we have to have a consolidation study done per the grant process, the total cost is $56,600.00 and the county is responsible for 20%, being $11,500.00. This study will be under the direction of INCOG working with specific companies that specialize in this field, the study should be completed within six to nine months. Once, the study is finished we will be provided a road map for our county for the consolidation process. Andrew Goforth touched base on the next generation 911 capabilities and how advanced the technology is. There is not just one entity that can do this on their own, we will all need to come together to move to the next step. This includes hiring a 911 coordinator and trying to get other federal and state grants. There was discussion of what account would be committed to the cost of the study. Bowling brought up the WR911 account being an option, there was discussion that we need to clarify that those funds can be used for this. Otherwise, we will use the Use Tax account. Goforth spoke about the federal government making a push to mandate all to update their 911 systems to the Next Generation 911 System. Stephens stated we are by far ahead of the game, due to the upgrading of the 800 radios that we done. Goforth stated that the state 911 director has also stated how good of a job our county has done with staying in front of the issues. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #8: DISCUSSION ONLY/NO ACTION to consider bridge closure for NBI #0388 located in District #2-Bruce Martin, ODOT. Bruce Martin, ODOT spoke to the Board about bridge #033, NBI-01631 this is a pony trust bridge that was built in 1914. It has been inspected and is being rated with zero tons, anything under three ton has to be closed. Lockner Engineering is here today and they are the ones that preformed the inspection. Bruce reviewed the FHWA rules and as per statute 730 10-3-7(B)(2). This bridge must be closed within the thirty day notice, that notice was given on 11/14/19. We can discuss a plan of action, but I wouldn't waste to much money trying to fix this bridge, it has had numerous fixes and just needs to be replaced. The location must be secured so that no traffic can access the bridge, you will need to notify ODOT with the closure and pictures that show how it has been closed. Troy Travis, Lochner stated the bridge had been downgraded two years ago to a three ton, now it has suffered some damage from a vehicle collision which has caused the damage to the posts and the compression line. There are two companies that I know work on this type of issue and the first one is out of Washington State, it is quite costly starting with them just coming to site will cost $20,000.00. Martin stated that the preliminary design has been completed and it was my understanding that this was a project that District #3 was working with Creek Nation for funding. Smith stated that Whitehouse has discussed this with Creek Nation and it would be within the next two years possibly for funding. There was discussion of the length of the bridge being 80' and the drop to the creek being 20.5'; it has a wide flow of water, so a temporary fixture just wouldn't be feasible. Bruce stated that maybe you work with CED and Creek Nation on a joint venture being that this is an emergency project and see what your options are. Smith stated they will close the bridge and notify the newspaper, along with Bristow Schools and all emergency services of closure. Martin stated that I would like to also state that Three Bridges has been repaired and the repairs have been approved. There still should be no school buses or trucks' crossing as it is just rated at a four ton. Martin stated that ODOT can provide a manual on safe ways to close bridges. The Board asked if any action needed to be taken on this item. Goforth stated no, since Smith stated they will be closing the bridge.

Item #9: Motion was made by Stephens and seconded by Smith per Roy Smith recommendation to select Kleinfelder, Garver and Able for the three NEPA Consultants for ODOT consideration on bridge project J/P 30474(04) Deep Fork River Project. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #15: Motion was made by Stephens and seconded by Warner to sign contract and purchase backup battery system (UPS) for Silver City Tower radio system in the amount of $14,215.00 to Vertiv and to be paid out of the Use Tax Account. Stephens updated the Board on the battery backup needing to be replaced. Unfortunately this has not been operating for at least a year. This fell through the cracks since this was a pre-existing tower and was the first finished. We have two vendors that we have been dealing with. Jana Thomas has reviewed this, along with Andrew Goforth. Our warranty expired in May of this year for all the towers; we are looking at a service contract for the towers so that we are not in this same situation in the future. This company will do regular maintenance on the Stroud, Slick, Silver City and ----- towers. Stephens stated that we need are trying to save future dollars for repairs. Also, we need to look our budget for next year and see where we want these repairs to be paid from in the future.  Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #16: Motion was made by Warner and seconded by Stephens to sign Resolution#2019-138 directing the Creek County Treasurer to credit the Creek County Sheriff Maintenance and Operations account 001-2-0400-2005/B2 with funds from ACCO-SIG in the amount of $5,461.00,as per Title 62 O.S. § 335, and procedures implemented by the State Auditor's Office. Dana Logsdon, Deputy Commissioner stated this was from the deer accident with sheriff vehicle. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #17: Motion was made by Warner and seconded by Stephens to approve Utility Permit from Yellowstone Crane and Rigging Inc. per County Specs for telecommunications tower by setting up crane in street to perform work on existing telecom tower from 6 a.m. to 6 p.m. on December 10th and 11th located at 25091 S. 529th W. Avenue, Depew, OK 74028. Warner stated this is not a highly traveled road and is located out by Stroud Lake. Warner asked Paul Farris if they would have traffic control and signage for a heads up. Farris stated yes and they will break the crane down if they do not finish on the 10th. Warner stated that Stroud and Depew Schools needed to be notified as well as the Sheriff's Office. Mike Anthamatten and Farris were going to do the notifications. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Public Comment: NONE

Adjournment: Motion was made by Warner and seconded by Stephens to adjourn at 10:41 a.m. and meet again 12-16-19. Vote as follows: Warner - Aye, Stephens - Aye. Smith stepped out.