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2019-11-25 Meeting Minutes

For a printable version of the November 25, 2019 Meeting Minutes (which includes all content as listed below), click here.

  November 25, 2019

The Board of County Commissioners of Creek County (BOCC) met in Regular Session on Monday, November 25, 2019 at 9:00 a.m., date and time duly posted.

Item #1: Meeting was called to order at 9:00 a.m. by Chairman, Leon Warner. Roll Call Warner present, Stephens present, and Whitehouse absent, Roy Smith, First Deputy sitting in.

Item #2: Statement of compliance with open meetings act-Chairman.

Item #3: Commissioner Warner led the Pledge of Allegiance and Stephens Invocation.

Item #4: Motion was made by Stephens and seconded by Warner to approve the minutes of November 18, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye. A motion was made by Stephens and seconded by Warner to approve special meeting minutes of November 19, 2019. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Abstained.

Item #5: Motion was made by Stephens and seconded by Warner to approve Contracts from EDJE Web Design for the Fairgrounds and LexisNexis Risk Solutions for the Treasurer; Transfer $564.26 from 1102-6-4000-2005 T2-ALL HWY FY2019-2020 to 1102-6-4000-1110 T1A-ALL HWY FY2020; Blanket Purchase Orders #3159 - 3210; Purchase Orders #2019-2020 911 Phone SERVICE 3051 A T & T 2235.96; 3124 A T & T 273.33;  CBRI CRUSHER RUN 2710 ANCHOR STONE 16888.88; SERVICE 1784 GUY ENGINEERING 621.38; CH Improv-ST Rent 3136 CREEK CO PUBLIC FACILITIES 850.00; Crt Clk Revolving PRINTING 34 MIDWEST PRINTING 165.00; Supplies 25 MIDWEST PRINTING 220.02; 26 Pitney Bowes Inc 104.97; 33 Clampitt Paper Co 233.80; Drug Court DRUG COURT ADMIN SERVICES 2352 HUMAN SKILLS & RESOURCES INC 13125.00; 2354 HUMAN SKILLS & RESOURCES INC 3541.67; General ADMINISTRATIVE SERVICES 3026 INCOG 5000.00; AIR FRESHENERS 2289 Simply Scentsational 18.00; BOCC MINUTES 2901 SAPULPA DAILY HERALD 274.05; COPIER CHARGES 3025 Standley Systems 81.00; CREMATION 1825 GREEN HILL FUNERAL HOME 185.00; EQUIPMENT 1801 TOTAL RADIO INC 5197.00; 3031 THE POOL STORE 469.00; First Aid Supplies 2997 GREEN GUARD FIRST AID & SAFETY 323.20; FLAGS 2946 LIBERTY FLAGS 560.06; JANITORIAL 2692 M W Proklean 1627.92; Labor & Materials 1657 AIR COMFORT INC 258.00; OFFICE SUPPLIES 2963 Merrifield Office Supplies 339.82; OPEN/CLOSE GRAVE 2347 CITY OF SAPULPA 425.00; 2824 CITY OF SAPULPA 425.00; OVERAGES 32 Brooks Jeffrey Marketing Inc 30.00; PEST CONTROL 2936 EMCO TERMITE/PEST CONTROL INC 300.00; PUBLICATION 3044 SAPULPA DAILY HERALD 445.65; Rent 143 CITY OF BRISTOW 3250.00; Repairs 2875 Safelite Fulfillment Inc 189.95; SALARY 2626 OSU CO-OP EXT SERVICE 11738.00; SERVICE 2638 PATRIOT SECURITY SYSTEMS INC 15.00; 2642 U S Cellular 64.44; SERVICE AGREEMENT 2640 XEROX BUSINESS SOLUTIONS SOUTHWEST 50.00; Shirts 2592 CHARLIES TEES 628.02; Supplies 1909 JOHN DEERE FINANCIAL 73.83; 2081 WESTLAKE ACE HARDWARE 222.42; 2230 JOHN DEERE FINANCIAL 534.99; 2751 Merrifield Office Supplies 266.53; 2943 Amazon Capital Services 40.27; 2970 Merrifield Office Supplies 22.18; 2971 Merrifield Office Supplies 58.70; 3029 Merrifield Office Supplies 20.57; 3142 MTM RECOGNITION 4117.63; TIRES 3035 BRISTOW TIRE & AUTO SERV. INC 523.60; 3050 BRISTOW TIRE & AUTO SERV. INC 429.60; TRAVEL 3056 LOGSDON, DANA R. 32.48; Utilities 3030 O N G 395.91; 3057 CITY OF SAPULPA 866.54; 3109 A T & T MOBILITY 76.34; 3111 A T & T MOBILITY 111.45; 3133 COX COMMUNICATIONS 36.61; 3135 Centerpoint Energy Service Inc 40.11; WEB DOMAIN 3132 EDJE WEB DESIGN LLC 1000.00; Health JANITORIAL 2459 CLEAN SCOPE CLEANING GROUP LLC 1788.00; SERVICE 1938 , VIP Voice Services 835.35; SHIPPING 2924 Standley Systems 7.50; SOFTWARE 2880 I 2 I Technologies 809.10; Supplies 2925 Merrifield Office Supplies 474.26; Utilities 1929 O G & E 204.79; 1930 O G & E 80.59; 2445 O N G 157.42; Highway PERMIT FEE 3131 HOFFMAN, HOMER 75.00; PIKE PASS FEE 2658 OTA PIKEPASS CENTER 4.25; REGISTRATION 3038 SAPULPA TAG OFFICE 148.00; SERVICE 2665 A T & T 245.90; 2784 A T & T 235.86; Supplies 2661 Merrifield Office Supplies 158.05; 2667 WALMART CREDIT SERVICES 3140.09; TAG/TITLE 3119 SAPULPA TAG OFFICE 237.50; TIRES 2947 SOUTHERN TIRE MART LLC 388.50; Utilities 3110 A T & T MOBILITY 53.27; Hwy-ST EMULSIONS 2136 ERGON A & E INC 1413.01; EQUIPMENT 3001 TOTAL RADIO INC 35.00; Maintenance 2771 SIGNALTEK 30.00; parts 3027 Quality Ford 18.03; Parts & Labor 2904 Onsite Diesel Service 668.88; PARTS & SUPPLIES 1969 BRUCKNERS 580.81; 2248 BRUCKNERS 1039.55; 2673 Direct Discount Tire 2740.00; 2820 Onsite Diesel Service 2151.77; ROAD MATERIAL 2672 QUAPAW COMPANY, THE 17779.90; TESTING 1970 TOTALSIR 34.50; TIRE REPAIRS 2087 Sellers Tire Inc 270.00; Jail-ST Maintenance 1832 Environmental Loop Service Inc 6740.00; Repairs 2201 OKLA WHOLESALE OVERHEAD DOORS LLC 1250.00; 2270 Panco Inc 1475.00; Tolls 3036 NORTH TEXAS TOLLWAY AUTHORITY 3.02; Utilities 3033 O N G 192.08; 3037 Centerpoint Energy Service Inc 272.86; Juv Dent-ST PEST CONTROL 2319 SILVER BULLET PEST CONTROL, PEST SERVICES INC 140.00; Utilities 3046 O G & E 1220.05; 3047 O G & E 2402.84; ML Fee EQUIPMENT 2381 CDW GOVERNMENT INC 116.94; POSTAGE 2224 Neopost/Neofunds 300.00; SOFTWARE 2833 CDW GOVERNMENT INC 140.76; Planning/Zoning Supplies 2972 Merrifield Office Supplies 8.88; Resale blinds 2674 Merrifield Office Supplies 275.00; LABOR 3043 WACOM SYSTEMS 35.00; Parts & Labor 2831 WACOM SYSTEMS 30.00; SERVICE 1479 A T & T 41.23; Supplies 2967 Merrifield Office Supplies 19.60; TEMPORARY EMPLOYEE 2727 DYNAMIC RECRUITING SPECIALIST 330.56; Training 2570 OSU-CTP 65.00; RM&P TECH SUPPORT 2500 Imagenet Consulting LLC 1228.00; SH Commissary Commissary items 3121 TIGER CORRECTIONAL 1849.83; 3122 TIGER CORRECTIONAL 1636.96; 3123 TIGER CORRECTIONAL 254.74; LABOR 2548 Precision Finishing 280.00; SH Svc Fee FOOD/INMATES 3137 TIGER CORRECTIONAL 6467.60; Tax Refunds TAX CORRECTION 22 21ST MORTGAGE COPR 533.68; . Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #6: NO DISCUSSION of new business. (In accordance with the Open Meetings Act, Title 25 O.S. § 311(A)(9), new business defined as any matter not known about or which could not have been reasonably foreseen within 24 hours of this meeting.

Item #7: Motion was made by Warner and seconded by Stephens to approve public sale auction of property located in Highland Bristow Lot 9 and the W/2 of Lot 10, BLK 12 to Douglas Meadow for $1,537.00 plus 100.00 filing fee and publication total $1,637.00. Property located at 327 W. Ninth Avenue, Bristow. There were no other parties present. Meadow was not present as well. Don Engle, Treasurer notified the Board that Mr. Meadows was not in attendance, but has placed the first bid in the amount of $1,637.00. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #9: Motion was made by Warner and seconded by Stephens to approve Resolution#2019-129 rezoning request CCZ-1996-Steven and Sandra Rousey per recommendations of the CCPC. Rezoning 1 acre tract from Light Residential District to Manufactured Home District to allow for a manufactured home. The property will meet all requirements and is designated as Residential on the Future Land Use Map. The property is not located within a flood zone. There was no opposition, the CCPC recommended approval on 11/19/19 and the Planning Office recommends approval. Applicant is present. Property located at 35426 W. 51st St. So., Mannford, OK-Wendy Murray, Planner.  Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #10: Motion was made by Stephens and seconded by Warner to approve Resolution#2019-130 rezoning request CCZ-1997-Steven and Jackie Flower per recommendations of CCPC. Rezoning tract from Light Residential District to Agricultural District to allow raising of farm animals. The property will meet all requirements and is designated Agricultural on the Future Land Use Map and the surrounding area is Ag. The property is not located in a flood zone. There was no opposition, the CCPC recommended approval on 11/19/19 and the Planning Office recommends approval. Applicant is present. Property located at 9166 Sahoma Lake Road, Sapulpa, OK- Wendy Murray, Planner. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #11: Motion was made by Stephens and seconded by Warner to approve Resolution#2019-131 rezoning request CCZ-1998-Richard Bailey per the recommendations of CCPC. Rezoning tracts from Agricultural District to Industrial District to be compatible to the zoning and use of the applicants surrounding and adjacent properties. The property will meet all requirements and is designated as Industrial on the Future Land Use Map. This will bring the property into compliance. There was no opposition, the CCPC recommended approval on 11/19/19 and the Planning Office recommends approval. Applicant is present. Property is located at 7631 State Highway 66, Tulsa, OK.-Wendy Murray, Planner. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #12: Motion was made by Stephens and seconded by Warner to approve Resolution#2019-132 rezoning request CCZ-1999-Don Stobaugh per recommendations of CCPC. Rezoning from Agricultural District to Industrial District to be compatible to the zoning and use of industrial.  The property will meet all requirements and is designated as Industrial on the Future Land Use Map. This then would have to go before the Board of Adjustments for a special exception for use. There was some opposition, the CCPC recommended approval on 11/19/19 and the Planning Office recommends approval. Tanner Consulting filed the application for Stobaugh and is here today. Mr. Eric Enyart spoke to the Board stating this property will be a satellite site for the Tulsa Gas & Gear; we recommend approval as the area is prime for commercial and industrial. Engle asked where the property was located. It was discussed that it is next to Holbert's Towing. Warner asked if anyone was here today to speak for or against this item. Mr. Delbert Hughes, property owner spoke to the Board, about concerns of the property being surrounded by residential houses, on all three sides. Warner stated if he can recall the issue at the meeting was that this property could house gas storage units in the future. Warner asked if the property would be housing gases on the inside and outside of property, Mr. Enyart stated there is a possibility of both. There was discussion of the zoning being approved today does not address the use, that would be determined by the Board of Adjustments on 12/10/19 at 5 p.m. Murray stated that Industrial is the highest zoning we have. Mr. Enyart advised the Board of all the safety codes they would have to follow and be inspected as well. Murray stated that notices have been mailed for the 12/10/19 meeting. Property is located at 9600 W. 96th St. So., Tulsa, OK- Wendy Murray, Planner.  Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #13: Motion was Stephens and seconded by Smith to approve the 8-year plan from the Transportation Commission. Warner stated that this will be funding roughly $15.9 million for six projects over the next eight years. This program allows for repairs that the county doesn't have funds for. Since 2007 the CIRB has funded $23 million dollars in repairs to Creek County. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #14: Motion was made by Smith and seconded by Warner to sign Resolution#2019-133 recommending ODOT selection of Guy Engineering for certain design services in connection with the construction of the public project know as BR 254 Little Deep Fork Creek, J/P 32295 in District #3. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Item #15: DISCUSSION ONLY/NO ACTION on ACCO-SIG (Insurance) regarding usage of deductible amount and current policy.-Dusty Birdsong, ACCO. Birdsong presented the Board with a packet of information with a time period of 2011-2019. We are a self-funded insurance pool. You are completely funded to the amount in your deductible fund, anything after that the pool absorbs. At that time you will receive an invoice for the difference. Warner stated then that amount becomes the liability of the county. The deductible portion was reviewed each year, your first five years you were fully funded in the amount of $75,000.00 per year, which then you were able to have some rolled into the years of 16-19 fiscal years.  Your current deductible fund is funded at 50,000.00, with the trending exposure claims going down; you do not need $75,000.00. Now, at some point we may have to look at it again, but for now you are in a good spot. Birdsong stated that you have that fund there to be used and we recommend that you use it. There was discussion of offices not submitting claims and just paying them out of their accounts, to help save that deductible. Birdsong stated that is the worst thing you can be doing, you need to file your claim no matter how big or small, that way you have an accurate rate, and that is what is it there for. There was discussion of making sure there isn't abuse of the fund either, Birdsong stated that other counties have a safety committee that reviews the claims, if it is found that that department could have stopped that incident from happening, then that department is responsible for that bill. Warner stated we have just started our safety committee and haven't really gotten into all of that. You have options if there are reoccurring incidents with vehicles, you can offer training and hold them accountable for that incident. We have professional claims adjusters there for you to help review the claims and make sure you should pay them, so anytime you have a claim you need to submit it to us to review. Bret Bowling stated that they do offer training classes and have paid a lot of claims out of their accounts, because we were trying to be diligent. Bowling asked if there was going to be a policy set in place for filing claims, Warner stated not at this time. Engle stated that he is confused on how policy works are and how no one has knowledge of how it is to be utilized. I am offended that we have been with you since 2010 and we have two elected officials that didn't know they should be turning in all claims; we were not informed of our options by your company. Birdsong stated they have meetings once every week, month and year discussing how the policy works and how it should be used. I have articles that I have written, along with time spent with Stephens on the policy. Stephens stated that he had conversations with Birdsong on the policy, but was always concerned with the numbers getting bigger and the county paying more out of pocket for deductible if it was used to much. This negatively affects the premiums. There was discussion of the procedure to be as it has, the department submits the claims to ACCO and that it be added to the agenda for the public to be informed, as well as the board.

Item #16: DISCUSSION ONLY/NO ACTION to consider using the ACCO deductible fund to pay for damages to the Sheriff unit due to a single vehicle accident on 11-4-2019. The Board stated since the claim has been turned in to ACCO, there was no action needed. 

Item #8: Motion was made by Stephens and seconded by Warner to accept the election results of 9-0 vote and have the Chairman set the time and date of the first meeting, and notify the Board of such setting. Warner stated that this meeting needs to be after the first of the year, per the request of the RRID. Goforth reviewed the duties of the Board for the setting of the first meeting. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.

Public Comment: Goforth announced that due to the Holiday Schedule all agenda item requests for the December 2, 2019 regular meeting must be submitted by Wednesday, November 27, 2019 by noon.

Adjournment: Motion was made by Warner and seconded by Stephens at 10:17 to adjourn and meet again 12-2-19. Vote as follows: Warner - Aye, Stephens - Aye, Smith - Aye.